Iso 14001, 9001, and 45001 certification audit services

Enquiries: Bhutana Mhlanga, Tel: +27 11 629 4307.

Submission address: Eskom Rotek Industries, Risk and Resilience SHEQ CoE, Lower Germiston Road, Rosherville, Johannesburg, PO Box 40698, Cleveland, 2022, South Africa.

General contact: Tel +27 11 629 4000, Fax +27 11 626 2355, Email: Not specified, Website: www.rotekroshcon.co.za.

Submit the following returnable documents as part of your tender:

• Proof of SANAS accreditation or other international accreditation bodies for all three certification schemes (ISO 14001, 9001, 45001).
• Auditor accreditation with SAATCA, IATCA, or other recognized bodies.
• Company/entity experience and track record in the certification of ISO 14001, ISO 45001, and ISO 9001.
• CVs and competency certificates of auditors for ISO 14001, 9001, and 45001.
• References and client feedback.
• Organizational structure and resource availability for all three certification schemes, including permanent and subcontracted auditors and support personnel.

Mandatory accreditation by South African National Accreditation System (SANAS) or equivalent international accreditation bodies. Demonstrated experience auditing organizations of similar size and industry (large industrial/energy sector). Auditors must have recognized certifications (SAATCA, IATCA or equivalent). Company must show proven track record with all three ISO standards (14001, 9001, 45001). Must demonstrate impartiality, independence, and confidentiality.

Scope of work for the appointed certification body:

• Maintain Eskom Rotek Industries' (ERI) current certification for ISO 14001 (Environmental Management Systems), ISO 9001 (Quality Management Systems), and ISO 45001 (Occupational Health & Safety Management Systems).
• Schedule audits in consultation with ERI’s management representative.
• Conduct annual surveillance audits for each three-year certification cycle.
• Conduct recertification audits at the end of each certification cycle.
• Provide audit reports with findings, non-conformities, and recommendations for improvement.
• Issue certificates upon completion of each audit cycle.

ERI operates across five business units: Bulk Material Services, Turbo Gen Services, Transformer and Switchgear Services, Logistics Services, and Construction Services, with ~6,500 employees. The certification body must accommodate the scale and complexity of these operations.

The certification body must provide details of resource availability for all three certification schemes, including:

• Permanent and subcontracted auditors.
• Support personnel.

The certification body must provide:

• Proof of experience and track record in ISO 9001 certification.
• CVs and competency certificates of auditors for ISO 9001, 14001, and 45001.

The certification body must:

• Be validly accredited by the South African National Accreditation System (SANAS) or other international accreditation bodies for the duration of the contract.
• Ensure auditors are accredited with SAATCA, IATCA, or other recognized bodies.
• Demonstrate compliance with impartiality, independence, and confidentiality requirements for audit activities.

The certification body must:

• Be accredited for ISO 45001 (Occupational Health & Safety Management Systems).
• Provide demonstrably competent auditors proficient in occupational health & safety management systems and associated legal frameworks.
• Ensure auditors are accredited with recognized bodies (e.g., SAATCA, IATCA).

Submission and enquiry address: Eskom Rotek Industries, PO Box 40698, Cleveland, 2022, South Africa.

General contact: Tel +27 11 629 4000, Fax +27 11 626 2355, Website: www.rotekroshcon.co.za.

Company registration: Eskom Rotek Industries SOC Ltd, Reg. No. 1990/006897/30.

• The tender involves the appointment of contractors or suppliers for the commencement of work.

• The main supplier must demonstrate to Eskom the process and selection criteria used when appointing contractors and suppliers.
• The main supplier must notify Eskom prior to appointing contractors or suppliers for the commencement of work.
• The main supplier must ensure contractors/suppliers have adequate resources and competencies.
• The main supplier is accountable for managing its contractors/suppliers to ensure compliance with applicable legal and Eskom requirements during contract execution.
• The main supplier shall monitor contractors/suppliers through audits and assessments regarding OHS compliance during work execution.
• The main supplier must provide grounds for termination of work done by contractors/suppliers.
• All non-conformances/non-compliance by contractors/suppliers (all tiers) shall be dealt with directly with the main contractor/supplier via performance and penalty processes.
• Eskom reserves the right to verify compliance and may request copies of testimonials/references and contact details of previous clients, including Eskom, for similar work.
• The supplier/contractor/tenderer must ensure understanding of OHS requirements.
• Compliance is required with: OHS specification/requirements provided, Occupational Health and Safety Act, Mine Health and Safety Act, Compensation for Occupational Diseases and Illnesses Act.
• After contract award, the supplier is responsible for fully aligning company processes to Eskom’s SHE requirements (policies, procedures, standards, etc.).
• Penalties will be enforced on the main supplier for non-conformance pertaining to Eskom and/or Statutory OHS requirements.
• Ensure all employees (contractors/suppliers) undergo relevant Eskom induction and company induction.
• Requirements effective date: June 2026. Review date: May 2031.

• Requirements effective date: June 2026. Review date: May 2031.
• The supplier/contractor/tenderer must ensure understanding of OHS requirements listed.
• Compliance is required with: OHS specification/requirements provided, Occupational Health and Safety Act, Mine Health and Safety Act, Compensation for Occupational Diseases and Illnesses Act.
• After contract award, the supplier is responsible for fully aligning company processes to Eskom’s SHE requirements (policies, procedures, standards, etc.).
• Penalties will be enforced on the main supplier for non-conformance pertaining to Eskom and/or Statutory OHS requirements.
• Ensure all employees (contractors/suppliers) undergo relevant Eskom induction and company induction.
• The supplier must acknowledge understanding and consequences of non-compliance via a signed form (Annexure B: Identifier 240-43921804 Rev 5).

The tender requires certification audits for ISO 9001, ISO 14001, and ISO 45001 over a three-year cycle.

• For each standard, the scope includes:
• Two annual surveillance audits (Year 1 and Year 2), each estimated at 13 days.
• One recertification audit in Year 3, estimated at 24 days.
• Onsite clearance of findings, estimated at 2 days.
• The pricing schedule indicates days required per audit item.
• Travel and accommodation costs are calculated as 30% of the subtotal for audit rates.

The tender outlines a three-year audit cycle for ISO 9001, ISO 14001, and ISO 45001 certification.

• For each standard, the schedule includes:
• Surveillance audits in Year 1 and Year 2, each allocated 13 days.
• A recertification audit in Year 3, allocated 24 days.
• Onsite clearance of findings, allocated 2 days.
• The pricing structure includes a subtotal for audit rates, plus travel and accommodation calculated as 30% of that subtotal.
• The total contract value is exclusive of VAT.

No specific requirements found

Open to any contracting organization tendering for the contract. The awarded 'principal contractor' must be capable of fulfilling all SHE and legislative mandates and can appoint sub-contractors, for whom they remain responsible. The contractor must demonstrate compliance with all South African SHE legislation and ERI's specific SHE requirements.

• Scope of work: Maintain current certification for ISO 14001, 9001, and 45001 through surveillance and recertification audits.
• Key deliverables: Schedule audits in consultation with ERI management, conduct annual surveillance audits for each three-year certification cycle, conduct recertification audits at cycle end, provide audit reports with findings and recommendations, issue certificates upon completion.
• Contractor roles: The awarded contractor is the 'principal contractor'; any subcontractors are 'appointed contractors'.
• SHE requirements: Contractor must develop a SHE plan meeting ERI's minimum requirements and all applicable legislation. ERI does not assume contractor's legal responsibilities.
• Legislative compliance: Must comply with OHS Act, Basic Conditions of Employment Act, Compensation for Occupational Injuries and Diseases Act, National Environmental Management Act, Mine Health and Safety Act (where applicable), National Road Traffic Act, and other relevant laws.
• ERI requirements: Include signing Section 37(2) agreements, having a SHE policy signed by Chief Executive, valid Letter of Good Standing from compensation commissioner, substance abuse program with zero alcohol/drug tolerance, medical surveillance program, statutory appointments of competent persons, risk assessments, PPE program complying with SANS standards, incident investigation using specified forms, emergency preparedness, and adherence to non-conformance procedures.

• Competent person: Defined as having knowledge, training, experience, and qualifications specific to the work, with qualifications registered under SAQA Act where appropriate.
• Contractor: Includes principal contractors and appointed contractors.
• Employee: Any person employed or working under direction/supervision and receiving remuneration.
• Employer: Any person who employs or provides work and remunerates, excluding labour brokers as defined.

• Substance abuse: Zero tolerance for alcohol and drugs; contractors must comply with Eskom's Substance Abuse Procedure and Life-saving Rule 'BE SOBER'; ad hoc alcohol testing may occur.
• Non-conformance: Non-compliance with health and safety requirements is subject to discipline; offenders may be called to explain and provide prevention plans.
• Emergency management: Contractor employees must adhere to site emergency protocols to minimise effects and restore normal activities.

• Legal compliance: Contractor must comply with all legislation including OHS Act, Compensation for Occupational Injuries and Diseases Act, and others listed.
• SHE requirements: Must meet ERI's minimum SHE specifications and develop a SHE plan.
• Documentation: Section 37(2) agreement must be signed with ERI and with any appointed contractors.
• Registrations: Principal contractor and appointed contractors must have valid Letter of Good Standing from compensation commissioner.
• Policy: Must have a SHE policy signed by the organisation's Chief Executive or appointed assistant.
• Prohibitions: Child labour is not condoned; substance abuse with zero tolerance is enforced.
• Appointments: Must appoint competent persons for statutory roles like incident investigator, risk assessor, SHE representative.
• Standards: PPE must comply with relevant SANS standards.

• SHE requirements: ERI's minimum Safety, Health, and Environmental specifications must be met for the contract duration.
• Legal agreements: Section 37(2) agreement must be signed between ERI and principal contractor, and between principal contractor and appointed contractors.
• Child labour: Not condoned; must comply with OHS Act regulations on hazardous work by children.
• Legislation: Must comply with OHS Act, Compensation for Occupational Injuries and Diseases Act, and other listed acts.
• SHE policy: Required, signed by Chief Executive, displayed prominently.
• COID: Valid Letter of Good Standing from compensation commissioner required.
• Substance abuse: Zero tolerance; comply with Eskom procedures; alcohol testing may occur.
• Medicals: Medical surveillance program required with entry, periodic, and exit examinations; only accepted from qualified Occupational Health Practitioners.
• Appointments: Competent persons must be appointed for statutory roles like incident investigator, risk assessor, SHE representative.
• Risk assessments: Required by law; three-stage process: hazard identification, risk evaluation, control measures.
• PPE: Detailed program required for issuing, maintenance, and replacement; must comply with SANS standards.
• Incident investigation: All incidents investigated using specified forms; reported to Department of Labour where required.
• Emergency management: Adhere to site emergency protocols.
• Non-conformance: Subject to discipline; offenders may be called to explain.

• Environmental legislation: Contractor must meet requirements pertaining to Local Authorities/Municipal by-laws/Environmental legislation as listed in the SHE specification.

Returnable documents indicated with 'Y = Yes' or 'N = No' in the tender submission checklist.

Suppliers must comply with either Part A (full OHS requirements) or Part B (pre-certified with ISO 45001/equivalent). All bidders must submit signed Annexure B and valid Letter of Good Standing. The tender is open to providers capable of conducting ISO 14001, 9001, and 45001 certification audits.

Scope: SHEQ Systems ISO 14001, 9001 and 45001 certification audits.

• The work is classified as low risk.
• Document reference: Template Identifier 240-43921898 Rev 5, Document Identifier 240-106084675 Rev 2.
• Requirements include submission of OHS-related documents as per Part A or Part B.

Quality management requirement: ISO 45001 certificate or equivalent (for suppliers certified for an OHS system).

Compliance requirements include:

• Health and safety: Must comply with OHS Act Section 7.
• Submission of a valid Letter of Good Standing (COIDA or equivalent).
• For certified suppliers: ISO 45001 certificate or equivalent.
• Signed SHE policy by CEO/MD.
• Acknowledgement of Eskom's SHE rules via Annexure B.

Health and safety requirements:

• Submit a Health and Safety Plan addressing project/scope OHS risks, aligned with scope-specific health and safety specification.
• Submit a Baseline SHE Risk Assessment (BRA) for OHS risks related to the scope, including methodology.
• Provide a valid Letter of Good Standing (COIDA or equivalent).
• Comply with OHS Act Section 7.
• For certified suppliers: ISO 45001 certificate or equivalent.

Providers must meet minimum scoring criteria across: 1) SANAS/International Accreditation (20 pts), 2) Auditor Accreditation (10 pts), 3-5) Company Experience per ISO standard (10 pts each), 6-8) Auditor Experience per standard (10 pts each), 9) Reference Letters (5 pts), 10) Organizational Structure (5 pts). Minimum threshold of 70 total points required for consideration.

• The tender is for ISO 14001, 9001, and 45001 certification audits.
• The scope involves providing certification services for Environmental Management (ISO 14001), Quality Management (ISO 9001), and Occupational Health & Safety Management (ISO 45001) systems.
• The bidder's technical capacity will be evaluated against specific scoring criteria covering accreditation, auditor competence, company experience, and organisational resources.

• Submit an organisational structure demonstrating resource availability for all three certification schemes.
• Score 5 points for a comprehensive structure with ≥12 qualified auditors and adequate support.
• Score 3 points for a structure with 6-9 qualified auditors and adequate support personnel.
• Score 2 points for a structure with 1-5 qualified auditors and/or limited support personnel.
• Score 0 for no organisational structure or resource information submitted.

• The bidder's experience in ISO 9001 Quality Management System certification is evaluated.
• Score 10 points for over 10 years of certification experience.
• Score 5 points for 5-9 years of certification experience.
• Score 1 point for 1-4 years of certification experience.
• Score 0 for no company experience submitted.

• The bidder's experience in ISO 45001 Occupational Health & Safety Management System certification is evaluated.
• Score 10 points for over 10 years of certification experience.
• Score 5 points for 5-9 years of certification experience.
• Score 1 point for 1-4 years of certification experience.
• Score 0 for no company experience submitted.

• The bidder's experience in ISO 14001 Environmental Management System certification is evaluated.
• Score 10 points for over 10 years of certification experience.
• Score 5 points for 5-9 years of certification experience.
• Score 1 point for 1-4 years of certification experience.
• Score 0 for no company experience submitted.

• The overall technical evaluation threshold is 70 points. Bids must achieve this minimum score.

• Employer: Eskom Rotek Industries SOC Limited, Reg No. 1990/006897/30.
• Address: Lower Germiston Road, Rosherville, Johannesburg, 2094.
• Tel: +27 11 629 8000.
• For insurance information: http://www.eskom.co.za/live/content.php?Item_ID=9248.
• Adjudicator panel contact details: Nigel Andrews (+27 11 836-6760, [email protected]), Andrew Baird (+27 11 803 3008, [email protected]), Christopher Binnington (+27 11 888-6141, [email protected]), Peter Higgins (+44 1293 873 868, [email protected]), Bruce Leech (+27 11 290 4000, [email protected]), Nigel Nilen (+27 11 465 3601; [email protected]), Peter Thurlow (+27 11 787 6226, [email protected]).
• For panel appointment information: Contact Eskom Supply Chain Operations management, Leighton ltholeng at 011 800 4031 or [email protected].

• Submit your offer using the Form of Offer and Acceptance (C1.1).
• The offer must be signed by a duly authorised representative of the tenderer.
• Include the offered total prices exclusive of VAT, VAT at 15%, and the total inclusive of VAT.
• Submit one copy of the document including any Schedule of Deviations.
• The Employer will accept by signing the Acceptance part and returning a copy before the end of the validity period.
• If submitting alternative tenders, use another copy of the Form of Offer and Acceptance.
• After acceptance, within two weeks, contact the Employer’s agent to arrange delivery of any securities, bonds, guarantees, proof of insurance, and other required documentation.
• Failure to fulfil post-acceptance obligations constitutes repudiation of the agreement.

• Scope: Provide professional ISO 9001, ISO 14001, and ISO 45001 audit certification services to maintain Eskom Rotek Industries' certification.
• Deliverables:
• Maintain current certification through surveillance and recertification audits.
• Schedule audits in consultation with ERI management representative.
• Conduct annual surveillance audits for each three-year certification cycle.
• Conduct recertification audits at the end of each certification cycle.
• Provide audit reports with findings, non-conformities, and recommendations.
• Issue certificates upon completion of audit cycles.
• Certification Body Requirements:
• Must be validly accredited by SANAS or other international accreditation bodies for the contract duration.
• Must have proven experience auditing organizations of similar size and industry.
• Must provide demonstrably competent auditors proficient in environmental, quality, and occupational health & safety management systems and associated legal frameworks.
• Must demonstrate impartiality, independence, and confidentiality in all audit activities.
• Background: ERI has approximately 6500 permanent and 7150 contracted employees across five product groups: Bulk Materials Services, Turbo Gen Services, Transformer and Switchgear Services, Logistics Services, and Construction Services.

• The Consultant must operate a quality management system as stated in the Scope and Task Order.
• The defects date is three years after completion of the whole of the services.

• Pricing is based on Option G (Term Contract) with a Task Schedule including time-based and lump sum items.
• Staff rates and expenses are detailed in Part C2.2; state whether VAT is excluded or included.
• Invoices must show: Consultant and Employer’s Agent names/addresses, contract number/title, VAT numbers, amounts excluding/including VAT.

• Contract is based on NEC3 Professional Services Contract Option G (Term Contract), a cost-reimbursable form.
• Pricing: The Price for Services Provided to Date is the total of:
• Time Charge for completed time-based items on the Task Schedule.
• A proportion of the lump sum price for other items based on work completed.
• The Prices are the Time Charge for time-based items and lump sum prices for other items in the Task Schedule.
• Time Charge is the sum of staff rates multiplied by appropriate staff time spent.
• Amount due includes Price for Services Provided to Date, properly spent expenses, and other amounts, less deductions.
• VAT at 15% applies; include Employer’s VAT number 4740101508 on invoices.
• Payment terms: Four weeks for LMEs & QSEs, two weeks for EMEs as defined in the BBBEE Act.
• Currency: South African Rand.
• Interest rate: Zero percent above Standard Bank’s publicly quoted prime rate for Rand amounts; LIBOR for other currencies.
• Staff rates and expenses are fixed at contract date, firm for one year, and revised annually.
• Expenses are listed separately; all other costs are included in staff rates.
• Task Schedule includes time-based and lump sum items; unpriced work is priced via compensation events.

• B-BBEE: The Consultant must notify the Employer within seven days of any change in B-BBEE status and submit an updated verification certificate within thirty days. A decrease in status may lead to re-negotiation or termination.
• Joint Ventures: If the Consultant is a joint venture/consortium, members are jointly and severally liable. Notify the Employer of the key person authorised to bind the Consultant within two weeks of Contract Date.
• Ethics: Any illegal or corrupt practice constitutes grounds for termination.
• Confidentiality: The Consultant must not disclose contract information and must comply with a detailed confidentiality agreement.
• Insurance: The Consultant must maintain insurance as deemed necessary, including professional indemnity. The Employer recommends a minimum cover of R20,000,000 for employee bodily injury.
• VAT Compliance: The Consultant must comply with VAT Act and include Employer’s VAT number 4740101508 on invoices.
• Legal: The contract is governed by South African law, in English.

• The Consultant must comply with all health and safety requirements prescribed by law and applicable at Employer’s sites.
• The Consultant must comply with all Employer’s site entry requirements and obtain necessary permits at own cost.
• The Consultant must keep detailed records of all people working on Employer’s property, including sub-consultants, accessible to the Employer’s Agent at any time.

• Contract Conditions: NEC3 Professional Services Contract with main Option G (Term Contract), dispute resolution Option W1, and secondary Options X1, X2, X7, X9, X10, X11, X18, X20, and additional conditions Z1–Z11.
• Liability: Consultant’s total liability is limited to the total of the Prices, excluding indirect/consequential loss (limited to R0) and defects found after defects date (limited to total of Prices). End of liability date is five years after completion.
• Insurance: Consultant must maintain insurance as deemed necessary, including professional indemnity. Employer recommends at least R20,000,000 cover for employee bodily injury.
• Dispute Resolution: Adjudicator selected from Eskom Panel; arbitration under AFSA rules in Gauteng, South Africa.
• Additional Conditions: Include clauses on cession, joint ventures, B-BBEE status change, ethics, confidentiality, VAT invoicing, and delay damages.
• Transfer of Skills: Consultant may be required to train candidate learners as per Task Order; training cost borne by Employer.

• The Consultant may be required to train candidate learners during the Task Order period; training program and cost are provided by the Employer.

• Maintain certification for ISO 14001, 9001, and 45001 through surveillance and recertification audits.
• Schedule audits in consultation with ERI management.
• Conduct annual surveillance audits and recertification audits at cycle end.
• Provide audit reports with findings and recommendations.
• Issue certificates after audit cycles.
• Certification body must be accredited by SANAS or international bodies.

• The quality policy statement and quality plan are to be provided as per the Task Order.