RFQ: 2-Year service and maintenance plan for 5 volkswagen polo vehicles (15,000 km intervals)

Closing date: 15 June 2026 at 10h00.

SCM Enquiries: Mr. Fumani Mabunda, email: [email protected]. Project Manager Enquiries: Daniel Matladi, email: [email protected]. Submission email: [email protected].

Submit your quotation via email to [email protected] by the closing date and time. Required documents: Fully completed and signed Standard Bidding Documents (SBD) forms, comprehensive quotation (VAT inclusive) on company letterhead, and populated Pricing Schedule on company letterhead. Failure to submit required documents may result in disqualification.

Required documents for submission:

• Registration on National Treasury CSD report.
• Comprehensive quotation (VAT inclusive).
• Tax PIN and tax clearance certificate.
• Fully completed and signed SBD forms.
• Valid BBBEE certificate or sworn affidavit (specify financial year).
• Valid CIPC company registration.
• Copy of company owner(s) ID.
• Valid Medical Certificate (if applicable).
• SASSA registration (if applicable).
• NCPPDSA registration (if applicable).

Note: Failure to submit valid documents for specific goals (4.5–4.10) will result in no points awarded for those goals.

1. Registered on National Treasury Central Supplier Database (CSD). 2. Valid tax clearance certificate. 3. Valid BBBEE certificate or sworn affidavit. 4. Valid CIPC registration documents. 5. Ability to use Volkswagen SA national network (compulsory). 6. Submission of all required compliance documents for specific goal points (owner IDs, medical certificates, SASSA/NCPPDSA registration where applicable).

Scope: Service and maintenance plan for five (5) Volkswagen Polo vehicles (2019 models) via a certified Volkswagen network. Compulsory requirement: Use Volkswagen SA’s national network, as vehicles are allocated to different RSR offices across South Africa. Duration: 2 years. Service intervals: Every 15,000 km or 12 months, whichever comes first (total ~30,000 km over 2 years). Services: Standard oil changes (fluids, filters), brake pads/discs, belts/hoses, and major services as needed. Maintenance: Cover wear and tear from normal use (clutch kit, wiper blades, shock absorbers, batteries, labor costs). Deliverables: Full service records with original manufacturer’s equipment certificates and warranty on parts. Vehicle details provided in the tender document.

Service and maintenance plan duration: 2 years. Service intervals: Every 15,000 km or 12 months (whichever comes first), totaling ~30,000 km over 2 years. Required services: Standard oil changes (fluids, filters), brake pads/discs, belts/hoses, and major services as needed. Maintenance coverage: Wear and tear from normal use (clutch kit, wiper blades, shock absorbers, batteries, labor costs). Submit populated Pricing Schedule on company letterhead.

Pricing: Submit a comprehensive quotation (VAT inclusive) on company letterhead. Populate the attached Pricing Schedule on your company letterhead. Payment terms and bonds/guarantees are not specified in the document.

Mandatory documents: Registration on National Treasury Central Supplier Database (CSD) report, tax PIN and tax clearance certificate, fully completed and signed SBD forms, valid BBBEE certificate or sworn affidavit (specify financial year), valid CIPC company registration, copy of company owner(s) ID. For specific goal claims: Valid Medical Certificate (if applicable), SASSA registration (if applicable), NCPPDSA registration (if applicable). Failure to submit valid documents for specific goals (4.5–4.10) will result in no points awarded for those goals.

B-BBEE specific goals and points (out of 20):

• 10 points: EME/QSE at least 51% black-owned. Proof: ID of owner(s), valid SANAS BBBEE certificate or sworn affidavit, CSD report, CIPC registration.
• 5 points: EME/QSE at least 51% black women-owned. Proof: ID of owner(s), valid SANAS BBBEE certificate or sworn affidavit, CSD report, CIPC registration.
• 3 points: EME/QSE at least 51% youth-owned. Proof: ID of owner(s), valid SANAS BBBEE certificate or sworn affidavit, CSD report, CIPC registration.
• 2 points: EME/QSE at least 51% owned by persons with disabilities. Proof: ID of owner(s), valid SANAS BBBEE certificate or sworn affidavit, CSD report, CIPC registration, valid Medical Certificate, SASSA registration (if applicable), NCPPDSA registration.

Service provider must use Volkswagen SA’s national network and provide full service records with original manufacturer’s equipment certificates and warranty on parts.

Vehicle details for the five (5) Volkswagen Polo sedans:

• JB 36 WY GP, VIN: WVWZZZ60ZKT082557, Mileage: 52,022 km, Year: 2019, Last service: 2025.
• JB 34 NJ GP, VIN: WVWZZZ60ZKT082610, Mileage: 57,852 km, Year: 2019, Last service: 2025.
• JB 36 WR GP, VIN: WVWZZZ60ZKT082715, Mileage: 43,343 km, Year: 2019, Last service: 2025.
• JB 34 NK GP, VIN: WVWZZZ60ZKT082649, Mileage: 76,783 km, Year: 2019, Last service: 2025.
• JB 34 NM GP, VIN: WVWZZZ60ZKT082677, Mileage: 62,223 km, Year: 2019, Last service: 2025.

This document is the SBD 6.1 Preference Points Claim Form for Preferential Procurement Regulations 2022. The actual tender scope (Service and Maintenance Plan for 5 Volkswagen Polo vehicles for Railway Safety Regulator in Gauteng) is not detailed in this form. Bidders must obtain the complete tender documentation to understand the full scope of services required.

No dates specified in this document. Refer to the main tender advertisement for closing date and briefing session details.

No contact details provided in this document. Refer to the main tender pack for SCM and technical contact information.

This document is an SBD 6.1 Preference Points Claim Form only. The actual tender specification document with submission guidelines (where to submit, deadline instructions, required returnable documents) was not provided in this extraction. Bidders must obtain the complete tender pack to confirm submission requirements.

Service providers must be Exempt Micro Enterprises (EME) or Qualifying Small Enterprises (QSE) that are at least 51% owned by black people, black women, youth, or persons with disabilities to claim specific goal points. Failure to submit required proof/documentation will result in no points being awarded for specific goals. Companies must comply with all conditions of the tender and may be disqualified if specific goals are claimed fraudulently or contract conditions are not fulfilled.

This document does not contain technical specifications. The SBD 6.1 form is only the preference points claim form. The actual scope of work (Service and Maintenance Plan for 5 Volkswagen Polo vehicles) details must be obtained from the complete tender documentation.

No financial requirements specified in this document. Pricing format, bonds, guarantees, and payment terms must be confirmed from the complete tender pack.

• Bidders must be registered on the Central Supplier Database (CSD)
• Tax compliance requirements must be met
• B-BBEE status level must be documented to claim preference points
• Specific goals documentation required to claim equity points:
• EME or QSE status
• Ownership verification (black, black women, youth, or persons with disabilities)
• At least 51% ownership by specified group required

Scope: Provision of a service and maintenance plan for five (5) Volkswagen Polo vehicles. The plan must cover maintenance for a 2-year period or 30,000 km.

Returnable Documents: Not specified in the provided document. Ensure all required forms and supporting documents are submitted as per standard RFQ procedures.

Eligibility criteria are not explicitly stated in the provided document. However, applicants are likely required to be registered service providers with experience in maintaining Volkswagen vehicles, compliant with South African regulations, and capable of meeting the technical and logistical demands of the Railway Safety Regulator.

Scope: Service and maintenance plan for five (5) Volkswagen Polo vehicles. Deliverables: Maintenance services covering a 2-year period or 30,000 km, whichever comes first. Service intervals: 1st year service at 15,000 km (2027), 2nd year service at 15,000 km (2028).

Pricing must be structured as follows: Cost for maintenance for 2 years/30,000 km. Breakdown for 1st year service (2027/15,000 km) and 2nd year service (2028/15,000 km). Include Sub-total, VAT (if applicable), and Total cost in R.

Pricing must include: Cost for maintenance for 2 years/30,000 km. Breakdown required for: 1st year service (2027/15,000 km), 2nd year service (2028/15,000 km). Sub-total, VAT (if applicable), and Total cost must be clearly stated. Pricing must be submitted in South African Rand (R).