Who should be contacted for queries about this tender?

{"name":"Mr. M. Moyikwa","email":"Alex.Ngqwebo@echealth.gov.za","phone":"043 709 2583","department":null,"address":null}

SUPPLY / DELIVERY AND INSTALLATION OF INDOOR TELEPHONE CABLES TO FRERE HOSPITAL

Supply / delivery and installation of indoor telephone cables to frere hospital

{"closingDate":"25 JUNE 2026","closingTime":"11H00","briefingSession":"{\"date\":\"17 JUNE 2026\",\"time\":\"11H00\",\"venue\":\"ION OF INDOOR TELEPHONE CABLES TO FRERE HOSPITAL\",\"is_compulsory\":true}"}

{"name":"Mr. M. Moyikwa","email":"[email protected]","phone":"043 709 2583","department":null,"address":null}

Returnable Documents: RFQ RESPONSE DOCUMENTS MUST BE SUBMITTED ON CSD OR e-TENDER PORTAL, VAT REGISTRATION NUMBER, SUPPLIER COMPLIANCE TAX COMPLIANCE CENTRAL, IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE,

Locality Ownership: Proof of business address (municipal account or valid lease,
Updated CSD report, 4.4. Company registration number: .....................................................................

1.1 The Quote will be evaluated as follows:

Stage 1: Administrative compliance
Stage 2: Compliance to Non-Negotiable Requirements
Stage 3: Price & Goal Specific Goals

Stage 1: administrative compliance

# Requirement Please Tick √

Complied Not Complied

A Invitation to Quote (SBD1) completed and signed

B Pricing Schedule (SBD 3.1) completed and signed

C Declaration of Interest (SBD 4) completed and signed

D Preferential Points Claim (SBD 6.1)

E Latest CSD report attached

F Letter from the Bank confirming banking details (not older than 3 months)

Stage 2: compliance to non-negotiable requirements

Spec

item Non – negotiable specifications Compliance Yes / No

No.

Pt−Pmin

Ps= 80(1− )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income

Generating procurement

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

Pt−Pmax

Ps= 80(1+ )

Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes of

this tender the tenderer will be allocated points based on the goals stated in table 1 below as

may be supported by proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states

that, if it is unclear whether the 80/20 preference point system applies, an organ of state must,

in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 preference

point system will apply and that the highest acceptable tender will be used to determine the

applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 preference point system will apply and

that the lowest acceptable tender will be used to determine the applicable preference point

system,

then the organ of state must indicate the points allocated for specific goals for both the 80/20

preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 80/20 preference point system is applicable,

corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point

system.)

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Number of points Number of points

allocated claimed (80/20

The specific goals allocated points in terms of this (80/20 system) system)

tender (To be completed (To be completed by

by the organ of the tenderer)

state)

Historically Disadvantaged Individuals Ownership 20% (4)

Women Ownership 20% (4)

Youth Ownership 10% (2)

Disability Ownership 10% (2)

Military Veterans Ownership 10% (2)

Locality Ownership 30% (6)

Total 100% (20)

a) Service providers must submit proof of its Specific Goals points claimed / status of

contributor.

b) The Specific Goals supporting documents required to verify claimed points may inline with

the specified requirements include:

Historically Disadvantaged Individuals Ownership: Proof of ownership (CIPRO

certificate) with id no.

Women Ownership: Ownership: Proof of ownership (CIPRO certificate) with id no.
Youth Ownership: Ownership: Proof of ownership (CIPRO certificate) with id no.
Disability Ownership: Proof of ownership (CIPRO certificate) with valid medical

documentary proof.

Military Veterans Ownership: Proof of ownership (CIPRO certificate) with valid

proof of veteran status.

Locality Ownership: Proof of business address (municipal account or valid lease

agreement)

Updated CSD report

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorized to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to

the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result

Supply/delivery installation of indoor telephone cables to frere hospital

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of that person’s conduct;

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ

of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of bidder(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

Supply/delivery installation of indoor telephone cables to frere hospital

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Schedule 8: general conditions of contract

Government Procurement

General Conditions of Contract

Annexure A

Notes

The purpose of this document is to:

(i) Draw special attention to certain general conditions applicable to government bids, contracts and orders; and

(ii) To ensure that clients be familiar with regard to the rights and obligations of all parties involved in doing business

with government.

In this document words in the singular also mean in the plural and vice versa and words in the masculine also mean in the

feminine and neuter.

The General Conditions of Contract (GCC) will form part of all bid documents and may not be amended.
Special Conditions of Contract (SCC) relevant to a specific bid, should be compiled separately for every bid (if

applicable) and will supplement the General Conditions

of Contract. Whenever there is a conflict, the provisions in the SCC shall prevail.

Table of clauses

1. Definitions

2. Application

3. General

4. Standards

5. Use of contract documents and information; inspection

6. Patent rights

7. Performance security

8. Inspections, tests and analysis

9. Packing

10. Delivery and documents

11. Insurance

12. Transportation

13. Incidental services

14. Spare parts

RFQ RESPONSE DOCUMENTS MUST BE SUBMITTED ON CSD OR e-TENDER PORTAL

Nb: emailed or faxed documents will not be accepted

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Alex Ngqwebo CONTACT PERSON Alex Ngqwebo

Telephone number 043 709 2583 telephone number 043 709 2583

Facsimile number 043 709 4317 facsimile number 043 709 4317

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

Supplier compliance tax compliance central

Status system pin: or supplier

DATABASE No: MAAA

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status system pin code

From the south african revenue service (SARS) and if not register as per 2.3 Below.

Supply/delivery installation of indoor telephone cables to frere hospital

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Part b

Terms and conditions

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not

Be accepted for consideration.

1.2. All bids must be submitted on the official forms provided (not to be re-typed) or in the

Manner prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the

Preferential procurement regulations, the general conditions of contract (gcc) and,

If applicable, any other special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form

(Sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued

By SARS to enable the organ of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS

Website www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved; each party must

Submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with

Directors who are persons in the service of the state, or close corporations with

Members persons in the service of the state.”

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

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Returnable schedule 2: evaluation criteria

1 The bidder must complete the pricing schedule

2 Proof of attendance of Compulsory Briefing Session (Shall be checked on the Attendance

3 Supplier must submit proof of knowledge in ICT Industry – Telecommunications Networking

and Cabling by submitting 3 reference letters

4 The price must be valid for 120 days

Nb. Failure to comply with non-negotiables will result in disqualification and will not be

Evaluated futher

Signature date

Reviewed by: 04/06/2026

W. Van Der Merwe

Approved by: 04/06/2026

Mr. M. Moyikwa

Supply/delivery installation of indoor telephone cables to frere hospital

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Stage 3: Price & Specific Goals

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

NB: Complete as required under SBD 6.1 and attach appropriate supporting documents.

4. Special contract conditions

4.1 General Conditions of Contract (GCC) are a point of reference for this RFQ.

4.2 Frere reserves the right to award or not to award this RFQ, either in part or whole.

4.3 Should there be a long-term contract established, this RFQ/Contract shall be cancelled immediately.

4.4 Budget availability shall influence the operation of the contract emanating from this RFQ.

5. Quote strategy

The quote calls for supply, delivery and installation of indorr telephone cables.

The RFQ will be awarded to the supplier that meets all the requirements and reasonable in price.

The bidder needs to supply, install indoor telephone cables.

Item description quantity

Krone Disconnect Modules 16

Back Frame for Krona Disconnect

Modules

Installation of the distribution board 3

Installation of cable, testing and

Per cable run

labelling.

Indoor Telephone Cable with a total of Estimated length is +- 300m, but final measurement to be

50-pairs. (Inclusive of all routing confirmed at site briefing and included in fixed pricing.

components)

Indoor Telephone Cable with a total of Estimated length is +- 300m, but final measurement to be

30-pairs. (Inclusive of all routing confirmed at site briefing and included in fixed pricing.

components)

Installation of the Distribution Cabinet

with all relevant components. (The size,

make, and components to be

determined at the site visit)

Compulsory site visit 1

The attendance register is to be signed

and submitted with the quote.

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Declaration of the quote ability to supply and delivery of indoor telephone cables to frere

Hospital

▪ We hereby declare that we, _____________________________ (name of the Supplier), have the capacity and capability to

supply and deliver as required.

Supplier’s signature of compliance..........................................

Name: ................................................

Designation: .............................................

Signature date

Reviewed by: 04/06/2026

W. Van Der Merwe

Approved by: 04/06/2026

Mr. M. Moyikwa

Returnable schedule 4: pricing schedule

Company name: ...................................................................

Please complete the table below:

Price/ cost

No Requirement / Commodity Qty

Inc VAT

1 Krone Disconnect Modules 16

2 Back Frame for Krone Disconnect modules 3

3 Installation of distribution boards 3

Per

4 Installation of cables, testing and labelling cable

run

Indoor Telephone Cable with a total of 50-pairs.

(Inclusive of all routing components)

Estimated length is +- 300m, but final measurement to

be confirmed at site briefing and included in fixed

pricing.

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Price/ cost

No Requirement / Commodity Qty

Inc VAT

Indoor Telephone Cable with a total of 30-pairs.

(Inclusive of all routing components)

Estimated length is +- 300m, but final measurement to

be confirmed at site briefing and included in fixed

pricing.

Installation of the Distribution Cabinet with all

7 relevant components. (The size, make, and 3

components to be determined at the site visit)

Total including VAT r

A Invitation to Quote (SBD1) completed and signed

B Pricing Schedule (SBD 3.1) completed and signed

C Declaration of Interest (SBD 4) completed and signed

D Preferential Points Claim (SBD 6.1)

labelling.

Indoor Telephone Cable with a total of Estimated length is +- 300m, but final measurement to be

50-pairs. (Inclusive of all routing confirmed at site briefing and included in fixed pricing.

components)

Indoor Telephone Cable with a total of Estimated length is +- 300m, but final measurement to be

30-pairs. (Inclusive of all routing confirmed at site briefing and included in fixed pricing.

components)

Returnable schedule 4: pricing schedule

Company name: ...................................................................

run

Indoor Telephone Cable with a total of 50-pairs.

(Inclusive of all routing components)

Estimated length is +- 300m, but final measurement to

be confirmed at site briefing and included in fixed

pricing.

Indoor Telephone Cable with a total of 30-pairs.

(Inclusive of all routing components)

Estimated length is +- 300m, but final measurement to

be confirmed at site briefing and included in fixed

pricing.

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Returnable schedule 5: sbd 3.1

Pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted. Non-firm prices (including prices

Subject to rates of exchange variations) will not be considered

Tax compliance central

Tax compliance status system pin code

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS

Tax Compliance Status

Tcs pin is available but the bidder is registered on the central supplier

Csd number

Csd number must be provided

CSD report attached

CSD report

Central supplier database (csd), a csd number must be provided

Proof of ownership (CIPRO

Proof of ownership (CIPRO certificate) with id no

Proof of ownership (CIPRO certificate) with valid medical

Proof of ownership (CIPRO certificate) with valid

Locality Ownership: Proof of business address (municipal account or valid lease
Updated CSD report

4.4. Company registration number: .....................................................................

C Declaration of Interest (SBD 4) completed and signed

D Preferential Points Claim (SBD 6.1)

E Latest CSD report attached

1 The bidder must complete the pricing schedule

Nb. Failure to comply with non-negotiables will result in disqualification and will not be

NB: Complete as required under SBD 6.1 and attach appropriate supporting documents.

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS

Submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

RFQ RESPONSE DOCUMENTS MUST BE SUBMITTED ON CSD OR e-TENDER PORTAL

Points Allocation: 3 points

B-BBEE Details: URE OF BIDDER: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

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Returnable schedule 2: evaluation criteria

1. Evaluation criteria

1.1 The Quote will be evaluated as follows:

Stage 1: Administrative compliance
Stage 2: Compliance to Non-Negotiable Requirements
Stage 3: Price & Goal Specific Goals

Stage 1: administrative compliance

# Requirement Please Tick √

Complied Not Complied

A Invitation to Quote (SBD1) completed and signed

B Pricing Schedule (SBD 3.1) completed and signed

C Declaration of Interest (SBD 4) completed and signed

D Preferential Points Claim (SBD 6.1)

E Latest CSD report attached

F Letter from the Bank confirming banking details (not older than 3 months)

Stage 2: compliance to non-negotiable requirements

Spec

item Non – negotiable specifications Compliance Yes / No

No.

Specification

1 The bidder must complete the pricing schedule

2 Proof of attendance of Compulsory Briefing Session (Shall be checked on the Attendance

3 Supplier must submit proof of knowledge in ICT Industry – Telecommunications Networking

and Cabling by submitting 3 reference letters

4 The price must be valid for 120 days

Nb. Failure to comply with non-negotiables will result in disqualification and will not be

Evaluated futher

Signature date

Reviewed by: 04/06/2026

W. Van Der Merwe

Approved by: 04/06/2026

Mr. M. Moyikwa

Supply/delivery installation of indoor telephone cables to frere hospital

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Stage 3: Price & Specific Goals

HDI Requirement: 20%

4.1 General Conditions of Contract (GCC) are a point of reference for this RFQ.

4.2 Frere reserves the right to award or not to award this RFQ, either in part or whole.

4.3 Should there be a long-term contract established, this RFQ/Contract shall be cancelled immediately.

4.4 Budget availability shall influence the operation of the contract emanating from this RFQ.

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3.4 In addition, there have been no consultations, communications, agreements or arrangements

with any competitor regarding the quality, quantity, specifications, prices, including methods,

factors or formulas used to calculate prices, market allocation, the intention or decision to

submit or not to submit the bid, bidding with the intention not to win the bid and conditions or

delivery particulars of the products or services to which this bid invitation relates.

3.4 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder,

directly or indirectly, to any competitor, prior to the date and time of the official bid opening or

of the awarding of the contract.

3.5 There have been no consultations, communications, agreements, or arrangements made by

the bidder with any official of the procuring institution in relation to this procurement process

prior to and during the bidding process except to provide clarification on the bid submitted where

so required by the institution; and the bidder was not involved in the drafting of the specifications

or terms of reference for this bid.

3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat any

restrictive practices related to bids and contracts, bids that are suspicious will be reported to

the Competition Commission for investigation and possible imposition of administrative

penalties in terms of section 59 of the Competition Act No and or may be reported

to the National Prosecuting Authority (NPA) for criminal investigation and or may be restricted

from conducting business with the public sector for a period not exceeding ten (10) years in

terms of the Prevention and Combating of Corrupt Activities Act No or any other

applicable legislation

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE

1. Definitions 1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt of

bids.

1.2 “Contract” means the written agreement entered into between the purchaser and the supplier,

as recorded in the contract form signed by the parties, including all attachments and

appendices thereto and all documents incorporated by reference therein.

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rights, but excluding immovable property, unless otherwise indicated in the bidding

documents.

2.2 Where applicable, special conditions of contract are also laid down to cover specific supplies,

services or works.

2.3 Where such special conditions of contract are in conflict with these general conditions, the

special conditions shall apply.

3. General 3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any

expense incurred in the preparation and submission of a bid. Where applicable a non-

refundable fee for documents may be charged.

3.2 With certain exceptions, invitations to bid are only published in the Government Tender

dumping or countervailing right is abolished, or where the amount of such provisional payment

or any such right is reduced, any such favourable difference shall on demand be paid forthwith

by the Service Provider to the State or the State may deduct such amounts from moneys (if

any) which may otherwise be due to the Service Provider in regard to supplies or services

which he delivered or rendered, or is to deliver or render in terms of the contract or any other

contract or any other amount which may be due to him

30.1 The contract shall be interpreted in accordance with South African laws, unless otherwise

specified in SCC.

31. Notices 31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or

certified

mail and any other notice to him.shall be posted by ordinary mail to the address furnished in

his bid or to the address notified later by him in writing and such posting shall be deemed to be

proper service of such notice.

31.2 The time mentioned in the contract documents for performing any act after such aforesaid

notice has been given, shall be reckoned from the date of posting of such notice.

16. Payment

17. Prices

18. Contract amendments

19. Assignment

20. Subcontracts

21. Delays in the supplier’s performance

22. Penalties

23. Termination for default

24. Dumping and countervailing duties

25. Force Majeure

26. Termination for insolvency

27. Settlement of disputes

28. Limitation of liability

29. Governing language

30. Applicable law

31. Notices

32. Taxes and duties

33. National Industrial Participation Programme (NIPP)

34. Prohibition of restrictive practices

General Conditions of Contract

1. Definitions 1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt of

bids.

1.2 “Contract” means the written agreement entered into between the purchaser and the supplier,

as recorded in the contract form signed by the parties, including all attachments and

appendices thereto and all documents incorporated by reference therein.

Supply/delivery installation of indoor telephone cables to frere hospital

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1.3 “Contract price” means the price payable to the supplier under the contract for the full and

proper performance of his contractual obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to

influence the action of a public official in the procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its

government and encouraged to market its products internationally.

1.6 “Country of origin” means the place where the goods were mined, grown or produced or from

which the services are supplied. Goods are produced when, through manufacturing,

processing or substantial and major assembly of components, a commercially recognized new

product results that is substantially different in basic characteristics or in purpose or utility from

its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and unloaded in the specified

store or depot or on the specified site in compliance with the conditions of the contract or

order, the supplier bearing all risks and charges involved until the supplies are so delivered

and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the

RSA at lower prices than that of the country of origin and which have the potential to harm the

local industries in the RSA.

1.12 ” Force majeure” means an event beyond the control of the supplier and not involving the

supplier’s fault or negligence and not foreseeable.

Such events may include, but is not restricted to, acts of the purchaser in its sovereign

capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight

embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement

process or the execution of a contract to the detriment of any bidder, and includes collusive

practice among bidders (prior to or after bid submission) designed to establish bid prices at

artificial non-competitive levels and to deprive the bidder of the benefits of free and open

competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other materials that the supplier is

required to supply to the purchaser under the contract.

1.16 “Imported content” means that portion of the bidding price represented by the cost of

components, parts or materials which have been or are still to be imported (whether by the

supplier or his sub Service Providers) and which costs are inclusive of the costs abroad, plus

freight and other direct importation costs such as landing costs, dock dues, import duty, sales

duty or other similar tax or duty at the South African place of entry as well as transportation

and handling charges to the factory in the Republic where the supplies covered by the bid will

be manufactured.

1.17 “Local content” means that portion of the bidding price which is not included in the imported

content provided that local manufacture does take place.

1.18 “Manufacture” means the production of products in a factory using labour, materials,

components and machinery and includes other related value-adding activities.

1.19 “Order” means an official written order issued for the supply of goods or works or the rendering

of a service.

1.20 “Project site,” where applicable, means the place indicated in bidding documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the supply of the goods, such as

transportation and any other incidental services, such as installation, commissioning, provision

of technical assistance, training, catering, gardening, security, maintenance and other such

obligations of the supplier covered under the contract.

1.25 “Written” or “in writing” means handwritten in ink or any form of electronic or mechanical

writing.

2. Application 2.1 These general conditions are applicable to all bids, contracts and orders including bids for

functional and professional services, sales, hiring, letting and the granting or acquiring of

Supply/delivery installation of indoor telephone cables to frere hospital

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rights, but excluding immovable property, unless otherwise indicated in the bidding

documents.

2.2 Where applicable, special conditions of contract are also laid down to cover specific supplies,

services or works.

2.3 Where such special conditions of contract are in conflict with these general conditions, the

special conditions shall apply.

3. General 3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any

expense incurred in the preparation and submission of a bid. Where applicable a non-

refundable fee for documents may be charged.

3.2 With certain exceptions, invitations to bid are only published in the Government Tender

Bulletin. The Government Tender Bulletin may be obtained directly from the Government

Printer, Private Bag X85, Pretoria 0001, or accessed electronically from www.treasury.gov.za

4. Standards 4.1 The goods supplied shall conform to the standards mentioned in the bidding documents and

specifications.

5. Use of Contract documents and information; inspection.

5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any

provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished

by or on behalf of the purchaser in connection therewith, to any person other than a person

employed by the supplier in the performance of the contract. Disclosure to any such employed

person shall be made in confidence and shall extend only so far as may be necessary for

purposes of such performance.

1.2 The supplier shall not, without the purchaser’s prior written consent, make use of any document

or information mentioned in GCC clause 5.1 except for purposes of performing the contract.

5.3 Any document, other than the contract itself mentioned in GCC clause. 5.1 shall remain the

property of the purchaser and shall be returned (all copies) to the purchaser on completion of

the supplier’s performance under the contract if so required by the purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the

performance of the supplier and to have them audited by auditors appointed by the purchaser,

if so required by the purchaser.

6. Patent rights 6.1 The supplier shall indemnify the purchaser against all third-party claims of infringement of

patent, trademark, or industrial design rights arising from use of the goods or any part thereof

by the purchaser.

7. Performance Security

7.1 Within thirty (30) days of receipt of the notification of contract award, the successful bidder

shall furnish to the purchaser the performance security of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the purchaser as compensation

for any loss resulting from the supplier’s failure to complete his obligations under the contract.

7.3 The performance security shall be denominated in the currency of the contract, or in a freely

convertible currency acceptable to the purchaser and shall be in one of the following forms:

(a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank

located in the purchaser’s country or abroad, acceptable to the purchaser, in the

form provided in the bidding documents or another form acceptable to the

purchaser; or

(b) a cashier’s or certified cheque

7.4 The performance security will be discharged by the purchaser and returned to the supplier

not later than thirty (30) days following the date of completion of the supplier’s performance

obligations under the contract, including any warranty obligations, unless otherwise specified

in SCC.

8. Inspections, tests and analysis

8.1 All pre-bidding testing will be for the account of the bidder.

8.2 If it is a bid condition that supplies to be produced or services to be rendered should at any

stage during production or execution or on completion be subject to inspection, the premises

of the bidder or Service Provider shall be open, at all reasonable hours, for inspection by are

presentative of the Department or an organization acting on behalf of the Department.

8.3 If there are no inspection requirements indicated in the bidding documents and no mention is

made in the contract, but during the contract period it is decided that inspections shall be

carried out, the purchaser shall itself make the necessary arrangements, including payment

arrangements with the testing authority concerned.

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8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the supplies to

be in accordance with the contract requirements, the cost of the inspections, tests and

analyses shall be defrayed by the purchaser.

8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the

contract requirements, irrespective of whether such supplies or services are accepted or not,

the cost in connection with these inspections, tests or analyses shall be defrayed by the

supplier.

8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not comply

with the contract requirements may be rejected.

8.7 Any contract supplies may on or after delivery be inspected, tested or analyzed and may be

rejected if found not to comply with the requirements of the contract. Such rejected supplies

shall be held at the cost and risk of the supplier who shall, when called upon, remove them

immediately at his own cost and forthwith substitute them with supplies which do comply with

the requirements of the contract. Failing such removal, the rejected supplies shall be returned

at the suppliers cost and risk. Should the supplier fail to provide the substitute supplies

forthwith, the purchaser may, without giving the supplier further opportunity to substitute the

rejected supplies, purchase such supplies as may be necessary at the expense of the

supplier.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the

contract on account of a breach of the conditions thereof, or to act in terms of Clause 23 of

Gcc.

9. Packing 9.1 The supplier shall provide such packing of the goods as is required to prevent their damage or

deterioration during transit to their final destination, as indicated in the contract. The packing

shall be sufficient to withstand, without limitation, rough handling during transit and exposure

to extreme temperatures, salt and precipitation during transit, and open storage. Packing, case

size and weights shall take into consideration, where appropriate, the remoteness of the

goods’ final destination and the absence of heavy handling facilities at all points in transit.

9.2 The packing, marking, and documentation within and outside the packages shall comply

strictly with such special requirements as shall be expressly provided for in the contract,

including additional requirements, if any, specified in SCC, and in any subsequent instructions

ordered by the purchaser.

10. Delivery and documents

10.1 Delivery of the goods shall be made by the supplier in accordance with the terms specified in

the contract. The details of shipping and/or other documents to be furnished by the supplier

are specified in SCC.

10.2 Documents to be submitted by the supplier are specified in SCC.

11. Insurance 11.1 The goods supplied under the contract shall be fully insured in a freely convertible currency

against loss or damage incidental to manufacture or acquisition, transportation, storage and

delivery in the manner specified in the SCC.

12. Transportation

12.1 Should a price other than an all-inclusive delivered price be required, this shall be specified in

the SCC.

13. Incidental Services

13.1 The supplier may be required to provide any or all of the following services, including

additional services, if any, specified in SCC:

(a) performance or supervision of on-site assembly and/or commissioning of the

supplied goods;

(b) furnishing of tools required for assembly and/or maintenance of the supplied

goods;

of the supplied goods;

(d) performance or supervision or maintenance and/or repair of the supplied goods, for a

period of time agreed by the parties, provided that this service shall not relieve the

supplier of any warranty obligations under this contract; and

(e) training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in

assembly, start-up, operation, maintenance, and/or repair of the supplied goods.

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13.2 Prices charged by the supplier for incidental services, if not included in the contract price for

the goods, shall be agreed upon in advance by the parties and shall not exceed the prevailing

rates charged to other parties by the supplier for similar services.

14. Spare parts 14.1 As specified in SCC, the supplier may be required to provide any or all of the following

materials, notifications, and information pertaining to spare parts manufactured or distributed

by the supplier:

(a) such spare parts as the purchaser may elect to purchase from the supplier, provided

that this election shall not relieve the supplier of any warranty obligations under the

contract; and

(b) in the event of termination of production of the spare parts:

(i) Advance notification to the purchaser of the pending termination, in

sufficient time to permit the purchaser to procure needed requirements;

and

(ii) following such termination, furnishing at no cost to the purchaser, the

blueprints, drawings, and specifications of the spare parts, if requested.

15. Warranty 15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the most

recent or current models, and that they incorporate all recent improvements in design and

materials unless provided otherwise in the contract. The supplier further warrants that all

goods supplied under this contract shall have no defect, arising from design, materials, or

workmanship (except when the design and/or material is required by the purchaser’s

specifications) or from any act or omission of the supplier, that may develop under normal use

of the supplied goods in the conditions prevailing in the country of final destination.

15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof

as the case may be, have been delivered to and accepted at the final destination indicated in

the contract, or for eighteen (18) months after the date of shipment from the port or place of

loading in the source country, whichever period concludes earlier, unless specified otherwise

in SCC.

15.3 The purchaser shall promptly notify the supplier in writing of and claims arising under this

warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period specified in SCC and with all

reasonable speed, repair or replace the defective goods or parts thereof, without costs to the

purchaser.

15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period specified in

SCC, the purchaser may proceed to take such remedial action as may be necessary, at the

supplier’s risk and expense and without prejudice to any other rights which the purchaser may

have against the supplier under the contract.

16. Payment 16.1 The method and conditions of payment to be made to the supplier under this contract shall be specified

in SCC.

16.2 The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery

note and upon fulfillment of other obligations stipulated in the contract.

16.3 Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days

after submission of an invoice or claim by the supplier.

16.4 Payment will be made in Rand unless otherwise stipulated in SCC.

17. Prices 17.1 Prices charged by the supplier for goods delivered and services performed under the contract

shall not

vary from the prices quoted by the supplier in his bid, with the exception of any price

adjustments authorized in SCC or in the purchaser’s request for bid validity extension, as the

case may be.

18. Contract Amendments

18.1 No variation in or modification of the terms of the contract shall be made except by a written

amendment signed by the parties concerned.

19. Assignment 19.1 The supplier shall not assign, in whole or in part, its obligations to perform under the contract,

except with the purchaser’s prior written consent.

20. Subcontracts 20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this

contract if not

already specified in the bid. Such notification, in the original bid or later, shall not relieve the

supplier from any liability or obligation under the contract.

21. Delays in the supplier’s performance

21.1 Delivery of the goods and performance of services shall be made by the supplier in

accordance with the time schedule prescribed by the purchaser in the contract.

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21.2 If at any time during performance of the contract, the supplier or its Sub Service Provider(s)

should encounter conditions impeding timely delivery of the goods and performance of

services, the supplier shall promptly notify the purchaser in writing of the fact of the delay, its

likely duration and its cause(s). As soon as practicable after receipt of the supplier’s notice, the

purchaser shall evaluate the situation and may at his discretion extend the supplier’s time for

performance, with or without the imposition of penalties, in which case the extension shall be

ratified by the parties by amendment of contract.

21.3 No provision in a contract shall be deemed to prohibit the obtaining of supplies or services

from a national department, provincial department, or a local authority.

21.4 The right is reserved to procure outside of the contract small quantities or to have minor

essential services executed if an emergency arises, the supplier’s point of supply is not

situated at or near the place where the supplies are required, or the supplier’s services are not

readily available.

21.5 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its

delivery obligations shall render the supplier liable to the imposition of penalties, pursuant to

GCC Clause 22, unless an extension of time is agreed upon pursuant to GCC Clause

21.2 without the application of penalties.

21.6 Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser

shall, without canceling the contract, be entitled to purchase supplies of a similar quality and

up to the same quantity in substitution of the goods not supplied in conformity with the contract

and to return any goods delivered later at the supplier’s expense and risk, or to cancel the

contract and buy such goods as may be required to complete the contract and without

prejudice to his other rights, be entitled to claim damages from the supplier

22. Penalties 22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to

perform the services within the period(s) specified in the contract, the purchaser shall, without

prejudice to its other remedies under the contract, deduct from the contract price, as a penalty,

a sum calculated on the delivered price of the delayed goods or unperformed services using

the current prime interest rate calculated for each day of the delay until actual delivery or

performance. The purchaser may also consider termination of the contract pursuant to GCC

Clause 23.

23. Termination for default

23.1 The purchaser, without prejudice to any other remedy for breach of contract, by written notice

of default sent to the supplier, may terminate this contract in whole or in part:

(a) if the supplier fails to deliver any or all of the goods within the period(s) specified

in the contract, or within any extension thereof granted by the purchaser pursuant to

GCC Clause 21.2.

(b) if the Supplier fails to perform any other obligation(s) under the contract; or

fraudulent practices in competing for or in executing the contract.

23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may

procure, upon such terms and in such manner as it deems appropriate, goods, works or

services similar to those undelivered, and the supplier shall be liable to the purchaser for any

excess costs for such similar goods, works or services. However, the supplier shall continue

the performance of the contract to the extent not terminated.

24. Anti-dumping and countervailing duties and rights

24.1 When, after the date of bid, provisional payments are required, or antidumping or

countervailing duties are imposed, or the amount of a provisional payment or anti-dumping or

countervailing right is increased in respect of any dumped or subsidized import, the State is

not liable for any amount so required or imposed, or for the amount of any such increase.

When, after the said date, such a provisional payment is no longer required or any such anti-

dumping or countervailing right is abolished, or where the amount of such provisional payment

or any such right is reduced, any such favourable difference shall on demand be paid forthwith

by the Service Provider to the State or the State may deduct such amounts from moneys (if

any) which may otherwise be due to the Service Provider in regard to supplies or services

which he delivered or rendered, or is to deliver or render in terms of the contract or any other

contract or any other amount which may be due to him

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25. Force Majeure 25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable for

forfeiture of its performance security, damages, or termination for default if and to the extent that his

delay in performance or other failure to perform his obligations under the contract is the result of an

event of force majeure.

25.2 If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing of

such condition and the cause thereof. Unless otherwise directed by the purchaser in writing,

the supplier shall continue to perform its obligations under the contract as far as is reasonably

practical and shall seek all reasonable alternative means for performance not prevented by the

force majeure event.

26. Termination for insolvency

26.1 The purchaser may at any time terminate the contract by giving written notice to the supplier if

the supplier becomes bankrupt or otherwise insolvent. In this event, termination will be without

compensation to the supplier, provided that such termination will not prejudice or affect any

right of action or remedy which has accrued or will accrued hereafter to the purchaser.

27. Settlement of Disputes

27.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the

supplier in connection with or arising out of the contract, the parties shall make every effort to

resolve amicably such dispute or difference by mutual consultation.

27.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such

mutual consultation, then either the purchaser or the supplier may give notice to the other

party of his intention to commence with mediation. No mediation in respect of this matter may

be commenced unless such notice is given to the other party.

27.3 Should it not be possible to settle a dispute by means of mediation, it may be settled in a

South African court of law.

27.4 Mediation proceedings shall be conducted in accordance with the rules of procedure specified

in the SCC.

27.5 Notwithstanding any reference to mediation and/or court proceedings herein,

(a) the parties shall continue to perform their respective obligations under the contract

unless they otherwise agree; and

(b) the purchaser shall pay the supplier any monies due the supplier.

28.1 Except in cases of criminal negligence or wilful misconduct, and in the case of infringement

pursuant to Clause 6;

(a) the supplier shall not be liable to the purchaser, whether in contract, tort, or

otherwise, for any indirect or consequential loss or damage, loss of use, loss of

production, or loss of profits or interest costs, provided that this exclusion shall not

apply to any obligation of the supplier to pay penalties and/or damages to the

purchaser; and

(b) the aggregate liability of the supplier to the purchaser, whether under the contract, in

tort or otherwise, shall not exceed the total contract price, provided that this limitation

shall not apply to the cost of repairing or replacing defective equipment.

29. Governing Language

29.1 The contract shall be written in English. All correspondence and other documents

pertaining to the contract that is exchanged by the parties shall also be written in English.

30. Applicable Law

30.1 The contract shall be interpreted in accordance with South African laws, unless otherwise

specified in SCC.

31. Notices 31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or

certified

mail and any other notice to him.shall be posted by ordinary mail to the address furnished in

his bid or to the address notified later by him in writing and such posting shall be deemed to be

proper service of such notice.

31.2 The time mentioned in the contract documents for performing any act after such aforesaid

notice has been given, shall be reckoned from the date of posting of such notice.

32. Taxes and Duties

32.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and

there such levies imposed outside the purchaser’s country.

32.2 A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred,

until delivery of the contracted goods to the purchaser.

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32.3 No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the

award of a bid the Department must be in possession of a tax clearance certificate, submitted

by the bidder.

This certificate must be an original issued by the South African Revenue Services.

33. National Industrial Participation (NIP) Programme

33.1 The NIP Program me administered by the Department of Trade and Industry shall be

applicable to all contracts that are subject to the NIP obligation.

34. Prohibition of Restrictive practices

34.1 In terms of section 4 (1) (b) (iii) of the Competition Act No. , as amended, an

agreement between, or concerted practice by, firms, or a decision by an association of firms, is

prohibited if it is between parties in a horizontal relationship and if a bidder (s) is / are or a contractor(s)

was / were involved in collusive bidding (or bid rigging).

34.2 If a bidder(s) or contractor(s), based on reasonable grounds or evidence obtained by the

purchaser, has / have engaged in the restrictive practice referred to above, the purchaser may refer

the matter to the Competition Commission for investigation and possible imposition of administrative

penalties as contemplated in the Competition Act No..

34.3 If a bidder(s) or contractor(s), has / have been found guilty by the Competition.

Commission of the restrictive practice referred to above, the purchaser may, in addition and without prejudice to any other

remedy provided for, invalidate the bid(s) for such item(s) offered, and / or terminate the contract in whole or part, and / or

restrict the bidder(s) or contractor(s) from conducting business with the public sector for a period not exceeding ten (10)

years and / or claim damages from the bidder(s) or contractor(s) concerned.

Signature date

Reviewed by: 04/06/2026

W. Van Der Merwe

Approved by: 04/06/2026

Mr. M. Moyikwa

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NO. ** (all applicable taxes included)

Required by: ........................................

At: ........................................

.......................................

Brand and model ........................................

Country of origin ........................................

Does the offer comply with the specification(s)? *YES/NO

If not to specification, indicate deviation(s) ........................................

Period required for delivery ........................................
Delivery: Firm/not firm

Delivery basis ..........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

* “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment

insurance fund contributions and skills development levies.

Delete if not applicable

(i) Bidding documents, viz

Invitation to bid;
Proof of Tax Compliance Status;
Pricing schedule(s);
Technical Specification(s);
Preference claim form for Preferential Procurement in terms of the Preferential

Procurement Regulations;

Declaration of interest;
Declaration of bidder’s past SCM practices;
Certificate of Independent Bid Determination;
Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and

rate(s) quoted cover all the goods and/or works specified in the bidding documents; that the price(s) and

rate(s) cover all my obligations and I accept that any mistakes regarding price(s) and rate(s) and

calculations will be at my own risk.