What are the submission requirements for this tender (Ref: SCMU3-26/27-0133-FRE)?

Returnable Documents: PART A SBD 1, RFQ RESPONSE DOCUMENTS MUST BE SUBMITTED ON CSD OR e-TENDER PORTAL, VAT REGISTRATION NUMBER, SUPPLIER COMPLIANCE STATUS TAX COMPLIANCE CENTRAL SUPPLIER, IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE, • Locality Ownership: Proof of business address (municipal account or valid lease, • Updated CSD report, 4.4. Company registration number: .....................................................................

How will bids be evaluated?

{ "general": [ "Must be a registered supplier with valid tax compliance (TCS PIN or CSD number).", "Must not be listed in the Register for Tender Defaulters or Restricted Suppliers.", "Must declare any conflicts of interest or relationships with state employees (SBD 4).", "Must be an accredited vendor for Fresenius Kabi (or provide manufacturer support letter)." ], "specificGoals": { "pointsAllocation": { "price": 80, "specificGoals": 20, "total": 100 }, "categories": [ "Historically Disadvantaged Individuals (HDI) Ownership (4 points).", "Women Ownership (2 points).", "Youth Ownership (2 points).", "Disability Ownership (2 points).", "Military Veterans Ownership (2 points).", "Locality Ownership (6 points)." ], "proofRequired": [ "CIPRO certificate for ownership claims.", "Medical proof for disability ownership.", "Veteran status proof for military veterans.", "Municipal account/lease agreement for locality." ] }, "foreignSuppliers": [ "Must disclose RSA residency, branches, permanent establishments, or income sources.", "If no RSA ties, no TCS PIN is required, but CSD registration may still apply." ] }

What compliance and legal requirements must bidders meet?

TAX COMPLIANCE CENTRAL SUPPLIER TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE TAX COMPLIANCE REQUIREMENTS TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS Tax Compliance Status TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE CSD NUMBER CSD NUMBER MUST BE PROVIDED CSD report attached CSD report CENTRAL SUPPLIER DATABASE Proof of ownership (CIPRO Proof of ownership (CIPRO certificate) with id no Proof of ownership (CIPRO certificate) with valid medical Proof of ownership (CIPRO certificate) with valid proof of • Locality Ownership: Proof of business address (municipal account or valid lease • Updated CSD report 4.4. Company registration number: ..................................................................... ned Preferential Points Claim (SBD 6.1) E Latest CSD report attached requested items in the pricing schedule. disqualification and the submission will NOT be evaluated further. 2. TAX COMPLIANCE REQUIREMENTS 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. PART A SBD 1 RFQ RESPONSE DOCUMENTS MUST BE SUBMITTED ON CSD OR e-TENDER PORTAL VAT REGISTRATION NUMBER Points Allocation: 3 points B-BBEE Details: SER TRAINING FOR FRESENIUS KABI INFUSION PUMPS, SYRINGE DRIVERS AND ACCESSORIES ON A RATES BASED CONTRACT X. Manengela X. Manengela 08/05/2026 Reviewed by Dr A. Miller Dr. A. Miller 08/05/2026 Approved by Bid Specification Committee Advert approved by of 26 Sourcing Machine Specific Pumps (Fresenius Kabi infusion pumps, Syring Drivers and related accessories) RETURNABLE SCHEDULE 2: EVALUATION CRITERIA 1. EVALUATION CRITERIA 1.1 The Quote will be evaluated as follows: • Stage 1: Administrative compliance • Stage 2: Compliance to Non-Negotiable Requirements • Stage 3: Price & Specific Goals Points Stage 1: Administrative Compliance # Requirement Please Tick √ Complied Not Complied A Invitation to Quote (SBD1) completed and signed B Signed Pricing Schedule (SBD 3.1) C Signed Declaration of Interest (SBD 4) D Signed Preferential Points Claim (SBD 6.1) E Latest CSD report attached F Bank confirmation letter (Not older than 3 months) Stage 2: Compliance with Non-Negotiable Requirements Reference in Comp Spec manufacturer liance Yes / item Non – negotiable specifications Comment documentation / Yes / No No. brochures. Brochure No No. & Page No 1 SPECIFICATION 1.1 The bidder must submit a signed letter from the registered manufacturer (on the manufactures letterhead) supporting and underwriting the vendor as the official, accredited, and certificated vendor in South Africa for Fresenius Kabi. 1.2 All infusion pumps and Syringe drivers must carry a two (2) Year warrantee. 1.3 The successful bidder may offer alternative device, but the offered equipment must be compatible with existing giving sets currently in use at the institution. 1.4 Bidders must indicate, in the pricing/rates schedule, the estimated remaining service l HDI Requirement: 20%

What are the important dates and deadlines for this tender?

{"closingDate":"23 JUNE 2026","closingTime":"11:00"}

Who should be contacted for queries about this tender?

{"name":"Dr A. Miller","email":"Alex.Ngqwebo@echealth.gov.za","phone":"043 709 2583","department":"s. These","address":null}

Sourcing machine/manufacturer specific pumps/Syringe drivers and accessories for Frere Hospital for a period of 24 months

1.1 The bidder must submit a signed letter

from the registered manufacturer (on the

manufactures letterhead) supporting and

underwriting the vendor as the official,

accredited, and certificated vendor in

South Africa for Fresenius Kabi.

1.2 All infusion pumps and Syringe drivers

must carry a two (2) Year warrantee.

1.3 The successful bidder may offer alternative

device, but the offered equipment must be

compatible with existing giving sets

currently in use at the institution.

1.4 Bidders must indicate, in the pricing/rates

schedule, the estimated remaining service

life (in years) of the existing infusion

pumps and syringe drivers currently in use.

1.5 The bidder must include in the offer the

supply, delivery, installation,

commissioning, demonstration, and

training of all equipment and associated

consumables.”

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Sourcing Machine Specific Pumps (Fresenius Kabi infusion pumps, Syring Drivers and related accessories)

Reference in

Comp

Spec manufacturer

liance Yes /

item Non – negotiable specifications Comment documentation /

Yes / No

No. brochures. Brochure

No. & Page No

1.6 The bidder must have the capacity and

capability to cost and supply all the

requested items in the pricing schedule.

Failure to comply with this request will

eliminate your bid.

NB: Failure to attach/comply with any of the requirements will result in

disqualification and the submission will NOT be evaluated further.

Signature date

Reviewed by: 08/05/2026

X. Manengela

APPROVED BY: Dr A. Miller 08/05/2026

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Sourcing Machine Specific Pumps (Fresenius Kabi infusion pumps, Syring Drivers and related accessories)

Stage 3: Price & Specific Goals

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

NB: Complete as required under SBD 6.1 and attach appropriate supporting documents.

4. Special contract conditions

4.1 General Conditions of Contract (GCC) are a point of reference for this RFQ.

4.2 Frere reserves the right to award or not to award this RFQ, either in part or whole.

4.3 Should there be a long-term contract established, this RFQ/Contract shall be cancelled immediately.

4.4 Budget availability shall influence the operation of the contract emanating from this RFQ.

4.5 Suppliers are expected to comply with the Specification/Requirements throughout the period of

engagement.

4.6 The intention of this RFQ is to create a partnership with a vender that will allow the DOH, Frere

hospital to procure expertise and materials at a known value for the indicated period. However, the

DOH Frere Hospital doesn’t guarantee any procurement form this contract even though an award letter

and an official procurement order will be issued. Work or deliveries must only take place once an

official Works Order is issued to the appointed vendor. Claims against this RFQ will only be valid if

work or deliveries are completed.

4.7 Supply and delivery only to commence once the successful bidder is issued the with an official

Purchase order from our Supply Chain Management.

4.8 Due to strict delegations this contract will never exceed R1 million or the stipulated contract period.

4.9 Should there be a balance after the time has passed the supplier is not entitled to any monies

remaining on the order.

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Sourcing Machine Specific Pumps (Fresenius Kabi infusion pumps, Syring Drivers and related accessories)

Part 3

Bid strategy

The quotation calls for the supply, delivery, and end-user training of Fresenius Kabi

infusion pumps and syringe drivers at Frere Hospital for a period of twenty-four (24)

months or R1 Million whichever comes first. The contract will be on a rates-based

basis, with equipment to be supplied as and when required.

Frere Hospital intends to procure additional infusion pumps and syringe drivers for various wards and departments. These

areas already utilise existing Fresenius Kabi infusion pumps and syringe drivers, and it is therefore preferable to increase

the quantity of the same equipment to ensure standardisation across the hospital.

The proposed rates-based contract for a period of 24 months will further support the ongoing procurement of giving sets

and related accessories as and when required by the various wards and departments.

Should there be a contract awarded in the form of Provincial or National (RT), this contract shall be cancelled immediately.
Placement of Orders is subject to Budget availability.
The bid will be awarded to the accredited vendor with the lowest price.

The suppliers will be required to supply, deliver and provide end user training on the Fresenius Kabi infusion pumps,

syringe drivers and associated accessories on Rate Based Contract at Frere Hospital

Declaration of the quote ability to supply, deliver and provide end user training

Fresenius kabi infusion pumps , syring drivers and associated accessories at

Frere hospital

We hereby declare that we, _____________________________ (name of the Supplier), have the

capacity to supply, deliver and provide end user training on the Fresenius Kabi infusion pumps,

syringe drivers and associated accessories on Rate Based Contract at Frere Hospital.

Signature of bidder: ......................................

Name: ................................................

Designation: .............................................

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Schedule 4: pricing schedule for fresenius kabi medical equipment

Qoutation validity period: 90 days

Company name: ...................................................................

Please complete the table below and submit your meaningful/clearly detailed quotation in your company’s letterhead:

Description Model/ product number ICN Number Remaining Direct

Life span in equivalent

Item Years (Model Unit Price

No Number) Including VAT

Agilia Syringe Driver BASE PRIMEA

Agilia Syringe Driver DPS+

Agilia Syringe Driver INJECTOMAT

Link 4+ Agillia int LINK 4+ AGGILIA

Link8+ agilin Docking Station LINK8+ AGILINZA

Agilia Syringe Driver PILOTE DELTA SA

Agilia Infusion Pump VP MC 7

Agilia Infusion Pump VP MV

ST 22 standard infusion set: - 30sets FPDVLST22s N/A N/A

9 per box

TR00 Bloodset: - 30 sets per box FPDVLTR00S N/A N/A

PN00 (TPN): - 30 sets per box FPDVLPN00S N/A N/A

200cm extension sets: - 25 units per FPD9004142 N/A N/A

12 box

50ml Luer lock: - 100 units per box. FPD900071 N/A N/A

SL20 (secondary line): - 60 units in a FPDVLSL20 N/A N/A

14 box

Total inc VAT

Note: the above price is for evaluation purpose only

16. Payment

17. Prices

18. Contract amendments

19. Assignment

20. Subcontracts

21. Delays in the supplier’s performance

22. Penalties

23. Termination for default

24. Dumping and countervailing duties

25. Force Majeure

26. Termination for insolvency

27. Settlement of disputes

28. Limitation of liability

29. Governing language

30. Applicable law

31. Notices

32. Taxes and duties

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33. National Industrial Participation Programme (NIPP)

34. Prohibition of restrictive practices

General Conditions of Contract

1. Definitions 1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding

documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the

purchaser and the supplier, as recorded in the contract form signed by the parties, including all

attachments and appendices thereto and all documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the

contract for the full and proper performance of his contractual obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting

of anything of value to influence the action of a public official in the

procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise

abroad is subsidized by its government and encouraged to market its products internationally.

1.6 “Country of origin” means the place where the goods were mined,

grown or produced or from which the services are supplied. Goods are produced when, through

manufacturing, processing or substantial and major assembly of components, a commercially

recognized new product results that is substantially different in basic characteristics or in purpose or

utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and unloaded in the specified

store or depot or on the specified site in compliance with the conditions of the contract or

order, the supplier bearing all risks and charges involved until the supplies are so

delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at

lower prices than that of the country of origin and which have the potential to harm the local industries

in the RSA.

1.12 ” Force majeure” means an event beyond the control of the supplier and not involving the supplier’s

fault or negligence and not foreseeable.

Such events may include, but is not restricted to, acts of the purchaser in its sovereign capacity, wars

or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process

or the execution of a contract to the detriment of any bidder, and includes collusive practice among

bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive

levels and to deprive the bidder of the benefits of free and open competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to

supply to the purchaser under the contract.

1.16 “Imported content” means that portion of the bidding price represented by the cost of components,

parts or materials which have been or are still to be imported (whether by the supplier or his sub

Service Providers) and which costs are inclusive of the costs abroad, plus freight and other direct

importation costs such as landing costs, dock dues, import duty, sales duty or other similar tax or duty

at the South African place of entry as well as transportation and handling charges to the factory in the

Republic where the supplies covered by the bid will be manufactured.

1.17 “Local content” means that portion of the bidding price which is not

included in the imported content provided that local manufacture does take place.

1.18 “Manufacture” means the production of products in a factory using labour, materials,

components and machinery and includes other related value-adding activities.

1.19 “Order” means an official written order issued for the supply of goods or works or the rendering of a

service.

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1.20 “Project site,” where applicable, means the place indicated in bidding documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the supply of the goods, such as

transportation and any other incidental services, such as installation, commissioning,

provision of technical assistance, training, catering, gardening, security, maintenance and

other such obligations of the supplier covered under the contract.

1.25 “Written” or “in writing” means handwritten in ink or any form of electronic or mechanical

writing.

2. Application 2.1 These general conditions are applicable to all bids, contracts and orders including bids for functional

and professional services, sales, hiring, letting and the granting or acquiring of rights, but excluding

immovable property, unless otherwise indicated in the bidding

documents.

2.2 Where applicable, special conditions of contract are also laid down to cover specific supplies, services

or works.

2.3 Where such special conditions of contract are in conflict with these

general conditions, the special conditions shall apply.

3. General 3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for

any expense incurred in the preparation and submission of a bid. Where applicable non-

refundable fee for documents may be charged.

3.2 With certain exceptions, invitations to bid are only published in the Government Tender

Bulletin. The Government Tender Bulletin may be obtained directly from the Government

Printer, Private Bag X85, Pretoria 0001, or accessed electronically from www.treasury.gov.za.

4. Standards 4.1 The goods supplied shall conform to the standards mentioned in the bidding documents and

specifications.

5. Use of Contract documents and information; inspection.

5.1 The supplier shall not, without the purchaser’s prior written consent,

disclose the contract, or any provision thereof, or any specification, plan, drawing, pattern,

sample, or information furnished by or on behalf of the purchaser in connection therewith, to

any person other than a person employed by the supplier in the performance of the contract.

Disclosure to any such employed person shall be made in confidence and shall extend only so far as

may be necessary for purposes of such performance.

1.2 The supplier shall not, without the purchaser’s prior written consent, make use of any

document or information mentioned in GCC clause 5.1 except for purposes of performing the contract

5.3 Any document, other than the contract itself mentioned in GCC clause. 5.1 shall remain the property of

the purchaser and shall be returned (all copies) to the purchaser on completion of the supplier’s

performance under the contract if so required by the purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance of

the supplier and to have them audited by auditors appointed by the purchaser, if so required by the

purchaser.

6. Patent rights 6.1 The supplier shall indemnify the purchaser against all third-party claims of infringement of

patent, trademark, or industrial design rights arising from use of the goods or any part thereof

by the purchaser.

7. Performance Security

7.1 Within thirty (30) days of receipt of the notification of contract award, the successful bidder

shall furnish to the purchaser the performance security of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the purchaser as compensation

for any loss resulting from the supplier’s failure to complete his obligations under the contract.

7.3 The performance security shall be denominated in the currency of the contract, or in a freely

convertible currency acceptable to the purchaser and shall be in one of the following forms:

(a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the

purchaser’s country or abroad, acceptable to the purchaser, in the form provided in the

bidding documents or another form acceptable to the

purchaser; or

(b) a cashier’s or certified cheque

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Sourcing Machine Specific Pumps (Fresenius Kabi infusion pumps, Syring Drivers and related accessories)

7.4 The performance security will be discharged by the purchaser and returned to the supplier

not later than thirty (30) days following the date of completion of the supplier’s performance

obligations under the contract, including any warranty obligations, unless otherwise specified

in SCC.

8. Inspections, tests and analyses

8.1 All pre-bidding testing will be for the account of the bidder.

8.2 If it is a bid condition that supplies to be produced or services to be rendered should at any

stage during production or execution or on completion be subject to inspection, the premises

of the bidder or Service Provider shall be open, at all reasonable hours, for inspection by a

representative of the Department or an organization acting on behalf of the Department.

8.3 If there are no inspection requirements indicated in the bidding documents and no mention is

made in the contract, but during the contract period it is decided that inspections shall be

carried out, the purchaser shall itself make the necessary arrangements, including

payment arrangements with the testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the supplies to be in

accordance with the contract requirements, the cost of the inspections, tests and analyses shall be

defrayed by the purchaser.

8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the contract

requirements, irrespective of whether such supplies or services are accepted or not, the cost in

connection with these inspections, tests or analyses shall be defrayed by the supplier.

8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the

contract requirements may be rejected.

8.7 Any contract supplies may on or after delivery be inspected, tested or analyzed and may be rejected if

found not to comply with the

requirements of the contract. Such rejected supplies shall be held at the cost and risk of the supplier

who shall, when called upon, remove them immediately at his own cost and forthwith substitute them

with supplies which do comply with the requirements of the contract. Failing such removal, the rejected

supplies shall be returned at the suppliers cost and risk. Should the supplier fail to provide the

substitute supplies forthwith, the purchaser may, without giving the supplier further opportunity to

substitute the rejected supplies, purchase such supplies as may be necessary at the expense of the

supplier.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract

on account of a breach of the

conditions thereof, or to act in terms of Clause 23 of GCC.

9. Packing 9.1 The supplier shall provide such packing of the goods as is required to prevent their damage or

deterioration during transit to their final destination, as indicated in the contract. The packing shall be

sufficient to withstand, without limitation, rough handling during transit and exposure to extreme

temperatures, salt and precipitation during transit, and open storage. Packing, case size and weights

shall take into consideration, where appropriate, the remoteness of the goods’ final destination and the

absence of heavy handling facilities at all points in transit.

9.2 The packing, marking, and documentation within and outside the packages shall comply

strictly with such special requirements as shall be expressly provided for in the contract,

including additional requirements, if any, specified in SCC, and in any subsequent

instructions ordered by the purchaser.

10. Delivery and documents

10.1 Delivery of the goods shall be made by the supplier in accordance with the terms specified in the

contract. The details of shipping and/or other documents to be furnished by the supplier are specified

in SCC.

10.2 Documents to be submitted by the supplier are specified in SCC.

11. Insurance 11.1 The goods supplied under the contract shall be fully insured in a freely convertible currency against

loss or damage incidental to manufacture or acquisition, transportation, storage and delivery in the

manner specified in the SCC.

12. Transportation

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12.1 Should a price other than an all-inclusive delivered price be required, this shall be specified in the SCC.

13. Incidental Services

13.1 The supplier may be required to provide any or all of the following services, including

additional services, if any, specified in SCC:

(a) performance or supervision of on-site assembly and/or commissioning of the

supplied goods;

(b) furnishing of tools required for assembly and/or maintenance of the supplied

goods;

supplied goods;

(d) performance or supervision or maintenance and/or repair of the supplied goods,

for a period of time agreed by the parties, provided that this service shall not relieve the

supplier of any warranty obligations under this contract; and

(e) training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in

assembly, start-up, operation, maintenance, and/or repair of the supplied goods.

13.2 Prices charged by the supplier for incidental services, if not included in the contract price for the goods,

shall be agreed upon in advance by the parties and shall not exceed the prevailing rates charged to

other parties by the supplier for similar services.

14. Spare parts 14.1 As specified in SCC, the supplier may be required to provide any or all of the following materials,

notifications, and information pertaining to spare parts manufactured or distributed by the supplier:

(a) such spare parts as the purchaser may elect to purchase from the supplier, provided that this

election shall not relieve the supplier of any warranty obligations under the contract; and

(b) in the event of termination of production of the spare parts:

(i) Advance notification to the purchaser of the pending

termination, in sufficient time to permit the purchaser to procure needed

requirements; and

(ii) following such termination, furnishing at no cost to the purchaser, the blueprints,

drawings, and specifications of the spare parts, if requested.

15. Warranty 15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the most recent

or current models, and that they incorporate all recent improvements in design and materials unless

provided otherwise in the contract. The supplier further warrants that all goods supplied under this

contract shall have no defect, arising from design, materials, or workmanship (except when the design

and/or material is required by the purchaser’s specifications) or from any act or omission of the

supplier, that may develop under normal use of the supplied goods in the conditions prevailing in the

country of final destination.

15.2 This warranty shall remain valid for twelve (12) months after the

goods, or any portion thereof as the case may be, have been delivered to and accepted at the final

destination indicated in the contract, or for eighteen (18) months after the date of shipment from the

port or place of loading in the source country, whichever period concludes earlier, unless specified

otherwise in SCC.

15.3 The purchaser shall promptly notify the supplier in writing of and claims arising under this warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period

specified in SCC and with all reasonable speed, repair or replace the defective goods or parts thereof,

without costs to the purchaser.

15.5 If the supplier, having been notified, fails to remedy the defect(s)

within the period specified in SCC, the purchaser may proceed to take such remedial action as may be

necessary, at the supplier’s risk and expense and without prejudice to any other rights which the

purchaser may have against the supplier under the contract.

16. Payment 16.1 The method and conditions of payment to be made to the supplier under this contract shall be

specified in SCC.

16.2 The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note

and upon fulfillment of other obligations stipulated in the contract.

16.3 Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after

submission of an invoice or claim by the supplier.

16.4 Payment will be made in Rand unless otherwise stipulated in SCC.

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17. Prices 17.1 Prices charged by the supplier for goods delivered and services performed under the

contract shall not vary from the prices quoted by the supplier in his bid, with the exception

of any price adjustments authorized in SCC or in the purchaser’s request for bid validity

extension, as the case may be.

18. Contract Amendments

18.1 No variation in or modification of the terms of the contract shall be made except by written

amendment signed by the parties concerned.

19. Assignment 19.1 The supplier shall not assign, in whole or in part, its obligations to perform under the

contract, except with the purchaser’s prior written consent.

20. Subcontracts 20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this contracts

if not already specified in the bid. Such notification, in the original bid or later, shall not relieve the

supplier from any liability or obligation under the contract.

21. Delays in the supplier’s performance

21.1 Delivery of the goods and performance of services shall be made by the supplier in

accordance with the time schedule prescribed by the purchaser in the contract.

21.2 If at any time during performance of the contract, the supplier or its

Sub Service Provider(s) should encounter conditions impeding timely delivery of the goods and

performance of services, the supplier shall promptly notify the purchaser in writing of the fact of the

delay, its likely duration and its cause(s). As soon as practicable after receipt of the supplier’s notice,

the purchaser shall evaluate the situation and may at his discretion extend the supplier’s time for

performance, with or without the imposition of penalties, in which case the extension shall be ratified by

the parties by amendment of contract.

21.3 No provision in a contract shall be deemed to prohibit the obtaining of supplies or services from a

national department, provincial department, or a local authority.

21.4 The right is reserved to procure outside of the contract small quantities or to have minor essential

services executed if an emergency arises, the supplier’s point of supply is not situated at or near the

place where the supplies are required, or the supplier’s services are not readily available.

21.5 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its

delivery obligations shall render the supplier liable to the imposition of penalties, pursuant

to GCC Clause 22, unless an extension of time is agreed upon pursuant to GCC Clause

21.2 without the application of penalties.

21.6 Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser

shall, without canceling the contract, be entitled to purchase supplies of a similar quality

and up to the same quantity in substitution of the goods not supplied in conformity with the

contract and to return any goods delivered later at the supplier’s expense and risk, or to

cancel the contract and buy such goods as may be required to complete the contract and

without prejudice to his other rights, be entitled to claim damages from the supplier

22. Penalties 22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of

the goods or to perform the services within the period(s) specified in

the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct

from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or

unperformed services using the current prime interest rate calculated for each day of the delay until

actual delivery or performance. The purchaser may also consider termination of the contract pursuant

to GCC Clause 23.

23. Termination for default

23.1 The purchaser, without prejudice to any other remedy for breach of

contract, by written notice of default sent to the supplier, may

terminate this contract in whole or in part:

(a) if the supplier fails to deliver any or all of the goods within the period(s) specified

in the contract, or within any extension thereof granted by the purchaser pursuant to GCC

Clause 21.2;

(b) if the Supplier fails to perform any other obligation(s) under the contract; or

fraudulent practices in competing for

or in executing the contract.

23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may procure, upon

such terms and in such manner as it deems appropriate, goods, works or services similar to those

undelivered, and the supplier shall be liable to the purchaser for any excess costs for such similar

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goods, works or services. However, the supplier shall continue performance of the contract to the

extent not terminated.

24. Anti-dumping and countervailing duties and rights

24.1 When, after the date of bid, provisional payments are required, or antidumping or countervailing duties

are imposed, or the amount of a provisional payment or anti-dumping or countervailing right is

increased in respect of any dumped or subsidized import, the State is not liable for any amount so

required or imposed, or for the amount of any such increase. When, after the said date, such a

provisional payment is no longer required or any such anti-dumping or countervailing right is abolished,

or where the amount of such provisional payment or any such right is reduced, any such favorable

difference shall on demand be paid forthwith by the Service Provider to the State or the State may

deduct such amounts from moneys (if any) which may otherwise be due to the Service Provider in

regard to supplies or services which he delivered or rendered, or is to deliver or render in terms of the

contract or any other contract or any other amount which may be due to him

25. Force Majeure 25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable

for forfeiture of its performance security, damages, or termination for default if and to the

extent that his delay in performance or other failure to perform his obligations under the

contract is the result of an event of force majeure.

25.2 If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing

of such condition and the cause thereof. Unless otherwise directed by the purchaser in writing, the

supplier shall continue to perform its obligations under the contract as far as is reasonably practical,

and shall seek all reasonable alternative means for performance not prevented by the force majeure

event.

26. Termination for insolvency

26.1 The purchaser may at any time terminate the contract by giving written notice to the supplier if the

supplier becomes bankrupt or otherwise insolvent. In this event, termination will be without

compensation to the supplier, provided that such termination will not prejudice or affect any right of

action or remedy which has accrued or will accrued hereafter to the purchaser.

27. Settlement of Disputes

27.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the

supplier in connection with or arising out of the contract, the parties shall make every effort

to resolve amicably such dispute or difference by mutual consultation.

27.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual

consultation, then either the purchaser or the supplier may give notice to the other party of his intention

to commence with mediation. No mediation in respect of this matter may be commenced unless such

notice is given to the other party.

27.3 Should it not be possible to settle a dispute by means of mediation, it may be settled in a South African

court of law.

27.4 Mediation proceedings shall be conducted in accordance with the rules of procedure specified in the

Scc.

27.5 Notwithstanding any reference to mediation and/or court proceedings herein,

(a) the parties shall continue to perform their respective obligations under the contract unless

they otherwise agree; and

(b) the purchaser shall pay the supplier any monies due the supplier.

28.1 Except in cases of criminal negligence or willful misconduct, and in

the case of infringement pursuant to Clause 6;

(a) the supplier shall not be liable to the purchaser, whether in

contract, tort, or otherwise, for any indirect or consequential loss or damage, loss of use, loss

of production, or loss of profits or interest costs, provided that this exclusion shall not apply to

any obligation of the supplier to pay penalties and/or damages to the purchaser; and

(b) the aggregate liability of the supplier to the purchaser, whether under the contract, in tort or

otherwise, shall not exceed the total contract price, provided that this limitation shall not

apply to the cost of repairing or replacing defective equipment.

29. Governing Language

29.1 The contract shall be written in English. All correspondence and other documents pertaining to the

contract that is exchanged by the parties shall also be written in English.

30. Applicable Law

30.1 The contract shall be interpreted in accordance with South African laws, unless otherwise

specified in SCC.

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31. Notices 31.1 Every written acceptance of a bid shall be posted to the supplier

concerned by registered or certified mail and any other notice to him

shall be posted by ordinary mail to the address furnished in his bid or to the address notified later by

him in writing and such posting shall be deemed to be proper service of such notice

31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice has

been given, shall be reckoned from the date of posting of such notice.

32. Taxes and Duties

32.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and there such

levies imposed outside the purchaser’s country.

32.2 A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred

until delivery of the contracted goods to the purchaser.

32.3 No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the award

of a bid the Department must be in possession of a tax clearance certificate, submitted by the bidder.

This certificate must be an original issued by the South African

Revenue Services.

33. National Industrial Participation (NIP) Programme

33.1 The NIP Program me administered by the Department of Trade and Industry shall be applicable to all

contracts that are subject to the NIP obligation.

34. Prohibition of Restrictive practices

34.1 In terms of section 4 (1) (b) (iii) of the Competition Act No. , as amended, an agreement

between, or concerted practice by, firms, or a decision by an association of firms, is prohibited if it is between

parties in a horizontal relationship and if a bidder (s) is / are or a contractor(s) was / were involved in collusive

bidding (or bid rigging).

34.2 If a bidder(s) or contractor(s), based on reasonable grounds or evidence obtained by the purchaser, has

/ have engaged in the restrictive practice referred to above, the purchaser may refer the matter to the

Competition Commission for investigation and possible imposition of administrative penalties as contemplated

in the Competition Act No..

34.3 If a bidder(s) or contractor(s), has / have been found guilty by the Competition

Commission of the restrictive practice referred to above, the purchaser may, in addition and without prejudice to

any other remedy provided for, invalidate the bid(s) for such item(s) offered, and / or terminate the contract in

whole or part, and / or restrict the bidder(s) or contractor(s) from conducting business with the public sector for a

period not exceeding ten (10) years and / or claim damages from the bidder(s) or contractor(s) concerned.

Signature date

Reviewed by: 08/05/2026

X. Manengela

APPROVED BY: Dr A. Miller 08/05/2026

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4.1 General Conditions of Contract (GCC) are a point of reference for this RFQ.

4.2 Frere reserves the right to award or not to award this RFQ, either in part or whole.

4.3 Should there be a long-term contract established, this RFQ/Contract shall be cancelled immediately.

4.4 Budget availability shall influence the operation of the contract emanating from this RFQ.

4.5 Suppliers are expected to comply with the Specification/Requirements throughout the period of

engagement.

4.6 The intention of this RFQ is to create a partnership with a vender that will allow the DOH, Frere

hospital to procure expertise and materials at a known value for the indicated period. However, the

DOH Frere Hospital doesn’t guarantee any procurement form this contract even though an award letter

and an official procurement order will be issued. Work or deliveries must only take place once an

official Works Order is issued to the appointed vendor. Claims against this RFQ will only be valid if

work or deliveries are completed.

4.7 Supply and delivery only to commence once the successful bidder is issued the with an official

NO. ** (all applicable taxes included)

Required by: ........................................

At: ........................................

.......................................

Brand and model ........................................

Country of origin ........................................

Does the offer comply with the specification(s)? *YES/NO

If not to specification, indicate deviation(s) ........................................

Period required for delivery ........................................
Delivery: Firm/not firm

Delivery basis ..........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

* “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund

contributions and skills development levies.

Delete if not applicable

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Sbd 7.1

(i) Bidding documents, viz

Invitation to bid;
Proof of Tax Compliance Status;
Pricing schedule(s);
Technical Specification(s);
Preference claim form for Preferential Procurement in terms of the Preferential Procurement

Regulations;

Declaration of interest;
Declaration of bidder’s past SCM practices;
Certificate of Independent Bid Determination;
Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and rate(s)

quoted cover all the goods and/or works specified in the bidding documents; that the price(s) and rate(s) cover

all my obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at my

own risk.

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorized to do so on behalf of the company/firm, certify that the

points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm

for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs

1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of

the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct;

of having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or

only the shareholders and directors who acted on a fraudulent basis, be

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restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of bidder(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

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Schedule 7: general conditions of contract