Plumbing maintenance contractors for PRASA rail facilities in south gauteng (24-Month as-and-when service)

Returnable Documents: Returnable Documents means all the documents, Sections and Annexures, as listed in the tables below. There are three types of returnable documents as indicated below and Respondents are urged to ensure that these documents are returned with the quotation based on the consequences of non- submission as indicated below: 16.1. Mandatory Returnable Documents Failure to provide Mandatory Returnable Documents at the Closing Date and time of this RFQ may result in a Respondent’s disqualification. Respondents are therefore urged to ensure that all documents are returned with their Quotations. Request For Quotation SCM_2026 SECTION 3

16 returnable documents

below. There are three types of returnable documents as indicated below and Respondents are urged

to ensure that these documents are returned with the quotation based on the consequences of non-

submission as indicated below:

16.1. Mandatory Returnable Documents

in a Respondent’s disqualification. Respondents are therefore urged to ensure that all documents are

returned with their Quotations.

Required basis in south gauteng region for a period of 24 months.

Valid Tax Clearance Certificate (must be valid on closing date of

Tax compliance central supplier

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Csd number

Csd number must be provided

Central supplier database (csd), a csd

Central supplier database

Central Supplier Database (CSD) which

Completion Certificate

appointment letter/purchase order/signed 0 Point: No submission or

Appointment Letter/Purchase

(www.etenders.gov.za), on CIDB website for construction related RFQ’s. (where applicable).

in a Respondent’s disqualification. Respondents are therefore urged to ensure that all documents are

disqualification

pricing schedule/Section 4) failure to comply will result into disqualification.

Active CIDB grading level of 3SO or Higher.

Bidder to ensure that their CIDB status is active on the system throughout

of a Quotation in response to it. Please note that PRASA reserves the right to

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

N IT is not a requirement to register for a tax compliance status

Points Allocation: 80 points

B-BBEE Details: FORMULA FOR PROCUREMENT OF GOODS AND SERVICES

Points awarded for price

The 80/20 preference point systems

A maximum of 80 points is allocated for price on the following basis

3 Points: Only three (3) items

The following must be provided in submitted from the 4 listed in the

order to get points on this criterion left column (8%)

Health and i. Operational structure with 2 Points: Only two (2) items

Safety minimum of three (3) submitted from the 4 listed in the

maintenance crew (each crew to left column (6%)

comprise of at least a skilled

personnel and assistant) 1 Point: Only one (1) item

submitted from the 4 listed in the

ii. First Aider (valid certification left column (4%)

required) to be part of the team

0 Point: No submission or

iii. Risk assessment specific to irrelevant submission (0 points)

plumbing maintenance.

iv. Valid letter of good standing

Total 100

Request For Quotation SCM_2026

Stage 3- Price and Specific Goals

The following formula shall be used to allocate scores to the interested bidders:

The maximum points for this tender are allocated as follows:

Details points

Price 80

Specific goals 20

Total points for price and 100

acceptance or rejection by PRASA’s Legal Counsel, prior to consideration for an award of business.

10 national treasury’s central supplier database

Respondents are required to self-register on National Treasury’s Central Supplier Database (CSD) which

has been established to centrally administer supplier information for all organs of state and facilitate the

verification of certain key supplier information. PRASA is required to ensure that price quotations are

invited and accepted from prospective bidders listed on the CSD. Business may not be awarded to a

respondent who has failed to register on the CSD. Only foreign suppliers with no local registered entity

need not register on the CSD. The CSD can be accessed at https://secure.csd.gov.za/.

that is in accordance with the OHS 4 Points: Only four (4) items

ACT OF 1993 and Passenger Rail submitted from the 4 listed in the

Agency of South Africa Health and left column (10%)

safety Specification

3 Points: Only three (3) items

The following must be provided in submitted from the 4 listed in the

order to get points on this criterion left column (8%)

Health and i. Operational structure with 2 Points: Only two (2) items

Safety minimum of three (3) submitted from the 4 listed in the

maintenance crew (each crew to left column (6%)

comprise of at least a skilled

personnel and assistant) 1 Point: Only one (1) item

submitted from the 4 listed in the

ii. First Aider (valid certification left column (4%)

required) to be part of the team

0 Point: No submission or

iii. Risk assessment specific to irrelevant submission (0 points)

plumbing maintenance.

iv. Valid letter of good standing

Total 100

Request For Quotation SCM_2026

Stage 3- Price and Specific Goals

terms of section 59 of the Competition Act No and or may be reported to the National

Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of the Prevention

and Combating of Corrupt Activities Act No or any other applicable legislation.

Request For Quotation SCM_2026

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS

Without prejudice to any other rights of PRASA under these conditions, the Supplier warrants that the

items are in accordance with PRASA’s requirements and fit for the purpose for which they are intended

and will remain free from defects for a period of one year (unless another period is stated in the Order)

from acceptance of the items by PRASA.

The Supplier indemnifies PRASA against all actions, suits, claims, demands, costs, charges and

expenses arising in connection therewith arising from the negligence, infringement of intellectual or legal

rights or breach of statutory duty of the Supplier, his subcontractors, agents or servants, or from the

Supplier’s defective design, materials or workmanship.

The Supplier indemnifies PRASA against claims, proceedings, compensation and costs payable arising

out of infringement by the Supplier of the rights of others, except an infringement which arose out of the

use by the Supplier of things provided by PRASA.

Assignment and sub-contracting

The successful Respondent awarded the contract may only enter into a subcontracting arrangement

with PRASA’s prior approval. The contract will be concluded between the successful Respondent and

PRASA, therefore, the successful Respondent and not the sub-contractor will be held liable for

performance in terms of its contractual obligations.

Request For Quotation SCM_2026

Governing law

The order/contract is governed by the law of the Republic of South Africa and the parties hereby submit

to the non-exclusive jurisdiction of the South African courts.

Special Conditions: Funding Contingency

1. Paragraph 8.4 of the PFMA SCM Instruction No. /22 states that the Accounting Authority

may not invite price quotations or bids if no or sufficient provision is made in the budget of the

institution.

2. PRASA has, in terms of section 79 of the PFMA, obtained approval from National Treasury, for a

departure from paragraph 8.4 of the PFMA SCM Instruction No. /22.

3. PRASA is currently in the process of making provision and allocation of budget for the services

required in this RFQ, which provision and/or budget allocation has not yet been completed at the

time of the issuance of this RFQ.

4. PRASA will, however, ensure that provision and/or budget allocation is made prior to the award of

business in this RFQ.

5. Accordingly, any award pursuant to this RFQ is strictly subject to PRASA, inter alia:

5.1. securing the necessary funding allocation; and

5.2. confirming that sufficient budget exists to meet the intended award.

6. PRASA undertakes to keep bidders reasonably informed of the progress and status of the funding

allocation and budgeting process.

7. By submitting a bid, bidders expressly acknowledge and agree that PRASA reserves the right to

cancel this RFQ at any stage prior to award, in the event that PRASA is unsuccessful in making

sufficient provision and/or budget allocation for the required services.

8. PRASA shall not be liable for:

8.1. any claim, loss, or damages of whatsoever nature arising from or in connection with a failure to

source funding; or

8.2. the non-award of tender due to a failure to source funding; and

8.3. bidders waive any right to institute proceedings against PRASA in respect of the circumstances

contemplated above.

Request For Quotation SCM_2026

SIGNED at on this day of 20

Signature of Witness

Name

Signature of Witness

Name

Signature of Bidder’s Authorised Representative:

Name:

Designation: ”

Request For Quotation SCM_2026

Section 6 sbd4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line

with the principles of transparency, accountability, impartiality, and ethics as enshrined in the

Constitution of the Republic of South Africa and further expressed in various pieces of legislation,

it is required for the bidder to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or

any person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State

institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise,

alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions

of the enterprise.

Request For Quotation SCM_2026

having a controlling interest in the enterprise have any interest in any other related enterprise

whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

expenses arising in connection therewith arising from the negligence, infringement of intellectual or legal

rights or breach of statutory duty of the Supplier, his subcontractors, agents or servants, or from the

Supplier’s defective design, materials or workmanship.

4.2. Name of company/firm...............................................................................

4.3. Company registration number: .....................................................................

4.4. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the company/

firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the

satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

remedy it may have –

(a) disqualify the person from the tendering process.

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result

of having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors,

or only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

Request For Quotation SCM_2026

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

Request For Quotation SCM_2026

Section 7

Special Conditions: Funding Contingency

1. Paragraph 8.4 of the PFMA SCM Instruction No. /22 states that the Accounting Authority

may not invite price quotations or bids if no or sufficient provision is made in the budget of the

institution.

2. PRASA has, in terms of section 79 of the PFMA, obtained approval from National Treasury, for a

departure from paragraph 8.4 of the PFMA SCM Instruction No. /22.

required in this RFQ, which provision and/or budget allocation has not yet been completed at the

time of the issuance of this RFQ.

business in this RFQ.

5.1. securing the necessary funding allocation; and

5.2. confirming that sufficient budget exists to meet the intended award.

allocation and budgeting process.

cancel this RFQ at any stage prior to award, in the event that PRASA is unsuccessful in making

sufficient provision and/or budget allocation for the required services.

8.1. any claim, loss, or damages of whatsoever nature arising from or in connection with a failure to

source funding; or

8.2. the non-award of tender due to a failure to source funding; and

8.3. bidders waive any right to institute proceedings against PRASA in respect of the circumstances

contemplated above.

2.1 ARE YOU THE Yes No

Yes No 2.2 ARE YOU A FOREIGN BASED

In south africa for the [if yes, answer the

/Works offered?

Goods /services /works [if yes enclose proof] questionnaire below]

Offered?

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

Stage 1A – Mandatory Requirements

If you do not submit/meet the following mandatory documents/requirements, your bid will be

automatically disqualified.

Only bidders who comply with stage 1A will be evaluated further.

Description of requirement

No. tick

Bidders to fill and sign the CORRECT closing/ Submission register on

a) submission of RFQ documents, failure to comply will result into

disqualification

Completion of ALL RFQ documentation (includes ALL declarations and

pricing schedule/Section 4) failure to comply will result into disqualification.

b)

Active CIDB grading level of 3SO or Higher.

Bidder to ensure that their CIDB status is active on the system throughout

the validity of the tender

c) Note: A trust, consortium or joint venture (including unincorporated

consortia and joint ventures) must submit a consolidated CIDB grading

Verification Certificate for every separate tender

Joint Venture, Consortium Agreement or Partnering Agreement signed by

all parties (if applicable). The agreement should indicate the leading

d)

bidder where applicable.

Stage 1B –Other Mandatory Requirements

If you do not submit/meet the following mandatory documents/requirements, PRASA may request the

bidder to submit the information within five (5) working days. Should this information not be provided,

your bid proposal will be disqualified.

Only bidders who comply with stage 1B will be evaluated further.

No. Description of requirement TICK

a) Valid Tax Clearance Certificate (must be valid on closing date of

submission of the RFQ) or SARS Issued Pin

b) CSD supplier registration number

c) Valid B-BBEE certificate from SANAS accredited rating agency

(Original or Certified copy)/DTI / Companies and Intellectual

Property Commission B-BBEE Certificate (Original or Certified

copy) or Sworn Affidavit signed and stamped by the commissioner

of Oath.

Note: A trust, consortium or joint venture (including unincorporated

consortia and joint ventures) must submit a consolidated B-BBEE

Certificate.

d) Copies of Directors ID documents

e) Poof of banking Account (i.e. letter issued by the bank

f) Company Registration, Certificate of incorporation or CK1

g) Letter of Good Standing (i.e. COIDA)

STAGE 2 - Technical / Functionality Requirements

Qualifying bidders shall be evaluated on technicality / functionality after meeting all compliance

requirements outlined above. The minimum threshold for the technical/functionality requirements is 60%.

PER CRITERION Bidders who score below the minimum requirement shall not be considered for further

evaluation in stage 3.

Summary of the technical/functional requirements are presented in the table 2 below.

Item criteria weight max score min score

1 Company’s Experience 30 30 5 18 3

2 Experience of Key Personnel 50 10X5 5 6X5 3

3 Health and Safety 20 20 5 12 3

Total 100 100 60

NOTE: The Technical or Functionality criteria must be guided by the project scope of work and area of focus

Evaluation of a contractor

Criteria sub-criteria scoring maxi

Points

30%

Bidders should indicate the

experience of previous work done 5 Points: Successfully completed

within the Plumbing Maintenance project worth R1 500 000.00 (30%)

industry in the last 5 years. Only

4 Points: Successfully completed contracts/projects with a minimum

projects worth R1 500 000.00 (24%) value of R1 500 000 will be

considered. Letter of 3 Points: Successfully completed

Appointment/Contract projects worth R1 500 000.00 (18%)

1. Evidence required: 2 Point: Successfully completed

projects worth R1 500 000.00 (12%)

COMPANY 2. The bidders are to submit the

EXPERIENCE following documents: 1point: Successfully completed

projects worth R1 500 000.00 (6%)

3. Provide appointment

letter/purchase order/signed 0 Point: No submission or

contract document. irrelevant submission (0 points)

4. Provide a Reference

Letter/Completion Certificate

corresponding to the

Appointment Letter/Purchase

Order/Contract document

provided. The reference letter

to indicate the following:

company name, contact

Request For Quotation SCM_2026

person and confirmation that

work was completed.

5. One of the documents

provided must indicate value

of the contract.

6. Points will be awarded only if

both documents are submitted.

Years of experience of key personnel NB: The below instances will be 50%

to be directly responsible for regarded as non-submission or

implementation of this contract. irrelevant submission

Provide CV’s and trades qualifications *CV provided without certified EXPERIENCE

with plumbing COC (PIRB). 5 x Key qualification OF KEY

plumbing personnel will be required, PERSONNEL

and they need to be skilled in the *Uncertain qualification provided

plumbing industry

• Qualification provided without CV

• Role of Specialist not specified

5 Points: 5yrs experience with 10%

relevant trade certification

provided. (10%)

4 Points: 4yrs experience with

relevant trade certification

provided. (8%)

3 Points: 3yrs experience with PLUMBER 1: NQF Level 2 or higher

relevant trade certification with a trade test certificate and CoC

Evaluation of provided. (6%) (PIRB) Key Personnel

2 Point: 2yr experience with

relevant trade certification

provided (4%)

1.Point: 1 yr. experience with

relevant trade certification

provided (2%)

0 Point: No submission or

irrelevant submission (0%)

5 Points: 5yrs experience with 10%

relevant trade certification

provided. (10%)

4 Points: 4yrs experience with

relevant trade certification

provided. (8%)

3 Points: 3yrs experience with

relevant trade certification

provided. (6%)

Request For Quotation SCM_2026

Evaluation of PLUMBER 2: NQF Level 2 or higher 2 Point: 2yr experience with

Key Personnel with a trade test certificate and CoC relevant trade certification

(PIRB) provided (4%)

1.Point: 1 yr. experience with

relevant trade certification

provided (2%)

0 Point: No submission or

irrelevant submission (0%)

5 Points: 5yrs experience with 10%

relevant trade certification

provided. (10%)

4 Points: 4yrs experience with

relevant trade certification

provided. (8%)

3 Points: 3yrs experience with

relevant trade certification Evaluation of PLUMBER 3: NQF Level 2 or higher

provided. (6%) Key Personnel with a trade test certificate and CoC

(PIRB) 2 Point: 2yr experience with

relevant trade certification

provided (4%)

1.Point: 1 yr. experience with

relevant trade certification

provided (2%)

0 Point: No submission or

irrelevant submission (0%)

5 Points: 5yrs experience with 10%

relevant trade certification

provided. (10%)

4 Points: 4yrs experience with

relevant trade certification

provided. (8%)

3 Points: 3yrs experience with

relevant trade certification Evaluation of PLUMBER 4: NQF Level 2 or higher

provided. (6%) Key Personnel with a trade test certificate and CoC

(PIRB) 2 Point: 2yr experience with

relevant trade certification

provided (4%)

1.Point: 1 yr. experience with

relevant trade certification

provided (2%)

0 Point: No submission or

irrelevant submission (0%)

Request For Quotation SCM_2026

5 Points: 5yrs experience with 10%

relevant trade certification

provided. (10%)

4 Points: 4yrs experience with

relevant trade certification

provided. (8%)

Evaluation of PLUMBER 5: NQF Level 2 or higher 3 Points: 3yrs experience with

Key Personnel with a trade test certificate and CoC relevant trade certification

(PIRB) provided. (6%)

2 Point: 2yr experience with

relevant trade certification

provided (4%)

1.Point: 1 yr. experience with

relevant trade certification

provided (2%)

0 Point: No submission or

irrelevant submission (0%)

10%

The bidder to submit a safety plan

that is in accordance with the OHS 4 Points: Only four (4) items

ACT OF 1993 and Passenger Rail submitted from the 4 listed in the

Agency of South Africa Health and left column (10%)

PS = 80 (1 − Pt−Pmin )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

Points awarded for specific goals

3.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes of

this tender the tenderer will be allocated points based on the goals stated in table 1 below as may

be supported by proof/ documentation stated in the conditions of this tender:

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference point

system.)

Number of points Number of points Evidence

claimed (80/20 allocated

The specific goals allocated points in system)

terms of this tender (80/20 system) (To be completed by

(To be completed by the tenderer)

the organ of state)

B-BBEE Level 1 10 Sworn Affidavit or B-

BBEE Certificate

issued by a SANAS

approved agency

EME or QSE at least 51% owned by black 10 Certified copies of ID

owned Documents of the

Owners

Request For Quotation SCM_2026

Section 4

Pricing and delivery schedule

Respondents are required to complete the attached Pricing Schedule

1 Prices must be quoted in South African Rand, inclusive of all applicable taxes.

2 Price offer is firm and clearly indicate the basis thereof.

3 Pricing Bill of Quantity is completed in line with schedule if applicable.

4 Cost breakdown must be indicated.

5 Price escalation basis and formula must be indicated.

6 To facilitate like-for like comparison bidders must submit pricing strictly in accordance with this price

schedule and not utilise a different format. Deviation from this pricing schedule could result in a bid

being declared non-responsive.

7 Please note that should you have offered a discounted price(s), PRASA will only consider such

price discount(s) in the final evaluation stage on an unconditional basis.

8 Respondents are to note that if price offered by the highest scoring bidder is not market related,

PRASA may not award the contract to the Respondent. PRASA may:

9 negotiate a market-related price with the Respondent scoring the highest points;

10 if that Respondent does not agree to a market-related price, negotiate a market-related price with the

Respondent scoring the second highest points;

11 if the Respondent scoring the second highest points does not agree to a market-related price,

negotiate a market-related price with the Respondent scoring the third highest points;

12 If a market-related price is not agreed with the Respondent scoring the third highest points, PRASA

must cancel the RFQ.

I / We (Insert Name of

Bidding Entity) of

code

(Full address) conducting business under the style or title

of: represented by:

in my capacity

as: being duly

authorised, hereby offer to undertake and complete the above-mentioned work/services at the prices

quoted in the bills of quantities / schedule of quantities or, where these do not form part of the contract,

at a lumpsum, of R (amount in

numbers);

(amount in words) Incl. VAT.

Request For Quotation SCM_2026

DELIVERY PERIOD: Suppliers are requested to offer their earliest delivery period possible.

Delivery will be effected within ................... working days from date of order. (To be completed by Service

provider).

Request For Quotation SCM_2026

Section 5

PRASA general conditions of purchase

General

PRASA and the Supplier enter into an order/contract on these conditions to supply the items

(goods/services/works) as described in the order/contract.

Conditions

These conditions form the basis of the contract between PRASA and the Supplier. Notwithstanding

anything to the contrary in any document issued or sent by the Supplier, these conditions apply except

as expressly agreed in writing by PRASA.

No servant or agent of PRASA has authority to vary these conditions orally. These general conditions

of purchase are subject to such further special conditions as may be prescribed in writing by PRASA in

the order/contract.

Price and payment

The price or rates for the items stated in the order/contract may include an amount for price adjustment,

which is calculated in accordance with the formula stated in the order/contract.

The Supplier may be paid in one currency other than South African Rand. Only one exchange rate is

used to convert from this currency to South African Rand. Payment to the Supplier in this currency other

than South African Rand, does not exceed the amounts stated in the order/contract. PRASA pays for

the item within 30 days of receipt of the Suppliers correct tax invoice.

Delivery and documents

The Supplier’s obligation is to deliver the items on or before the date stated in the order/contract. Late

deliveries or late completion of the items may be subject to a penalty if this is imposed in the

order/contract. No payment is made if the Supplier does not provide the item as stated in order/contract.

Where items are to be delivered the Supplier:

Clearly marks the outside of each consignment or package with the Supplier’s name and full details of

the destination in accordance with the order and includes a packing note stating the contents thereof; On

dispatch of each consignment, sends to PRASA at the address for delivery of the items, an advice note

specifying the means of transport, weight, number of volume as appropriate and the point and date of

dispatch; Sends to PRASA a detailed priced invoice as soon as is reasonably practical after dispatch of

the items, and states on all communications in respect of the order the order number and code number

(if any).

Request For Quotation SCM_2026

Containers / packing material

Unless otherwise stated in the order/contract, no payment is made for containers or packing materials or

return to the Supplier.

Title and risk

Without prejudice to rights of rejection under these conditions, title to and risk in the items passes to

PRASA when accepted by PRASA.

Rejection

If the Supplier fails to comply with his obligations under the order/contract, PRASA may reject any part

of the items by giving written notice to the Supplier specifying the reason for rejection and whether and

within what period replacement of items or re-work are required.

In the case of items delivered, PRASA may return the rejected items to the Supplier at the Supplier’s risk

and expense. Any money paid to the Supplier in respect of the items not replaced within the time

required, together with the costs of returning rejected items to the Supplier and obtaining replacement

items from a third party, are paid by the Supplier to PRASA.

In the case of service, the Supplier corrects non-conformances as indicated by PRASA.

Pt−P min

Ps = 80 (1 − )

P min

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes of

this tender the tenderer will be allocated points based on the goals stated in table 1 below as may

be supported by proof/ documentation stated in the conditions of this tender:

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference

point system.)

Number of points Evidence

allocated

The specific goals allocated (80/20 system)

points in terms of this tender

(To be completed

by the organ of

state)

B-BBEE Level 1 10 Sworn Affidavit or B-BBEE Certificate

issued by a SANAS approved agency

EME or QSE at least 51% owned 10 Certified copies of ID Documents of the

by black owned Owners

Total 20

Request For Quotation SCM_2026

Declaration with regard to company/firm

4.2. Name of company/firm...............................................................................

4.3. Company registration number: .....................................................................

4.4. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the company/

firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the

satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

remedy it may have –

(a) disqualify the person from the tendering process.

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result

of having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors,

or only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

Request For Quotation SCM_2026

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

Request For Quotation SCM_2026

Section 7

Specification/scope of work & price schedule

Annexure A