What are the submission requirements for this tender (Ref: RFQ 4524)?

• Submit electronically to RFQsubmissions@weathersa.co.za before the closing date and time. • Use official forms provided (do not re-type). • Initial all pages of your bid. • Late submissions will not be considered. • The bid is subject to the Preferential Procurement Policy Framework Act, 2000, and the Preferential Procurement Regulations, 2022, the General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC). • The successful bidder must sign a written contract form (SBD7). • SAWS reserves the right to reject bids not according to specifications, with incomplete SBDs, or if the bidder has committed a proven corrupt or fraudulent act. • SAWS may request further information after closing, conduct site inspections, or request audited financial statements. • Subcontracting requires proof of subcontracting arrangement. • Costs for briefing, site visits, or bid preparation are borne by the bidder. • In case of a Joint Venture, Consortium, Trust, or Partnership, submit a signed teaming agreement.

How will bids be evaluated?

{ "general": [ "Open to all bidders (local and foreign).", "Foreign suppliers must confirm tax obligations in South Africa (if applicable).", "No state employees, directors, or members of state-owned entities may bid." ], "compliance": [ "Tax compliance (TCS PIN or CSD registration).", "B-BBEE status verification (Level 1–8 or non-compliant).", "Valid VAT registration number.", "No record in the **Register for Tender Defaulters** or **List of Restricted Suppliers**." ], "capacity": [ "Demonstrated ability to supply, deliver, install, and commission air conditioners.", "Operational premises with necessary infrastructure and accreditation.", "Financial stability (audited statements may be requested)." ] }

What are the technical specifications?

• Supply, delivery, installation, and commissioning of six (6) air conditioners for Irene Weather Office. • Two (2) units: 36000 BTU split air conditioners for the Irene Upper Air Office. • Four (4) units: 24000 BTU split air conditioners, each in a separate office. • The service provider must have duly approved operational premises with necessary infrastructure and relevant accreditation. • SAWS may conduct a due diligence site visit at the provider's premises before award. • SAWS may conduct site visits to verify firm existence, capacity, and administration office. • Supplier Performance Management is critical; successful bidders must conclude a Service Level Agreement (SLA) with SAWS.

What financial requirements apply to bidders?

• All prices must be in South African Rand and inclusive of VAT. • Provide total price for each line item in the pricing schedule (Annexure G). • Items: Supply, delivery, installation, and commissioning of two (2) 36000 BTU split air conditioners and four (4) 24000 BTU split air conditioners. • Indicate if the offer complies with specifications. • State period required for delivery after acceptance. • Disclose any other costs not included in the quoted price. • Provide brand, model, and country of origin. • Price adjustments: Non-firm prices subject to escalation may apply for period contracts, using a specified formula. • Prices subject to rate of exchange variations require details of financial institution, currencies, and amounts remitted abroad.

What compliance and legal requirements must bidders meet?

• Tax compliance: Submit SARS Personal Identification Number (PIN) or Tax Compliance Status (TCS) certificate or Central Supplier Database (CSD) number. • If no TCS PIN, provide CSD number if registered on CSD. • In consortia/joint ventures/subcontractors, each party must submit separate TCS certificate/PIN/CSD number. • Foreign suppliers without South African tax obligations must complete a foreign supplier questionnaire. • B-BBEE: Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points. • No bids from persons in the service of the state, companies with directors in service of the state, or close corporations with members in service of the state. • Failure to provide or comply with these particulars may render the bid invalid.

What are the important dates and deadlines for this tender?

• Closing date: 14 July 2026. • Closing time: 11:00 am. • Validity period: 60 calendar days after closing date. • Briefing session: Not applicable (N/A).

Who should be contacted for queries about this tender?

• For submission: RFQsubmissions@weathersa.co.za. • For enquiries and clarifications: SCM Acquisition Department, South African Weather Service. Email: rfq@weathersa.co.za.

Split Air Conditioners for Irene Weather Office

RFQRFQ 4524..pdfReview complete

Description

Source: RFQ 4524..pdf

RFQ Number: 4524/26.
Scope: Supply, delivery, installation, and commissioning of six (6) air conditioners (2x36000 BTU split, 4x24000 BTU split) for Irene Weather Office.

Important Dates

Source: RFQ 4524..pdf (RFQ)

Closing date: 14 July 2026.
Closing time: 11:00 am.
Validity period: 60 calendar days after closing date.
Briefing session: Not applicable (N/A).

Contact Information

Source: RFQ 4524..pdf (RFQ)

For submission: [email protected].
For enquiries and clarifications: SCM Acquisition Department, South African Weather Service. Email: [email protected].

Submission Guidelines

Source: RFQ 4524..pdf (RFQ)

Submit electronically to [email protected] before the closing date and time.
Use official forms provided (do not re-type).
Initial all pages of your bid.
Late submissions will not be considered.
The bid is subject to the Preferential Procurement Policy Framework Act, 2000, and the Preferential Procurement Regulations, 2022, the General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC).
The successful bidder must sign a written contract form (SBD7).
SAWS reserves the right to reject bids not according to specifications, with incomplete SBDs, or if the bidder has committed a proven corrupt or fraudulent act.
SAWS may request further information after closing, conduct site inspections, or request audited financial statements.
Subcontracting requires proof of subcontracting arrangement.
Costs for briefing, site visits, or bid preparation are borne by the bidder.
In case of a Joint Venture, Consortium, Trust, or Partnership, submit a signed teaming agreement.

Returnable Documents

Source: RFQ 4524..pdf (RFQ)

Submit on official forms (not re-typed).
Initial all pages.
Successful bidder must sign contract form (SBD7).
For Joint Venture/Consortium/Trust/Partnership, submit signed teaming agreement.

Evaluation Criteria

Source: RFQ 4524..pdf (RFQ)

General

Open to all bidders (local and foreign).
Foreign suppliers must confirm tax obligations in South Africa (if applicable).
No state employees, directors, or members of state-owned entities may bid.

Compliance

Tax compliance (TCS PIN or CSD registration).
B-BBEE status verification (Level 1–8 or non-compliant).
Valid VAT registration number.
No record in the **Register for Tender Defaulters** or **List of Restricted Suppliers**.

Capacity

Demonstrated ability to supply, deliver, install, and commission air conditioners.
Operational premises with necessary infrastructure and accreditation.
Financial stability (audited statements may be requested).

Technical Specifications

Source: RFQ 4524..pdf (RFQ)

Supply, delivery, installation, and commissioning of six (6) air conditioners for Irene Weather Office.
Two (2) units: 36000 BTU split air conditioners for the Irene Upper Air Office.
Four (4) units: 24000 BTU split air conditioners, each in a separate office.
The service provider must have duly approved operational premises with necessary infrastructure and relevant accreditation.
SAWS may conduct a due diligence site visit at the provider's premises before award.
SAWS may conduct site visits to verify firm existence, capacity, and administration office.
Supplier Performance Management is critical; successful bidders must conclude a Service Level Agreement (SLA) with SAWS.

Experience & Qualifications

Source: RFQ 4524..pdf (RFQ)

SAWS may conduct a due diligence site visit at the service provider's premises before award.
SAWS may visit to verify firm existence, capacity, and administration office.

Quality Management

Source: RFQ 4524..pdf

SAWS may reject bids not according to specifications or with incomplete documents.
SAWS may conduct site inspections and reference checks.
Supplier Performance Management requires a Service Level Agreement (SLA) and scorecard.
Bidders must indemnify SAWS against third-party intellectual property claims.

Pricing Schedule

Source: RFQ 4524..pdf

Prices in ZAR, VAT inclusive.
Quote total price for two (2) 36000 BTU and four (4) 24000 BTU split air conditioners.
Specify compliance, delivery period, additional costs, brand/model, origin.
Price escalation and exchange rate variation clauses with formulas apply.

Financial Requirements

Source: RFQ 4524..pdf (RFQ)

All prices must be in South African Rand and inclusive of VAT.
Provide total price for each line item in the pricing schedule (Annexure G).
Items: Supply, delivery, installation, and commissioning of two (2) 36000 BTU split air conditioners and four (4) 24000 BTU split air conditioners.
Indicate if the offer complies with specifications.
State period required for delivery after acceptance.
Disclose any other costs not included in the quoted price.
Provide brand, model, and country of origin.
Price adjustments: Non-firm prices subject to escalation may apply for period contracts, using a specified formula.
Prices subject to rate of exchange variations require details of financial institution, currencies, and amounts remitted abroad.

Compliance Requirements

Source: RFQ 4524..pdf (RFQ)

Tax compliance: Submit SARS Personal Identification Number (PIN) or Tax Compliance Status (TCS) certificate or Central Supplier Database (CSD) number.
If no TCS PIN, provide CSD number if registered on CSD.
In consortia/joint ventures/subcontractors, each party must submit separate TCS certificate/PIN/CSD number.
Foreign suppliers without South African tax obligations must complete a foreign supplier questionnaire.
B-BBEE: Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points.
No bids from persons in the service of the state, companies with directors in service of the state, or close corporations with members in service of the state.
Failure to provide or comply with these particulars may render the bid invalid.

B-BBEE Requirements

Source: RFQ 4524..pdf (RFQ)

Submit B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for points.
Points for B-BBEE levels: Level 1 (20), Level 2 (18), Level 3 (14), Level 4 (12), Level 5 (8), Level 6 (6), Level 7 (4), Level 8 (2), Non-compliant (0).

Contractual Terms

Source: RFQ 4524..pdf

General Conditions of Contract (GCC) apply, revised July 2010 by National Treasury.
Available on National Treasury website.

Special Conditions

Source: RFQ 4524..pdf (RFQ)

Subject to Preferential Procurement Policy Framework Act, 2000, and Regulations 2022, GCC, and SCC.
SAWS reserves right to reject bids, request information, conduct inspections, cancel bid, or not award.
Bidders bear all costs for briefing, site visits, and bid preparation.
SAWS owns proposals upon receipt and is not obliged to return them.
Subcontracting requires proof of arrangement.
SAWS may request final presentation from shortlisted bidders.
Service provider must have approved premises and accreditation.
Payments settled within 30 days from invoice receipt unless otherwise agreed.

Requirements

Source: RFQ 4524..pdf (RFQ)

Submit before closing time; late bids not accepted.
No bids from persons in service of the state or their companies.
Tax compliance: Provide SARS PIN, TCS certificate, or CSD number.
Foreign suppliers without SA tax obligations complete questionnaire.
Failure to comply may invalidate bid.

Section

Source: RFQ 4524..pdf

80/20 preference point system applies.
Points for Price (80) and Specific Goals (20).
Price points formula: Ps = 80(1-(Pt-Pmin)/Pmin).
Specific goals points for B-BBEE status.
Submit proof for B-BBEE points.

Core procurement rules

These rules commonly apply to South African public-sector procurement.