Supply, delivery and offloading of poultry day old chicks, poultry feed medication and sanitory/hygiene chemicals

Section 3:

1. Detailed quotation (show breakdowns)

Section 4:

1. Certificate of authority for signatory must be completed and

signed in full.

2. Schedule of work carried out by the bidder must be

completed.

3. Equity Ownership Declaration must be completed and signed

in full.

4. All SBD documents must be completed signed in full and

witnessed, failure to do so will result in the quotation/bid being

eliminated.

All forms to be completed in black ink

NO correction fluid to be used in the document

Changes should be made by drawing a line through the incorrect

Information, and initialing the change

NO late quotations / bids will be accepted

Bid notice

Supply and delivery of poultry day-old chicks, poultry feed, medication and

Sanitary/hygienic chemicals

Department of agriculture

Project description supply, delivery and offloading of poultry day

Old chicks, poultry feed medication and

Sanitory/hygiene chemicals

Project number SCMU8-26/27-0074

Availability of documents : 29 may 2026

Closing date : 22 june 2026

Bid notice

BIDS are hereby invited from suitable and qualified SERVICE PROVIDERS for SUPPLY,

Delivery and offloading of poultry day old chicks, poultry feed

Medication and sanitory/hygiene chemicals

Documents will be available as from the 29 MAY 2026 from the offices of SCM – Acquisition

Management Services, Office No 45, First floor, Indwe Building, Bhisho, 5605 between 08:00 and

16:30 from Mondays to Thursdays and from 08:00 to 16:00 on Fridays. The completed document

and all supporting documentation must be placed in a sealed envelope clearly marked with the

project number and description must be delivered to the tender box situated at;

Doa

Indwe house

Office 45, first floor, first floor

Indwe building

Bhisho, 5605

By 11.00am on 22 JUNE 2026 AT 11:00 when the BIDS will be opened in public.

Prospective service providers must take particular note of the following:-

1. Bids received will be evaluated according to 80/20-point system, were 80 points will be scored

toward price and the remainder 20 points according to the specific goals as detailed under

specification. Kindly note that all documentation listed that must be submitted to qualify

for the preference points for each specific goal must be attached. Failure to attach will

result in no allocation of preference points.

2. All prospective bidders not registered on the CSD AND LOGIS must do so before the closing

date of the bid, as bids cannot be awarded to bidders not registered on the system.

Supply and delivery of poultry day-old chicks, poultry feed, medication and

Sanitary/hygienic chemicals

3. Tax compliance and company directors of bidders will be verified on CSD for all price

quotations and bids. Hard copies of Tax Clearance Certificate is therefore no longer needed

to be attached in the bid

4. Failure to supply all supplementary information will result in the tender being deemed an

incomplete tender and will be disqualified.

5. If specifications are not adhered to the Department of Agriculturereserves the right to

terminate the contract.

6. Bidders are to submit the supplier arrangement form in the event that bidder is a general

dealer.

7. Suppliers and Service Providers are to provide references to confirm previous delivery of

similar nature were delivered satisfactorily in order for DOA to perform risk assessment.

8. The department reserves the right not to award the bid to the most favorable tenderer, if any

of the situations occur: if it is not assisting in the advancement of designated groups; risk

profile of the favorable firm is too high; the bidder has been awarded a considerable number

of projects by the department or provincial government; has performed unsatisfactorily in the

past, etc.”.

9. Use of correction fluid will result in a bid being non responsive.

The Department of Agriculturewill not entertain any late submissions. Closing time is 11:00 the

22 june 2026.

All proposals shall hold good for 90 (Sixty days) after bid closing date. The lowest or any bid will

not necessarily be accepted. Electronic, telegraphic or facsimile bids will not be considered.

Enquiries should be directed to

Dr. Mandla Yawa @0736608874 (technical)

[email protected]/[email protected]

Ms. N. Mfunda 0713318622/[email protected] (administrative)

Supply and delivery of poultry day-old chicks, poultry feed, medication and

Sanitary/hygienic chemicals

Bid rules

Annexure: Standard Conditions of Tender

F.1 General

F.1.1 Actions

The employer and each tenderer submitting a tender offer shall comply with these conditions of

tender. In their dealings with each other, they shall discharge their duties and obligations as set out

in F.2 and F.3, timeously and with integrity, and behave equitably, honestly and transparently.

F.1.2 Tender Documents

The documents issued by the employer for the purpose of a tender offer are listed in the tender data.

F.1.3 Interpretation

F.1.3.1 The tender data and additional requirements contained in the tender schedules that

are included in the returnable documents are deemed to be part of these conditions of tender.

F.1.3.2 These conditions of tender, the tender data and tender schedules which are only

required for tender evaluation purposes, shall not form part of any contract arising from the invitation

to tender.

F.1.3.3 For the purposes of these conditions for the calling for expressions of interest, the following

definitions apply:

a) comparative offer means the tenderer’s financial offer after the factors of non-firm prices, all

unconditional discounts and any other tendered parameters that will affect the value of the

financial offer have been taken into consideration

b) corrupt practice means the offering, giving, receiving or soliciting of anything of value to

influence the action of the employer or his staff or agents in the tender process; and

c) fraudulent practice means the misrepresentation of the facts in order to influence the tender

process or the award of a contract arising from a tender offer to the detriment of the employer,

including collusive practices intended to establish prices at artificial levels

d) quality (functionality) means the totality of features and characteristics of a product or

service that bear on its ability to satisfy stated or implied needs

F.1.4 Communication and employer’s agent

Each communication between the employer and a tenderer shall be to or from the employer's agent

only, and in a form that can be read, copied and recorded. Writing shall be in the English language.

The employer shall not take any responsibility for non-receipt of communications from or by a

tenderer. The name and contact details of the employer’s agent are stated in the tender data.

Supply and delivery of poultry day-old chicks, poultry feed, medication and

Sanitary/hygienic chemicals

F.1.5 The employer’s right to accept or reject any tender offer

F.1.5.1 The employer may accept or reject any variation, deviation, tender offer, or alternative

tender offer, and may cancel the tender process and reject all tender offers at any time before the

formation of a contract. The employer shall not accept or incur any liability to a tenderer for such

cancellation and rejection, but will give written reasons for such action upon written request to do so.

F.1.5.2 The employer may not subsequent to the cancellation or abandonment of a tender

process or the rejection of all responsive tender offers re-issue a tender covering substantially the

same scope of work within a period of six months unless only one tender was received and such

tender was returned unopened to the tenderer.

F.2 Tenderer’s obligations

F.2.1 Eligibility

Submit a tender offer only if the tenderer satisfies the criteria stated in the tender data and the

tenderer, or any of his principals, is not under any restriction to do business with employer.

F.2.2 Cost of tendering

Accept that the employer will not compensate the tenderer for any costs incurred in the preparation

and submission of a tender offer, including the costs of any testing necessary to demonstrate that

aspects of the offer satisfy requirements.

F.2.3 Check documents

Check the tender documents on receipt for completeness and notify the employer of any discrepancy

or omission.

F.2.4 Confidentiality and copyright of documents

Treat as confidential all matters arising in connection with the tender. Use and copy the documents

issued by the employer only for the purpose of preparing and submitting a tender offer in response

to the invitation.

F.2.5 Reference documents

Obtain, as necessary for submitting a tender offer, copies of the latest versions of standards,

specifications, conditions of contract and other publications, which are not attached but which are

incorporated into the tender documents by reference.

F.2.6 Acknowledge addenda

Acknowledge receipt of addenda to the tender documents, which the employer may issue, and if

necessary apply for an extension to the closing time stated in the tender data, in order to take the

addenda into account.

F.2.7 Clarification meeting

Supply and delivery of poultry day-old chicks, poultry feed, medication and

Sanitary/hygienic chemicals

Attend, where required, a clarification meeting at which tenderers may familiarize themselves with

aspects of the proposed work, services or supply and raise questions. Details of the meeting(s) are

stated in the tender data.

F.2.8 Seek clarification

Request clarification of the tender documents, if necessary, by notifying the employer at least five

working days before the closing time stated in the tender data.

F.2.9 Insurance

Be aware that the extent of insurance to be provided by the employer (if any) might not be for the full

cover required in terms of the conditions of contract identified in the contract data. The tenderer is

advised to seek qualified advice regarding insurance.

F.2.10 Pricing the tender offer

F.2.10.1 Include in the rates, prices, and the tendered total of the prices (if any) all duties, taxes

(except Value Added Tax (VAT), and other levies payable by the successful tenderer, such duties,

taxes and levies being those applicable 14 days before the closing time stated in the tender data.

F2.10.2 Show VAT payable by the employer separately as an addition to the tendered total of

the prices.

F.2.10.3 Provide rates and prices that are fixed for the duration of the contract and not subject

to adjustment except as provided for in the conditions of contract identified in the contract data.

F.2.10.4 State the rates and prices in Rand unless instructed otherwise in the tender data. The

conditions of contract identified in the contract data may provide for part payment in other currencies.

F.2.11 Alterations to documents

Not make any alterations or additions to the tender documents, except to comply with instructions

issued by the employer, or necessary to correct errors made by the tenderer. All signatories to the

tender offer shall initial all such alterations. Erasures and the use of masking fluid are prohibited.

F.2.12 Alternative tender offers

F.2.12.1 Submit alternative tender offers only if a main tender offer, strictly in accordance with

all the requirements of the tender documents, is also submitted. The alternative tender offer is to be

submitted with the main tender offer together with a schedule that compares the requirements of the

tender documents with the alternative requirements the tenderer proposes.

F.2.12.2 Accept that an alternative tender offer may be based only on the criteria stated in the

tender data or criteria otherwise acceptable to the employer.

Supply and delivery of poultry day-old chicks, poultry feed, medication and

Sanitary/hygienic chemicals

F.2.13 Submitting a tender offer

F.2.13.1 Submit a tender offer to provide the whole of the works, services or supply identified in

the contract data and described in the scope of works, unless stated otherwise in the tender data.

F.2.13.2 Return all returnable documents to the employer after completing them in their entirety,

either electronically (if they were issued in electronic format) or by writing in black ink.

F.2.13.3 Submit the parts of the tender offer communicated on paper as an original plus the

number of copies stated in the tender data, with an English translation of any documentation in a

language other than English, and the parts communicated electronically in the same format as they

were issued by the employer.

F.2.13.4 Sign the original and all copies of the tender offer where required in terms of the tender

data. The employer will hold all authorized signatories liable on behalf of the tenderer. Signatories

for tenderers proposing to contract as joint ventures shall state which of the signatories is the lead

partner whom the employer shall hold liable for the purpose of the tender offer.

F.2.13.5 Seal the original and each copy of the tender offer as separate packages marking the

packages as "ORIGINAL" and "COPY". Each package shall state on the outside the employer's

address and identification details stated in the tender data, as well as the tenderer's name and

contact address.

F.2.13.6 Where a two-envelope system is required in terms of the tender data, place and seal

the returnable documents listed in the tender data in an envelope marked “financial proposal” and

place the remaining returnable documents in an envelope marked “technical proposal”. Each

envelope shall state on the outside the employer’s address and identification details stated in the

tender data, as well as the tenderer's name and contact address.

F.2.13.7 Seal the original tender offer and copy packages together in an outer package that

states on the outside only the employer's address and identification details as stated in the tender

data.

F.2.13.8 Accept that the employer will not assume any responsibility for the misplacement or

premature opening of the tender offer if the outer package is not sealed and marked as stated.

F.2.14 Information and data to be completed in all respects

Accept that tender offers, which do not provide all the data or information requested completely and

in the form required, may be regarded by the employer as non-responsive.

F.2.15 Closing time

F.2.15.1 Ensure that the employer receives the tender offer at the address specified in the tender

data not later than the closing time stated in the tender data. Proof of posting shall not be accepted

as proof of delivery. The employer shall not accept tender offers submitted by telegraph, telex,

facsimile or e-mail, unless stated otherwise in the tender data.

F.2.15.2 Accept that, if the employer extends the closing time stated in the tender data for any

reason, the requirements of these conditions of tender apply equally to the extended deadline.

Supply and delivery of poultry day-old chicks, poultry feed, medication and

Sanitary/hygienic chemicals

F.2.16 Tender offer validity

F.2.16.1 Hold the tender offer(s) valid for acceptance by the employer at any time during the

validity period stated in the tender data after the closing time stated in the tender data.

F.2.16.2 If requested by the employer, consider extending the validity period stated in the tender

data for an agreed additional period.

F.2.17 Clarification of tender offer after submission

Provide clarification of a tender offer in response to a request to do so from the employer during the

evaluation of tender offers. This may include providing a breakdown of rates or prices and correction

of arithmetical errors by the adjustment of certain rates or item prices (or both). No change in the

total of the prices or substance of the tender offer is sought, offered, or permitted. The total of the

prices stated by the tenderer shall be binding upon the tenderer.

Note: Sub-clause F.2.17 does not preclude the negotiation of the final terms of the contract with a

preferred tenderer following a competitive selection process, should the Employer elect to do

so.

F.2.18 Provide other material

F.2.18.1 Provide, on request by the employer, any other material that has a bearing on the tender

offer, the tenderer’s commercial position (including notarized joint venture agreements), preferencing

arrangements, or samples of materials, considered necessary by the employer for the purpose of a

full and fair risk assessment. Should the tenderer not provide the material, or a satisfactory reason

as to why it cannot be provided, by the time for submission stated in the employer’s request, the

employer may regard the tender offer as non-responsive.

F.2.18.2 Dispose of samples of materials provided for evaluation by the employer, where required.

F.2.19 Inspections, tests and analysis

Provide access during working hours to premises for inspections, tests and analysis as provided for

in the tender data.

F.2.20 Submit securities, bonds, policies, etc.

If requested, submit for the employer’s acceptance before formation of the contract, all securities,

bonds, guarantees, policies and certificates of insurance required in terms of the conditions of

contract identified in the contract data.

F.2.21 Check final draft

Check the final draft of the contract provided by the employer within the time available for the

employer to issue the contract.

F.2.22 Return of other tender documents

If so instructed by the employer, return all retained tender documents within 28 days after the expiry

of the validity period stated in the tender data.

Supply and delivery of poultry day-old chicks, poultry feed, medication and

Sanitary/hygienic chemicals

F.2.23 Certificates

Include in the tender submission or provide the employer with any certificates as stated in the tender

data.

F.3 The employer’s undertakings

F.3.1 Respond to clarification

Respond to a request for clarification received up to five working days before the tender closing time

stated in the Tender Data and notify all tenderers who drew procurement documents.

F.3.2 Issue Addenda

If necessary, issue addenda that may amend or amplify the tender documents to each tenderer

during the period from the date that tender documents are available until seven days before the

tender closing time stated in the Tender Data. If, as a result a tenderer applies for an extension to

the closing time stated in the Tender Data, the Employer may grant such extension and, shall then

notify all tenderers who drew documents.

F.3.3 Return late tender offers

Return tender offers received after the closing time stated in the Tender Data, unopened, (unless it

is necessary to open a tender submission to obtain a forwarding address), to the tenderer concerned.

F.3.4 Opening of tender submissions

F.3.4.1 Unless the two-envelope system is to be followed, open valid tender submissions in

the presence of tenderers’ agents who choose to attend at the time and place stated in the tender

data. Tender submissions for which acceptable reasons for withdrawal have been submitted will not

be opened.

F.3.4.2 Announce at the meeting held immediately after the opening of tender submissions, at

a venue indicated in the tender data, the name of each tenderer whose tender offer is opened, the

total of his prices, preferences claimed and time for completion, if any, for the main tender offer only.

F.3.4.3 Make available the record outlined in F.3.4.2 to all interested persons upon request.

F.3.5 Two-envelope system

F.3.5.1 Where stated in the tender data that a two-envelope system is to be followed, open

only the technical proposal of valid tenders in the presence of tenderers’ agents who choose to attend

at the time and place stated in the tender data and announce the name of each tenderer whose

technical proposal is opened.

F.3.5.2 Evaluate the quality of the technical proposals offered by tenderers, then advise

tenderers who remain in contention for the award of the contract of the time and place when the

financial proposals will be opened. Open only the financial proposals of tenderers, who score in the

Supply and delivery of poultry day-old chicks, poultry feed, medication and

Sanitary/hygienic chemicals

quality evaluation more than the minimum number of points for quality stated in the tender data, and

announce the score obtained for the technical proposals and the total price and any preferences

claimed. Return unopened financial proposals to tenderers whose technical proposals failed to

achieve the minimum number of points for quality.

F.3.6 Non-disclosure

Not disclose to tenderers, or to any other person not officially concerned with such processes,

information relating to the evaluation and comparison of tender offers, the final evaluation price and

recommendations for the award of a contract, until after the award of the contract to the successful

tenderer.

F.3.7 Grounds for rejection and disqualification

Determine whether there has been any effort by a tenderer to influence the processing of tender

offers and instantly disqualify a tenderer (and his tender offer) if it is established that he engaged in

corrupt or fraudulent practices.

F.3.8 Test for responsiveness

F.3.8.1 Determine, on opening and before detailed evaluation, whether each tender offer properly

received:

a) complies with the requirements of these Conditions of Tender,

b) has been properly and fully completed and signed, and

c) is responsive to the other requirements of the tender documents.

F.3.8.2 A responsive tender is one that conforms to all the terms, conditions, and specifications of

the tender documents without material deviation or qualification. A material deviation or qualification

is one which, in the Employer's opinion, would:

a) detrimentally affect the scope, quality, or performance of the works, services or supply identified

in the Scope of Work,

b) change the Employer's or the tenderer's risks and responsibilities under the contract, or

c) affect the competitive position of other tenderers presenting responsive tenders, if it were to be

rectified.

Reject a non-responsive tender offer, and not allow it to be subsequently made responsive by

correction or withdrawal of the non-conforming deviation or reservation.

F.3.9 Arithmetical errors

F.3.9.1 Check responsive tender offers for arithmetical errors, correcting them in the following

manner:

a) Where there is a discrepancy between the amounts in figures and in words, the amount in words

shall govern.

b) If bills of quantities (or schedule of quantities or schedule of rates) apply and there is an error in

the line item total resulting from the product of the unit rate and the quantity, the line item total

shall govern and the rate shall be corrected. Where there is an obviously gross misplacement

Supply and delivery of poultry day-old chicks, poultry feed, medication and

Sanitary/hygienic chemicals

of the decimal point in the unit rate, the line item total as quoted shall govern, and the unit rate

shall be corrected.

c) Where there is an error in the total of the prices either as a result of other corrections required

by this checking process or in the tenderer's addition of prices, the total of the prices shall govern

and the tenderer will be asked to revise selected item prices (and their rates if bills of quantities

apply) to achieve the tendered total of the prices.

F.3.9.2 Consider the rejection of a tender offer if the tenderer does not correct or accept the correction

of his arithmetical errors in the manner described in F.3.9.1.

F.3.10 Clarification of a tender offer

Obtain clarification from a tenderer on any matter that could give rise to ambiguity in a contract arising

from the tender offer.

F.3.11 Evaluation of tender offers

F.3.11.1 General

Appoint an evaluation panel of not less than three persons. Reduce each responsive tender offer to

a comparative offer and evaluate it using the tender evaluation method that is indicated in the

advertised evaluation criteria utilizing either:

Method 1: 1) Rank tender offers from the most favourable to the least favourable

Financial comparative offer.

offer 2) Recommend highest ranked tenderer for the award of the contract,

unless there are compelling and justifiable reasons not to do so.

Method 2: 1) Score tender evaluation points for financial offer.

Financial 2) Confirm that tenderers are eligible for the preferences claimed and if

offer and so, score tender evaluation points for preferencing.

preference

3) Calculate total tender evaluation points. s

4) Rank tender offers from the highest number of tender evaluation

points to the lowest.

5) Recommend tenderer with the highest number of tender evaluation

points for the award of the contract, unless there are compelling and

justifiable reasons not to do so.

Method 3: 1) Score quality, rejecting all tender offers that fail to score the minimum

Financial number of points for quality stated in the Tender data.

offer and 2) Score tender evaluation points for financial offer.

quality

3) Calculate total tender evaluation points.

4) Rank tender offers from the highest number of tender evaluation

points to the lowest.

Supply and delivery of poultry day-old chicks, poultry feed, medication and

Sanitary/hygienic chemicals

5) Recommend tenderer with the highest number of tender evaluation

points for the award of the contract, unless there are compelling and

justifiable reasons not to do so.

Method 4: 1) Score quality, rejecting all tender offers that fail to score the minimum

Financial number of points for quality stated in the Tender data.

offer, 2) Score tender evaluation points for financial offer.

quality and

3) Confirm that tenderers are eligible for the preferences claimed, and preference

if so, score tender evaluation points for preferencing. s

4) Calculate total tender evaluation points.

5) Rank tender offers from the highest number of tender evaluation

points to the lowest.

6) Recommend tenderer with the highest number of tender evaluation

points for the award of the contract, unless there are compelling and

justifiable reasons not to do so.

Score financial offers, preferences and quality, as relevant, to two decimal places.

F.3.11.2 Scoring Financial Offers

The points scored for the financial component will be calculated using the formula as set out in form

ECBD 6.1 – PURCHASES, paragraph 5.

F.3.11.3 Scoring quality (functionality)

Score quality in each of the categories in accordance with the Tender Data and calculate total score

for quality.

F.3.12 Insurance provided by the employer

If requested by the proposed successful tenderer, submit for the tenderer's information the policies

and / or certificates of insurance which the conditions of contract identified in the contract data,

require the employer to provide.

F.3.13 Acceptance of tender offer

F.3.13.1 Accept tender offer only if the tenderer complies with the legal requirements stated in the

Tender Data.

F.3.13.2 Accept the tender offer; if in the opinion of the employer, it does not present any risk to

the department.

F.3.13.3 Notify the successful tenderer of the employer's acceptance of his tender offer by

completing and returning one copy of the form of offer and acceptance before the expiry of the validity

period stated in the tender data, or agreed additional period. Providing the form of offer and

acceptance does not contain any qualifying statements, it will constitute the formation of a contract

between the employer and the successful tenderer as described in the form of offer and acceptance.

Supply and delivery of poultry day-old chicks, poultry feed, medication and

Sanitary/hygienic chemicals

F.3.14 Notice to unsuccessful tenderers

After the successful tenderer has acknowledged the employer’s notice of acceptance, notify other

tenderers that their tender offers have not been accepted through same medium utilized for advert.

F.3.15. Prepare contract documents

If necessary, revise documents that shall form part of the contract and that were issued by the

employer as part of the tender documents to take account of:

a) addenda issued during the tender period,

b) inclusion of some of the returnable documents,

c) other revisions agreed between the employer and the successful tenderer, and

d) the schedule of deviations attached to the form of offer and acceptance, if any.

F.3.16 Issue final contract

Prepare and issue the final draft of contract documents to the successful tenderer for acceptance as

soon as possible after the date of the employer's signing of the form of offer and acceptance

(including the schedule of deviations, if any). Only those documents that the conditions of tender

require the tenderer to submit, after acceptance by the employer, shall be included.

F.3.17 Complete adjudicator's contract

Unless alternative arrangements have been agreed or otherwise provided for in the contract, arrange

for both parties to complete formalities for appointing the selected adjudicator at the same time as

the main contract is signed.

F.3.18 Provide copies of the contracts

Provide to the successful tenderer the number of copies stated in the Tender Data of the signed copy

of the contract as soon as possible after completion and signing of the form of offer and acceptance.

Supply and delivery of poultry day-old chicks, poultry feed, medication and

Sanitary/hygienic chemicals

Product particular specifications

The Department of Agriculture is seeking services from a suitably qualified Service Providers

(Registered suppliers) for the supply and delivery of poultry production inputs which are Day-OldChicks, Feed, and Medicine as shown in Tables 1 to 6.

The Service Provider should ensure to supply quality production inputs which are disease-free from

a reputable pullet rearing farm. The chicks should be procured form the same poultry production

facility in one batch and age of the birds within the flock; and should preferably not differ by more

than a one week old.

2. Project objectives

The service provider will be required to undertake the following activities:

• Ensure to adherence to the items required in terms of quality and quantity.
• To source production inputs in the close proximity to their destination.
• Present all birds and medicine to Departmental selection team before all production inputs are

delivered to beneficiaries.

• Present all required papers of each supply to the selection team during inspection prior to

acceptance for delivery.

• All production inputs will be viewed within the Province of the Eastern Cape and other

Provinces where there is a need, in properties of the service provider.

• All production inputs are to be transported in accordance with the Stock Theft Act of 1959 (No.

57) and the South African Poultry Association (SAPA) for movement of animals and animal

produce.

Supply and delivery of poultry day-old chicks, poultry feed, medication and

Sanitary/hygienic chemicals

Supply and delivery of poultry day-old chicks, poultry feed, medication and

Sanitary/hygienic chemicals

The Service Providers must supply and deliver the required poultry production inputs of superior

quality as stipulated in Table 1 to 6, which must be tested free of any symptoms of genetic

defects, diseases and any other related abnormalities; and be able to meet at least the

specifications mentioned in Table 7 and 8.

.

NO. item description

1. POULTRY FIRST

• Appearance: Chicks should appear healthy, clean, and

GRADE DAY-OLD fluffy with good yellow colouring feathers.

CHICKS

• Activity: They should be alert, reactive to stimuli, and

move around freely.

• Navel: The navel should be clean and fully healed.
• Eyes: Eyes should be clear and bright.
• Legs and Feet: Chicks should stand firmly and walk

well.

• Health: Free from deformities (crooked legs, twisted

necks, cross beaks)

• Feathers: They should have a good, uniform feather

covering.

• Weight/Size: Single-age breeder flock and uniform in

size (weigh between 38-43g)

• Vocalizations: They should vocalize contentedly.

The day-old chicks, feed, remedies, detergents and sanitary chemicals will be delivered to the

different selected centers as per the agreement with the Department. N.B., the supplier needs to

ensure that the feed is made available before the delivery of broiler chicks (see below for the

quantities of each district) and this must be clearly shown in the delivery schedule.

Table 1 The requirements for Broiler Day-Old-Chicks

District Broiler numbers (birds)

Alfred Nzo 45 700

Amathole 40 000

Chris Hani 11 900

Joe Gqabi 21 500

O.R. Tambo 21 200

Sarah Baartman 16 050

Total 156 350

Supply and delivery of poultry day-old chicks, poultry feed, medication and

Sanitary/hygienic chemicals

Table 2 Requirements for Boiler Feed

District Starter Finisher Post-Finisher (40kg/bag)

(40kg/bag) (40kg/bag)

Alfred Nzo 914 1828 914

Amathole 740 1480 740

Chris Hani 238 476 238

Joe Gqabi 430 860 430

O.R. 424 848 424

Tambo

Sarah 321 642 321

Baartman

Total 3 067 6134 3 067

19 | P a g e

Table 3 Requirements of Medication and Sanitary / Hygienic Chemicals (Product) per

District

Broiler feed composition

Phase 1/ Starter

This feed should be composed of the nutrients listed below in their proportion.

Protein content should be in the quantity of 180 - 200 g/kg.

Fat content should be in the quantity of 25 g/kg.

Fibre content should be in the quantity of 50 - 70 g/kg.

Moisture content should be in quantity of 120 g/kg.

Calcium content should be in the quantity of 6 - 12 g/kg.

Phosphorus content should be in the quantity of 5 - 6 g/kg.

Lysine content should be in quantity of 10 - 12 g/kg.

Methionine content should be in the quantity of 3.8 – 4.2 g/kg.

Phase 2/ Grower/ Finisher

Protein content should be in the quantity of 160 - 180 g/kg.

Fat content should be in the quantity of 25 g/kg.

Fibre content should be in the quantity of 60 – 70 g/kg.

Moisture content should be in quantity of 120 g/kg.

Calcium content should be in quantity of 7 - 12 g/kg.

Phosphorus content should be in the quantity of 4 - 5.5 g/kg.

Lysine content should be in quantity of 9 - 10 g/kg.

Methionine content should be in the quantity of 3.4 – 3.8 g/kg.

Phase 3/ Finisher/ Post Finisher

Protein content should be in the quantity of 140 - 160 g/kg.

Fat content should be in the quantity of 25 g/kg.

Fibre content should be in the quantity of 70 – 100 g/kg.

Moisture content should be in quantity of 120 g/kg.

Calcium content should be in the quantity of 4.5 - 12 g/kg.

Phosphorus content should be in quantity of 3.5 - 5 g/kg.

Lysine content should be in quantity of 8 - 9 g/kg.

Methionine content should be in the quantity of 3 – 3.8 g/kg.

Bid response documents may be deposited in the bid box situated at (street address)

OFFICE No- 45

First floor

Indwe building

26 | P a g e

Bisho

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Ms.N. Mfunda CONTACT PERSON Dr. M Yawa

Telephone

Number telephone number 0736608874

Facsimile number facsimile number

[email protected]/Mandla.Yawa

[email protected] @ecagriculture.gov.za

E-mail address e-mail address

Supplier information

Name of bidder

Postal address

Street address

Telephone

Number code number

Cellphone

Number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax compliance central

Compliance system pin: or supplier

STATUS DATABASE No: MAAA

Are you the

Accredited

ARE YOU A FOREIGN BASEDREPRESENTATIVE Yes No

Supplier for the goods

IN SOUTH AFRICA Yes No

/Services offered?

For the goods [if yes, answer the

/Services [if yes enclose proof] questionnaire below]

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

27 | P a g e

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

Consideration.

1.2. All bids must be submitted on the official forms provided (not to be re-typed) or in the manner

Prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential

Procurement regulations, the general conditions of contract (gcc) and, if applicable, any other special

Conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable

The organ of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved; each party must submit a

Separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with directors who are

Persons in the service of the state, or close corporations with members persons in the service of the

State.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: .................................

28 | P a g e

Protection of personal information act

Client consent

I / We the undersigned: _______________________

Hereby acknowledge that my / our personal and in certain circumstances special personal information is

required by the Department of Agriculture in order to process the support which the Department of Agriculture

has been mandated to provide and I / we agree to provide such information requested from Department of

Agriculture on the express understanding that:

1 This constitutes my consent as required in terms of Section 11 (1) (a) of the POPIA 2013.

2 The Department of Agriculture officials will access my / our personal information which has been

furnished to them for the purposes of the support to be provided and matters ancillary thereto.

3 The Department of Agriculture is authorised to release my / our personal information to the South

African Revenue Services, other state departments and designated service providers relevant to the support to

be provided.

4 Department of Agriculture does not intend to share my / our personal information for financial gain.

5 I / we acknowledge that my / our contact details will be added to the Producer Farmer Register.

6 The Department of Agriculture will store my / our information in accordance with the POPIA prescripts.

7 The Department of Agriculture have implemented proper Data Privacy rules in respect of management

of client information as well as proper internet usage rules and cyber security principles in order to minimize the

risk of my / our information being exposed to cyber risks. I acknowledge that I have the opportunity to read

through the rules and policies as published on the Department of Agriculture’s website and understand that it is

my own responsibility to protect my own internet and email connections against interceptions and viruses.

8 I / we confirm that:

9 I / we have had the opportunity to review the POPIA policies and rules of the Department of Agriculture.

10 I/ we have had the opportunity to ask questions regarding my / our information, why it is collected and

how it is processed and where it is stored and with whom it is shared.

11 I / we consent to the collection, processing and necessary sharing of my / our information by DOA to

fulfil its mandate to render agricultural support to me / us.

_______________________________ ________________

Signature date

29 | P a g e

Sbd 3.1

Pricing schedule – firm prices

Note: only firm prices will be accepted. Non-firm prices (including prices subject to fuel price fluctuations)

Will not be considered

Name of bidder: ........................................................................................................................

Bid NO. SCMU8-26/27-0074

Time 11:00

Closing date: 22 june 2026

Offer to be valid for ninenty days (90) days from the closing date of bid.

Supply, delivery and offloading of poultry day old chicks, poultry feed medication and sanitory/hygiene

Chemicals

NO item description districts quantity unit price total price

1. POULTRY FIRST GRADE

• Appearance: Chicks should appear Alfred Nzo 45 700

DAY-OLD CHICKS healthy, clean, and fluffy with good

yellow colouring feathers.

• Activity: They should be alert, reactive

to stimuli, and move around freely.

• Navel: The navel should be clean and

fully healed.

• Eyes: Eyes should be clear and bright.
• Legs and Feet: Chicks should stand

firmly and walk well.

• Health: Free from deformities (crooked

legs, twisted necks, cross beaks)

• Feathers: They should have a good,

uniform feather covering.

• Weight/Size: Single-age breeder flock

and uniform in size (weigh between 38-

43g)

30 | P a g e

The evaluation of the bids will be done in a two-stage process. Bidders who do not meet the

Stage 1 {(Administrative Compliance Requirements (completion or attachment of Compulsory

documents)}, of the evaluation shall not be considered for Stage 2 evaluation (Price and

Preference points).

Stage 1 (Administrative and technical compliance)

• The standard bid documentation has been completed comprehensively and correctly and submission

of listed returnable documents listed above under Special Conditions.

• The Invitation to Bid (ECBD1) must be completed and signed.
• Pricing Schedule must be completed.
• Bidder’s disclosure (SBD4)
• In the event of a consortia/joint ventures, a signed agreement by all parties must submitted with the

bid.

• The submission adheres to the special conditions of this bid as outlined in no. 4 above.
• Submission of Valid CSD Report downloaded before the date of bid closure.

Bids that do not comply with the above administrative compliance criteria, and or fail to adhere to the

requirements of the special conditions will be disqualified and will not be considered further

Stage 2 (Price and Specific goals)

• Bids will be evaluated according to 80/20 preference point system, as prescribed in terms of

the Preferential Procurement Policy Regulations, 2022 issued in terms of section 5 of the

Preferential Procurement Policy Framework Act, Act Number (PPPFA)

Price evaluation 80

Price or quotation offer under consideration

Total for price 80

Specific goals 20

Preference points promoted:

EME or QSE which is at least 51% owned by Black people. 5

Located in the Eastern Cape Province. 2

EME or QSE which is at least 51% owned by Women. 7

EME or QSE which is at least 51% owned by Youth (up to 35 years of age). 4

22 | P a g e

EME or QSE which at least 51% owned by people with Disability. 2

Total points 20

Please Note: The points scored for the specific goal must be added to the points scored for price

and the total must be rounded off to the nearest two decimal places. Subject to section 2(1)(f) of the

PPPFA Act, the contract must be awarded to the tenderer scoring the highest points.

Means of verification for points claimed

The listed documents below must be submitted to validate points claimed:

• ID Copy
• CIPC (Company registration) and CSD report (the ownership status of the 2 documents

must correspond in order to be awarded points).

• For disability –

o Medical certificate

o SASSA registration or confirmation of disability from a relevant authority

• For locality –
• Municipal rates account OR
• Letter from councilor confirming residence OR Lease Agreement

Delivery

The production inputs required will be delivered according to the schedule above after all

inputs have been viewed and certified by the departmental officials.

Delivery Addresses are as follows:

Districts location / doa office coordinates

Alfred Nzo Mbizana 30051’44’’ S; 29050’59’’ E

Matatiele (Maluti) 30015’45’’ S; 28047’02’’ E

Mount Ayliff 30047’51’’ S; 29022’16’’ E

Mount Frere 30054’26’’ S; 28059’31’’ E

Ntabankulu 30057’49’’ S; 29018’15’’ E

Amathole / BCM Mdantsane 32°56’21” S; 27°46’28” E

Zwelitsha (Qonce) 32°55’09” S; 27°24’48” E

Middledrift (Xesi) 32°49’08” S; 26°59’20” E

Peddie (Nqushwa) 33°11’45” S; 27°07’00” E

Alice (Dikeni) 32047’30’’ S; 26049’57’’ E

Keiskamahoek (Qoboqobo) 32°34’46” S; 27°53’34” E

32°34’07” s; 27°25’45” e

Stutterheim 32°34’07” S; 27°25’45” E

Frankfurt 32°44’59” S; 27°27’10” E

Komga 32°12’14” S; 27°56’28” E

Butterwoth (Gcuwa) 32°20’14” S; 28°08’43” E

Nqamakwe 32°12’14” S; 27°56’28” E

Chris Hani Dr AB Xuma 31°40’29” S; 27°59’47” E

Intsika Yethu 31°58’41” S; 27°26’13” E

Enoch Mgijima 31°57’02” S; 26°27’10” E

Sakhisizwe 31°31’55” S; 27°42’32” E

Emalahleni 31°42’03” S; 27°14’08” E

Joe Gqabi Tlokoeng- DoA office 30°41’31” S; 28°30’11” E

23 | P a g e

Nqanqarhu- Sondernaam farm 31°04’12” S; 28°21’00” E

Ugie- Mount Elton Farm 31°13’20” S; 28°13’56” E

Sterkspruit armer support 30°31’39” S; 27°22’09” E

centre

Lady Greay- Mangwana Farm 30°42’45” S; 27°12’42” E

Aliwal North- Maphala farm 30°41’34” S; 26°42’30” E

O.R. Tambo Tsolo 31°19’00” S; 28°45’00” E

Qumbu 31°16’17” S; 28°86’81” E

Mqanduli 31°81’00” S; 28°76’44” E

Port Saint Johns 31°62’49” S; 29°54’36” E

Lusikisiki 31°36’53” S; 29°57’27” E

Flagstaff 31°07’97” S; 29°49’67” E

Qumbu 31°15’39” S; 28°86’75” E

Libode 31°53’87” S; 29°02’84” E

Ngqeleni 31°67’11” S; 29°02’60” E

Mthatha 31°58’82” S; 28°78’24” E

Sarah Baartman Uitenhage 33°46’49” S; 25°24’50” E

Rocklands (Quest Garage) 33°51’57” S; 25°18’48” E

Greenbushes (Astron Garage) 33°55’40” S; 25°25’16” E

Cookhouse 32°44’52” S; 25°47’40” E

Contact Person:

SCM

Forms to be completed by the bidder

These forms must be completed using black ink

Where the space provided in the bound document is insufficient, separate schedules may be

drawn up in accordance with the given formats. These schedules shall then be bound

24 | P a g e

together with a suitable contents page and submitted with the bid documents. All such

schedules must be signed, and clearly marked as appendices to these relevant forms.

All ECBD documents must be completed, signed in full and witnessed, failure to do so may

result in the quotation/bid being eliminated

Part a: certificate of authority for signatory

Signatory for companies shall confirm their authority thereto by attaching a duly signed and dated copy of the relevant resolution of

the board of directors to this form.

An example is given below:

By resolution of the board of directors passed at a meeting held on ...................].....................................

Mr. /Ms ................................................................, whose signature appears below, has been duly authorized

to sign all documents in connection with the Bid for SCMU8-26/27-0074 and any Contract that

may arise there from on behalf of (name of Service Provider in block capitals) ............................................................

................................................................................................................................................................................

Signed on behalf of the company: ...............................................................................................

In his/her capacity as: .........................................................................................................................

Date: ................................................................................................................................................................

Signature of signatory: ..................................................................................

Witnesses: 1. ...................................................................................

2. ...................................................................................

Part b: certificate of authority for joint ventures

This Returnable Schedule is to be completed by joint ventures.

We, the undersigned, are submitting this Bid in Joint Venture and hereby authorise Mr/Ms . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , authorised signatory of the company . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , acting in the capacity

of lead partner, to sign all documents in connection with the tender offer and any contract resulting

from it on our behalf.

25 | P a g e

Duly authorised name of firm address signatory

Lead partner

Signature. . . . . . . . . . . .

.

Name ........

Designation

Signature. . . . . . . . . . . .

.

Name ........

Designation

Signature. . . . . . . . . . . .

.

Name ........

Designation

Signature. . . . . . . . . . . .

.

Name ........

Designation

Attach service level agreement between joint venture parties to next

Page. “Failure to submit joint venture agreement as part of the completion

Of the bid will result in your bid being rejected.”

Sbd1

Part a

Invitation to bid

You are hereby invited to bid for requirements of the (name of department/ public entity)

The Service Provider must at least meet the following requirements:

▪ The Service Provider must provide a signed agreement with a certified day-old chick supplier.

▪ The Service provide must provide a signed agreement with the poultry feed supplier/s.

▪ The Service Provider must obtain the vaccination certificate for the farm of origin.

▪ The supplier must adhere to the South African Poultry Association (SAPA) Code of Practice

(2022)

▪ Bidders responding to this bid must submit a confirmation / agreement with the main

supplier of the chicks, signed original letter of certified copy of letter, on a letterhead

of the supplier and this agreement must be enclosed with submission

20 | P a g e

▪ Bidders must indicate how the day-old chicks will be transported and must ensure that it

adheres to regulations/guidelines governing transportation of day-old chicks.

▪ The service provider must submit a clear delivery schedule outlining the execution plan and

deliveries of the acquired items.

The Department will assess and verify the authenticity of this agreement prior to the appointment of

the successful bidder.

DoA reserves the right:

• To award this tender to a bidder that did not score the highest total number of points, only in

accordance with section 2(1)(f) of the PPPFA (Act ) and PPPFA Regulation 2022.

• To accept part of a tender rather than the whole tender.
• To carry out site inspections, product evaluations or explanatory meetings to verify the nature and

quality of the goods & services offered by the bidder(s), whether before or after adjudication of the

Bid.

• To correct any mistakes at any stage of the tender that may have been in the Bid documents occurred

at any stage of the tender process.

• To cancel and/or terminate the tender process at any stage, including after the Closing Date and/or

after tenders have been evaluated and/or after the preferred bidder(s) have been notified of their

status as such.

8. Bid conditions

• No late or incomplete responses will be accepted.
• Suppliers must ensure that no services are rendered, or goods delivered without written

confirmation from DoA.

• Only bidders who are registered on CSD as service providers or capable of being registered prior

to the evaluation of submissions are eligible to submit bids. Bidders who are not registered on the

CSD are not precluded from submitting bids, however bidders must compete with the CSD

application online, prior the closing date (www.csd.gov.za is the website). It is the responsibility of

bidders to ensure that this requirement is complied with. Kindly note that you need to have a

working email address, working cell phone, the company registration details, and Tax Clearance

PIN obtained from SARS.

• Tax compliance status and company directors of bidders will be verified on CSD for all price

quotations and bids. Hard copies of Tax Clearance Certificate are therefore no longer needed to be

attached in the bid.

• Bidders must be registered and active on LOGIS.

21 | P a g e

• The awarding of the bid will be subject to the Service Provider’s express acceptance of the Supply

Chain Management general contract conditions.

F.1.5 The employer’s right to accept or reject any tender offer

F.1.5.1 The employer may accept or reject any variation, deviation, tender offer, or alternative

tender offer, and may cancel the tender process and reject all tender offers at any time before the

formation of a contract. The employer shall not accept or incur any liability to a tenderer for such

cancellation and rejection, but will give written reasons for such action upon written request to do so.

F.1.5.2 The employer may not subsequent to the cancellation or abandonment of a tender

process or the rejection of all responsive tender offers re-issue a tender covering substantially the

same scope of work within a period of six months unless only one tender was received and such

tender was returned unopened to the tenderer.

F.2 Tenderer’s obligations

F.2.1 Eligibility

or omission.

F.2.4 Confidentiality and copyright of documents

in the tender data.

F.2.20 Submit securities, bonds, policies, etc.

If requested, submit for the employer’s acceptance before formation of the contract, all securities,

bonds, guarantees, policies and certificates of insurance required in terms of the conditions of

contract identified in the contract data.

F.2.21 Check final draft

for quality.

F.3.12 Insurance provided by the employer

and / or certificates of insurance which the conditions of contract identified in the contract data,

require the employer to provide.

F.3.13 Acceptance of tender offer

F.3.13.1 Accept tender offer only if the tenderer complies with the legal requirements stated in the

and submission of a tender offer, including the costs of any testing necessary to demonstrate that

aspects of the offer satisfy requirements.

F.2.3 Check documents

evaluation of tender offers. This may include providing a breakdown of rates or prices and correction

of arithmetical errors by the adjustment of certain rates or item prices (or both). No change in the

total of the prices or substance of the tender offer is sought, offered, or permitted. The total of the

prices stated by the tenderer shall be binding upon the tenderer.

Note: Sub-clause F.2.17 does not preclude the negotiation of the final terms of the contract with a

preferred tenderer following a competitive selection process, should the Employer elect to do

so.

F.2.18 Provide other material

F.2.18.1 Provide, on request by the employer, any other material that has a bearing on the tender

offer, the tenderer’s commercial position (including notarized joint venture agreements), preferencing

arrangements, or samples of materials, considered necessary by the employer for the purpose of a

full and fair risk assessment. Should the tenderer not provide the material, or a satisfactory reason

as to why it cannot be provided, by the time for submission stated in the employer’s request, the

employer may regard the tender offer as non-responsive.

F.2.18.2 Dispose of samples of materials provided for evaluation by the employer, where required.

F.2.19 Inspections, tests and analysis

• Ensure to adherence to the items required in terms of quality and quantity.
• To source production inputs in the close proximity to their destination.
• Present all birds and medicine to Departmental selection team before all production inputs are

delivered to beneficiaries.

• Present all required papers of each supply to the selection team during inspection prior to

acceptance for delivery.

• All production inputs will be viewed within the Province of the Eastern Cape and other

different selected centers as per the agreement with the Department. N.B., the supplier needs to

ensure that the feed is made available before the delivery of broiler chicks (see below for the

quantities of each district) and this must be clearly shown in the delivery schedule.

Table 1 The requirements for Broiler Day-Old-Chicks

District Broiler numbers (birds)

Alfred Nzo 45 700

Amathole 40 000

Chris Hani 11 900

Joe Gqabi 21 500

O.R. Tambo 21 200

Sarah Baartman 16 050

Total 156 350

Table 2 Requirements for Boiler Feed

District Starter Finisher Post-Finisher (40kg/bag)

(40kg/bag) (40kg/bag)

Alfred Nzo 914 1828 914

Amathole 740 1480 740

Chris Hani 238 476 238

Joe Gqabi 430 860 430

O.R. 424 848 424

• To award this tender to a bidder that did not score the highest total number of points, only in

accordance with section 2(1)(f) of the PPPFA (Act ) and PPPFA Regulation 2022.

• To accept part of a tender rather than the whole tender.
• To carry out site inspections, product evaluations or explanatory meetings to verify the nature and

quality of the goods & services offered by the bidder(s), whether before or after adjudication of the

Bid.

• To correct any mistakes at any stage of the tender that may have been in the Bid documents occurred

at any stage of the tender process.

• To cancel and/or terminate the tender process at any stage, including after the Closing Date and/or

after tenders have been evaluated and/or after the preferred bidder(s) have been notified of their

status as such.

Alfred Nzo Mbizana 30051’44’’ S; 29050’59’’ E

Matatiele (Maluti) 30015’45’’ S; 28047’02’’ E

Mount Ayliff 30047’51’’ S; 29022’16’’ E

Mount Frere 30054’26’’ S; 28059’31’’ E

Ntabankulu 30057’49’’ S; 29018’15’’ E

Amathole / BCM Mdantsane 32°56’21” S; 27°46’28” E

Zwelitsha (Qonce) 32°55’09” S; 27°24’48” E

Middledrift (Xesi) 32°49’08” S; 26°59’20” E

Peddie (Nqushwa) 33°11’45” S; 27°07’00” E

Alice (Dikeni) 32047’30’’ S; 26049’57’’ E

Keiskamahoek (Qoboqobo) 32°34’46” S; 27°53’34” E

32°34’07” s; 27°25’45” e

Stutterheim 32°34’07” S; 27°25’45” E

Frankfurt 32°44’59” S; 27°27’10” E

Komga 32°12’14” S; 27°56’28” E

Butterwoth (Gcuwa) 32°20’14” S; 28°08’43” E

Nqamakwe 32°12’14” S; 27°56’28” E

Chris Hani Dr AB Xuma 31°40’29” S; 27°59’47” E

Intsika Yethu 31°58’41” S; 27°26’13” E

Enoch Mgijima 31°57’02” S; 26°27’10” E

Sakhisizwe 31°31’55” S; 27°42’32” E

Emalahleni 31°42’03” S; 27°14’08” E

Joe Gqabi Tlokoeng- DoA office 30°41’31” S; 28°30’11” E

23 | P a g e

Nqanqarhu- Sondernaam farm 31°04’12” S; 28°21’00” E

Ugie- Mount Elton Farm 31°13’20” S; 28°13’56” E

Sterkspruit armer support 30°31’39” S; 27°22’09” E

centre

Lady Greay- Mangwana Farm 30°42’45” S; 27°12’42” E

Aliwal North- Maphala farm 30°41’34” S; 26°42’30” E

O.R. Tambo Tsolo 31°19’00” S; 28°45’00” E

Qumbu 31°16’17” S; 28°86’81” E

Mqanduli 31°81’00” S; 28°76’44” E

Port Saint Johns 31°62’49” S; 29°54’36” E

Lusikisiki 31°36’53” S; 29°57’27” E

Flagstaff 31°07’97” S; 29°49’67” E

Qumbu 31°15’39” S; 28°86’75” E

Libode 31°53’87” S; 29°02’84” E

Ngqeleni 31°67’11” S; 29°02’60” E

Mthatha 31°58’82” S; 28°78’24” E

Sarah Baartman Uitenhage 33°46’49” S; 25°24’50” E

Rocklands (Quest Garage) 33°51’57” S; 25°18’48” E

Greenbushes (Astron Garage) 33°55’40” S; 25°25’16” E

Cookhouse 32°44’52” S; 25°47’40” E

similar nature were delivered satisfactorily in order for DOA to perform risk assessment.

offers and instantly disqualify a tenderer (and his tender offer) if it is established that he engaged in

corrupt or fraudulent practices.

F.3.8 Test for responsiveness

F.3.8.1 Determine, on opening and before detailed evaluation, whether each tender offer properly

received:

a) complies with the requirements of these Conditions of Tender,

b) has been properly and fully completed and signed, and

c) is responsive to the other requirements of the tender documents.

F.3.8.2 A responsive tender is one that conforms to all the terms, conditions, and specifications of

the tender documents without material deviation or qualification. A material deviation or qualification

is one which, in the Employer's opinion, would:

a) detrimentally affect the scope, quality, or performance of the works, services or supply identified

in the Scope of Work,

b) change the Employer's or the tenderer's risks and responsibilities under the contract, or

c) affect the competitive position of other tenderers presenting responsive tenders, if it were to be

rectified.

1. POULTRY FIRST

• Appearance: Chicks should appear healthy, clean, and

Protein content should be in the quantity of 180 - 200 g/kg.

Fat content should be in the quantity of 25 g/kg.

Fibre content should be in the quantity of 50 - 70 g/kg.

Moisture content should be in quantity of 120 g/kg.

Calcium content should be in the quantity of 6 - 12 g/kg.

Phosphorus content should be in the quantity of 5 - 6 g/kg.

Lysine content should be in quantity of 10 - 12 g/kg.

Methionine content should be in the quantity of 3.8 – 4.2 g/kg.

Phase 2/ Grower/ Finisher

Protein content should be in the quantity of 160 - 180 g/kg.

Fat content should be in the quantity of 25 g/kg.

Fibre content should be in the quantity of 60 – 70 g/kg.

Moisture content should be in quantity of 120 g/kg.

Calcium content should be in quantity of 7 - 12 g/kg.

Phosphorus content should be in the quantity of 4 - 5.5 g/kg.

Lysine content should be in quantity of 9 - 10 g/kg.

Methionine content should be in the quantity of 3.4 – 3.8 g/kg.

Phase 3/ Finisher/ Post Finisher

Protein content should be in the quantity of 140 - 160 g/kg.

Fat content should be in the quantity of 25 g/kg.

Fibre content should be in the quantity of 70 – 100 g/kg.

Moisture content should be in quantity of 120 g/kg.

Calcium content should be in the quantity of 4.5 - 12 g/kg.

Phosphorus content should be in quantity of 3.5 - 5 g/kg.

Lysine content should be in quantity of 8 - 9 g/kg.

Methionine content should be in the quantity of 3 – 3.8 g/kg.

7. Special conditions

drawn up in accordance with the given formats. These schedules shall then be bound

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together with a suitable contents page and submitted with the bid documents. All such

schedules must be signed, and clearly marked as appendices to these relevant forms.

furnished to them for the purposes of the support to be provided and matters ancillary thereto.

of client information as well as proper internet usage rules and cyber security principles in order to minimize the

risk of my / our information being exposed to cyber risks. I acknowledge that I have the opportunity to read

through the rules and policies as published on the Department of Agriculture’s website and understand that it is

my own responsibility to protect my own internet and email connections against interceptions and viruses.

1. POULTRY FIRST GRADE

• Appearance: Chicks should appear Alfred Nzo 45 700

▪ The Service Provider must provide a signed agreement with a certified day-old chick supplier.

▪ The Service provide must provide a signed agreement with the poultry feed supplier/s.

▪ The Service Provider must obtain the vaccination certificate for the farm of origin.

▪ The supplier must adhere to the South African Poultry Association (SAPA) Code of Practice

(2022)

▪ Bidders responding to this bid must submit a confirmation / agreement with the main

supplier of the chicks, signed original letter of certified copy of letter, on a letterhead

of the supplier and this agreement must be enclosed with submission

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▪ Bidders must indicate how the day-old chicks will be transported and must ensure that it

adheres to regulations/guidelines governing transportation of day-old chicks.

▪ The service provider must submit a clear delivery schedule outlining the execution plan and

deliveries of the acquired items.

working days before the closing time stated in the tender data.

F.2.9 Insurance

Be aware that the extent of insurance to be provided by the employer (if any) might not be for the full

cover required in terms of the conditions of contract identified in the contract data. The tenderer is

advised to seek qualified advice regarding insurance.

F.2.10 Pricing the tender offer

F.2.10.1 Include in the rates, prices, and the tendered total of the prices (if any) all duties, taxes

(except Value Added Tax (VAT), and other levies payable by the successful tenderer, such duties,

taxes and levies being those applicable 14 days before the closing time stated in the tender data.

F2.10.2 Show VAT payable by the employer separately as an addition to the tendered total of

the prices.

F.2.10.3 Provide rates and prices that are fixed for the duration of the contract and not subject

to adjustment except as provided for in the conditions of contract identified in the contract data.

F.2.10.4 State the rates and prices in Rand unless instructed otherwise in the tender data. The

conditions of contract identified in the contract data may provide for part payment in other currencies.

F.2.11 Alterations to documents

correction or withdrawal of the non-conforming deviation or reservation.

F.3.9 Arithmetical errors

F.3.9.1 Check responsive tender offers for arithmetical errors, correcting them in the following

manner:

a) Where there is a discrepancy between the amounts in figures and in words, the amount in words

shall govern.

b) If bills of quantities (or schedule of quantities or schedule of rates) apply and there is an error in

the line item total resulting from the product of the unit rate and the quantity, the line item total

shall govern and the rate shall be corrected. Where there is an obviously gross misplacement

of the decimal point in the unit rate, the line item total as quoted shall govern, and the unit rate

shall be corrected.

c) Where there is an error in the total of the prices either as a result of other corrections required

by this checking process or in the tenderer's addition of prices, the total of the prices shall govern

and the tenderer will be asked to revise selected item prices (and their rates if bills of quantities

apply) to achieve the tendered total of the prices.

F.3.9.2 Consider the rejection of a tender offer if the tenderer does not correct or accept the correction

of his arithmetical errors in the manner described in F.3.9.1.

F.3.10 Clarification of a tender offer

Stage 1 {(Administrative Compliance Requirements (completion or attachment of Compulsory

documents)}, of the evaluation shall not be considered for Stage 2 evaluation (Price and

Preference points).

Stage 1 (Administrative and technical compliance)

• The standard bid documentation has been completed comprehensively and correctly and submission

of listed returnable documents listed above under Special Conditions.

• The Invitation to Bid (ECBD1) must be completed and signed.
• Pricing Schedule must be completed.
• Bidder’s disclosure (SBD4)
• In the event of a consortia/joint ventures, a signed agreement by all parties must submitted with the

bid.

• The submission adheres to the special conditions of this bid as outlined in no. 4 above.
• Submission of Valid CSD Report downloaded before the date of bid closure.

• ID Copy
• CIPC (Company registration) and CSD report (the ownership status of the 2 documents

must correspond in order to be awarded points).

• For disability –

o Medical certificate

o SASSA registration or confirmation of disability from a relevant authority

• For locality –
• Municipal rates account OR
• Letter from councilor confirming residence OR Lease Agreement

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Sbd 3.1

Pricing schedule – firm prices

Note: only firm prices will be accepted. Non-firm prices (including prices subject to fuel price fluctuations)