Professional snake awareness, identification, and handling training services for tcta employees

TCTA requires a professional service provider to deliver Snake Awareness, Snake Identification, and Snake Handling Training for employees across multiple sites. The service includes providing training material, certificates of competence/attendance, and advisory support on snake-related occupational hazards for 24 months. The training aims to improve employee competence, reduce snakebite risk, and ensure safe emergency response protocols. Employees must be able to identify snakes, understand behavioural risks, respond appropriately during encounters, and follow TCTA’s emergency procedures for snake incidents.

Clarification deadline: 02 July 2025 at 11:00. Closing date: 07 July 2026 at 11:00. Bid validity period: 30 days from closing date.

Enquiries and submissions: Email [email protected]. Contact person: Tefo (no telephone number provided).

Submit proposals via email to [email protected] by the closing date and time. Late submissions will not be accepted. Bids must be submitted on the official forms provided in the RFQ document (not re-typed). Mandatory documents include: Company experience (Annexure A or 3 signed reference letters on client letterheads), CVs for Snake Trainer/Facilitator and Snake Advisory Specialist, and a fully completed itemised RFQ pricing schedule. Failure to submit mandatory documents will result in disqualification. Non-mandatory documents (e.g., B-BBEE certificate, CSD registration) must be submitted to avoid zero points for linked criteria. Bids must comply with the Preferential Procurement Policy Framework Act, 2000, and associated regulations.

Mandatory Documents: 1) Company Experience: Annexure A (fully completed) or 3 signed reference letters on client letterheads with full contact details. 2) Snake Trainer/Facilitator: Detailed CV + proof of accreditation. 3) Snake Advisory Specialist: Detailed CV + proof of accreditation. 4) Fully completed itemised RFQ pricing schedule. Non-Mandatory Documents: 1) Valid B-BBEE Certificate (SANAS-accredited) or Sworn Affidavit (EME/QSE). 2) Standard National Treasury Bidding Documents: SBD 1, SBD 4, SBD 6.1. 3) Proof of CSD registration. Failure to submit mandatory documents results in disqualification. Failure to submit non-mandatory documents linked to functionality criteria results in 0 points for those criteria.

Scope: Provide Snake Awareness, Snake Identification, and Snake Handling Training for TCTA employees across various sites, including training material, certificates of competence/attendance, and advisory support on snake-related occupational hazards for 24 months. Training requirements: 1) All training and material must be in English. 2) Training must align with wildlife handling best practices and national standards. 3) Trainers must be accredited by FGASA, Herpetological Associations, or equivalent wildlife handling bodies. 4) Service provider must supply training material. 5) Certificates must be issued upon completion (attendance or competency). 6) Strict animal welfare standards apply for live handling training. 7) Delivery modes: In-person, online (awareness only), or hybrid. Training components (each for 20 attendees, minimum 6 per session): Snake Awareness & Identification, Snakebite First Aid, Snake Handling (practical), Safe Snake Capture & Removal, Site-specific snake hazard induction. TCTA will set training dates post-appointment.

Company Requirements: Minimum 3 completed projects in Snake Awareness/Handling Training (submit Annexure A or 3 signed reference letters on client letterheads with full contact details). Service provider must be registered/accredited with a wildlife, environmental, or first-aid regulatory/training body and have completed at least 5 scope-specific trainings. Proof of accreditation/registration is mandatory. Personnel Requirements: 1) Snake Trainer/Facilitator: Minimum 5 years’ experience working with wild snakes; accredited in Snake Handling Training, Venomous Snake Management, and Snakebite First-Aid Instruction; competent in species identification, safe capture/relocation, and emergency response. 2) Snake Advisory Specialist: Minimum 5-10 years’ experience in herpetology, wildlife management, or snake capture; demonstrated experience in workplace snake risk assessments and advising on safe operating procedures/emergency protocols.

Use TCTA’s official cost template. Price each line item for the following training components (20 attendees each, minimum 6 per session): Snake Awareness & Identification, Snakebite First Aid, Snake Handling (practical), Safe Snake Capture & Removal, Site-specific Snake Hazard Induction. Pricing must be provided excluding and including VAT (15%). Prices must be firm, unconditional, and include all disbursements. The template may be reproduced on a like-for-like basis but not modified. Invoicing will be based on actual attendee numbers per training event.

Use TCTA’s official cost template for pricing. Pricing must be provided for each line item, excluding and including VAT (15%). Prices must be firm, unconditional, and include all disbursements. Bidders will invoice based on actual attendee numbers. The template may be reproduced on a like-for-like basis but not modified. Quantities in the template are indicative for financial evaluation only and do not obligate TCTA.

Mandatory compliance: 1) Company experience: Minimum 3 completed projects in Snake Awareness/Handling Training (submit Annexure A or 3 signed reference letters on client letterheads with full contact details). 2) Snake Trainer/Facilitator: CV with minimum 5 years’ experience working with wild snakes + proof of accreditation in snake handling/awareness. 3) Snake Advisory Specialist: CV with minimum 5 years’ experience + proof of accreditation. 4) Fully completed itemised RFQ pricing schedule. Non-mandatory compliance: 1) Valid B-BBEE certificate (SANAS-accredited agency) or sworn affidavit (EME/QSE). 2) Standard National Treasury Bidding Documents: SBD 1, SBD 4, SBD 6.1. 3) Proof of registration on the Central Supplier Database (CSD). Tax compliance: Submit SARS TCS PIN or CSD number. Bidders in consortia/joint ventures must each submit separate TCS PIN/CSD numbers. No bids accepted from state employees or entities with state-employed directors/members.

B-BBEE points (20 max) are awarded based on the bidder’s status level under the 80/20 system: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0. Joint ventures/consortia must submit a consolidated B-BBEE certificate. Certificates must be from SANAS-accredited verification agencies, except for EMEs/QSEs, which may submit a valid sworn affidavit. Affidavits must comply with Annexure B requirements (e.g., deponent details, enterprise registration, ownership percentages, revenue, VAT number, etc.). Non-compliant affidavits receive 0 points.

Training must align with the Occupational Health and Safety Act and TCTA’s risk-management requirements. The service provider must ensure training improves employee competence in: identifying snakes, understanding behavioural risks, responding to encounters, and following emergency procedures for snake incidents. Snakebite First Aid and Safe Snake Capture & Removal training must include protocols for emergency response. Live handling training must adhere to strict animal welfare standards.

TCTA’s Standard Conditions of Bid apply. TCTA reserves the right to cancel or not award the bid. Successful bidders must sign a written contract (SBD7). Contract duration: 24 months. Bid validity period: 30 days from closing date. Bidders must certify that all information is true and correct. Fraudulent claims or non-compliance may result in disqualification, cost recovery, contract cancellation, or restriction from public sector business for up to 10 years. Bidders must not disclose bid terms to competitors or collude with officials.

Training Requirements: 1) All training and material must be in English. 2) Training must align with wildlife handling best practices and relevant national standards. 3) Trainers must be accredited by FGASA, Herpetological Associations, or equivalent. 4) Service provider must supply training material. 5) Certificates of competence/attendance must be issued upon completion. 6) Strict animal welfare standards apply for live handling training. 7) Delivery modes: In-person, online (awareness only), or hybrid. Minimum 6 attendees per training session (online or in-person).

Functionality evaluation (40 points total): 1) Company Experience (20 points): Submit Annexure A or 3 signed reference letters on client letterheads for completed Snake Awareness/Handling Training projects. 3+ projects = 20 points; <3 projects = 0 points. 2) Snake Trainer/Facilitator (10 points): CV with minimum 5 years’ experience working with wild snakes + accreditation in snake handling/awareness. 8+ years = 10 points; 5-7 years = 5 points; <5 years = 0 points. 3) Snake Advisory Specialist (10 points): CV with minimum 5 years’ experience + accreditation. 10+ years = 10 points; 5-9 years = 5 points; <5 years = 0 points. Minimum 30/40 functionality points required to proceed to price evaluation. B-BBEE points (20 max) are awarded based on the bidder’s status level (Level 1 = 20, Level 8 = 2, Non-compliant = 0). Price evaluation uses the 80/20 system.