Web-based perinatal training programme (k2) for cardiotocography and fetal monitoring

• Provision of a web-based, interactive Perinatal Training Programme (K2) on cardiotocography and fetal monitoring.
• Aimed at improving skills of 100 doctors and midwives in the Eastern Cape to reduce medico-legal cases and avoidable mortality.
• Training must be competency-based, online, and include a simulator with live CTG traces, virtual expert feedback, an assessment centre, and a learner management system.
• Course must cover 14 compulsory topics aligned to NICE guidelines and be recognized by an international professional body.

• Closing date: 29 June 2026.
• Closing time: 11:00.
• Offer validity: 60 days from the closing date.
• Delivery period: 30 days after receipt of purchase order.

• Technical enquiries: Contact Ms Noluthando Mjuluki.
• Email: [email protected]
• Telephone: 0832797323.

• Submit your bid online via e-Tenders by the closing date and time.
• Late submissions will not be considered.
• Use the official bid forms provided (do not retype).
• Complete and sign SBD1 (Invitation to Bid), SBD3.1 (Pricing Schedule), SBD4 (Bidder's Disclosure), and SBD6.1 (Preference Points Claim Form).
• Provide proof of Central Supplier Database (CSD) registration.
• Submit a Tax Compliance Status (TCS) PIN from SARS or a CSD number if no PIN is available.
• For consortia/joint ventures, each party must submit a separate TCS certificate/PIN/CSD number.
• Bids from persons in the service of the state are not allowed.
• Failure to comply with any submission requirement may invalidate your bid.

• Service required: Provision of a web-based, interactive Perinatal Training Programme (K2) on cardiotocography and fetal monitoring for 100 doctors and midwives.
• Training must be competency-based, online, and interactive.
• Must include a training simulator with live CTG traces and case scenarios for interpretation.
• System must provide virtual expert feedback and include an Assessment Centre with a Competency Assessment Tool.
• Trainees must be tested per module with a minimum 75% pass rate across 14 modules; additional competency testing via simulator is required.
• A learner management/administration system is mandatory.
• Must generate quarterly provincial user feedback and training reports on demand.
• A certificate of competency must be issued upon completion.
• Course content must align with the National Institute for Clinical Excellence (NICE) intrapartum care guideline.
• Training must be recognized by at least one international professional body, such as the Royal College of Obstetricians & Gynaecologists.
• Compulsory topics include Fetal Physiology, Intrapartum CTG, Errors in Fetal Monitoring, Cord Blood Gas, Antenatal CTG Monitoring, Fetal Blood Sampling, Shoulder Dystocia, Breech, Postpartum Haemorrhage, Pre-Eclampsia, Cord Presentation & Prolapse, Antepartum Haemorrhage, Human Factors, and Uterine Rupture.

• Experience in providing perinatal training programmes: Submit a letter of reference. Points: 1–2 sessions (10 points), above 2 sessions (15 points), no proof (0 points).
• Qualified facilitators: Attach CVs with proof of qualification (10 points) and registration with a regulatory body (10 points). No proof (0 points).
• Experienced facilitators: Provide CVs showing experience in training and facilitation. Less than 1 year (5 points), more than 2 years (15 points).
• Competent administration personnel with project management skills: Submit CVs and a list of administration staff. Less than 2 staff (5 points), 2 and above (10 points).
• Course content: Submit a summarized copy relevant and aligned to NICE intrapartum care guidelines. Relevant content (15 points), no proof (0 points).

• Complete SBD3.1 Pricing Schedule with firm prices.
• Provide price per delegate for the Perinatal Training Programme (K2) for 100 learners, exclusive and inclusive of VAT at 15%.
• Include training-related materials in the total cost.
• Offer must be valid for 60 days from the bid closing date.

• Submit pricing on SBD3.1 (Pricing Schedule) with firm prices.
• Prices must be in RSA currency, inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, skills levies).
• Offer must be valid for 60 days from the bid closing date.
• Provide a total price inclusive of VAT for the Perinatal Training Programme (K2) for 100 learners, including training-related materials.
• Delivery must be firm, with a 30-day period after purchase order receipt.

• Tax Compliance: Submit a valid Tax Compliance Status (TCS) PIN from SARS or a CSD registration number.
• Central Supplier Database (CSD): Registration is mandatory; submit proof.
• B-BBEE/Preferential Procurement: Specific goals points are claimed via SBD6.1 for equity ownership by Historically Disadvantaged Individuals (race, gender, disability), youth, military veterans, and locally based entities.
• Company Registration: Provide company registration number and type.
• Declaration: Complete SBD4 (Bidder's Disclosure) declaring no conflicts of interest, state employment, or collusive practices.
• Foreign Suppliers: If not resident in RSA and without a branch, permanent establishment, income, or tax liability in RSA, a TCS PIN is not required.
• Persons in the service of the state are disqualified.

• Specific goals points are claimed via SBD6.1 for equity ownership by Historically Disadvantaged Individuals based on race (4 points), gender/women (4 points), disability (4 points), youth (4 points), military veterans (2 points), and locally based entity (2 points).
• Supporting documents may include CIPC certificate, ID copies, medical certificate, proof of address, and letter from Department of Military Veterans.
• Failure to claim points results in zero points for specific goals.

• The Eastern Cape Department of Health reserves the right to request clarification, amend the bidding process (including dates), or reject all bids and restart.
• The successful bidder must sign a written contract (SBD7).
• The offer must comply with specifications; any deviations must be indicated.
• Delivery is required within 30 days after purchase order receipt.
• Prices must be firm and include all applicable taxes.
• Bidders must declare any state employment, relationships with procuring institution staff, or interests in other related enterprises via SBD4.
• Fraudulent claims may lead to disqualification, contract cancellation, cost recovery, restriction from state business for up to 10 years, and criminal prosecution.

• Supplier must provide company name, postal and street addresses, telephone, cellphone, fax, and email.
• VAT registration number is required.
• Tax compliance: Submit TCS PIN or CSD number.
• Foreign suppliers must answer a questionnaire regarding residency, branch, establishment, income, and tax liability in RSA; if all answers are 'no', a TCS PIN is not required.
• Bids must be submitted online by the closing time on official forms.
• Bidders must comply with the Preferential Procurement Policy Framework Act and regulations.
• Submit signed SBD1, SBD3.1, SBD4, and SBD6.1.
• Provide CSD registration proof.
• No bids from persons in the service of the state.

The bid will be evaluated in terms of Regulation 4(1) of the Preferential Procurement Regulation

80/20 Preference Point system will be applied where the lowest bidder will be allocated 80 Points

for price. A maximum of 20 points will be awarded for specific goals.

The following formula will be used to calculate points out of 80 for price.

 Pt − P min Ps= Ps = 80 1 − 

 P min 

Where

Ps = points scored for comparative price of bid or offer under consideration.

Pt =Comparative price of bid or offer under consideration.

Pmin = comparative price of lowest acceptable bid or offer.

The following table must be used to calculate the score out of 20 points for Specific Goals

Specific goals Category Weighting (of Number of points

20 POINTS) (80/20 system)

Equity Ownership by:

Historically Disadvantage Individuals: Ownership

(South African citizen -who, had no franchise in

national elections prior to the introduction of the

Constitution of the Republic of South Africa, 1983

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(Act ) or the Constitution of the Republic

of South Africa , 1993, (Act ). On the

basis of:

• Race 20% 4

• Gender (Women) 20% 4

• Disability 20% 4

20%

Youth 4

10%

Military Veterans 2

Locally based entity 10% 2

Total 100% 20

a) A tenderer must complete SBD6.1 to claim points for specific goals as per Table provided

and submit proof of its Specific Goals.

b) A tenderer failing to claim the specific goals on SBD6.1 claim Form and submit proof of

specific Goals may not be disqualified, but may only score points out of 80 price, and

scores 0 points out of 20 for Specific Goals.

c) The Specific Goals supporting documents required to verify claimed points may in

line with the specific requirements include:

• CIPC Certificate showing ownership / control interest of company members
• ID copies of owners or shareholders.
• Medical Certificate / Doctor’s medical report (Impairment should be substantially

limiting long term or of recurring nature)

• Proof of documentation reflecting the physical address of the business that is eg

utility account, Bank-generated proof of address letter or proof of physical address

by municipal councilor, lease agreement with 2 months proof of rental payments or

SARS Correspondence.

• Letter from Department of Military Veterans confirming status.

The points scored for the specific goal shall be added to the points scored for price and the total

shall be rounded off to the nearest two decimal places.

Evaluation will be conducted into the following stages:

1st Stage: Administrative Compliance

1. All documentation inclusive of supporting documentation requested in terms of the Bid

Document requirements must be submitted and signed off where required

2. Bidders must complete and sign SBD1 (Invitation to Bid),) and SBD6.1 (Preference Points

Claim Form in terms of Preferential Procurement Regulations, 2022).

3. Bidders must be registered with the National Treasury Supplier Database (CSD) and

submit proof.

2nd Stage: MANDATORY REQUIREMENTS FOR INTERESTED BIDDERS (NON-NEGOTIABLE)

• Training should be competency based, with certificate of competence at the end of

the training. (Bidders to undertake to issue competency certificate)

• The training must have a learner management or Administration system.

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(Bidder to submit proof or sample of the system)

• Bidders must complete and sign SBD3.1 (Pricing Schedule) and SBD4

Failure to comply with the above information will invalidate your bid:

3rd Stage: Evaluation process – functionality

Item criteria comply evidence points

[Yes/no]

1. Experience in providing Perinatal Submit letter of reference 15

Training Programmes

• 1 – 2 Training sessions = 10

points

• Above 2 sessions = 15 points
• No proof = 0

2. Do you have qualified facilitators Attach CV’s with 20

and registered with regulatory

• Proof of qualification = 10 points

body.

• Proof of registration = 10 points

▪ No proof = 0

3. Do you have experienced Proof experience in function related to 15

facilitators for this programme training and facilitation (CV):

▪ Less than 1 year = 5

▪ More than 2 years = 15

4. Do you have competent Submit CV’s and a list of administration 15

administration personnel with staff:

project management skills ▪ Less than 2= 5

▪ 2 and above= 10

5. Submit copy summarized course

• No proof = 0 15

content relevant and aligned to

• Relevant course content = 15 points

National Institute for Clinical

Excellence (NICE) intrapartum care

guideline and the objectives of the

training.

Total points 80

A bidder that scores less than 55 weighted points out of 80 in respect

of functionality will be regarded as non-responsive and will be

disqualified. Only bidder that obtain a minimum of 68,75% (55) points

will qualify for further evaluation in terms of price.

3rd Stage: Price and Specific Goals

80/20 preference point system will apply. The bid will be awarded to the highest point scoring bidder in

accordance with the award criteria.

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