Feasibility study: uas for radio navigation aids inspection at atns airports

{"closingDate":"31 July 2026","closingTime":"11h00","briefingSession":"{\"date\":null,\"time\":\"12h00\",\"venue\":null,\"is_compulsory\":false}"}

Non-Compulsory Briefing Session: Date: 08 July 2026, Time: 12h00 Central African Time (CAT), Platform: Microsoft Teams, Meeting ID: 369 652 063 655 04, Passcode: 9Rd9Fd9z.

{"name":null,"email":null,"phone":null,"department":null,"address":"d Name of Bidder"}

Returnable Documents: VAT Registration Number

Bidder Details: Registered Name of Bidder, Registration Number, VAT Registration Number, Contact Person, Telephone Number, Fax Number, Cell Number(s), E-mail Address, Postal Address, Physical Address.

About ATNS

The Air Traffic and Navigation Services (ATNS) Company of South Africa provides air traffic

management, communication, surveillance, navigation, and related services, including

training. ATNS manages 10% of the world’s airspace and employs over 1,100 staff to

ensure safe, efficient, and orderly air traffic services across 21 aerodromes in South Africa,

including OR Tambo, Cape Town, and King Shaka International Airports. In the broader

African region, ATNS supports aeronautical satellite communication (VSAT networks) across

33 states, connecting the continent from Cape to Cairo and extending to the Middle East.

ATNS Vision:

To be the leading provider of air traffic management solutions and associated services across

Africa and select international markets.

ATNS Mission:

To provide safe, expeditious, and efficient air traffic management solutions, while ensuring

economic, social, and environmental sustainability.

ATNS values include:

Safety and Customer Centricity: Prioritising customer needs and ensuring that

safety is non-negotiable

Accountability: Holding ourselves and others accountable for our actions

Agility: Ensuring that we are flexible and adaptable to change

Diversity: Embracing inclusion, equality and social differences

Integrity: Following a moral and incorruptible corporate code

ATNS Business Environment

ATNS is a State-Owned Company (SOC), established in 1993 under the ATNS Company

Act (Act ) to provide air traffic services aligned with ICAO standards and South

African Civil Aviation Regulations. As a commercialised air navigation service provider

(ANSP), ATNS operates on a “user-pays” principle, relying on revenues and debt funding

to cover operational and capital expenses.

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Regulated Business Activities

ATNS regulated activities contribute 90% of its revenue. Key offerings include:

Air navigation services: Planning, operating, and maintaining airspace infrastructure

such as communication, navigation, and surveillance (CNS) systems.

Air traffic service charges: Governed by the Economic Regulating Committee (RC),

ATNS sets service tariffs and maintains service standards under a five-year permission

structure.

Training: The ATNS Aviation Training Academy (ATA) provides internationally

accredited air traffic services and technical training, earning recognition as IATA’s Top

Regional Training Partner in 2012 and 2013.

Non-Regulated Business Activities:

• ATNS non-regulated operations contribute 10% of revenue and focus on regional

expansion through a subsidiary, ATNS International. This platform enables ATNS to

explore joint ventures and partnerships, enhancing market opportunities and

regional influence.

• For more details, visit: www.atns.com

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2. Purpose of the bid

2.1. Project Overview:

2.1.1. The scope of work for the project includes the supply, delivery, commissioning,

operation, and maintenance of a UAS Flight Inspection system that will be used for the

inspection of VHF Omnidirectional Range (VOR), Distance Measuring Equipment

(DME) and Instrument Landing System (ILS) at identified sites.

3. Validity Period

3.1. Proposals must remain valid for 120 days from submission.

3.2. Bidders may request an extension to this validity period in advance, providing reasons

and justifications for the additional time required.

3.3. However, ATNS reserves the right to approve or decline such requests in the interest

of maintaining the competitiveness, fairness, and transparency of the bidding process.

3.4. Bidders will be notified in writing regarding any matters related to extensions, if and/or

when necessary.

4. Correspondence

4.1. All queries should be directed to:

4.1.1. Andy Ngubane: [email protected] (cc: [email protected])

4.1.2. Insert the reference and Description of tender on the subject line

4.1.3. All written queries and requests for clarification regarding this bid must be submitted

using the Form of Questionnaire (Appendix A) by latest 24 July 2026 at 17h00 CAT.

5. Bid Structure

5.1. The bid must be submitted in three (3) parcels:

5.1.1. Parcel A – Administrative & Mandatory (Phase 1 Evaluation)

• Volume 1A: General instructions and administrative requirements

(Excluding SBD 3.2 & 6.1)

• Phase 1: Administrative Requirements

• Volume 1B: Conditions and form of contract (SLA)

5.1.2. Parcel B – Technical Proposal (Phase 2 Evaluation)

Volume 2: Technical specifications

Volume 3: Project management specifications

Volume 4: Logistics support specifications

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5.1.3. Parcel C –Price & Specific Goals (Phases 3 Evaluation)

• SBD 3.2: Pricing schedule

• SBD 6.1: Preference Points Claim Form

• Central Supplier Database (CSD) Report

• Companies and Intellectual Property Commission (CIPC) Documents

• Shareholder Certificates

• ID copies of shareholders

• Valid B‐BBEE Certificate or Sworn Affidavit (for EMEs/QSEs)

5.1.4. All volumes referenced herein form an integrated and indivisible part of the

procurement bid and must be read holistically and in conjunction with one another. In

accordance with the Public Finance Management Act (PFMA), the Preferential

Procurement Policy Framework Act (PPPFA), and relevant National Treasury

Regulations, no individual volume or parcel may be considered in isolation for the

purposes of evaluation, adjudication, or contractual enforcement.

5.1.5. The bid documentation has been structured to ensure that each volume plays a

complementary and reinforcing role and must therefore be interpreted and responded

to as a cohesive whole. Any deviation from this integrated approach may result in the

bid being deemed non-responsive in terms of applicable procurement legislation.

5.1.6. Bidders are hereby reminded that their submissions must demonstrate complete

alignment and responsiveness across all parcels and volumes, as each element is

integral to the legal enforceability, technical adequacy, and successful execution of the

resulting contract.

5.1.7. Non-alignment with this requirement may compromise procedural fairness and expose

the process to risk in terms of Section 217 of the Constitution, which requires

procurement to be fair, equitable, transparent, competitive, and cost-effective.

5.1.8. It is the responsibility of the bidder to ensure that all bid components are mutually

consistent and compliant with all applicable legal and regulatory frameworks governing

public procurement.

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6. Procedures for Submitting Bids

6.1. Closing date and time: 31 July 2026, 11h00 CAT

6.2. Submissions can be made online or via hard copy.

6.2.1. For online submissions: bid submissions must be made via the e-Submission (e-

Tender) system.

6.2.2. Hard copy submissions: Include one original, one copy, and one PDF version on

USB.

6.2.3. Hard copies must be submitted to:

ATNS Company Limited

Eastgate Office Park, Block C

South Boulevard Road, Bruma, 2298, South Africa

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Section b: bid evaluation process

The bid evaluation process for this RFP will be conducted in Four (4) distinct stages

as follows:

7. Stage 1: Administrative Requirements

No. Requirement Description

7.1. South African Revenue The bidder must submit proof of tax

Services (SARS) Valid Tax compliance demonstrating that the

Compliance Status PIN bidder meets SARS requirements.

Document SARS PIN must remain valid for 120

days from submission

7.2. Failure to meet administrative requirements may result in bid rejection.

7.3. Non-Compliance with Administrative Requirements

7.3.1. If the Bidder fails to comply with any of the administrative requirements, or if ATNS is

unable to verify whether these requirements are met, ATNS reserves the right to:

a) Reject the bid and exclude it from further evaluation, or

b) Accept the bid for evaluation, subject to the following condition:

▪ The Bidder must submit any supplementary information within seven (7) days to achieve

full compliance.

▪ The supplementary information must strictly address administrative requirements and

not be substantive in nature.

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8. Stage 2: Technical Evaluation

8.1. Total Points Allocation

8.1.1. The technical evaluation is based on 100.00 points.

8.2. Weight and Sub-Threshold

8.2.1. The relative weighting of the Functional and Technical Evaluation criteria is

summarised below:

Atns/rfp02/06/2026/27/uas_flight_inspection

that the information provided shall only be used for the preparation of a response to this document. The information

furnished will not be used for any other purpose than stated and that the information will not directly or indirectly, by

agent, employee or representative, be disclosed either in whole or in part, to any other third party without the express

written consent by the Company or its representative.

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Reference number atns/rfp02/06/2026/27/uas_flight_inspection

using Unmanned Aircraft Systems (UAS) for the inspection of radio navigation

aids

ISSUE DATE 29 June 2026

CLOSING DATE 31 July 2026

CLOSING TIME 11h00 Central African Time (CAT)

NON-COMPULSORY Date: 08 July 2026

BRIEFING SESSION Time: 12h00 Central African Time (CAT)

Platform: Microsoft Teams

Meeting ID: 369 652 063 655 04

Passcode: 9Rd9Fd9z

BID SUBMISSION - Location: ATNS Company Limited, Eastgate Office Park, Block C, South

PHYSICAL Boulevard Road, Bruma, 2298

ONLINE All bid submissions must be made via the National Treasury e-Submission (e-

Tender) system

• Note: Requests after the deadline will not be processed

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Role (OEM/Reseller/Integrator/etc.)

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more Bidders, and to accept that Bid or modified Bid which in its sole judgment, will be most

advantageous to the Company, price and other evaluation factors having been considered.

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Section a: introduction and scope of work

1. Introduction

(ANSP), ATNS operates on a “user-pays” principle, relying on revenues and debt funding

to cover operational and capital expenses.

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• ATNS non-regulated operations contribute 10% of revenue and focus on regional

expansion through a subsidiary, ATNS International. This platform enables ATNS to

explore joint ventures and partnerships, enhancing market opportunities and

regional influence.

• For more details, visit: www.atns.com

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2.1. Project Overview:

2.1.1. The scope of work for the project includes the supply, delivery, commissioning,

operation, and maintenance of a UAS Flight Inspection system that will be used for the

inspection of VHF Omnidirectional Range (VOR), Distance Measuring Equipment

(DME) and Instrument Landing System (ILS) at identified sites.

purposes of evaluation, adjudication, or contractual enforcement.

5.1.5. The bid documentation has been structured to ensure that each volume plays a

complementary and reinforcing role and must therefore be interpreted and responded

to as a cohesive whole. Any deviation from this integrated approach may result in the

bid being deemed non-responsive in terms of applicable procurement legislation.

5.1.6. Bidders are hereby reminded that their submissions must demonstrate complete

alignment and responsiveness across all parcels and volumes, as each element is

integral to the legal enforceability, technical adequacy, and successful execution of the

resulting contract.

5.1.7. Non-alignment with this requirement may compromise procedural fairness and expose

the process to risk in terms of Section 217 of the Constitution, which requires

procurement to be fair, equitable, transparent, competitive, and cost-effective.

5.1.8. It is the responsibility of the bidder to ensure that all bid components are mutually

consistent and compliant with all applicable legal and regulatory frameworks governing

public procurement.

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South Boulevard Road, Bruma, 2298, South Africa

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Section b: bid evaluation process

The bid evaluation process for this RFP will be conducted in Four (4) distinct stages

as follows:

7. Stage 1: Administrative Requirements

Document SARS PIN must remain valid for 120

days from submission

7.2. Failure to meet administrative requirements may result in bid rejection.

7.3. Non-Compliance with Administrative Requirements

7.3.1. If the Bidder fails to comply with any of the administrative requirements, or if ATNS is

unable to verify whether these requirements are met, ATNS reserves the right to:

a) Reject the bid and exclude it from further evaluation, or

b) Accept the bid for evaluation, subject to the following condition:

▪ The Bidder must submit any supplementary information within seven (7) days to achieve

full compliance.

▪ The supplementary information must strictly address administrative requirements and

not be substantive in nature.

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8. Stage 2: Technical Evaluation

8.1. Total Points Allocation

8.1.1. The technical evaluation is based on 100.00 points.

8.2. Weight and Sub-Threshold

8.2.1. The relative weighting of the Functional and Technical Evaluation criteria is

summarised below:

Minimum

Minimum

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

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9.4.1. The tendered amounts shall be evaluated based on the pricing information provided

by bidder in the applicable Standard Bidding Document (SBD) for this bid:

10.1. Tenderers must also provide valid proof to substantiate any claims made in support

of these goals to qualify for the allocated points. The following information is required

for bidders to qualify for specific claimed:

10.2. Bidders must submit:

10.2.1. CSD Report

10.2.2. CIPC documents

10.2.3. Shareholder certificates

10.2.4. ID copies of shareholders

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11.1. ATNS evaluates bids based on Preferential Procurement Regulations, 2022.

11.2. Suppliers are required to claim points for specific goals in SBD 6.1.

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Section c: tender conditions and instructions to bid

14.1. This procurement process can be postponed or cancelled at any stage at the sole

discretion of ATNS provided that such cancellation or postponement takes place prior

to entering a contract with a specific service provider to which the bid relates.

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19.1. During evaluation of the bids, additional information may be requested in writing from

Bidders. Replies to such request must be submitted, within 7 working days or as

otherwise indicated. Failure to comply, may lead to your bid being disregarded.

19.2. No additional information will be accepted from any individual Bidder without such

information having been requested.

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29.1. Each party to the bid must complete and return the “Declaration of Interest”.

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29.2. Bids submitted without a complete and signed Declaration of Interest will be deemed

to be non-responsive.

33.1. Registration with professional bodies. Bids submitted without proof will be deemed to

be non-responsive.

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Section d: standard bidding documents

34. SBD1: Invitation to Bid - PART A

You Are Hereby Invited to Bid for Requirements of the Air Traffic and Navigation Services SOC Limited (ATNS)

BID NUMBER: ATNS/RFP02/06/2026/27/UAS_FLIGHT_INSPECTION CLOSING 31 July 2026 CLOSING 11h00

Date: time:

Appointment of a service provider to assist in establishing the feasibility of using Unmanned Aircraft Systems (UAS) for

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Signature of bidder: ................................................

Capacity under which this bid is signed: ................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ................................................

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35. Form of contract: (Pricing Schedule must be in a Separate Envelope-Volume 1C)

CLOSING TIME 11h00

CLOSING DATE 31 July 2026

Bid NO atns/rfp02/06/2026/27/uas_flight_inspection

VALIDITY PERIOD 120 Days

[Schedule CURRENCY

Item Number]

G1 project management

G2.1 Project Management R

G2.2

G2 integrated logistics support

G3.1 Integrated Logistic Support R

G3 products (hardware and software) and services

G3.1 Unmanned Aircraft R

G3.2 Ground Control and Monitoring Module R

G3.3 Communication Module R

G3.4 Radio Frequency Sensory Module R

G3.5 Reference Position Subsystem R

G3.6 Software Licenses R

G3.7 Inspection service (include for different R

equipment e.g., VOR, DME, ILS, etc.)

G3.8 Permits Application R

G3.9 Other products/services (include list) R

G4 options r

................................................

Is the price quoted fixed? YES / NO

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form part of the Tender Documents.

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35.3.3. At the award of the contract, the Contractor/service provider shall Hedge the foreign

content for that year and any variation between the spot rate and the Hedged Rate

shall be for the account or credit of contractor/service provider. Where the goods are

imported the Supplier shall, within seven days of date of official Purchase Order,

arrange through their bankers for the foreign commitment to be covered forward down

to the Rand in order to fix the rate of exchange. The Supplier shall notify the ATNS as

soon as possible thereafter regarding the rate which has been fixed on such forward

exchange.

35.3.4. Any increase or decrease between the basic rate of exchange as at a date seven days

prior to the date of closing of tenders and that existing at the date of establishment of

the forward exchange cover within the period stipulated above shall be paid or

deducted by ATNS. Upon the failure of the Supplier to arrange forward exchange

cover, the Supplier shall be liable should there be any increase in the basic rate of

exchange occurring after the last-mentioned date

35.4. Option and CVO:

35.4.1. Any options: The Contract Price shall be a fixed in currency of the bidder for the

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38. Sbd 3.2 Pricing schedule – non-firm prices (purchases)

Note: price adjustments will be allowed at the periods and times

Bid Number ATNS/RFP02/06/2026/27/UAS_FLIGHT_INSPECTION

Closing Time 11h00

Closing Date 31 July 2026

Offer Validity 120 Days from the Closing Date of Bid

Item No. Quantity Description Bid Price in Bidder’s

(D1, D2 etc. eg. Labour, transport etc.)

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31.1. Any budget amount that may be indicated in this document shall be deemed to be a

guide only and Bidders are expected to submit a costing that is fair and reasonable.

31.2. All costs related to this assignment are to be allowed for in the pricing schedule and in

the formats prescribed and must be returned as part of the submission. Bids submitted

without a price or with an incomplete price, will be deemed to be non-responsive.

31.3. A pricing schedule with one of the specified elements (fees and reimbursable costs)

omitted from the costing, may be considered non-responsive.

32. Registration On the CSD

32.1. In this part, bidders must submit proof of their registration, or proof that they have

applied for registration on the Central Supplier Database. Bids submitted without the

required proof, will be deemed to be non-responsive.

33. Registration Certificates and Accreditation with OEMS Or Professional Bodies

33.1. Registration with professional bodies. Bids submitted without proof will be deemed to

be non-responsive.

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Section d: standard bidding documents

34. SBD1: Invitation to Bid - PART A

You Are Hereby Invited to Bid for Requirements of the Air Traffic and Navigation Services SOC Limited (ATNS)

BID NUMBER: ATNS/RFP02/06/2026/27/UAS_FLIGHT_INSPECTION CLOSING 31 July 2026 CLOSING 11h00

Date: time:

Appointment of a service provider to assist in establishing the feasibility of using Unmanned Aircraft Systems (UAS) for

DESCRIPTION the inspection of radio navigation aids

Technical enquiries may be

Bidding procedure enquiries may be directed to directed to:

CONTACT PERSON Andy Ngubane CONTACT PERSON

Telephone number 011 607 1218 telephone number

Facsimile number facsimile number

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cell phone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax compliance system pin: central

Compliance status supplier

Or

Database

No: MAAA

B-bbee status tick applicable box] b-bbee status [tick applicable

Level verification level sworn box]

Certificate affidavit

Yes No

Yes

No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN

Order to qualify for preference points for b-bbee]

ARE YOU THE Yes No Yes No

Accredited are you a

Representative in [if yes enclose proof] foreign based [if yes, answer

South africa for supplier for the the

The goods goods /services questionnaire

/Services /works /works offered? Below]

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance

Status system pin code from the south african revenue service (SARS) and if not register as per 2.3

Below.

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Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be

Accepted for consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in the manner

Prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the

Preferential procurement regulations, 2022, the general conditions of contract (gcc) and, if

Applicable, any other special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to

Enable the organ of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a

Separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a

Csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with directors who

Are persons in the service of the state, or close corporations with members persons in the

Service of the state.”

Nb: failure to provide / or comply with any of the above particulars

May render the bid invalid.

Signature of bidder: ................................................

Capacity under which this bid is signed: ................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ................................................

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35. Form of contract: (Pricing Schedule must be in a Separate Envelope-Volume 1C)

CLOSING TIME 11h00

CLOSING DATE 31 July 2026

Bid NO atns/rfp02/06/2026/27/uas_flight_inspection

VALIDITY PERIOD 120 Days

Name of bidder ..................................................

Item NO. quantity description bid price in RSA

[Schedule CURRENCY

Item Number]

G1 project management

G2.1 Project Management R

G2.2

G2 integrated logistics support

G3.1 Integrated Logistic Support R

G3 products (hardware and software) and services

G3.1 Unmanned Aircraft R

G3.2 Ground Control and Monitoring Module R

G3.3 Communication Module R

G3.4 Radio Frequency Sensory Module R

G3.5 Reference Position Subsystem R

G3.6 Software Licenses R

G3.7 Inspection service (include for different R

equipment e.g., VOR, DME, ILS, etc.)

G3.8 Permits Application R

G3.9 Other products/services (include list) R

G4 options r

Total r

VAT (15%)

Total bid price (all inclusive) r

Technical and commercial details

Details Response / Information

Manufacturer, Type, and Model

................................................

Country of Manufacture

................................................

Is the offer strictly to specification? YES / NO

▪ Circle the appropriate response

If not to specification, state deviations

................................................

Contract period excluding guarantee period

................................................

Is the price quoted fixed? YES / NO

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Details Response / Information

▪ Circle the appropriate response

Is the delivery and installation period fixed? YES / NO

▪ Circle the appropriate response

Are the supplies/services guaranteed as required in the YES / NO

bid specification?

▪ Circle the appropriate response

If no guarantee required, are supplies/services still YES / NO

guaranteed?

▪ Circle the appropriate response

Are you the accredited agent for the equipment offered? YES / NO

Site in RSA where the equipment can be inspected

under working conditions ................................................

Name and address of factories where the supplies will

be manufactured ................................................

Approximate value of local stock of spares in RSA

R...............................................

Arrangements for servicing/maintenance of

supplies/services in RSA ................................................

IMPORT INFORMATION (If/where Applicable)

Details Response / Information

Is a special import permit required? YES / NO

▪ Circle the appropriate response

Name and address of person/company to receive

payment abroad

........................................

Amount in foreign currency to be paid abroad

........................................

Ruling exchange rate applied at the date of bid

........................................

35.1. Price as reflected on form must include all customs and/or other duties, delivery and

installation costs. Bids on a basis of c.i.f. or in bond or qualified to the effect that bills

of entry are to be furnished may be disqualified.

35.2. Rate of Exchange Variation

35.3. Installation Contract:

35.3.1. ATNS shall not be liable for the Rate of Exchange Variation under the Contract for

Acquisition Phase. The Contract Price shall be a fixed in Rands for the Acquisition

Phase Should there be any variation/change to the Contract Price due to a change in

the rate of exchange, such price variation/change shall be for the account/cost of the

Contractor/Service Provider.

35.3.2. The Contract Price of the Acquisition Phase shall be fixed at the time that the Service

Provider submits its Tender response to ATNS, which such Tender response shall

form part of the Tender Documents.

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35.3.3. At the award of the contract, the Contractor/service provider shall Hedge the foreign

content for that year and any variation between the spot rate and the Hedged Rate

shall be for the account or credit of contractor/service provider. Where the goods are

imported the Supplier shall, within seven days of date of official Purchase Order,

arrange through their bankers for the foreign commitment to be covered forward down

to the Rand in order to fix the rate of exchange. The Supplier shall notify the ATNS as

soon as possible thereafter regarding the rate which has been fixed on such forward

exchange.

35.3.4. Any increase or decrease between the basic rate of exchange as at a date seven days

prior to the date of closing of tenders and that existing at the date of establishment of

the forward exchange cover within the period stipulated above shall be paid or

deducted by ATNS. Upon the failure of the Supplier to arrange forward exchange

cover, the Supplier shall be liable should there be any increase in the basic rate of

exchange occurring after the last-mentioned date

35.4. Option and CVO:

35.4.1. Any options: The Contract Price shall be a fixed in currency of the bidder for the

Acquisition Phase. Should there be any variation/change to the Contract Price due to

a change in the rate of exchange, such price variation/change shall be for the account

of ATNS.

35.5. or Contract Variation:

35.5.1. Contract shall be varied only by variations approved by the Engineer. Either the

Contractor or the Company may submit variations to the Contract. Any additional work

or expenses incurred by the Contractor in performing activities outside the scope of

the Contract and not approved through a Contract Variation shall be at the Contractors

cost and no liability shall rest with the Company.

35.5.2. Contract Variations shall be submitted to the Engineer for consideration. The Engineer

shall, provided the submission is properly documented; approve or reject the Variation

within 30 days of receipt at his office and notify the Contractor accordingly.

35.5.3. On approval of a Contract Variation the Engineer shall issue a Contract Change Notice

amending the Contract as appropriate.

35.6. At the commencement of each of support, the Contractor shall Hedge the foreign

content for that year, and any variation between spot rate on submission of the invoice

and the Hedged Rate shall be for the account or credit of ATNS.

35.7. Intentionally left blank.

35.8. Intentionally left blank.

35.9. Intentionally left blank.

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35.10. Rules that apply when exchange cover on a fixed term basis is a condition of the

contract:

35.11. The Contractor shall, within 14 fourteen days of receipt of the contract (or if an export

permit is required within 14 [fourteen] days after receipt of such permit) or such

extended period as agreed upon at the time, arrange exchange cover for the total

exchange amount which cover may not exceed the contractual term and shall be

transferred abroad on a fixed term basis. Once the currency futures have been issued,

the Company's finance division must be provided with a copy of such currency futures.

35.12. Should the currency futures not be taken out within the prescribed period, then, subject

to the provisions of paragraph one of the following two rates, whichever is to the best

advantage of the company, shall be used for calculation purposes:

the spot rate applicable on the last day of the prescribed period

the actual rate applicable to the currency futures.

36. Protection of Personal Information

36.1. The Service Provider shall ensure that its employees, representatives and officers,

comply with the provisions of the Protection of Personal Information Act, 2013

(“POPIA”) and all other applicable data protection laws and, without limitation to the

foregoing, shall ensure the security and confidentiality of all Personal Information

processed by that Party is in accordance with POPIA and all other applicable data

protection laws.

36.2. The Service Provider must only process personal information of the Company and third

parties on behalf of the Company, with the Company’s knowledge or authorisation,

treat such information which comes to their knowledge as confidential and must not

disclose it unless required by law or in the course of the proper performance of the

Service Provider’s duties. The Service Provider must comply with the responsible

party’s obligations in clause section 19 of POPIA.

36.3. Where the Service Provider, its agents, subcontractors, officers, directors,

shareholders, representatives, or employees has/have access to any Personal

Information held by the Company for any reason in connection with this Agreement or

is/are supplied with or otherwise provided with Personal Information by the Company

or on behalf of the Company for any purpose, or are supplied with or otherwise

provided with Personal Information relating to the Services, the Service Provider shall:

36.3.1. process such Personal Information only for purposes of performing its/their obligations

under this Agreement and shall not otherwise modify, amend or alter the contents of

such Personal Information or disclose or permit the disclosure of such Personal

Information to any third party, unless specifically authorised to do so by the Company

or as required by law or any regulatory authority, and shall take all such steps as may

be necessary to protect and safeguard such Personal Information;

36.3.2. without prejudice to the generality of the foregoing, ensure that appropriate,

reasonable technical and organisational measures shall be taken by it/them to prevent

–

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36.3.2.1. the unauthorised or unlawful processing of such Personal Information; and

36.3.2.2. the accidental loss or destruction of, or damage to, such Personal

Information; and

36.3.2.3. promptly notify the Company when it becomes aware of any unauthorised,

unlawful or dishonest conduct or activities, or any breach of the terms of

this Agreement relating to Personal Information.

36.4. The Service Provider shall be liable for all claims, demands, actions, costs,

expenses (including but not limited to reasonable legal costs and disbursements),

fines, losses and damages arising from or incurred by reason of any wrongful

processing of any Personal Information by the Service Provider (including its

agents, subcontractors, officers, representatives or employees) for any breach of

its obligations or warranties.

36.5. Both Parties will comply with their obligations under POPIA in relation to personal

information for which they are the responsible party.

36.6. The Service Provider must notify the Company immediately where there are

reasonable grounds to believe that personal information has been accessed or

acquired by any unauthorised person (Data Breach) and must assist the

Company, at its own cost: a) with any investigation or notice to the Regulator or

data subjects that the Company may make in relation to a Data Breach; and b) in

responding to any directions by the Regulator to publicise the Data Breach,

including assisting the Company to make public announcements if required.

36.7. The Service Provider indemnifies the Company against any civil or criminal action

or administrative fine or other penalty or loss as a result of the Service Provider’s

breach of this clause.

37. Popia consent

37.1. The Service Provider, by submitting its proposal/ quotation, consents to the use of

his/her personal information contained therein and confirms that:

37.1.1. The information is voluntarily supplied, without undue influence from any party;

and

37.1.2. The information is necessary for the purposes of the engagement with ATNS.

37.2. The tenderer acknowledges that he /she is aware of his/her right to:

37.2.1. Access the information at any reasonable time for the purposes of rectification

thereof.

37.2.2. Object to the processing of the information; Lodge a complaint with the

Information Regulator.

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38. Sbd 3.2 Pricing schedule – non-firm prices (purchases)

Note: price adjustments will be allowed at the periods and times

Specified in the bidding documents.

In cases where different delivery points influence the pricing,

A separate pricing schedule must be submitted for each

Delivery point

Name of Bidder

Bid Number ATNS/RFP02/06/2026/27/UAS_FLIGHT_INSPECTION

Closing Time 11h00

Closing Date 31 July 2026

Offer Validity 120 Days from the Closing Date of Bid

Item No. Quantity Description Bid Price in Bidder’s

Currency

(All applicable taxes

included)

G1 project management

G2 integrated logistics

Support

G3 products (hardware and

Software) and services

G4 options

Required by

............................................................................................

At

............................................................................................

Brand and Model

............................................................................................

Country of Origin

............................................................................................

Does the offer comply with YES / NO

the specification(s)?

If not to specification, ............................................................................................

indicate deviation(s)

Period required for delivery ............................................................................................

Delivery Firm / Not Firm

• * “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund contributions

and skills development levies.

• Delete if not applicable

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Sbd 3.2

Price adjustments

A non-firm prices subject to escalation

1. In cases of period contracts, non-firm prices will be adjusted

(Loaded) with the assessed contract price adjustments implicit

In non firm prices when calculating the comparative prices

In this category price escalations will only be considered in terms

Of the following formula:

R1t R2t R3t R4t

Pa= (1 −V)Pt(D1 R1o+ D2 R2o+ D3 R3o+ D4 R4o) + VPt

Where:

Pa = The new escalated price to be calculated.

(1-V)Pt = 85% of the original bid price. Note that Pt must always

be the original bid price and not an escalated price.

D1, D2.. = Each factor of the bid price eg. labour, transport, clothing,

footwear, etc. The total of the various factors D1,

D2...etc. must add up to 100%.

R1t, R2t...... = Index figure obtained from new index (depends on the

number of factors used).

R1o, R2o = Index figure at time of bidding.

VPt = 15% of the original bid price. This portion of the bid price

remains firm i.e. it is not subject to any price escalations.

3. The following index/indices must be used to calculate your bid price:

Index.......... Dated.......... Index.......... Dated.......... Index..........

Dated..........

Index.......... Dated.......... Index.......... Dated.......... Index..........

Dated..........

4. Furnish a breakdown of your price in terms of above-mentioned

Formula. The total of the various factors must add up to 100%.

Factor

Percentage of bid price

(D1, D2 etc. eg. Labour, transport etc.)

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evaluation Document

SBD 3.2 PRICING SCHEDULE – NON-FIRM PRICES Full completed and signed Standard

(PURCHASES) Bidding Document (SBD 3.2) and any

other Price related document as

requested in this bid

9.5. Preference points will be based on the Specific Goal as per below:

30.1. Bidders must complete, sign and return the full “Invitation to Bid” document.

30.2. Bids submitted without a completed and signed Invitation to Bid will be deemed to be

non-responsive.

31. Pricing Schedule

31.1. Any budget amount that may be indicated in this document shall be deemed to be a

guide only and Bidders are expected to submit a costing that is fair and reasonable.

31.2. All costs related to this assignment are to be allowed for in the pricing schedule and in

the formats prescribed and must be returned as part of the submission. Bids submitted

without a price or with an incomplete price, will be deemed to be non-responsive.

31.3. A pricing schedule with one of the specified elements (fees and reimbursable costs)

omitted from the costing, may be considered non-responsive.

Ref Evaluation Criteria Weight Sub- Points Threshold Functional and Technical Volume 2 Specification 84% 82% 69% Volume 3 Project Management 10% 70% 7% Volume 4 Logistics Support 6% 70% 4% 80% Total 100%

Stage 3: Price and Preference Points for Specific Goals 9.1. 80/20-point system. Category Price ATNS Specific Total Goals 80/20 Points 80,00% 20,00% 100,00% 9.2. The bid will be evaluated using the 80/20 point system. Criteria Means of Verification Points Price Proposed Bid Price 80,00 Preference Points Specific Goals 20,00 Total Points 100,00 9.3. The 80/20 price/preference points system will be applied to the evaluation of responsive tenders up to and including a Rand value of R50’000’000 (all applicable taxes included), whereby the order(s) will be placed with the tenderer(s) scoring the highest total number of adjudication points. 9.4. The formulae to be utilised in calculating points scored for price are as follows: Pt−Pmin Ps= 80(1− )Pmin Pmin Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmin = Price of lowest acceptable tender ___________________________________________________________________________ ATNS/RFP02/06/2026/27/UAS_FLIGHT_INSPECTION: Volume 1A- General instructions and administrative requirements of 54 UAS Flight Inspection - Volume 1A: General instructions and administrative requirements ___________________________________________________________________________ 9.4.1. The tendered amounts shall be evaluated based on the pricing information provided by bidder in the applicable Standard Bidding Document (SBD) for this bid: Definition Required Evidence for Required evaluation Document SBD 3.2 PRICING SCHEDULE – NON-FIRM PRICES Full completed and signed Standard (PURCHASES) Bidding Document (SBD 3.2) and any other Price related document as requested in this bid 9.5. Preference points will be based on the Specific Goal as per below: Definition Required Evidence Number of The specific goals points allocated in terms of allocated this bid (80/20 system) 51% Black Owned An entity with at least 51%

• Central Supplier Database 10,00 suppliers (Section black ownership, which (CSD) Report 2(1)(d)(i) of the PPPFA) confers both voting rights and
• Companies and Intellectual economic interest to black Property Commission people (CIPC) Documents

Shareholder Certificates

ID copies of shareholders

Valid B‐BBEE Certificate or Sworn Affidavit (for EMEs/QSEs) 30% Black Woman An entity with at least 30%

• Central Supplier Database 10,00 Owned Suppliers. black woman ownership, (CSD) Report (Section 2(1)(d)(i) of the which confers both voting
• Companies and Intellectual PPPFA) rights and economic interest to Property Commission black people (CIPC) Documents

Valid B‐BBEE Certificate or Sworn Affidavit (for EMEs/QSEs) 9.5.1. The Bidder must indicate how they claim points for specific for each preference point system in the provided SBD 6.1.

Verification of Specific Goals 10.1. Tenderers must also provide valid proof to substantiate any claims made in support of these goals to qualify for the allocated points. The following information is required for bidders to qualify for specific claimed: 10.2. Bidders must submit: 10.2.1. CSD Report 10.2.2. CIPC documents 10.2.3. Shareholder certificates 10.2.4. ID copies of shareholders ___________________________________________________________________________ ATNS/RFP02/06/2026/27/UAS_FLIGHT_INSPECTION: Volume 1A- General instructions and administrative requirements of 54 UAS Flight Inspection - Volume 1A: General instructions and administrative requirements ___________________________________________________________________________

ATNS Specific Goals 11.1. ATNS evaluates bids based on Preferential Procurement Regulations, 2022. 11.2. Suppliers are required to claim points for specific goals in SBD 6.1. ___________________________________________________________________________ ATNS/RFP02/06/2026/27/UAS_FLIGHT_INSPECTION: Volume 1A- General instructions and administrative requirements of 54 UAS Flight Inspection - Volume 1A: General instructions and administrative requirements ___________________________________________________________________________ SECTION C: TENDER CONDITIONS AND INSTRUCTIONS TO BID

Disclaimer 12.1. The Bidder shall bear all costs incurred in connection with the preparation and submission of their Bid Response and for finalisation of the contract and the attachments thereof. ATNS will in no case be responsible for payment to the Bidder for these costs. 12.2. The Company reserves the right to reject any or all Bids, to undertake discussions with one or more Bidders, and to accept that Bid or modified Bid which in its sole judgment, will be most advantageous to the Company, price and other evaluation factors having been considered.

Points Allocation: 20 points

B-BBEE Details: or

DESCRIPTION the inspection of radio navigation aids

Technical enquiries may be

Bidding procedure enquiries may be directed to directed to:

CONTACT PERSON Andy Ngubane CONTACT PERSON

Telephone number 011 607 1218 telephone number

Facsimile number facsimile number

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cell phone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax compliance system pin: central

Compliance status supplier

Or

Database

No: MAAA

B-bbee status tick applicable box] b-bbee status [tick applicable

Level verification level sworn box]

Certificate affidavit

Yes No

Yes

No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN

Order to qualify for preference points for b-bbee]

ARE YOU THE Yes No Yes No

Accredited are you a

Representative in [if yes enclose proof] foreign based [if yes, answer

South africa for supplier for the the

The goods goods /services questionnaire

/Services /works /works offered? Below]

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance

Status system pin code from the south african revenue service (SARS) and if not register as per 2.3

Below.

___________________________________________________________________________

ATNS/RFP02/0

Preference points will be based on the Specific Goal as per below: 51% Black Owned Suppliers (Section 2(1)(d)(i) of the PPPFA): 10.00 points. Required Evidence: Central Supplier Database (CSD) Report, Companies and Intellectual Property Commission (CIPC) Documents, Shareholder Certificates, ID copies of shareholders, Valid B‐BBEE Certificate or Sworn Affidavit (for EMEs/QSEs).

Safety and Customer Centricity: Prioritising customer needs and ensuring that

safety is non-negotiable

Accountability: Holding ourselves and others accountable for our actions

Agility: Ensuring that we are flexible and adaptable to change

Diversity: Embracing inclusion, equality and social differences

Integrity: Following a moral and incorruptible corporate code

ATNS is a State-Owned Company (SOC), established in 1993 under the ATNS Company

Act (Act ) to provide air traffic services aligned with ICAO standards and South

4.1. All queries should be directed to:

4.1.1. Andy Ngubane: [email protected] (cc: [email protected])

4.1.2. Insert the reference and Description of tender on the subject line

4.1.3. All written queries and requests for clarification regarding this bid must be submitted

using the Form of Questionnaire (Appendix A) by latest 24 July 2026 at 17h00 CAT.

22.1. As soon as it becomes known to the contractor that he/she will not be able to deliver

the services within the delivery period and/or against the quoted price and/or as

specified, ATNS must be given immediate written notice to this effect. ATNS reserves

the right to implement remedies as provided for in the GCC.

........................................

35.1. Price as reflected on form must include all customs and/or other duties, delivery and

installation costs. Bids on a basis of c.i.f. or in bond or qualified to the effect that bills

of entry are to be furnished may be disqualified.

35.2. Rate of Exchange Variation

35.3. Installation Contract:

35.3.1. ATNS shall not be liable for the Rate of Exchange Variation under the Contract for

37.1. The Service Provider, by submitting its proposal/ quotation, consents to the use of

his/her personal information contained therein and confirms that:

37.1.1. The information is voluntarily supplied, without undue influence from any party;

and

37.1.2. The information is necessary for the purposes of the engagement with ATNS.

37.2. The tenderer acknowledges that he /she is aware of his/her right to:

37.2.1. Access the information at any reasonable time for the purposes of rectification

thereof.

37.2.2. Object to the processing of the information; Lodge a complaint with the

economic, social, and environmental sustainability.

13.1. Whilst ATNS have taken every reasonable step to ensure the accuracy of this brief,

the Company accepts no liability in relation to the accuracy of any representations

made. Bidders should accept that their tender response is on the basis and reliance of

its own judgment and information. ATNS reserves the right to vary the scope and terms

as described in this document. If any variation does take place tenderer will be advised

as soon as possible in writing.

13.2. The successful tenderer will be engaged subject to acceptance of a contract containing

the standard Terms and Conditions as given. The contract contains standard clauses

including a retention clause for non-satisfactory completion, breach of contract and

confidentiality clauses and a requirement for the tenderer to have adequate

professional indemnity insurance. All Tenderers must bear in mind that if

circumstances dictate, ATNS reserves its right to withdraw from any commitments that

will be entered into within this statement of work.

13.3. All designs and documentation submitted by the tenderer will be treated as

confidential.

13.4. ATNS reserves the right to reject, withdraw or cancel any or all Proposals/Tenders, to

undertake discussions with one or more Tenderers and to accept that tender or

modified tender which in its sole judgment, will be most advantageous to the Company,

price and other evaluation factors having been considered.

14. Cancellation of Procurement Process

14.1. This procurement process can be postponed or cancelled at any stage at the sole

discretion of ATNS provided that such cancellation or postponement takes place prior

to entering a contract with a specific service provider to which the bid relates.

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15. Bid Submission Conditions, Instruction and Evaluation Process/Criteria

15.1. The Bid submission conditions and instructions as well as the evaluation

process/criteria have been noted. Non-compliance to any of these will result in a bid

being rejected.

16. Negotiation and Contracting

16.1. ATNS have the right to enter negotiation with one or more Bidders regarding any terms

and conditions, including price(s), of a proposed contract.

16.2. Under no circumstances will negotiation with any Bidders, including preferred Bidders,

constitute an award or promise/ undertaking to award the contract.

16.3. ATNS shall not be obliged to accept the lowest or any bid, offer or proposal.

16.4. A contract will only be deemed to be concluded when reduced to writing in a formal

contract and Service Level Agreement (if applicable) signed by the designated

responsible person of both parties.

16.5. ATNS also reserves the right to enter one contract with a Bidder for all required

functions or into more than one contract with different Bidders for different functions.

17. Reasons for Rejection

17.1. ATNS shall reject a proposal for the award of a contract if the recommended Bidder

has committed a proven corrupt or fraudulent act in competing for the particular

contract.

17.2. ATNS may disregard the bid of any bidder if that bidder, or any of its directors:

17.2.1. Have abused the SCM system of the ATNS.

17.2.2. Have committed proven fraud or any other improper conduct in relation to such system.

17.2.3. Have failed to perform on any previous contract and the proof exists.

17.2.4. Such actions shall be communicated to the National Treasury.

18. General Conditions of Contract

18.1. The General Conditions of Contract must be accepted.

19. Additional Information Requirements

19.1. During evaluation of the bids, additional information may be requested in writing from

Bidders. Replies to such request must be submitted, within 7 working days or as

otherwise indicated. Failure to comply, may lead to your bid being disregarded.

19.2. No additional information will be accepted from any individual Bidder without such

information having been requested.

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20. Confidentiality

20.1. The bid and all information in connection therewith shall be held in strict confidence by

Bidders and usage of such information shall be limited to the preparation of the bid.

Bidders shall undertake to limit the number of copies of this document.

21. Intellectual Property, Inventions and Copyright

21.1. Copyright of all documentation relating to this contract belongs to the client. The

successful Bidder may not disclose any information, documentation, or products to

other clients without the written approval of the accounting authority or the delegate.

21.2. This paragraph shall survive termination of this contract.

22. Non-Compliance with Delivery Terms

22.1. As soon as it becomes known to the contractor that he/she will not be able to deliver

the services within the delivery period and/or against the quoted price and/or as

specified, ATNS must be given immediate written notice to this effect. ATNS reserves

the right to implement remedies as provided for in the GCC.

23. Warrants

23.1. The bidder warrants that it can conclude this Agreement to the satisfaction of ATNS.

24. Parties not affected by waiver or breaches

24.1. The waiver (whether express or implied) by any Party of any breach of the terms or

conditions of this contract by the other Party shall not prejudice any remedy of the

waiving party in respect of any continuing or other breach of the terms and conditions

hereof.

24.2. No favour, delay, relaxation or indulgence on the part of any Party in exercising any

power or right conferred on such Party in terms of this contract shall operate as a

waiver of such power or right nor shall any single or partial exercise of any such power

or right under this agreement.

25. Retention

25.1. On termination of this agreement, the bidder shall, on demand hand over all

documentation provided as part of the project and all deliverables, etc., without the

right of retention, to ATNS.

25.2. No agreement to amend or vary a contract or order or the conditions, stipulations or

provisions thereof shall be valid and of any force and effect unless such agreement to

amend or vary is entered into in writing and signed by the contracting parties. Any

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waiver of the requirement that the agreement to amend or vary shall be in writing, shall

also be in writing.

26. Central Supplier Database

26.1. It is a requirement that all suppliers/ services providers to ATNS shall be registered on

the National Treasury Central Supplier Database (CSD).

26.2. Bidders are therefore required to register as a supplier on the CSD before submitting

a bid. The CSD website can be accessed on the following link:

http://ocpo.treasury.gov.za/Pages/default.aspx

26.3. Bidders are therefore required to submit proof of their registration on the CSD, or if not

yet registered, provide proof of their application to be registered, with their bid.

26.4. No bid will be awarded, and a contract concluded with a bidder who is not registered

on the CSD.

27. Format of Bids

27.1. Bidders must complete all the necessary bid documents and undertakings required in

this bid document. Bidders are advised that their proposal should be concise, written

in plain English and simply presented.

27.2. If applicable, Bidders are to set out their proposal in the format prescribed hereunder.

This means that the proposal must be structured in the parts noted below. Information

not submitted in the relevant part, may not be considered for evaluation purposes.

28. SARS Tax Clearance Certificate(S)

28.1. Bidder must ensure compliance with their tax obligations.

28.2. Bidders are required to submit their unique personal identification number (PIN) issued

by SARS to enable the organ of state to view the taxpayer’s profile and tax status.

28.3. Application for tax compliance status (TCS) or PIN may also be made via e-filing. To

use this provision, taxpayers will need to register with SARS as e-filers through the

website www.sars.gov.za

28.4. Bidders may also submit a printed TCS together with the bid.

28.5. In bids where consortia/ joint ventures/ sub-contractors are involved; each party must

submit a separate proof of TCS/ PIN/ CSD number.

28.6. Where no TCS is available, but the bidder is registered on the Central Supplier

Database (CSD), a CSD number must be provided.

28.7. Bids submitted without any one of the above, will be deemed to be non-responsive.

29. Declaration of Interest

29.1. Each party to the bid must complete and return the “Declaration of Interest”.

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29.2. Bids submitted without a complete and signed Declaration of Interest will be deemed

to be non-responsive.

30. Invitation to Bid

30.1. Bidders must complete, sign and return the full “Invitation to Bid” document.

30.2. Bids submitted without a completed and signed Invitation to Bid will be deemed to be

non-responsive.

Bidder declaration and structure clarification form .................. 5

Important notice ............................................................................................... 7

Section a: introduction and scope of work .......................................... 8

1. Introduction ............................................................................................................... 8

2. Purpose of the bid ................................................................................................... 10

3. Validity Period ......................................................................................................... 10

4. Correspondence ...................................................................................................... 10

5. Bid Structure ........................................................................................................... 10

6. Procedures for Submitting Bids ............................................................................. 12

Section b: bid evaluation process ........................................................... 13

7. Stage 1: Administrative Requirements .................................................................. 13

8. Stage 2: Technical Evaluation ................................................................................ 14

9. Stage 3: Price and Preference Points for Specific Goals ..................................... 14

10. Verification of Specific Goals ................................................................................. 15

11. ATNS Specific Goals ............................................................................................... 16

Section c: tender conditions and instructions to bid .................... 17

12. Disclaimer ................................................................................................................ 17

13. Contract Terms ........................................................................................................ 17

14. Cancellation of Procurement Process ................................................................... 17

15. Bid Submission Conditions, Instruction and Evaluation Process/Criteria .......... 18

16. Negotiation and Contracting .................................................................................. 18

17. Reasons for Rejection ............................................................................................. 18

18. General Conditions of Contract.............................................................................. 18

19. Additional Information Requirements .................................................................... 18

20. Confidentiality ......................................................................................................... 19

21. Intellectual Property, Inventions and Copyright ................................................... 19

22. Non-Compliance with Delivery Terms.................................................................... 19

23. Warrants ................................................................................................................... 19

24. Parties not affected by waiver or breaches ........................................................... 19

25. Retention.................................................................................................................. 19

26. Central Supplier Database ...................................................................................... 20

27. Format of Bids ......................................................................................................... 20

28. SARS Tax Clearance Certificate(S) ........................................................................ 20

29. Declaration of Interest ............................................................................................. 20

30. Invitation to Bid ....................................................................................................... 21

31. Pricing Schedule ..................................................................................................... 21

32. Registration On the CSD ......................................................................................... 21

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33. Registration Certificates and Accreditation with OEMS Or Professional Bodies 21

Section d: standard bidding documents ............................................... 22

34. SBD1: Invitation to Bid - PART A ........................................................................... 22

35. Form of contract: (Pricing Schedule must be in a Separate Envelope-Volume 1C)

36. Protection of Personal Information ........................................................................ 27

37. Popia consent ..................................................................................................... 28

38. Sbd 3.2 Pricing schedule – non-firm prices (purchases) ................... 29

39. Sbd 4: bidder’s disclosure ............................................................................ 32

40. Sbd 6.1: Preference points claim form in terms of the

Preferential procurement regulations 2022 ............................................. 35

41. General conditions of contract ............................................................... 39

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Navigation Services Company Limited (ATNS) and no representation or warranty, express or

implied, is made as to the accuracy, completeness, or thoroughness of the content of this

Request for Proposal (RFP).

5.1. The bid must be submitted in three (3) parcels:

5.1.1. Parcel A – Administrative & Mandatory (Phase 1 Evaluation)

• Volume 1A: General instructions and administrative requirements

(Excluding SBD 3.2 & 6.1)

• Phase 1: Administrative Requirements

• Volume 1B: Conditions and form of contract (SLA)

5.1.2. Parcel B – Technical Proposal (Phase 2 Evaluation)

Volume 2: Technical specifications

Volume 3: Project management specifications

Volume 4: Logistics support specifications

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5.1.3. Parcel C –Price & Specific Goals (Phases 3 Evaluation)

• SBD 3.2: Pricing schedule

• SBD 6.1: Preference Points Claim Form

• Central Supplier Database (CSD) Report

• Companies and Intellectual Property Commission (CIPC) Documents

• Shareholder Certificates

• ID copies of shareholders

• Valid B‐BBEE Certificate or Sworn Affidavit (for EMEs/QSEs)

5.1.4. All volumes referenced herein form an integrated and indivisible part of the

procurement bid and must be read holistically and in conjunction with one another. In

accordance with the Public Finance Management Act (PFMA), the Preferential

Procurement Policy Framework Act (PPPFA), and relevant National Treasury

12.1. The Bidder shall bear all costs incurred in connection with the preparation and

submission of their Bid Response and for finalisation of the contract and the

attachments thereof. ATNS will in no case be responsible for payment to the Bidder

for these costs.

12.2. The Company reserves the right to reject any or all Bids, to undertake discussions with

one or more Bidders, and to accept that Bid or modified Bid which in its sole judgment,

will be most advantageous to the Company, price and other evaluation factors having

been considered.

13. Contract Terms

13.1. Whilst ATNS have taken every reasonable step to ensure the accuracy of this brief,

the Company accepts no liability in relation to the accuracy of any representations

made. Bidders should accept that their tender response is on the basis and reliance of

its own judgment and information. ATNS reserves the right to vary the scope and terms

as described in this document. If any variation does take place tenderer will be advised

as soon as possible in writing.

13.2. The successful tenderer will be engaged subject to acceptance of a contract containing

the standard Terms and Conditions as given. The contract contains standard clauses

including a retention clause for non-satisfactory completion, breach of contract and

confidentiality clauses and a requirement for the tenderer to have adequate

professional indemnity insurance. All Tenderers must bear in mind that if

circumstances dictate, ATNS reserves its right to withdraw from any commitments that

will be entered into within this statement of work.

13.3. All designs and documentation submitted by the tenderer will be treated as

confidential.

13.4. ATNS reserves the right to reject, withdraw or cancel any or all Proposals/Tenders, to

undertake discussions with one or more Tenderers and to accept that tender or

modified tender which in its sole judgment, will be most advantageous to the Company,

price and other evaluation factors having been considered.

21.1. Copyright of all documentation relating to this contract belongs to the client. The

successful Bidder may not disclose any information, documentation, or products to

other clients without the written approval of the accounting authority or the delegate.

21.2. This paragraph shall survive termination of this contract.

24.1. The waiver (whether express or implied) by any Party of any breach of the terms or

conditions of this contract by the other Party shall not prejudice any remedy of the

waiving party in respect of any continuing or other breach of the terms and conditions

hereof.

24.2. No favour, delay, relaxation or indulgence on the part of any Party in exercising any

power or right conferred on such Party in terms of this contract shall operate as a

waiver of such power or right nor shall any single or partial exercise of any such power

or right under this agreement.

25.1. On termination of this agreement, the bidder shall, on demand hand over all

documentation provided as part of the project and all deliverables, etc., without the

right of retention, to ATNS.

25.2. No agreement to amend or vary a contract or order or the conditions, stipulations or

provisions thereof shall be valid and of any force and effect unless such agreement to

amend or vary is entered into in writing and signed by the contracting parties. Any

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waiver of the requirement that the agreement to amend or vary shall be in writing, shall

also be in writing.

guaranteed?

▪ Circle the appropriate response

Are you the accredited agent for the equipment offered? YES / NO

or expenses incurred by the Contractor in performing activities outside the scope of

the Contract and not approved through a Contract Variation shall be at the Contractors

cost and no liability shall rest with the Company.

35.5.2. Contract Variations shall be submitted to the Engineer for consideration. The Engineer

shall, provided the submission is properly documented; approve or reject the Variation

within 30 days of receipt at his office and notify the Contractor accordingly.

35.5.3. On approval of a Contract Variation the Engineer shall issue a Contract Change Notice

amending the Contract as appropriate.

35.6. At the commencement of each of support, the Contractor shall Hedge the foreign

content for that year, and any variation between spot rate on submission of the invoice

and the Hedged Rate shall be for the account or credit of ATNS.

35.7. Intentionally left blank.

35.8. Intentionally left blank.

35.9. Intentionally left blank.

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35.10. Rules that apply when exchange cover on a fixed term basis is a condition of the

contract:

35.11. The Contractor shall, within 14 fourteen days of receipt of the contract (or if an export

permit is required within 14 [fourteen] days after receipt of such permit) or such

extended period as agreed upon at the time, arrange exchange cover for the total

exchange amount which cover may not exceed the contractual term and shall be

transferred abroad on a fixed term basis. Once the currency futures have been issued,

the Company's finance division must be provided with a copy of such currency futures.

35.12. Should the currency futures not be taken out within the prescribed period, then, subject

to the provisions of paragraph one of the following two rates, whichever is to the best

advantage of the company, shall be used for calculation purposes:

the spot rate applicable on the last day of the prescribed period

the actual rate applicable to the currency futures.

36.1. The Service Provider shall ensure that its employees, representatives and officers,

comply with the provisions of the Protection of Personal Information Act, 2013

(“POPIA”) and all other applicable data protection laws and, without limitation to the

foregoing, shall ensure the security and confidentiality of all Personal Information

processed by that Party is in accordance with POPIA and all other applicable data

protection laws.

36.2. The Service Provider must only process personal information of the Company and third

parties on behalf of the Company, with the Company’s knowledge or authorisation,

treat such information which comes to their knowledge as confidential and must not

disclose it unless required by law or in the course of the proper performance of the

Service Provider’s duties. The Service Provider must comply with the responsible

party’s obligations in clause section 19 of POPIA.

36.3. Where the Service Provider, its agents, subcontractors, officers, directors,

shareholders, representatives, or employees has/have access to any Personal

or as required by law or any regulatory authority, and shall take all such steps as may

be necessary to protect and safeguard such Personal Information;

36.3.2. without prejudice to the generality of the foregoing, ensure that appropriate,

reasonable technical and organisational measures shall be taken by it/them to prevent

–

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36.3.2.1. the unauthorised or unlawful processing of such Personal Information; and

36.3.2.2. the accidental loss or destruction of, or damage to, such Personal

Information; and

36.3.2.3. promptly notify the Company when it becomes aware of any unauthorised,

unlawful or dishonest conduct or activities, or any breach of the terms of

this Agreement relating to Personal Information.

36.4. The Service Provider shall be liable for all claims, demands, actions, costs,

expenses (including but not limited to reasonable legal costs and disbursements),

fines, losses and damages arising from or incurred by reason of any wrongful

processing of any Personal Information by the Service Provider (including its

agents, subcontractors, officers, representatives or employees) for any breach of

its obligations or warranties.

36.5. Both Parties will comply with their obligations under POPIA in relation to personal

information for which they are the responsible party.

36.6. The Service Provider must notify the Company immediately where there are

reasonable grounds to believe that personal information has been accessed or

acquired by any unauthorised person (Data Breach) and must assist the

Company, at its own cost: a) with any investigation or notice to the Regulator or

data subjects that the Company may make in relation to a Data Breach; and b) in

responding to any directions by the Regulator to publicise the Data Breach,

including assisting the Company to make public announcements if required.

36.7. The Service Provider indemnifies the Company against any civil or criminal action

or administrative fine or other penalty or loss as a result of the Service Provider’s

breach of this clause.

• * “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund contributions

and skills development levies.

• Delete if not applicable

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Sbd 3.2

ATNS shall reject a proposal for the award of a contract if the recommended Bidder has committed a proven corrupt or fraudulent act in competing for the particular contract. ATNS may disregard the bid of any bidder if that bidder, or any of its directors: Have abused the SCM system of the ATNS, Have committed proven fraud or any other improper conduct in relation to such system, Have failed to perform on any previous contract and the proof exists. Such actions shall be communicated to the National Treasury.

Bidders must also indicate whether the primary bidding entity (main bidder) is the Original Equipment Manufacturer (OEM), an Authorised Distributor/Reseller, or Other, and provide supporting documentation accordingly.

Section b: bid evaluation process ........................................................... 13

7. Stage 1: Administrative Requirements .................................................................. 13

8. Stage 2: Technical Evaluation ................................................................................ 14

9. Stage 3: Price and Preference Points for Specific Goals ..................................... 14

10. Verification of Specific Goals ................................................................................. 15

11. ATNS Specific Goals ............................................................................................... 16

15. Bid Submission Conditions, Instruction and Evaluation Process/Criteria .......... 18

e 2: Technical Evaluation

8.1. Total Points Allocation

8.1.1. The technical evaluation is based on 100.00 points.

8.2.1. The relative weighting of the Functional and Technical Evaluation criteria is

Ref Evaluation Criteria Weight Sub

Volume 3 Project Management 10% 70% 7%

Volume 4 Logistics Support 6% 70% 4%

9. Stage 3: Price and Preference Points for Specific Goals

9.1. 80/20-point system.

80/20 Points 80,00% 20,00% 100,00%

9.2. The bid will be evaluated using the 80/20 point system.

Criteria Means of Verification Points

Preference Points Specific Goals 20,00

Total Points 100,00

9.3. The 80/20 price/preference points system will be applied to the evaluation of

highest total number of adjudication points.

9.4. The formulae to be utilised in calculating points scored for price are as follows

Ps = Points scored for price of tender under consideration