Two-year HVAC maintenance contract for amathole district & buffalo city metro cluster five

{

"scmContact": {

"name": "Ms N. Hlonitshwayo",

"email": "[email protected]",

"department": "Eastern Cape Department of Public Works and Infrastructure"

},

"technicalContact": {

"name": "Mr T. Bityo",

"email": "[email protected]",

"phone": "0828281942",

"department": "Eastern Cape Department of Public Works and Infrastructure"

},

"submissionAddress": "Department of Public Works and Infrastructure, Block B Building – Reception Area, Corner of Scholl & Amalinda Main Rd, East London 5247",

"complaintsHotline": "0800 701 701"

}

Submit bids in sealed envelopes clearly marked with the tender reference (SCMU5-26/27-0021 AMR INF) and description. Deposit in the tender box at: Department of Public Works and Infrastructure, Block B Building – Reception Area, Corner of Scholl & Amalinda Main Rd, East London, by 11:00 on 11 August 2026. Late, incomplete, unsigned, or electronically submitted bids will be rejected. Use only official tender documents; no retyped forms. Ensure courier deliveries arrive at the correct location and time. Proof of posting is not accepted as proof of delivery. Only one bid per bidder allowed; alternative offers will not be considered. Bid documents are available for download from www.ecdpw.gov.za/tenders from 07 July 2026. No documents will be issued at departmental offices. Clarifications must be requested in writing at least 7 working days before closing. Addenda will be issued until 7 working days before closing. Tenders will be opened in public immediately after closing.

Evaluation is a two-phase process: Phase 1 checks compliance with bid rules, administrative requirements, and mandatory conditions (e.g., CIDB grading, CSD registration, tax compliance, valid qualifications, and project references). Non-compliance results in automatic elimination. Phase 2 evaluates responsive bids on price (80 points) and specific goals (20 points) under PPPFA 2022. Specific goals include B-BBEE, local content (100% threshold for Steel Products, PVC, Concrete, and Components), locality (Buffalo City or Amathole District Municipality), and other preference points. Bidders must complete SBD 6.1 to claim specific goals. Joint ventures must submit proportional proof for points claimed. The highest scorer wins unless justified otherwise. Quality/functionality scoring is not applicable.

Scope: Two-year term contract for supply, servicing, repairs, and maintenance of HVAC mechanical equipment for Amathole District and Buffalo City Metro Cluster Five. Contract based on NEC3 Term Service Contract (April 2013). Eligibility: Contractors must have CIDB Grading 3ME or higher in the ME class of works. Joint ventures are eligible if all members are CIDB-registered, the lead partner has ME grading, and the combined grading meets or exceeds 3ME. Required personnel: Certified qualifications in refrigeration and air-conditioning systems, including proof of registration as an authorised refrigeration practitioner and safe handling of refrigerants. Technician’s certified ID copy must be submitted. Work must comply with Occupational Health and Safety Act (1993) and Construction Regulations (2014). EPWP specifications apply. Practical completion date: 24 months from commencement. Non-compliance may result in contract termination.

Pricing must be in South African Rands (ZAR), inclusive of all duties, taxes (except VAT), and levies applicable 14 days before closing. VAT (15%) must be shown separately. Rates and prices must be fixed for the contract duration. Tender security: Not specified (marked as N/A in document). Performance Bond/Guarantee/Surety/Security: Required within 21 days of appointment. Payment terms: Not specified. Financial capacity: Must align with CIDB grading and project scope. All trades in Bills of Quantities must be priced; failure to do so increases commercial risk and may lead to elimination. Market-related offers are expected; negotiation may occur if offers are deemed non-market-related (bidders cannot increase offers during negotiation).

Mandatory: CIDB Grading 3ME or higher in ME class of works (active status). CSD registration with valid tax compliance (SARS). Proof of CSD report and CIDB certificate must be submitted. Bidders must be legal entities (company, partnership, consortium, or joint venture). SBD 1 (Part A and B), SBD 4 (Declaration of Interest), and SBD 6.1 (Preference Point Claim) must be completed and signed. Compulsory Enterprise Questionnaire required. VAT registration number must be provided if VAT-inclusive; non-VAT vendors must register within 21 days of award. Local content: 100% threshold for Steel Products, PVC, Concrete, and Components; Declaration Certificate for Local Content and Production required. B-BBEE compliance verified via CSD. Protection of Personal Information (POPIA) consent form required. Compensation Fund or licensed insurer registration required. No conflicts of interest (SBD 4 and Enterprise Questionnaire). Resolution to Sign or board resolution for authorized signatories. Foreign qualifications must be evaluated by SAQA. Project references: Minimum 3 written, contactable references with client details, contract value, and completion certificates. Technician qualifications: Certified copy of valid refrigeration/air-conditioning qualification and ID.