Maintenance and testing services for blue train communication systems at salvokop

Transnet SOC Ltd

Registration No: 1990/000900/30

Address: 49th Floor, Carlton Centre, 150 Commissioner Street, Johannesburg 2001

Note: This document does not contain specific SCM or technical contact details for this RFQ. The NDA is a standard annexure and does not include procurement contact information.

This document is a Non-Disclosure Agreement (NDA) annexure only — it is not the main RFQ submission guidelines. The actual submission requirements are not contained in this document.

What the document states:

• The NDA must be signed by the respondent with date and company stamp
• Signing the NDA is a prerequisite for receiving confidential information related to the bid

Bidder guidance:

• Ensure you sign and return the NDA as part of your bid submission
• The NDA is Annexure ED of the RFQ documentation

The NDA itself does not specify technical or financial eligibility criteria for the RFQ. Eligibility to bid would be defined in the main RFQ document. This annexure requires the bidder to be a principal (not an agent/broker) and capable of legally entering into and fulfilling this confidentiality agreement.

The NDA imposes the following compliance obligations on bidders:

Confidentiality obligations:

• All confidential information must be treated as secret and not disclosed without written consent
• Confidential information may only be used for technical and commercial discussions related to the bid or subsequent contract performance
• Disclosure to agents is permitted only on a strict need-to-know basis, with agents made aware of confidentiality obligations
• Disclosure required by law must be notified promptly to Transnet

Information handling:

• Confidential information must be stored securely
• Written records of confidential information received must be maintained
• Upon written demand, all confidential information must be returned within 7 days
• All electronic copies must be expunged or destroyed within 7 days
• A director-signed certificate confirming compliance with destruction requirements must be provided on request

Privacy and data protection:

• Compliance with Section 14 of the Bill of Rights (South African privacy protection) is required
• Appropriate technical and organisational measures must be in place against unauthorised processing of data
• Measures must protect against accidental loss, destruction, or damage to data

Announcements:

• No announcements or disclosures about prospective interest in the bid without prior written consent
• No use of Transnet's name or information for publicity or marketing without prior written consent

This document is a Non-Disclosure Agreement (NDA) governing the exchange of confidential information between Transnet SOC Ltd and bidders.

Key contractual terms:

1. Definitions:

• Agents include directors, officers, employees, agents, professional advisers, contractors, sub-contractors, or any Group member
• Confidential Information means any information relating to a party's business, systems, operations, plans, intentions, market opportunities, know-how, trade secrets, and business affairs — whether in writing, oral, or machine-readable form
• Exclusions from Confidential Information: publicly available information; information lawfully in possession prior to disclosure; information received from a source not bound by confidentiality

2. Confidentiality obligations:

• Confidential information must be treated as secret and not disclosed without written consent
• Use is restricted to technical and commercial discussions related to the bid or contract performance
• Disclosure to agents permitted only on strict need-to-know basis with confidentiality awareness
• Required legal disclosures must be notified promptly to Transnet

3. Information handling:

• Secure storage of all information and copies required
• Written records of confidential information must be maintained
• Within 7 days of written demand: return all written information and destroy electronic copies
• Director-signed certificate of compliance with destruction requirements may be requested

4. Announcements:

• No bid-related announcements without prior written consent
• No use of Transnet's name for publicity or marketing without consent

5. Duration:

• Confidentiality obligations survive termination of negotiations and continue for 5 years

6. Principal status:

• Each party confirms it acts as principal, not nominee, agent, or broker
• Each party bears its own costs in pursuing the bid

7. Remedies:

• Transnet retains all remedies available at law or equity for breach

8. Privacy and data protection:

• Compliance with South African privacy protection (Section 14 of Bill of Rights) required
• Technical and organisational measures against unauthorised data processing required

9. General provisions:

• No assignment without consent (Transnet may assign to Group members)
• No waiver of rights through non-exercise
• Severability clause applies
• Modifications require written agreement
• No partnership, joint venture, or agency created
• South African law governs; South African courts have exclusive jurisdiction

• All potential bidders must read the Integrity Pact and certify in the RFX Declaration Form that they have acquainted themselves with and agree with its content.
• The Integrity Pact will automatically be incorporated into the final contract with the successful bidder.
• Bidders must sign and comply with the Integrity Pact to be registered as a Transnet vendor.
• Bidders must ensure their bid is submitted independently, without any collusion, consultation, or arrangement with competitors.
• Bids that are suspicious of restrictive practices may be reported to the Competition Commission and/or National Prosecuting Authority, and bidders may be restricted from public sector business for up to 10 years.
• Transnet may reject a bidder's application or remove them from the vendor database for violations of the Integrity Pact.
• Bidders must disclose any conflicts of interest in the RFX declaration form or notify Transnet immediately in writing.
• Bidders must not lend to or borrow money from any person involved in the sourcing process.

Bidders must not be on National Treasury's Database of Restricted Suppliers; must have no serious legal transgressions in the last 5 years; must disclose conflicts of interest; foreign bidders must disclose South African agents; must not have litigated against Transnet in bad faith.

• The contract must conform to defined specifications of works, goods, and services.
• Bidders must not misrepresent facts or furnish false or forged documents to influence the bidding process.
• Transnet may require bidders to furnish a copy of their code of conduct, which must address compliance and reject bribery and unethical conduct.
• Bidders must uphold the ten principles of the United Nations Global Compact in Human Rights, Labour, Environment, and Anti-Corruption.
• Bidders must ensure their bid is independent and not coordinated with competitors regarding quality, quantity, specifications, conditions, or delivery particulars.

• Competitors include those requested to bid, those potentially qualified to bid, and those in the same line of business.
• Bids must be independent without consultation, communication, agreement, or arrangement with competitors, except within joint ventures or consortia.
• No coordination on prices, market allocation, calculation methods, bid submission intentions, non-compliant bids, or intentional losing bids.
• No coordination on quality, quantity, specifications, conditions, or delivery particulars.

• The Integrity Pact aims to ensure Transnet obtains the contract at a reasonable and competitive price.
• Bidders must avoid under-pricing and anti-competitive practices.
• The system requires fair, transparent, and unprejudiced dealings.

• Bidders must comply with the Integrity Pact and all relevant laws, including anti-corruption laws.
• Bidders must not be listed on the National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• Bidders must not have previous transgressions (e.g., corruption, fraud, theft, extortion, Competition Act violations) in the last 5 years that could justify exclusion.
• Incorrect statements regarding Local Content or B-BBEE status can lead to restriction.
• Submission of false information under the Preferential Procurement Regulations, 2017 can affect evaluation.
• Bidders must avoid litigation in bad faith against Transnet.
• Bidders must report any conflicts of interest and not engage in monetary dealings with sourcing process participants.

• Bidders must uphold the UN Global Compact environmental principles: support a precautionary approach, promote environmental responsibility, and encourage environmentally friendly technologies.

• Disputes should be resolved amicably; litigation in bad faith may lead to Transnet refusing future business.
• The Integrity Pact is governed by South African law.
• Actions under the pact are without prejudice to other legal proceedings.
• The pact is valid indefinitely for all bidding processes unless cancelled.
• If provisions are invalid, the remainder remains valid.
• Report dishonest behaviour via the Tip-Off Anonymous hotline: 0800 003 056.
• Transnet may reject or remove bidders for violations.
• Transnet may exclude bidders from future processes for up to 10 years or longer depending on misconduct.
• Restricted suppliers may be placed on National Treasury's Database of Restricted Suppliers.
• Grounds for restriction include bad faith withdrawal, refusal to sign, unsatisfactory performance, bribery, fraud, incorrect statements on Local Content or B-BBEE, false information, causing damage, or bad faith litigation.
• Transnet may take actions such as exclusion, contract cancellation, recovery of payments, encashing bonds, cancelling other contracts, exclusion from future bids, or penalties up to 10% for undeclared subcontracting.
• Conflicts of interest must be disclosed in the RFX form or notified immediately.
• No monetary dealings with sourcing process participants.

• All bidders must read and certify agreement with the Integrity Pact in the RFX Declaration Form; it will be part of the final contract.
• Transnet values compliance, ethical standards, economical resource use, fairness, and transparency.
• The Integrity Pact is part of vendor registration and aims to avoid dishonesty, fraud, and corruption.
• Transnet commits to preventing corruption and ensuring fair treatment, equal information, no favouritism, and excluding employees with personal interests.
• Transnet has a Zero Gifts Policy; no gifts, favours, or benefits are allowed to or from employees.
• Bidders must prevent corrupt practices, not offer bribes or inducements, not collude, not enter illegal agreements, not commit offences, not misuse information, disclose foreign agents or principals, not misrepresent facts, may need to provide a code of conduct, not instigate offences, and uphold UN Global Compact principles.
• Bid terms must not be disclosed to competitors before bid opening or award.
• Suspicious bids may be reported to authorities, leading to possible restriction.
• Violations can lead to rejection, exclusion for up to 10 years or more, with possible revocation if remedial measures are taken.
• Restriction excludes companies from future business with Transnet and other organs of state; details are submitted to National Treasury.
• Incorrect statements on Local Content or B-BBEE, false information, causing damage, or bad faith litigation are grounds for restriction.
• Conflicts of interest include personal financial interests or affiliations affecting judgment; must be declared.
• Litigation in bad faith includes vexatious proceedings, perjury, scurrilous allegations, and abuse of court process.

• The evaluation process aims to be fair, transparent, and free from undue influence.
• Transnet commits to treating all bidders with equity and providing the same information to all.
• Employees will not favour any bidder or provide confidential information that could give an advantage.
• Bids may be evaluated based on compliance with specifications and conditions.
• Submission of false information regarding preferential procurement regulations or subcontracting arrangements can affect bid evaluation.
• Independent bidding is required; no consultation or arrangement with competitors on prices, market allocation, calculation methods, or bid submission intentions is permitted.

• For clarification before closing, upload questions to the Transnet e-Tender Submission Portal or direct queries to the contact person listed in the RFX Document.
• After closing, communicate only with the contact person listed in the RFX Document.
• Unauthorised communication with other respondents or Transnet officials between closing and award may disqualify your bid.

• Submit bids via the Transnet e-Tender Submission Portal by uploading against each tender selected. The bidder guide is on transnetetenders.azurewebsites.net.
• Bids must be submitted no later than the closing date and time specified. Late bids will not be considered.
• Complete all returnable documents listed in the RFX Documents and submit with your bid. Failure to submit mandatory returnables results in disqualification; failure to submit others may also lead to disqualification.
• Use official Transnet bid forms and formats. Only if insufficient space is allocated may you submit additional information on company letterhead, cross-referenced.
• Alterations to bid prices must be made by deleting incorrect figures and inserting correct ones, initialled by the signatory. Failure to do so may exclude those items from award.
• Samples, if required, must be marked with your name, address, bid number, and item number, and dispatched to reach the addressee by the closing date. Failure may result in bid rejection.
• After bid acceptance, you may be required to enter into a formal contract or furnish security (e.g., Deed of Suretyship) within specified periods; default may lead to cancellation and cost recovery.
• Unauthorised communication about bids with other respondents or Transnet officials between closing and award may result in disqualification.

• Submit all returnable documents listed in the RFX Documents with your bid. Failure to submit mandatory ones results in disqualification; failure to submit others may also lead to disqualification.
• Respondent’s drawings, if required, must be furnished before closing time; non-receipt may disqualify the bid.

Bidders must not be listed on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers; foreign bidders must have a South African representative with a valid Power of Attorney; companies must disclose director/member names; bids must be submitted in the required format and currency; compliance with all General Bid Conditions is mandatory.

• Goods must be NEW (unused, not second-hand or reconditioned) unless otherwise stipulated.
• Tender strictly in accordance with drawings and/or specifications supplied by Transnet, unless notified otherwise via official amendment.
• Samples may be required; if so, submit marked samples by closing date. Transnet may retain samples for quality checking.
• Delivery periods are governed by the Terms and Conditions of Contract. Progress reports on delivery may be required.
• For emergency demands, the supplier gets first right of refusal; if unable to meet critical delivery, Transnet may purchase outside the contract.
• Respondent’s drawings, if required, must be furnished before closing time; non-receipt may disqualify the bid.
• Foreign specifications (other than British/American) require translated copies and details of any departures in a covering letter; non-compliance may result in disqualification.

• Goods must be NEW (unused, not second-hand or reconditioned) unless otherwise stipulated.
• Samples may be required; if so, submit marked samples by closing date. Transnet may retain samples for quality checking; no payment for retained successful samples.

• Quote prices in the Price Schedule: local supplies on Delivered RSA named destination basis; imported supplies on Delivered Duty Paid (latest ICC Incoterms) basis to end destination in SA, unless otherwise specified.
• All amounts must be in ZAR.
• Prices subject to confirmation are not considered.
• Alterations to bid prices must be initialled by the signatory.
• For foreign currency portions, details must be provided in the Exchange and Remittance section; forward exchange cover is preferred.
• Prices inclusive of VAT for local supplies; show VAT separately on Tax Invoice.
• Payment terms per Terms and Conditions of Contract; alternative payment/financing proposals may be submitted.
• Conditional discounts apply from receipt of correct month-end statement and Tax Invoice.
• Foreign suppliers must notify Transnet of bank details for EFT payments in SA.

• All monetary amounts must be in South African Rand (ZAR), unless specifically permitted otherwise in the RFP.
• Prices quoted subject to confirmation will not be considered.
• Prices for Goods must be on a Delivered Duty Paid (latest ICC Incoterms) basis to specified delivery points, unless otherwise stated. Bids on other delivery bases are liable to disqualification.
• For local supplies (manufactured/produced/assembled in RSA or imported supplies held in SA), quote on a Delivered RSA named destination basis. For imported supplies, quote on a Delivered Duty Paid basis to end destination in SA.
• Prices must be inclusive of VAT for local supplies; show VAT separately on the Tax Invoice. For foreign services rendered, VAT must be shown separately on the local portion only.
• Payment terms are per the Terms and Conditions of Contract. Alternative payment/financing proposals may be submitted with full particulars; these will be evaluated.
• Conditional discounts: the discount period starts from receipt of the correct month-end statement and Tax Invoice; incomplete/incorrect invoices will be returned and the period recalculated.
• Foreign currency payments: if requested, Transnet may pay overseas directly; forward exchange cover is preferred. Provide details in the Exchange and Remittance section and obtain South African Reserve Bank approval.
• No price adjustments recognised after the delivery date specified in the order/contract.
• A guarantee covering advance payments may be required from the successful respondent.

• Submit all mandatory returnable documents; failure results in disqualification.
• If a company, state full names of directors; if a close corporation, state full names of members; if a partnership or individual trading under a trade name, state full names of partners or individual.
• Security may be required: a Deed of Suretyship from an approved South African financial institution, as stipulated in the Bid Documents. Must be returned within 30 days of acceptance letter; failure may lead to contract cancellation.
• No bid will be awarded to any bidder listed on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers. Transnet reserves the right to withdraw awards or cancel contracts if restriction is established.
• Foreign respondents must state an authorised South African representative empowered to sign contracts and accept legal jurisdiction in RSA.
• For foreign principals, South African representatives/agents must provide a legal Power of Attorney complying with Rule 63 of the Uniform Rules of Court, authorising them to enter into and sign contracts.
• Export licences may be required for imported goods; the supplier’s manufacturer or agent must apply.
• Adhere to Transnet’s General Bid Conditions, Terms and Conditions of Contract, and any Special Conditions. Unacceptable conditions may be amended via written submission on company letterhead for legal review; failure to withdraw unacceptable deviations leads to disqualification.

• Upon acceptance, parties are bound by General Bid Conditions, Terms and Conditions of Contract, and any Special Conditions.
• Email communication of acceptance is proof of delivery one day after submission.
• Unsuccessful bidders will be advised in writing as soon as possible after closing, with reasons for non-acceptance.
• Contract documents comprise General Bid Conditions, Terms and Conditions, Special Conditions, and your bid response, forming a binding contract upon receipt of acceptance letter.
• If a formal contract is to be signed, the above documents plus correspondence constitute a binding contract until final signing.
• South African law governs the contract; specify a domicilium in RSA for legal service and submit to RSA court jurisdiction.
• Security for contract fulfilment may be required: a Deed of Suretyship from an approved South African institution, to be returned within 30 days of acceptance; failure may lead to immediate cancellation.
• Default after acceptance (e.g., failing to enter contract, furnish security, or comply with conditions) allows Transnet to accept another bid or re-tender and recover additional costs.
• Contract quantities are not guaranteed; you must supply quantities ordered before contract expiry, but Transnet accepts no liability for specially ordered stocks.
• Estimated quantities are indicative; Transnet reserves the right to order only quantities sufficient for operational needs.
• Copyright of plans, drawings, etc., compiled for the contract is governed by the Intellectual Property Rights section.
• In case of conflict between General Bid Conditions and the RFX document, the RFX document prevails.

• If a company, state full names of directors; if a close corporation, state full names of members; if a partnership or individual trading under a trade name, state full names of partners or individual.
• Export licences may be required for imported goods; the supplier’s manufacturer or agent must apply.
• Foreign specifications (other than British/American) require translated copies and details of any departures in a covering letter; non-compliance may result in disqualification.
• Foreign principals may bid directly or via a South African representative/agent; written authorisation must be submitted, else bid is disqualified.
• South African representatives/agents of foreign respondents must provide a legal Power of Attorney complying with Rule 63 of the Uniform Rules of Court, authorising them to enter into and sign contracts.
• No bid will be awarded to any bidder listed on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers.

No specific dates found in the document. The closing date is stored in the tender record (2026-07-17 at 16:00). No briefing session, site visit, or clarification deadline dates are stated in this scope of work document.

No specific contact details found in the document. The document is a technical scope of work annexure only. Bidders should refer to the main RFQ document for SCM and technical contact information.

No specific submission guidelines found in the document. The document is a scope of work annexure (Annexure A) and does not contain instructions on how or where to submit quotes, required forms, returnables, or disqualification criteria. Bidders should obtain the full RFQ documentation package for submission requirements.

Specific formal eligibility criteria (e.g., B-BBEE level, tax compliance, company registration) are not detailed in the provided excerpt. However, eligibility will inherently require proven technical expertise in telecommunications, network data, and satellite systems maintenance, specifically within a rail environment or similar complex mobile infrastructure. Suppliers must be able to source any non-free-issued equipment.

The scope covers maintenance and testing services for the Blue Train telephone and satellite communication system at Salvokop.

Key deliverables:

• Test entire train for full connectivity; rectify all coaches with no connectivity
• Test cabling for connectivity and functionality where equipment is not fitted; replace faulty cables
• Rectify the non-operational POS (Point of Sale) system to full functionality
• Test and rectify the Public Address system to full functionality
• Quote for full cabling and equipment installation for coaches at Koedoespoort Factory; test individually and in train consist
• Test all butlers' phones for functionality

Equipment provision:

• All equipment for the upgrade will be free issued by Transnet Engineering
• Items not part of free issue must be quoted as same, similar, or equivalent

Service scope:

• Testing and commissioning
• Maintenance and repair of established faults

Train configuration details are provided in the document showing coach names, numbers, equipment fitted status, and derailment history for 26 coaches including Power Cars, Staff Coach, Club Car, Deluxe Coaches, Kitchen Cars, Dining Cars, Lounge Car, Luxury Coaches, Observation Coach, and Baggage Van.

No financial requirements found in the document. No pricing format, bonds, guarantees, payment terms, or financial capacity requirements are stated. Bidders should refer to the main RFQ document for financial requirements.

No specific compliance requirements found in this scope of work document. No mention of CSD registration, tax clearance, B-BBEE requirements, CIDB grading, CIPC registration, professional registrations, or local content requirements. Bidders should refer to the main RFQ document for compliance requirements.

No formal evaluation criteria specified. The document outlines technical requirements that must be met including: full connectivity testing across all coaches, rectification of non-connectivity issues, cable testing and replacement where faulty, POS system restoration to full functionality, Public Address system testing and fault rectification, and butler phone functionality testing.

• Compulsory Site Meeting / RFQ Briefing: 07 July 2026 at 10:30 AM.
• Venue: 3rd Avenue, Salvokop, Pretoria (Blue Train Boardroom).
• Bring: A copy of the RFQ, safety boots, and a reflective vest.
• A Certificate of Attendance (Section 7) must be submitted with your proposal as proof. Non-attendance leads to disqualification.
• Closing Date for Submissions: 17 July 2026.
• Closing Time: 16:00 (4 PM).
• Clarification Deadline: Submit queries to [email protected] by 16 July 2026 at 12:00 PM (noon).
• Bid Validity Period: 90 business days from the closing date.

• For Bidding Procedure / Technical Enquiries: Contact Onkarabetse Tlotleng.
• Telephone: 011 012 2706.
• Email: [email protected].
• For Complaints: Email [email protected].
• After Closing Date: Contact Nomvula Mathane (TEDBAC Secretariat) at 012 749 1514 or [email protected].

• Submit electronically via the Transnet e-Tender Submission Portal (TDPS) at https://esupplierportal.transnet.net. No paper submissions accepted.
• You must register your own company profile and submit through that profile. Submitting through another company's profile will lead to disqualification.
• All pricing must be completed electronically in the TDPS pricing schedule. Failure to fully complete the electronic pricing schedule will result in disqualification.
• Upload bid documents against the tender. You can upload 30MB per upload; multiple uploads are permitted.
• Submit at least one day before the closing date to avoid last-minute technical issues. Transnet is not liable for bidder technical challenges.
• No late submissions will be accepted.
• For Joint Ventures, any party may use its registered profile to submit on behalf of the JV.
• A detailed bidder guide is available on the Transnet Portal: transnetetenders.azurewebsites.net.

Valid tax compliance status (TCS PIN or CSD number); B-BBEE certification or sworn affidavit; registered on National Treasury's Central Supplier Database (CSD) unless foreign supplier with no local entity; no serious breach of law in past 5 years; must not be listed on Register for Tender Defaulters/Restricted Suppliers; each bidder must submit through own registered company profile (no submissions on behalf of others except for JVs).

• Scope: Provision of maintenance, equipment, network data, and communication services for the Blue Train at Salvokop on an 'as and when required' basis.
• Specific Work Includes: Rectifying satellite and telephone systems on board Blue Train BT750.
• Key Tasks: Diagnose and repair issues with sound output, internet connectivity, and system functionality across specified deluxe coaches and lounges.
• Testing: Cabling must be tested for continuity and damage. Only quote for replacement of defective or damaged cables.
• Equipment: Transnet will free-issue available spares. Supplier must quote to supply and fit any unavailable equipment/devices.
• Post-Repair: Conduct a full diagnostic and health check of the entire satellite and telephone system. Provide a warranty upon completion.
• Note: A compulsory site meeting at Salvokop maintenance depot is required to view available spares and assess the scope.

• No specific prior experience or key personnel qualifications are explicitly stated in the provided text. Bidders should review the full scope for implied technical competency requirements.

• Electronic pricing is mandatory via the TDPS portal (https://esupplierportal.transnet.net).
• Quote on three line items: 'MAINT, EQUIP;NETWORK DATA,COMM SERV,BT' for Year 1, Year 2, and Year 3. Each is for 1 Trainset.
• Specify delivery lead-time from purchase order date.
• Prices must be in ZAR, inclusive of VAT. Unpriced disbursements are not accepted.
• Adhere strictly to the provided format; deviations may cause disqualification.
• Unconditional discounts will be considered in the final evaluation.

• Pricing Format: Submit all prices electronically in the TDPS pricing schedule (https://esupplierportal.transnet.net). No paper pricing schedules accepted.
• Line Items: Quote on all three line items (Year 1, Year 2, Year 3) to be considered for evaluation. Each is for 1 Trainset.
• Currency: All prices must be in South African Rand (ZAR), inclusive of VAT.
• Disbursements: Any unpriced disbursements will not be considered.
• Format Compliance: Use the provided price schedule format. Deviation could lead to disqualification.
• Discounts: Any offered discounts will only be considered in final evaluation if they are unconditional.
• Market-Related Pricing: Transnet may negotiate if the highest-scoring bidder's price is not market-related, or may cancel the RFQ.
• Delivery Lead-Time: Specify the lead-time (in days/weeks) from the date of purchase order.

• Tax Compliance: Submit your SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate. Alternatively, provide your Central Supplier Database (CSD) number if registered.
• Foreign Suppliers: If you are a foreign supplier with no branch/permanent establishment/income source in RSA, you may not need a TCS PIN. Complete the foreign supplier questionnaire in SBD1.
• Central Supplier Database (CSD): Self-register on the CSD (https://secure.csd.gov.za). Foreign suppliers with no local entity are exempt.
• B-BBEE: Submit a valid B-BBEE Status Level Verification Certificate or Sworn Affidavit for compliance. This is a scored requirement (Specific Goals, 20 points).
• General Legislative Compliance: Bidders must comply with all applicable laws, including the Employment Equity Act.
• Returnable Documents: Mandatory documents (like the TDPS pricing schedule) must be submitted by the closing date, or the bid will be disqualified.
• Continued Validity: The successful bidder must keep all returnable documents valid for the contract duration.

• A compulsory site meeting/RFQ briefing requires attendees to bring safety boots and a reflective vest.
• General site safety protocols are implied by this requirement.

• Transnet may request information on the bidder's Environmental, Social, and Governance (ESG) standing during procurement. This is for record-keeping and analysis, not for evaluation or disqualification.
• Where sub-contracting is used, Transnet may conduct due diligence on sub-contractors to detect issues of 'fronting'.

• The successful bidder must ensure all returnable documents remain valid for the duration of the contract. Failure to do so may result in contract termination.
• Bidders certify they have not been found guilty of a serious breach of law (e.g., Competition Act) in the preceding 5 years, excluding minor offences.
• The contract will be based on the Standard RFQ Terms and Conditions for Supply of Goods or Services to Transnet, the bidder's quotation, and Transnet's acceptance.

• The primary evaluation criteria are detailed in the standard 'evaluationCriteria' section. This includes the 80/20 price-to-specific goals weighting, responsiveness checks, and potential post-tender negotiations.