Supply and support of 2 x dell poweredge r670 17th generation servers for SENTECH head office

Department: SUPPLY CHAIN MANAGEMENT

• Bidders must complete the Bidder’s Disclosure form (SBD4) as part of the submission.
• Any bidder (natural or juristic) listed in the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified.
• Bidders must declare if they, their directors, trustees, shareholders, members, partners, or any person with a controlling interest are employed by the state.
• Bidders must declare any relationship with employees of the procuring institution (Sentech Limited).
• Bidders must declare any interest in other related enterprises, whether or not they are bidding for this contract.
• Bidders must certify that their bid was prepared independently, without collusion with competitors.
• Bidders must confirm no disclosure of bid terms to competitors before the official bid opening or contract award.
• Bidders must confirm no prior or ongoing improper communication with procuring institution officials regarding the bid.
• False or incomplete disclosures may result in bid disqualification, reporting to the Competition Commission, criminal investigation by the NPA, or a 10-year restriction from public sector business under the Prevention and Combating of Corrupt Activities Act.

• Bidders must complete the Bidder’s Disclosure form (SBD4) as part of the submission.
• Any bidder (natural or juristic) listed in the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified.
• Bidders must declare if they, their directors, trustees, shareholders, members, partners, or any person with a controlling interest are employed by the state.
• Bidders must declare any relationship with employees of the procuring institution (Sentech Limited).
• Bidders must declare any interest in other related enterprises, whether or not they are bidding for this contract.
• Bidders must certify that their bid was prepared independently, without collusion with competitors.
• Bidders must confirm no disclosure of bid terms to competitors before the official bid opening or contract award.
• Bidders must confirm no prior or ongoing improper communication with procuring institution officials regarding the bid.
• False or incomplete disclosures may result in bid disqualification, reporting to the Competition Commission, criminal investigation by the NPA, or a 10-year restriction from public sector business under the Prevention and Combating of Corrupt Activities Act.

Required returnable document: Signed Sentech Supplier Consent Form. Key points:

• Supplier must sign and date the form, with an authorised representative warranting their authority.
• Submission of this form is mandatory for Sentech to consider the supplier’s RFP response and for inclusion in Sentech’s supplier database.
• Withdrawal of consent may result in the RFP not being processed or the supplier being removed from the database.

Required document: Signed Sentech Supplier Consent Form. Must include:

• Supplier name.
• Date of signing.
• Signature of authorised representative.
• Confirmation that the signatory is duly authorised.

No specific compliance requirements stated in the document. However, note:

• Supplier must consent to processing of personal information, including special personal information, in accordance with Sentech’s Privacy Policy.
• Background checks and FICA verification will be conducted by Sentech or its authorised agents.

Data processing and consent conditions:

• Sentech will process supplier’s personal information (including special personal information) in line with its Privacy Policy.
• Purpose: Assessing RFP submissions, registering suppliers in Sentech’s database, and evaluating current/future service needs.
• Information may be shared internally and with third parties (including international entities) for verification, background checks, and FICA compliance.
• Supplier consents to this processing and disclosure by signing the form.
• Consent can be withdrawn in writing, but this may halt RFP processing or remove the supplier from the database.

Scope: Supply and deliver 2 × PowerEdge R670 17th Generation servers to Sentech Head Office with the following specifications:

• Server 1: 1U rack server, Intel Xeon (Silver, 16+ cores), 64 GB RAM, 2 × 1 TB SSD (RAID 1), HBA controller, dual redundant power supplies, 3-year mission-critical support, ProDeploy + Networker.
• Server 2: 1U rack server, Intel Xeon Silver 4510 (10 cores), 64 GB RAM, 2 × 1 TB SSD (RAID 1), dual redundant power supplies, 3-year mission-critical support, ProDeploy + Networker (for DR site).

Key dates:

• RFQ issue date: 30 June 2026.
• Closing date: 06 July 2026 at 12h00.
• Validity period: 90 days from submission.

Submission contact:

• Name: Lungile Sithole (Administrator).
• Email: [email protected].
• Phone: 067 427 0326.

Submission requirements:

• Must meet all Administrative Responsiveness Criteria (tax compliance, Sentech Supplier Database registration).
• Quotations must be on company letterhead.
• Submit via email only.
• Must be fully completed and signed in black ink.
• Deadline: 06 July 2026 at 12h00.
• Confidentiality: Terms of RFQ and Sentech’s information must remain confidential unless prior written approval is obtained.
• Returnable documents: Form of Offer and Acceptance, Pricing Schedule, Schedule of Deviations (if applicable).

Required deliverables:

• Server 1: 1 × PowerEdge R670 1U rack server with:
• Single Intel Xeon processor (Silver, minimum 16 cores).
• 64 GB memory.
• 2 × 1 TB enterprise SSD drives (RAID 1, bootable with RedHat 8+).
• 1 × HBA controller.
• Dual redundant hot-plug power supplies.
• 3-year mission-critical maintenance and support.
• ProDeploy service including Networker.
• Server 2: 1 × PowerEdge R670 1U with:
• Intel Xeon Silver 4510 (10 cores).
• 64 gb ram.
• 2 × 1 tb ssd (raid 1).
• Dual redundant power supplies.
• 3-year mission-critical maintenance and support.
• ProDeploy service including Networker (for DR site).

Pricing requirements:

• Submit total price in words and figures (ZAR, inclusive of VAT).
• Prices must match the Pricing Schedule.
• No price adjustments unless approved in writing by Sentech with documentary evidence.

Pricing rules:

• All prices must be quoted in South African Rands (ZAR).
• Prices must align with the Pricing Schedule.
• No price adjustments unless prior written approval from Sentech is obtained (with supporting documentation).
• Currency risk: If foreign currency is used, exchange rate is fixed for the contract term; bidders bear all fluctuation costs.
• Sentech reserves the right to negotiate market-related prices/discounts or cancel the bid if terms are not agreed.

Compliance requirements:

• Tax compliance (supplier’s responsibility).
• Registration on Sentech Supplier Database.
• Valid B-BBEE Certificate required to claim preference points (80/20 system).
• OEM partnership/accredited OEM certificate or OEM letter for mandatory eligibility.
• Bonds, guarantees, proof of insurance, and other securities must be delivered within 2 days of contract acceptance.

Contract terms:

• Agreement effective upon receipt of fully signed Form of Offer and Acceptance (including Schedule of Deviations, if any).
• Service Provider must deliver securities, bonds, guarantees, proof of insurance, and other required documents within 2 days of receiving the signed agreement. Failure constitutes repudiation.
• No amendments/deviations are valid unless included in the Schedule of Deviations.
• Sentech may appoint one or more suppliers, cancel the bid, or adjust scope at its sole discretion.
• All prices fixed in ZAR; no adjustments without written approval and supporting evidence.

Special conditions:

• Must meet all Administrative Responsiveness Criteria (tax compliance, Sentech Supplier Database registration).
• Quotations must be on company letterhead, fully completed, and signed in black ink.
• Submission via email only.
• Deadline: 06 July 2026 at 12h00.
• Confidentiality clause applies to RFQ terms and Sentech’s information.

Evaluation method:

• Stage 1: Administrative Responsiveness (Section 2 of RFQ Data). Non-compliant bids are disqualified.
• Stage 2: Functional Evaluation. Only bids meeting minimum criteria proceed.
• Stage 3: Price (80 points) + Preference (20 points). Lowest price scores highest. Preference points for B-BBEE (race, gender, disability).

• Preference Points Breakdown (20 total):*
• Race: 10 (51%+ black), 5 (25.1–50%), 3 (5–25%), 0 (<5%).
• Gender: 8 (51%+ women), 4 (25.1–50%), 2 (5–25%), 0 (<5%).
• Disability: 2 (doctor’s note).

• Price Formula:* Ps = 80 × [1 – (Pt – Pmin)/Pmin].

• Mandatory Proof:* OEM partnership/accredited certificate or OEM letter.