How will bids be evaluated?

{ "general": [ "Must be a registered legal entity in South Africa.", "Must have a valid tax clearance certificate.", "Must comply with B-BBEE requirements (annual compliant certificate required).", "Must not be under business rescue or liquidation." ], "technical": [ "Demonstrated experience in airport ground lighting (AGL) systems and LED fitting installations.", "Capability to handle electrical and civil works, including cable laying and trench digging.", "Access to qualified personnel (e.g., electrical technicians, civil technicians).", "Ability to comply with aviation safety and ACSA standards." ], "financial": [ "Financial capacity to provide a performance bond of 10% of the contract value.", "Ability to meet insurance requirements (contract works, public liability, professional indemnity).", "Stable financial standing to sustain operations for 24 months." ], "ethical": [ "No history of corruption, bribery, or unethical business practices.", "Willingness to sign anti-corruption and confidentiality agreements." ] }

What are the technical specifications?

• Scope: Supply, delivery, and installation of Replacement AGL LED Fittings (inserts and Apron) at Bram Fischer International Airport. • Works include: - Replacement of existing Runway inset Edge Lights and fittings (Halogen to LED) on Runway 02-20 and Runway 12-30. - Replacement of existing APRON Edge lights with new Edge Lights and fittings (LED). - Installation of 110mm PVC sleeves from substation to apron and to each light. - Installation of primary cable from substation to apron and to each light. - Installation of manholes where necessary to cross taxiways. - Trenching, backfilling, and installation of light bases with concrete blocks. • The contractor is responsible for maintenance of the lights during the defects-free period in line with OEM specifications. • Applicable standards and norms include SANS 10142, Occupational Health & Safety Act, ICAO Annex 14, FAA Compliant L-850C, NATO STANAG 3316, and CAA CAP168. • As-built drawings, operating manuals, and maintenance schedules must be provided in CAD (dwg) and PDF formats, complying with ACSA CAD standards. • Commissioning includes testing of all transformers and provision of test reports. • End-user training must be provided to four ACSA staff. • Site must be kept clean, with waste removed daily.

What financial requirements apply to bidders?

• Contract uses NEC3 Option B: Priced contract with Bill of Quantities. • The Bill of Quantities is a pricing document only; works are provided in accordance with Works Information. • Prices must be carried over to the Form of Offer (Part C1). • Payment terms: Assessment interval is the 15th day of each month. Payment is made within four weeks. • Interest rate is the prime lending rate of Nedbank Bank. • No payment for disbursements will be made for travelling (except on-site), accommodation, typing of correspondence, telephone calls, cellular calls, computer costs, telefaxes, or emails. • All rates are exclusive of VAT. • A performance bond of 10% of the contract value is required. • Delay damages are 0.5% per day, up to a maximum of 10% of the contract value. • Retention period is 52 weeks after completion of the whole of the works.

What compliance and legal requirements must bidders meet?

• The Contractor must annually present a compliant B-BBEE Certificate. Failure is a material breach and may lead to contract cancellation. • The Contractor must comply with the Occupational Health and Safety Act and Construction Regulations. • Proof of Workmen’s Compensation registration must be provided. • Insurance requirements vary for landside and airside works: - For contracts below R50 million on airside: - Contract works deductible: R250,000. - Public liability deductibles: R525,000 for third-party property damage, R750,000 for removal of lateral support, R750,000 for damage to aircraft. - Professional Indemnity cover: R5 million required for consultants and contractors with material design elements. - Proof of insurance must be provided before contract signing. • The Contractor must ensure all personnel have required permits (e.g., AVOP, personal permits, hot works permits). • The Contractor must comply with environmental criteria and constraints stated in Annexure B. • The Contractor must adhere to ethical standards, including anti-bribery and corruption laws.

What are the important dates and deadlines for this tender?

• The Contractor must submit a first (preliminary) programme by the tender closing date. • The starting date is upon contract signature by both parties. • The completion date is 24 months after the contract starting date. • The access date is to be agreed with the Employer before the contract start date. • The Contractor must submit revised programmes at intervals no longer than four weeks. • The defects date is 12 months after completion of the whole of the works. • The defects correction period is two weeks.

Who should be contacted for queries about this tender?

• Project Manager: Ryan Smith. • Address: Bram Fischer International Airport Administration Office, N8 Thaba Nchu Road, Bloemfontein, 9300. • Telephone: +27 51 407 2200. • Email: Ryanw.smith@airports.co.za. • Invoices should be submitted via email to Invoices.Acsa@airports.co.za. • Tax invoices must be addressed to: Airports Company South Africa SOC Limited, Bram Fischer International Airport Administration Office, N8 Thaba Nchu Road, Bloemfontein, 9300.

RFQ 8615 re-issueSupplies: Electrical EquipmentOfficial Source: eTendersSource-Backed TenderDocument-Backed

Replacement of agl led fittings (inserts and apron) at bram fischer international airport – supply, installation, and maintenance

Issuing Organization

Airports Company of South Africa Limited

Location

Free State

Closing Date

29 Jul 2026

View Tender Documents Create Response Templates View Full AI Analysis

Documents available on tender detail page

At a GlanceAI Enhanced

Tender Type

Request for Bid(Open-Tender)

Delivery Location

Thabe Nchu Road, Bram Fischer International Airport - Bloemfontein - Bloemfontein - 9300

Organization Type

GOVERNMENT

Published

29 Jun 2026

OCDS Reference

ocds-9t57fa-160623

Summary

This tender, issued by airports company south africa (acsa), seeks suppliers for the replacement of agl (aerodrome ground lighting) led fittings, including inserts and apron lighting, at bram fischer international airport. The scope includes supply, delivery, installation, and maintenance of led runway edge lights, apron edge lights, and associated infrastructure, with a 24-month completion timeline and strict compliance to aviation and safety standards.

Key Requirements

- Supply, deliver, and install agl led fittings (runway inserts, apron edge lights, pvc sleeves, primary cables, manholes, and trench work) at bram fischer international airport. - Compliance with aviation standards (icao annex 14, faa L-850C, nato stanag 3316, caa cap168) and electrical norms (SANS 10142). - Submit a preliminary programme by tender closing date and revised programmes every 4 weeks; completion within 24 months of contract start. - Provide a 10% performance bond, proof of insurance (r5m professional indemnity, public liability deductibles up to r750k for airside works), and compliant b-bbee certificate. - Maintain works during a 12-month defects period; defects correction within 2 weeks. - Adhere to nec3 option b (priced contract with bill of quantities) and acsa’s health, safety, and ethical requirements. - Deliver as-built drawings, oem-compliant maintenance schedules, and end-user training for acsa staff.

Tender Description

Request for quotation for the replacement agl led fittings (inserts and apron) at bram fischer international airport with RFQ 8615.

Briefing Session

Date & Time

Wednesday, 29 July 2026 - 12:00

Venue

Bram Fischer International Airport

Requirements & Eligibility

Eligibility Criteria

Please do not submit using links

Industry Classification

Supplies & Procurement Industry Profile

Critical Requirements

CSD Registration
B-BBEE Certificate
Tax Clearance Certificate
CIPC Registration

Typical Documents

5 items

Company Registration (CIPC)

Tax Clearance Certificate

B-BBEE Certificate

CSD Registration

Company Profile

Recommended Certifications

Having these can improve your winning chances: SABS Product Certification, NRCS Certification

AI Document AnalysisMethodology2 documents

Review in progress · 0 of 2 documents being finalised

Document read
Compliance review
Bid-ready summary

DocumentCIDB Bid document 8615,.pdfReview complete

Important Dates

Source: CIDB Bid document 8615,.pdf (TENDER)

Tender Document Availability: 29 June 2026 (download from [eTenders Portal](http://www.etenders.gov.za) or [ACSA Tender Bulletin](http://www.airports.co.za/business/tender-bulletin/current-and-future-tenders)).
Compulsory Briefing/Site Inspection: 06 July 2026 at 11:00 AM, Bram Fischer International Airport. PPE (reflective vest, safety shoes) and ID/temporary permit required.
Query Deadline: 13 July 2026.
Tender Closing Date: 29 July 2026 at 12:00 PM (SA Time).
Tender Validity Period: 12 weeks (84 days) from closing date.

Contact Information

Source: CIDB Bid document 8615,.pdf (TENDER)

Technical/Procurement Enquiries:
Name: Lerato Phalo
Email: [email protected]
Phone: 010 207 2000
Submission Address: Email to [email protected] (no physical bid box address provided).
Note: No other ACSA employees may be contacted regarding this tender.

Submission Guidelines

Source: CIDB Bid document 8615,.pdf (TENDER)

Submit bids by 29 July 2026 at 12:00 PM (SA Time) via email to [email protected]. Late bids will not be accepted.
Bids must be submitted on official forms provided (do not re-type).
Submit one original and one copy in paper format, plus an electronic copy (USB Flash Drive).
Seal packages as "ORIGINAL" and "COPY" with employer’s address, bid reference (8615), and bidder’s contact details on the outside.
Include all returnable documents (e.g., signed forms, schedules, pricing data, contract documents).
Bids submitted by facsimile, email (except as specified), or telegraphic means will be rejected.
Attend the compulsory briefing/site inspection on 06 July 2026 at 11:00 AM at Bram Fischer International Airport. Sign the attendance register to qualify for addenda and tender receipt.
Queries must be submitted by 13 July 2026. Responses will be shared with all bidders.
Do not contact ACSA employees other than the listed contact (Lerato Phalo).
Tender validity period: 12 weeks (84 days) from closing date. Extensions may be requested.
Withdrawals or substitutions require written notice before the closing time.

Evaluation Criteria

Source: CIDB Bid document 8615,.pdf (TENDER)

MANDATORY (Stage 1): CIDB contractor grading 4EP or higher; Signed form of offer; Compulsory site briefing attendance. FUNCTIONALITY (Stage 2): Minimum 90 points required - References (15 pts), Electrical Technician experience 4+ years (15 pts) + Trade Test (15 pts) + AGL Level 3 (15 pts), Civil Technician experience 4+ years (15 pts) + N6 qualification (15 pts), Installation Plan (10 pts). PRICE AND PREFERENCE (Stage 3): 80 points for price, 20 points for B-BBEE and specific goals (Level 1 B-BBEE = 5 pts, Black youth/women majority-owned = 5 pts each).

Technical Specifications

Source: CIDB Bid document 8615,.pdf (TENDER)

Scope: Replacement of AGL (Airfield Ground Lighting) LED fittings (inserts and apron) at Bram Fischer International Airport.
Eligibility: Only CIDB contractors with grading 4EP or higher may submit bids.
Key Deliverables:
Supply and installation of AGL LED fittings.
Compliance with airfield safety and operational standards.
Site Requirements:
Access to restricted areas (cargo, airside, terminal) permitted.
PPE (reflective vest, safety shoes) mandatory for site visits.
Installation Plan: Must cover 6 months with daily activities, timelines, and resource allocation.
Standards: Align with CIDB Standard Conditions of Tender (Annex C, 2019) and ACSA specifications.

Financial Requirements

Source: CIDB Bid document 8615,.pdf (TENDER)

Pricing: Fixed rates for the contract duration (no adjustments for CPI, foreign fluctuations, etc.).
VAT: Must be shown separately as an addition to the tendered total.
Currency: Prices must be in South African Rand (ZAR).
Payment Terms: Not explicitly stated; refer to contract data.
Securities/Bonds: Submit as required by the contract data (e.g., guarantees, insurance policies).
Costs: Employer will not compensate for tender preparation costs.

Compliance Requirements

Source: CIDB Bid document 8615,.pdf (TENDER)

CIDB Grading: Minimum 4EP or higher.
Tax Compliance:
Submit SARS Tax Compliance Status (TCS) PIN or printed TCS certificate.
Apply via [SARS e-Filing](https://www.sars.gov.za) if not already registered.
For consortia/JVs/sub-contractors: Each party must submit separate TCS PIN/CSD number.
If no TCS PIN, provide CSD registration number.
Foreign suppliers: TCS PIN not required if no RSA residency, branch, establishment, income, or tax liability.
Central Supplier Database (CSD): CSD number required if no TCS PIN.
B-bbee:
Preference points awarded per B-BBEE level (see evaluation criteria).
Proof: SANAS-accredited B-BBEE certificate or sworn affidavit.
JVs must provide consolidated certificates.
Other:
Proof of authority (e.g., company resolution) for signatories.
Conflict of interest declarations required.

DocumentRFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdfReview complete

Description

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf

This is a construction contract (NEC3 ECC) between Airports Company South Africa SOC Limited and the Contractor for the Replacement AGL LED Fittings (inserts and Apron) at Bram Fischer International Airport.
The contract documents include Part C1 Agreements & Contract Data, Part C2 Pricing Data, Part C3 Scope of Works, and Part C4 Site Information.

Important Dates

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf (unknown)

The Contractor must submit a first (preliminary) programme by the tender closing date.
The starting date is upon contract signature by both parties.
The completion date is 24 months after the contract starting date.
The access date is to be agreed with the Employer before the contract start date.
The Contractor must submit revised programmes at intervals no longer than four weeks.
The defects date is 12 months after completion of the whole of the works.
The defects correction period is two weeks.

Contact Information

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf (unknown)

Project Manager: Ryan Smith.
Address: Bram Fischer International Airport Administration Office, N8 Thaba Nchu Road, Bloemfontein, 9300.
Telephone: +27 51 407 2200.
Email: [email protected].
Invoices should be submitted via email to [email protected].
Tax invoices must be addressed to: Airports Company South Africa SOC Limited, Bram Fischer International Airport Administration Office, N8 Thaba Nchu Road, Bloemfontein, 9300.

Evaluation Criteria

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf (unknown)

General

Must be a registered legal entity in South Africa.
Must have a valid tax clearance certificate.
Must comply with B-BBEE requirements (annual compliant certificate required).
Must not be under business rescue or liquidation.

Technical

Demonstrated experience in airport ground lighting (AGL) systems and LED fitting installations.
Capability to handle electrical and civil works, including cable laying and trench digging.
Access to qualified personnel (e.g., electrical technicians, civil technicians).
Ability to comply with aviation safety and ACSA standards.

Financial

Financial capacity to provide a performance bond of 10% of the contract value.
Ability to meet insurance requirements (contract works, public liability, professional indemnity).
Stable financial standing to sustain operations for 24 months.

Ethical

No history of corruption, bribery, or unethical business practices.
Willingness to sign anti-corruption and confidentiality agreements.

Technical Specifications

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf (unknown)

Scope: Supply, delivery, and installation of Replacement AGL LED Fittings (inserts and Apron) at Bram Fischer International Airport.
Works include:
Replacement of existing Runway inset Edge Lights and fittings (Halogen to LED) on Runway 02-20 and Runway 12-30.
Replacement of existing APRON Edge lights with new Edge Lights and fittings (LED).
Installation of 110mm PVC sleeves from substation to apron and to each light.
Installation of primary cable from substation to apron and to each light.
Installation of manholes where necessary to cross taxiways.
Trenching, backfilling, and installation of light bases with concrete blocks.
The contractor is responsible for maintenance of the lights during the defects-free period in line with OEM specifications.
Applicable standards and norms include SANS 10142, Occupational Health & Safety Act, ICAO Annex 14, FAA Compliant L-850C, NATO STANAG 3316, and CAA CAP168.
As-built drawings, operating manuals, and maintenance schedules must be provided in CAD (dwg) and PDF formats, complying with ACSA CAD standards.
Commissioning includes testing of all transformers and provision of test reports.
End-user training must be provided to four ACSA staff.
Site must be kept clean, with waste removed daily.

Experience & Qualifications

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf

The Contractor must provide CVs for key personnel as part of the tender schedule.
Key personnel include (at minimum) an Electrical Technician/Electrician and a Civil Technician.
Details required for each key person: name, job title, responsibility, qualifications, and experience.
The Contractor must ensure sufficient competent staff to perform works as planned.
All key personnel require personal access permits to the site; costs for permits are not compensated and must be included in the tender price.

Quality Management

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf

All work must be executed in accordance with prevailing industry norms and standards, such as ISO9001.
The Contractor must submit a complete quality control and assurance system (including procedures and manuals) for review and acceptance by the Employer within the period stated in the Contract Data.
The manual must include pro-forma checklists for all quality control and assurance program requirements.
Acceptance by the Employer of the Contractor’s quality assurance programme, quality plans, inspection or test plans does not relieve the Contractor of the obligation to provide services meeting the contract requirements.
The Contractor must conduct on-site or off-site training for ACSA maintenance staff on maintenance, inspection, and features of the systems.

Pricing Schedule

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf

The Bill of Quantities is provided in Part C2 Pricing Data.
The contract uses NEC3 Option B: Priced contract with Bill of Quantities.
The Bill of Quantities includes items for supply and installation of runway inset edge lights and apron edge lights, with quantities and rates.
Items include LED runway edge lights, apron edge lights, PVC sleeves, light bases, primary cable installation, transformers, manholes, and trenching.
Preliminary & Generals include safety file, permits, transport, and planning.
The total tender sum (excluding VAT) must be carried over to the Form of Offer in Part C1.

Financial Requirements

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf (unknown)

Contract uses NEC3 Option B: Priced contract with Bill of Quantities.
The Bill of Quantities is a pricing document only; works are provided in accordance with Works Information.
Prices must be carried over to the Form of Offer (Part C1).
Payment terms: Assessment interval is the 15th day of each month. Payment is made within four weeks.
Interest rate is the prime lending rate of Nedbank Bank.
No payment for disbursements will be made for travelling (except on-site), accommodation, typing of correspondence, telephone calls, cellular calls, computer costs, telefaxes, or emails.
All rates are exclusive of VAT.
A performance bond of 10% of the contract value is required.
Delay damages are 0.5% per day, up to a maximum of 10% of the contract value.
Retention period is 52 weeks after completion of the whole of the works.

Compliance Requirements

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf (unknown)

The Contractor must annually present a compliant B-BBEE Certificate. Failure is a material breach and may lead to contract cancellation.
The Contractor must comply with the Occupational Health and Safety Act and Construction Regulations.
Proof of Workmen’s Compensation registration must be provided.
Insurance requirements vary for landside and airside works:
For contracts below R50 million on airside:
Contract works deductible: R250,000.
Public liability deductibles: R525,000 for third-party property damage, R750,000 for removal of lateral support, R750,000 for damage to aircraft.
Professional Indemnity cover: R5 million required for consultants and contractors with material design elements.
Proof of insurance must be provided before contract signing.
The Contractor must ensure all personnel have required permits (e.g., AVOP, personal permits, hot works permits).
The Contractor must comply with environmental criteria and constraints stated in Annexure B.
The Contractor must adhere to ethical standards, including anti-bribery and corruption laws.

Health & Safety

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf

The Contractor must comply with the Occupational Health and Safety Act and Construction Regulations.
The Project Manager may fine the Contractor R3000.00 for each non-conformance to health and safety matters.
The Contractor is fully responsible for compliance with OHS Act for all persons, equipment, and installations.
Proof of Workmen’s Compensation registration must be provided.
Hot works permits are required for designated areas; permits obtainable from ACSA Safety department.
Safety equipment (e.g., goggles, boots, harness) must be provided by the Contractor.
All personnel must obey health and safety rules, including no smoking in designated areas.
Emergency procedures and drills must be followed; emergency equipment must not be obstructed.
The Contractor must maintain good housekeeping and not interfere with fire prevention systems.
Standard uniforms (safety shoes, overalls, reflective jackets) must be issued to all staff.

Environmental

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf

The Contractor must comply with environmental criteria and constraints stated in Annexure B to the Works Information.
All areas where equipment and materials are stored, removed, or installed must be kept clean during works.
Waste and scrap materials must be removed from site on a daily basis.

Contractual Terms

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf

Contract is based on NEC3 Engineering and Construction Contract, April 2013, with Main Option B (Priced contract with Bill of Quantities) and Secondary Options including X1, X2, X7, X13, X16, X18, and Z clauses.
Starting date is upon contract signature; completion date is 24 months after starting date.
Defects date is 12 months after completion; defects correction period is two weeks.
Payment assessment interval is the 15th day of each month; payment made within four weeks.
Delay damages: 0.5% per day, up to a maximum of 10% of contract value.
Performance bond: 10% of contract value required.
Retention period: 52 weeks after completion.
Limitation of liability: Neither party liable for consequential or indirect loss.
Additional Z clauses cover interpretation, providing works, responsibilities, defects, termination, performance bond, limitation of liability, cession, joint liability, ethics, confidentiality, step-in rights, liens, intellectual property, dispute resolution, B-BBEE, communication, and delegation.
Insurance clauses specify deductibles for contract works, public liability, and professional indemnity for landside and airside works.
The Contractor must provide securities, bonds, guarantees, and proof of insurance within two weeks of receiving the agreement.

Important Dates

29 Jun

2026

PUBLICATION

Tender Published

Tender was published

29 Jul

2026

DEADLINE

Closing Date

Tender closing date

Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.

10 rules

These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.

Core procurement rules

These rules commonly apply to South African public-sector procurement.

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Act 53 of 2003

high

Provides the empowerment-compliance context often used in public-sector supplier evaluation.

Relevant because this is a South African public-sector procurement opportunity.

Constitution of the Republic of South Africa, 1996 – Section 217

Act 108 of 1996 (s217)

high

Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.

Relevant because this is a South African public-sector procurement opportunity.

Preferential Procurement Policy Framework Act (PPPFA)

Act 5 of 2000

high

Covers preferential procurement and preference-point systems used in public tenders.

Relevant because this is a South African public-sector procurement opportunity.

Prevention and Combating of Corrupt Activities Act (PRECCA)

Act 12 of 2004

high

Supports anti-corruption controls and supplier integrity in procurement processes.

Relevant because this is a South African public-sector procurement opportunity.

Public Procurement Act, 2024 (PPA)

Act 28 of 2024

high

Provides the national framework for public procurement across government.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Access to Information Act (PAIA)

Act 2 of 2000

medium

Supports access to tender records, award decisions and public-sector procurement information.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Administrative Justice Act (PAJA)

Act 3 of 2000

medium

Supports lawful, reasonable and procedurally fair administrative tender decisions.

Relevant because this is a South African public-sector procurement opportunity.

Sector-specific rules

These rules are linked to the work category, industry, or regulated service area.

Construction Industry Development Board Act (CIDB Act)

Act 38 of 2000

high

Important for public-sector construction and infrastructure tenders that require contractor grading or construction procurement standards.

Relevant because this tender appears to involve engineering, technical design, maintenance, or regulated built-environment work.

Occupational Health and Safety Act (OHS Act)

Act 85 of 1993

high

Sets health and safety duties for contractors, employers and service providers working on public-sector sites.

Relevant because this tender appears to involve engineering, technical design, maintenance, or regulated built-environment work.

Engineering Professions Act (ECSA)

Act 46 of 2000

medium

Relevant where professional engineering services or regulated engineering work may be required.

Relevant because this tender appears to involve engineering, technical design, maintenance, or regulated built-environment work.

This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.

Browse Legislation Portal Reference: SA Government Documents

Tender Documents (2)

CIDB Bid document 8615,.pdf

Airports Company South Africa SOC Limited invites tenders for the replacement of Airfield Ground Lighting (AGL) LED fittings (inserts and Apron) at Bram Fischer International Airport in the Free State Province. This is a construction procurement tender requiring CIDB contractor grading 4EP or higher, with evaluation based on functionality (minimum 90 points threshold) and 80/20 price/preference scoring.

View Documents

RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf

The tender is a Request for Quotation (RFQ 8615) issued by Airports Company South Africa Limited for the replacement of AGL (Aerodrome Ground Lighting) LED fittings (inserts and apron) at Bram Fischer International Airport. The contract follows the NEC3 Engineering and Construction Contract (ECC) framework with Main Option B (Priced contract with Bill of Quantities). The project involves supplying, delivering, and installing LED runway edge lights, apron edge lights, PVC sleeves, primary cables, transformers, and manholes. The contract duration is 24 months, with a defects liability period of 12 months post-completion. The tender closes on July 29, 2026.

View Documents

To download these documents and access AI-powered analysis, visit the main tender page.

Quick Actions

Full Tender Details View All Tenders More in Free State

Contact Information

Organization

Airports Company of South Africa Limited

Contact Person

Lerato Phalo

Phone

010-207-2000

[email protected]

Website

www.acsa.co.za/

Address

O. R. Tambo International Airport, Shop R7, First Floor, Domestic Terminal, O.R. Tambo Airport Rd, O.R. Tambo, Kempton Park, 1627, South Africa

Tender Source Evidence

Official Source: eTendersSource-Backed TenderDocument-BackedRecently SyncedSource Snapshot AvailableAI Enhanced

Source confidence

High source confidence

Official source

eTenders.gov.za

Documents found

Last checked

29 Jun 2026

AI status

Enhanced

Data conflicts

None detected

This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.

Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.

GOVERNMENT

Airports Company of South Africa Limited

Google

2.7(223 reviews)

Contact

O. R. Tambo International Airport, Shop R7, First Floor, Domestic Terminal, O.R. Tambo Airport Rd, O.R. Tambo, Kempton Park, 1627, South Africa

Key Personnel

Lerato Phalo

Contact Person

[email protected]

Provinces Active

["Gauteng"]

Industries

[]

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RFQ 8615 re-issueSupplies: Electrical EquipmentOfficial Source: eTendersSource-Backed TenderDocument-Backed

Replacement of agl led fittings (inserts and apron) at bram fischer international airport – supply, installation, and maintenance

Issuing Organization

Airports Company of South Africa Limited

Location

Free State

Closing Date

29 Jul 2026

View Tender Documents Create Response Templates View Full AI Analysis

Documents available on tender detail page

At a GlanceAI Enhanced

Tender Type

Request for Bid(Open-Tender)

Delivery Location

Thabe Nchu Road, Bram Fischer International Airport - Bloemfontein - Bloemfontein - 9300

Organization Type

GOVERNMENT

Published

29 Jun 2026

OCDS Reference

ocds-9t57fa-160623

Summary

Key Requirements

Tender Description

Request for quotation for the replacement agl led fittings (inserts and apron) at bram fischer international airport with RFQ 8615.

Briefing Session

Date & Time

Wednesday, 29 July 2026 - 12:00

Venue

Bram Fischer International Airport

Requirements & Eligibility

Eligibility Criteria

Please do not submit using links

Estimated Budget Range

80% Confidence

Median Estimate

R 74 496

Range

R 574-R 2 914 065

LowMedianHigh

Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.

* Estimates are based on historical data and do not guarantee actual award values.

Industry Classification

Supplies & Procurement Industry Profile

Critical Requirements

CSD Registration
B-BBEE Certificate
Tax Clearance Certificate
CIPC Registration

Typical Documents

5 items

Company Registration (CIPC)

Tax Clearance Certificate

B-BBEE Certificate

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DocumentCIDB Bid document 8615,.pdfReview complete

Important Dates

Source: CIDB Bid document 8615,.pdf (TENDER)

Tender Document Availability: 29 June 2026 (download from [eTenders Portal](http://www.etenders.gov.za) or [ACSA Tender Bulletin](http://www.airports.co.za/business/tender-bulletin/current-and-future-tenders)).
Compulsory Briefing/Site Inspection: 06 July 2026 at 11:00 AM, Bram Fischer International Airport. PPE (reflective vest, safety shoes) and ID/temporary permit required.
Query Deadline: 13 July 2026.
Tender Closing Date: 29 July 2026 at 12:00 PM (SA Time).
Tender Validity Period: 12 weeks (84 days) from closing date.

Contact Information

Source: CIDB Bid document 8615,.pdf (TENDER)

Technical/Procurement Enquiries:
Name: Lerato Phalo
Email: [email protected]
Phone: 010 207 2000
Submission Address: Email to [email protected] (no physical bid box address provided).
Note: No other ACSA employees may be contacted regarding this tender.

Submission Guidelines

Source: CIDB Bid document 8615,.pdf (TENDER)

Submit bids by 29 July 2026 at 12:00 PM (SA Time) via email to [email protected]. Late bids will not be accepted.
Bids must be submitted on official forms provided (do not re-type).
Submit one original and one copy in paper format, plus an electronic copy (USB Flash Drive).
Seal packages as "ORIGINAL" and "COPY" with employer’s address, bid reference (8615), and bidder’s contact details on the outside.
Include all returnable documents (e.g., signed forms, schedules, pricing data, contract documents).
Bids submitted by facsimile, email (except as specified), or telegraphic means will be rejected.
Attend the compulsory briefing/site inspection on 06 July 2026 at 11:00 AM at Bram Fischer International Airport. Sign the attendance register to qualify for addenda and tender receipt.
Queries must be submitted by 13 July 2026. Responses will be shared with all bidders.
Do not contact ACSA employees other than the listed contact (Lerato Phalo).
Tender validity period: 12 weeks (84 days) from closing date. Extensions may be requested.
Withdrawals or substitutions require written notice before the closing time.

Evaluation Criteria

Source: CIDB Bid document 8615,.pdf (TENDER)

Technical Specifications

Source: CIDB Bid document 8615,.pdf (TENDER)

Scope: Replacement of AGL (Airfield Ground Lighting) LED fittings (inserts and apron) at Bram Fischer International Airport.
Eligibility: Only CIDB contractors with grading 4EP or higher may submit bids.
Key Deliverables:
Supply and installation of AGL LED fittings.
Compliance with airfield safety and operational standards.
Site Requirements:
Access to restricted areas (cargo, airside, terminal) permitted.
PPE (reflective vest, safety shoes) mandatory for site visits.
Installation Plan: Must cover 6 months with daily activities, timelines, and resource allocation.
Standards: Align with CIDB Standard Conditions of Tender (Annex C, 2019) and ACSA specifications.

Financial Requirements

Source: CIDB Bid document 8615,.pdf (TENDER)

Pricing: Fixed rates for the contract duration (no adjustments for CPI, foreign fluctuations, etc.).
VAT: Must be shown separately as an addition to the tendered total.
Currency: Prices must be in South African Rand (ZAR).
Payment Terms: Not explicitly stated; refer to contract data.
Securities/Bonds: Submit as required by the contract data (e.g., guarantees, insurance policies).
Costs: Employer will not compensate for tender preparation costs.

Compliance Requirements

Source: CIDB Bid document 8615,.pdf (TENDER)

CIDB Grading: Minimum 4EP or higher.
Tax Compliance:
Submit SARS Tax Compliance Status (TCS) PIN or printed TCS certificate.
Apply via [SARS e-Filing](https://www.sars.gov.za) if not already registered.
For consortia/JVs/sub-contractors: Each party must submit separate TCS PIN/CSD number.
If no TCS PIN, provide CSD registration number.
Foreign suppliers: TCS PIN not required if no RSA residency, branch, establishment, income, or tax liability.
Central Supplier Database (CSD): CSD number required if no TCS PIN.
B-bbee:
Preference points awarded per B-BBEE level (see evaluation criteria).
Proof: SANAS-accredited B-BBEE certificate or sworn affidavit.
JVs must provide consolidated certificates.
Other:
Proof of authority (e.g., company resolution) for signatories.
Conflict of interest declarations required.

DocumentRFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdfReview complete

Description

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf

This is a construction contract (NEC3 ECC) between Airports Company South Africa SOC Limited and the Contractor for the Replacement AGL LED Fittings (inserts and Apron) at Bram Fischer International Airport.
The contract documents include Part C1 Agreements & Contract Data, Part C2 Pricing Data, Part C3 Scope of Works, and Part C4 Site Information.

Important Dates

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf (unknown)

The Contractor must submit a first (preliminary) programme by the tender closing date.
The starting date is upon contract signature by both parties.
The completion date is 24 months after the contract starting date.
The access date is to be agreed with the Employer before the contract start date.
The Contractor must submit revised programmes at intervals no longer than four weeks.
The defects date is 12 months after completion of the whole of the works.
The defects correction period is two weeks.

Contact Information

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf (unknown)

Project Manager: Ryan Smith.
Address: Bram Fischer International Airport Administration Office, N8 Thaba Nchu Road, Bloemfontein, 9300.
Telephone: +27 51 407 2200.
Email: [email protected].
Invoices should be submitted via email to [email protected].
Tax invoices must be addressed to: Airports Company South Africa SOC Limited, Bram Fischer International Airport Administration Office, N8 Thaba Nchu Road, Bloemfontein, 9300.

Evaluation Criteria

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf (unknown)

General

Must be a registered legal entity in South Africa.
Must have a valid tax clearance certificate.
Must comply with B-BBEE requirements (annual compliant certificate required).
Must not be under business rescue or liquidation.

Technical

Demonstrated experience in airport ground lighting (AGL) systems and LED fitting installations.
Capability to handle electrical and civil works, including cable laying and trench digging.
Access to qualified personnel (e.g., electrical technicians, civil technicians).
Ability to comply with aviation safety and ACSA standards.

Financial

Financial capacity to provide a performance bond of 10% of the contract value.
Ability to meet insurance requirements (contract works, public liability, professional indemnity).
Stable financial standing to sustain operations for 24 months.

Ethical

No history of corruption, bribery, or unethical business practices.
Willingness to sign anti-corruption and confidentiality agreements.

Technical Specifications

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf (unknown)

Scope: Supply, delivery, and installation of Replacement AGL LED Fittings (inserts and Apron) at Bram Fischer International Airport.
Works include:
Replacement of existing Runway inset Edge Lights and fittings (Halogen to LED) on Runway 02-20 and Runway 12-30.
Replacement of existing APRON Edge lights with new Edge Lights and fittings (LED).
Installation of 110mm PVC sleeves from substation to apron and to each light.
Installation of primary cable from substation to apron and to each light.
Installation of manholes where necessary to cross taxiways.
Trenching, backfilling, and installation of light bases with concrete blocks.
The contractor is responsible for maintenance of the lights during the defects-free period in line with OEM specifications.
Applicable standards and norms include SANS 10142, Occupational Health & Safety Act, ICAO Annex 14, FAA Compliant L-850C, NATO STANAG 3316, and CAA CAP168.
As-built drawings, operating manuals, and maintenance schedules must be provided in CAD (dwg) and PDF formats, complying with ACSA CAD standards.
Commissioning includes testing of all transformers and provision of test reports.
End-user training must be provided to four ACSA staff.
Site must be kept clean, with waste removed daily.

Experience & Qualifications

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf

The Contractor must provide CVs for key personnel as part of the tender schedule.
Key personnel include (at minimum) an Electrical Technician/Electrician and a Civil Technician.
Details required for each key person: name, job title, responsibility, qualifications, and experience.
The Contractor must ensure sufficient competent staff to perform works as planned.
All key personnel require personal access permits to the site; costs for permits are not compensated and must be included in the tender price.

Quality Management

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf

All work must be executed in accordance with prevailing industry norms and standards, such as ISO9001.
The Contractor must submit a complete quality control and assurance system (including procedures and manuals) for review and acceptance by the Employer within the period stated in the Contract Data.
The manual must include pro-forma checklists for all quality control and assurance program requirements.
Acceptance by the Employer of the Contractor’s quality assurance programme, quality plans, inspection or test plans does not relieve the Contractor of the obligation to provide services meeting the contract requirements.
The Contractor must conduct on-site or off-site training for ACSA maintenance staff on maintenance, inspection, and features of the systems.

Pricing Schedule

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf

The Bill of Quantities is provided in Part C2 Pricing Data.
The contract uses NEC3 Option B: Priced contract with Bill of Quantities.
The Bill of Quantities includes items for supply and installation of runway inset edge lights and apron edge lights, with quantities and rates.
Items include LED runway edge lights, apron edge lights, PVC sleeves, light bases, primary cable installation, transformers, manholes, and trenching.
Preliminary & Generals include safety file, permits, transport, and planning.
The total tender sum (excluding VAT) must be carried over to the Form of Offer in Part C1.

Financial Requirements

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf (unknown)

Contract uses NEC3 Option B: Priced contract with Bill of Quantities.
The Bill of Quantities is a pricing document only; works are provided in accordance with Works Information.
Prices must be carried over to the Form of Offer (Part C1).
Payment terms: Assessment interval is the 15th day of each month. Payment is made within four weeks.
Interest rate is the prime lending rate of Nedbank Bank.
No payment for disbursements will be made for travelling (except on-site), accommodation, typing of correspondence, telephone calls, cellular calls, computer costs, telefaxes, or emails.
All rates are exclusive of VAT.
A performance bond of 10% of the contract value is required.
Delay damages are 0.5% per day, up to a maximum of 10% of the contract value.
Retention period is 52 weeks after completion of the whole of the works.

Compliance Requirements

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf (unknown)

The Contractor must annually present a compliant B-BBEE Certificate. Failure is a material breach and may lead to contract cancellation.
The Contractor must comply with the Occupational Health and Safety Act and Construction Regulations.
Proof of Workmen’s Compensation registration must be provided.
Insurance requirements vary for landside and airside works:
For contracts below R50 million on airside:
Contract works deductible: R250,000.
Public liability deductibles: R525,000 for third-party property damage, R750,000 for removal of lateral support, R750,000 for damage to aircraft.
Professional Indemnity cover: R5 million required for consultants and contractors with material design elements.
Proof of insurance must be provided before contract signing.
The Contractor must ensure all personnel have required permits (e.g., AVOP, personal permits, hot works permits).
The Contractor must comply with environmental criteria and constraints stated in Annexure B.
The Contractor must adhere to ethical standards, including anti-bribery and corruption laws.

Health & Safety

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf

The Contractor must comply with the Occupational Health and Safety Act and Construction Regulations.
The Project Manager may fine the Contractor R3000.00 for each non-conformance to health and safety matters.
The Contractor is fully responsible for compliance with OHS Act for all persons, equipment, and installations.
Proof of Workmen’s Compensation registration must be provided.
Hot works permits are required for designated areas; permits obtainable from ACSA Safety department.
Safety equipment (e.g., goggles, boots, harness) must be provided by the Contractor.
All personnel must obey health and safety rules, including no smoking in designated areas.
Emergency procedures and drills must be followed; emergency equipment must not be obstructed.
The Contractor must maintain good housekeeping and not interfere with fire prevention systems.
Standard uniforms (safety shoes, overalls, reflective jackets) must be issued to all staff.

Environmental

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf

The Contractor must comply with environmental criteria and constraints stated in Annexure B to the Works Information.
All areas where equipment and materials are stored, removed, or installed must be kept clean during works.
Waste and scrap materials must be removed from site on a daily basis.

Contractual Terms

Source: RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf

Contract is based on NEC3 Engineering and Construction Contract, April 2013, with Main Option B (Priced contract with Bill of Quantities) and Secondary Options including X1, X2, X7, X13, X16, X18, and Z clauses.
Starting date is upon contract signature; completion date is 24 months after starting date.
Defects date is 12 months after completion; defects correction period is two weeks.
Payment assessment interval is the 15th day of each month; payment made within four weeks.
Delay damages: 0.5% per day, up to a maximum of 10% of contract value.
Performance bond: 10% of contract value required.
Retention period: 52 weeks after completion.
Limitation of liability: Neither party liable for consequential or indirect loss.
Additional Z clauses cover interpretation, providing works, responsibilities, defects, termination, performance bond, limitation of liability, cession, joint liability, ethics, confidentiality, step-in rights, liens, intellectual property, dispute resolution, B-BBEE, communication, and delegation.
Insurance clauses specify deductibles for contract works, public liability, and professional indemnity for landside and airside works.
The Contractor must provide securities, bonds, guarantees, and proof of insurance within two weeks of receiving the agreement.

Important Dates

29 Jun

2026

PUBLICATION

Tender Published

Tender was published

29 Jul

2026

DEADLINE

Closing Date

Tender closing date

10 rules

These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.

Core procurement rules

These rules commonly apply to South African public-sector procurement.

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Act 53 of 2003

high

Provides the empowerment-compliance context often used in public-sector supplier evaluation.

Relevant because this is a South African public-sector procurement opportunity.

Constitution of the Republic of South Africa, 1996 – Section 217

Act 108 of 1996 (s217)

high

Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.

Relevant because this is a South African public-sector procurement opportunity.

Preferential Procurement Policy Framework Act (PPPFA)

Act 5 of 2000

high

Covers preferential procurement and preference-point systems used in public tenders.

Relevant because this is a South African public-sector procurement opportunity.

Prevention and Combating of Corrupt Activities Act (PRECCA)

Act 12 of 2004

high

Supports anti-corruption controls and supplier integrity in procurement processes.

Relevant because this is a South African public-sector procurement opportunity.

Public Procurement Act, 2024 (PPA)

Act 28 of 2024

high

Provides the national framework for public procurement across government.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Access to Information Act (PAIA)

Act 2 of 2000

medium

Supports access to tender records, award decisions and public-sector procurement information.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Administrative Justice Act (PAJA)

Act 3 of 2000

medium

Supports lawful, reasonable and procedurally fair administrative tender decisions.

Relevant because this is a South African public-sector procurement opportunity.

Sector-specific rules

These rules are linked to the work category, industry, or regulated service area.

Construction Industry Development Board Act (CIDB Act)

Act 38 of 2000

high

Important for public-sector construction and infrastructure tenders that require contractor grading or construction procurement standards.

Relevant because this tender appears to involve engineering, technical design, maintenance, or regulated built-environment work.

Occupational Health and Safety Act (OHS Act)

Act 85 of 1993

high

Sets health and safety duties for contractors, employers and service providers working on public-sector sites.

Relevant because this tender appears to involve engineering, technical design, maintenance, or regulated built-environment work.

Engineering Professions Act (ECSA)

Act 46 of 2000

medium

Relevant where professional engineering services or regulated engineering work may be required.

Relevant because this tender appears to involve engineering, technical design, maintenance, or regulated built-environment work.

This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.

Browse Legislation Portal Reference: SA Government Documents

Tender Documents (2)

CIDB Bid document 8615,.pdf

View Documents

RFQ 8615 NEC3-ECC AGL LED Fittings(inserts and Apron) Replacement.pdf

View Documents

To download these documents and access AI-powered analysis, visit the main tender page.

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Full Tender Details View All Tenders More in Free State

Contact Information

Organization

Airports Company of South Africa Limited

Contact Person

Lerato Phalo

Phone

010-207-2000

[email protected]

Website

www.acsa.co.za/

Address

O. R. Tambo International Airport, Shop R7, First Floor, Domestic Terminal, O.R. Tambo Airport Rd, O.R. Tambo, Kempton Park, 1627, South Africa

Tender Source Evidence

Official Source: eTendersSource-Backed TenderDocument-BackedRecently SyncedSource Snapshot AvailableAI Enhanced

Source confidence

High source confidence

Official source

eTenders.gov.za

Documents found

Last checked

29 Jun 2026

AI status

Enhanced

Data conflicts

None detected

This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.

GOVERNMENT

Airports Company of South Africa Limited

Google

2.7(223 reviews)

Contact

O. R. Tambo International Airport, Shop R7, First Floor, Domestic Terminal, O.R. Tambo Airport Rd, O.R. Tambo, Kempton Park, 1627, South Africa

Key Personnel

Lerato Phalo

Contact Person

[email protected]

Provinces Active

["Gauteng"]

Industries

[]

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