Play therapy training services for 40 eastern cape health officials

Pricing Schedule (SBD 3.1)

Declaration of Interest (SBD 4)

Preference Points Claim Forms (SBD 6.1)

Bid conditions

1.1 Without limitation to any other rights of the Eastern Cape Department of Health (ECDoH) (whether

otherwise reserved in this invitation to bid or under law), the ECDoH expressly reserves the

right to:-

1.2 Request clarification on any aspect of a response to this invitation to bid received from the

bidder, such requests and the responses to be in writing;

1.3 Amend the bidding process, including the timetables, closing date and any other date at its

sole discretion;

1.4 Reject all responses submitted by bidders and to embark on a new bid process.

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder. Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that person will automatically be disqualified from the bid process. 2. Bidder's declaration 2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest1 in the enterprise, employed by the state? YES/NO 2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling interest in the enterprise, in table below. Full Name Identity Number Name of State institution 1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise. 2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the procuring institution? YES/NO 2.2.1 If so, furnish particulars: 2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest in the enterprise have any interest in any other related enterprise whether or not they are bidding for this contract? YES/NO 2.3.1 If so, furnish particulars: 3 DECLARATION I, the undersigned, (name) in submitting the accompanying bid, do hereby make the following statements that I certify to be true and complete in every respect: 3.1 I have read and I understand the contents of this disclosure; 3.2 I understand that the accompanying bid will be disqualified if this disclosure is found not to be true and complete in every respect; 3.3 The bidder has arrived at the accompanying bid independently from, and without consultation, communication, agreement or arrangement with any competitor. However, communication between partners in a joint venture or consortium2 will not be construed as collusive bidding. 3.4 In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications, prices, including methods, factors or formulas used to calculate prices, market allocation, the intention or decision to submit or not to submit the bid, bidding with the intention not to win the bid and conditions or delivery particulars of the products or services to which this bid invitation relates. 3.4 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the contract. 3.5 There have been no consultations, communications, agreements or arrangements made by the bidder with any official of the procuring institution in relation to this procurement process prior to and during the bidding process except to provide clarification on the bid submitted where so required by the institution; and the bidder was not involved in the drafting of the specifications or terms of reference for this bid. 3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act No and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting business with the public sector for a period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No or any other applicable legislation. I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT. I ACCEPT THAT THE STATE MAY REJECT THE BID OR ACT AGAINST ME IN TERMS OF PARAGRAPH 6 OF PFMA SCM INSTRUCTION /22 ON PREVENTING AND COMBATING ABUSE IN THE SUPPLY CHAIN MANAGEMENT SYSTEM SHOULD THIS DECLARATION PROVE TO BE FALSE. Signature Date Position Name of bidder

3rd Stage: Functionality Functionality ITEM CRITERIA COMPLY EVIDENCE POINTS [YES/NO] 1. Experience in providing Play Therapy or relevant psychotherapy Submit letter of reference Training. 1 - 2 Training sessions = 10 points Above 2 sessions = 15 points No proof = 0 2. Do you have qualified facilitators (Social worker, Psychologists, counsellor, and any relevant health professional) and registered with regulatory body. Attach proof of CV's Proof of qualification = 10 points Proof of registration = 10 points No proof = 0 3. Do you have experienced facilitators for this programme to training and facilitation (CV): Less than 1 year = 5 More than 2 years = 15 4. Adequate number of facilitators in your employ? Submit CV's: No of Facilitators: Less than 2 = 0 2 and above = 10 5. Do you have competent administration personnel with project management skills. Submit CV's and a list of administration staff: Less than 2= 5 2 and more = 10 6. Submit copy of summarized training manual with course content relevant to the objectives of the course Summarized copy of Training manual submitted = 5 points Relevant course content = 5 points TOTAL POINTS A bidder that scores less than 55 weighted points out of 80 in respect of functionality will be regarded as non-responsive and will be disqualified. Only bidder that obtain a minimum of 68,75% (55) points will qualify for further evaluation in terms of price. 4th Stage: Price and Specific Goals 80/20 preference point system will apply. The bid will be awarded to the highest point scoring bidder in accordance with the award criteria.

OFFER TO BE VALID FOR 60 DAYS FROM THE CLOSING DATE OF BID. BID PRICE IN RSA CURRENCY (ALL APPLICABLE TAXES INCLUDED) Bidder Description: Request Quotation for Play Therapy Course number Estimated No of learners No of days Cost Per Delegate Exclusive of VAT @15% Price Vat Play Therapy 40 10 Days Training material/manuals Meal: Lunch only (1 starch,2 vegetables and one meat. 1 soft drink and bottle of water) 40 10 Days Total cost (VAT incl) TOTAL PRICE OFFERED, INCLUSIVE OF VALUE ADDED TAX, FOR TENDER NO. SCMU3-P26/27-0104-HO R AMOUNT IN WORDS Signed by authorized representative of the Tenderer: Does the offer comply with the specification(s)? YES/NO If not to specification, indicate deviation(s) Period required for delivery after Purchase Order 30 DAYS After receipt of order Delivery: Firm/not firm "all applicable taxes" includes value- added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies.

SBD 6.1 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2022 This preference form must form part of all tenders invited. It contains general information and serves as a claim form for preference points for specific goals. NB: BEFORE COMPLETING THIS FORM, TENDERERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF THE TENDER AND PREFERENTIAL PROCUREMENT REGULATIONS, 2022 1. GENERAL CONDITIONS 1.1 The following preference point systems are applicable to invitations to tender: - the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and - the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included). 1.2 To be completed by the organ of state (delete whichever is not applicable for this tender). a) The applicable preference point system for this tender is the 80/20 preference point system. 1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for: (a) Price; and (b) Specific Goals. 1.4 To be completed by the organ of state: The maximum points for this tender are allocated as follows: POINTS PRICE 80 SPECIFIC GOALS 20 Total points for Price and SPECIFIC GOALS 100 1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed. 1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state. 2. DEFINITIONS (a) "tender" means a written offer in the form determined by an organ of state in response to an invitation to provide goods or services through price quotations, competitive tendering process or any other method envisaged in legislation; (b) "price" means an amount of money tendered for goods or services, and includes all applicable taxes less all unconditional discounts; (c) "rand value" means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes; (d) "tender for income-generating contracts" means a written offer in the form determined by an organ of state in response to an invitation for the origination of income-generating contracts through any method envisaged in legislation that will result in a legal agreement between the organ of state and a third party that produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of assets and concession contracts, excluding direct sales and disposal of assets through public auctions; and (e) "the Act" means the Preferential Procurement Policy Framework Act, 2000 (Act No. ). 3. FORMULAE FOR PROCUREMENT OF GOODS AND SERVICES 3.1. POINTS AWARDED FOR PRICE 3.1.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10 Pt-Pmin Pt-Pmin Ps=80(1- ) or Ps=90(1- ) Pmin Pmin Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmin = Price of lowest acceptable tender 3.2. FORMULAE FOR DISPOSAL OR LEASING OF STATE ASSETS AND INCOME GENERATING PROCUREMENT 3.2.1. POINTS AWARDED FOR PRICE A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10 Pt-Pmax Pt-Pmax Ps=80(1+ ) or Ps=90(1+ ) Pmax Pmax Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmax = Price of highest acceptable tender 4. POINTS AWARDED FOR SPECIFIC GOALS 4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender: 4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of— (a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system will apply and that the highest acceptable tender will be used to determine the applicable preference point system; or (b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the lowest acceptable tender will be used to determine the applicable preference point system, then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point system. Table 1: Specific goals for the tender and points claimed are indicated per the table below. (Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable, corresponding points must also be indicated as such. Note to tenderers: The tenderer must indicate how they claim points for each preference point system.) Number of points allocated (90/10 system) Number of points claimed (90/10 system) Number of points allocated (80/20 system) Number of points claimed (80/20 system) (To be completed by the organ of state) (To be completed by the tenderer) (To be completed by the organ of state) (To be completed by the tenderer) The specific goals allocated points in terms of this tender HDI - RACE 4 HDI - WOMEN 4 HDI - DISABILITY 4 YOUTH 4 MILITARY VETERANS 2 LOCALITY BASED ENTITY 2 DECLARATION WITH REGARD TO COMPANY/FIRM 4.3. Name of company/firm 4.4. Company registration number: 4.5. TYPE OF COMPANY/ FIRM Partnership/Joint Venture / Consortium One-person business/sole propriety Close corporation Public Company Personal Liability Company (Pty) Limited Non-Profit Company State Owned Company [TICK APPLICABLE BOX] 4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that: i) The information furnished is true and correct; ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form; iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct; iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have – (a) disqualify the person from the tendering process; (b) recover costs, losses or damages it has incurred or suffered as a result of that person's conduct; (c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation; (d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and (e) forward the matter for criminal prosecution, if deemed necessary. SIGNATURE(S) OF TENDERER(S) SURNAME AND NAME: DATE: ADDRESS:

Drafted by Date:19/06/2026 Name: Ms N Mjuluki Signature:

Approved by: Deputy Chairperson

Specification Committee Date:19/06/2026 Name: Ms. T. Notshe Signature:

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[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions

as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish

documentary proof to the satisfaction of the organ of state that the claims are

correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

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Signature(s) of tenderer(s).................................................

Surname and name: ................................................................

Date: ...............................................................

receipt of order

• Delivery: *Firm/not

firm

• * “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment

insurance fund contributions and skills development levies.

• Delete if not applicable

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Sbd 4

Bidder’s disclosure

Is the entity a resident of the republic of south africa (RSA)? yes NO does the entity have a branch in the RSA? yes NO does the entity have a permanent establishment in the RSA? yes NO does the entity have any source of income in the RSA? yes NO is the entity liable in the RSA for any form of taxation? Yes NO if the answer is "NO" to all of the above, then IT is not a requirement to register for a tax compliance status system pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

The bid will be evaluated in terms of Regulation 4(1) of the Preferential Procurement Regulation

80/20 Preference Point system will be applied where the lowest bidder will be allocated 80 Points

for price. A maximum of 20 points will be awarded for specific goals.

The following formula will be used to calculate points out of 80 for price.

Pt − Pmin

Ps= Ps =80 1−

Pmin

Where

Ps = points scored for comparative price of bid or offer under consideration.

Pt =Comparative price of bid or offer under consideration.

Pmin = comparative price of lowest acceptable bid or offer.

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The following table must be used to calculate the score out of 20 points for Specific Goals

Specific goals Category Weighting (of Number of points (80/20

20 POINTS) system)

Equity Ownership by:

Historically Disadvantage Individuals: Ownership

(South African citizen -who, had no franchise in

national elections prior to the introduction of the

Constitution of the Republic of South Africa, 1983

(Act ) or the Constitution of the Republic

of South Africa , 1993, (Act ). On the

basis of:

• Race 20% 4

• Gender (Women) 20% 4

• Disability 20% 4

20%

Youth 4

10%

Military Veterans 2

Locally based entity 10% 2

Total 100% 20

a) A tenderer must complete SBD6.1 to claim points for specific goals as per Table provided

and submit proof of its Specific Goals.

b) A tenderer failing to claim the specific goals on SBD6.1 claim Form and submit proof of

specific Goals may not be disqualified, but may only score points out of 80 price, and

scores 0 points out of 20 for Specific Goals.

c) The Specific Goals supporting documents required to verify claimed points may in

line with the specific requirements include:

• CIPC Certificate showing ownership / control interest of company members *

ID copies of owners or shareholders.

• Medical Certificate / Doctor’s medical report (Impairment should be substantially

limiting long term or of recurring nature)

• Proof of documentation reflecting the physical address of the business that is eg

utility account, Bank-generated proof of address letter or proof of physical address

by municipal councilor, lease agreement with 2 months proof of rental payments or

SARS Correspondence.

• Letter from Department of Military Veterans confirming status.

The points scored for the specific goal shall be added to the points scored for price and the total

shall be rounded off to the nearest two decimal places.

Evaluation will be conducted into the following stages:

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1st Stage: Administrative Compliance

1. All documentation inclusive of supporting documentation requested in terms of the Bid

Document requirements must be submitted and signed off where required

2. Bidders must complete and sign SBD1 (Invitation to Bid), and SBD6.1 (Preference Points

Claim Form in terms of Preferential Procurement Regulations, 2022).

3. Bidders must be registered with the National Treasury Supplier Database (CSD) and submit

proof.

2nd Stage: MANDATORY REQUIREMENTS FOR INTERESTED BIDDERS (NON-NEGOTIABLE)

• Training should be competency based, with certificate of competence at the end of the

training. (Bidders to undertake to issue competency certificate)

• The course should be CPD accredited and carry CPD points, proof of accreditation must

be submitted.

• Bidders must complete and sign SBD3.1 (Pricing Schedule) and SBD4

Failure to comply with the above mandatory information will invalidate your

Bid:

3rd Stage: Functionality

Item criteria comply evidence points

[Yes/no]

1. Experience in providing Play Submit letter of reference 15

Therapy or relevant psychotherapy

• 1 – 2 Training sessions = Training.

10 points

• Above 2 sessions = 15

points

• No proof = 0

2. Do you have qualified facilitators Attach proof of CV’s 20

(Social worker, Psychologists,

• Proof of qualification = counsellor, and any relevant health

10 points professional) and registered with

regulatory body.

• Proof of registration =

10 points

• No proof = 0

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3. Do you have experienced facilitators Proof experience in function related 15

for this programme to training and facilitation (CV):

• Less than 1 year = 5
• More than 2 years = 15

4. Adequate number of facilitators in Submit CV’s: No of Facilitators: 10

your employ?

• Less than 2 = 0
• 2 and above = 10

5. Do you have competent Submit CV’s and a list of 10

administration personnel with administration staff:

project management skills.

• Less than 2= 5
• 2 and more = 10

6. Submit copy of summarized training

• Summarized copy of Training 10

manual with course content relevant manual submitted = 5 points

to the objectives of the course

• Relevant course content = 5

points

Total points

A bidder that scores less than 55 weighted points out of 80 in respect of functionality will be

regarded as non-responsive and will be disqualified. Only bidder that obtain a minimum of

68,75% (55) points will qualify for further evaluation in terms of price.

4th Stage: Price and Specific Goals

80/20 preference point system will apply. The bid will be awarded to the highest point scoring bidder in

accordance with the award criteria.

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5 day bid specification for Play Therapy for 40 officials (Social workers,

Psychologists and Registered counsellors)

Play therapy is a method of therapy that uses play to uncover and deal with psychological

issues particularly with children along with other therapies and medications. It aligns closely

with the developmental needs of children, offering a safe and structured environment to

explore emotions, resolve conflicts, and build resilience. Through symbolic play, children

can express experiences that may be too difficult to verbalize, such as trauma, grief, or

anxiety. The training is to equip officials conducting psychotherapy with critical skills and

relevant techniques of dealing with the most vulnerable groups.

Training should be:

• Competency-based training for 40 officials (Social workers, Registered Counsellors

and Psychologists)

• Duration 10 days
• Venue – Department of health or shared venues
• The service provider must have qualified facilitators.
• Facilitators must be registered with a relevant professional body. Proof of registration

to be submitted with the bid documents.

• The facilitator must at least have 2 years’ experience in facilitation. Profile of the

facilitator must be submitted with the bid documents.

• The programme must be Continuing Professional Development (CPD )accredited *

The training manuals must be submitted for evaluation with the bid on the closing

date.

• Certificate of competency must be issued at the end of the training.

Specific outcomes

• Understand Childhood and Adolescence stages
• Analyse Aggression
• Understand Ethical dilemmas
• Apply Philosophy, Relationship and Process in therapy
• Clinical Observations and Visualisation of relationship
• Apply Gestalt Approach and Rose Bush
• Differentiate Mediums and forms of play
• Apply Sand tray Work and Biblio play
• Analyse Resistant functions
• Apply Creative adjustments
• Apply Monster and empty chair techniques

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Sbd 3.1 Pricing schedule –firm prices (purchase) in cases where

Different delivery points influence the pricing, a separate

Pricing schedule must be submitted for each delivery point

Offer to be valid for 60 days from the closing date of bid.

Bid price in RSA currency **(all applicable taxes included)

Name of

Bidder......................................................... Bid number: SCMU3-P26/27-0104-HO.

Closing Time 11:00 ......... Closing date:

Offer to be valid for 60 days from the closing date of bid.