What are the submission requirements for this tender (Ref: SGR/GERM & WEST CORRIDOR 2 - CLEAN-HORT 03/07/2026)?

• Submit your bid by hand delivery only to: Umjantshi House, 30 Wolmaraans, Braamfontein, Johannesburg. • Ensure you sign the submission register upon delivery. • Bids must be delivered on or before the closing date and time. Late bids will not be accepted. • All bids must be submitted on the official forms provided (not retyped) or in the manner prescribed. • Failure to provide mandatory returnable documents at closing may result in disqualification. • Bids must be enclosed in a sealed envelope. • Do not include documents or references relating to any other quotation. • Any additional conditions must be in an accompanying letter. • Changes to quotations after the closing date and time will not be considered. • Attempts to canvass PRASA employees between closing and award may lead to disqualification.

How will bids be evaluated?

{ "mandatory": [ "Submission of all mandatory returnable documents (e.g., SBD forms, pricing schedule, declarations).", "Valid Tax Clearance Certificate and Tax PIN.", "CSD registration (unless exempt as a foreign supplier).", "No directors/members employed by the state (or disclosure if applicable).", "No collusion or restrictive practices (certified via SBD4).", "Compliance with PFMA and SCM regulations." ], "disqualification": [ "Late submissions or incorrect delivery address.", "Incomplete or non-responsive bids.", "Failure to meet Stage 1A (Mandatory Requirements).", "False or misleading information in submissions.", "Listing in the Register for Tender Defaulters or Restricted Suppliers." ], "foreignBidders": { "residency": "Must be a resident of RSA or have a branch/permanent establishment in RSA.", "tax": "Liable for taxation in RSA or must register for TCS PIN if applicable.", "exemption": "Foreign suppliers with no local entity need not register on CSD." } }

What are the technical specifications?

• Scope: Provide cleaning, hygiene, and horticulture services at Germiston Station and West Area Corridor 2 stations in the South Gauteng region. • Contract Duration: Six (06) months. • Technical evaluation criteria (Stage 2) define required experience, resources, methodology, and financial capability. • Methodology must demonstrate understanding of PRASA's objectives and deliverables outlined in the scope of work.

What financial requirements apply to bidders?

• All prices must be quoted in South African Rand, inclusive of all applicable taxes, on a fixed price basis. • Complete the attached Pricing Schedule strictly as provided; deviation may render bid non-responsive. • Price offer must be firm; indicate cost breakdown and price escalation basis/formula. • Discounted prices will only be considered in final evaluation on an unconditional basis. • If the highest scoring bidder's price is not market-related, PRASA may negotiate with the top three bidders sequentially; if no agreement, the RFQ may be cancelled. • Payment terms: PRASA pays within 30 days of receipt of correct tax invoice. • Financial capability assessment requires submission of complete financial statements (see evaluation criteria).

What compliance and legal requirements must bidders meet?

• Tax Compliance: Submit valid Tax Clearance Certificate and valid Tax PIN letter (valid on closing date). Alternatively, provide CSD number if registered on Central Supplier Database (CSD). Foreign suppliers may have different requirements. • Central Supplier Database (CSD): Registration on National Treasury's CSD is mandatory for local suppliers. Access at https://secure.csd.gov.za/. Business cannot be awarded to unregistered suppliers (except foreign suppliers with no local entity). • B-BBEE: Submit valid B-BBEE certificate from SANAS accredited agency, DTI/CIPC B-BBEE Certificate, or sworn affidavit. Consolidated certificate required for trusts/consortia/JVs. • Company Registration: Provide company registration documents (proof of registration). • UIF: Provide proof of UIF registration (UIF circular letter). • COIDA: Provide a Letter of Good Standing (COIDA). • Other: Provide proof of bank account, copies of directors' ID documents. • Legal Compliance: The successful respondent must comply with all applicable national and local laws. • Disclosure: Complete SBD4 bidder's disclosure form regarding state employment, relationships, and other interests.

What are the important dates and deadlines for this tender?

• Closing Date: 16 July 2026. • Closing Time: 12:00 (midday). • Validity Period: Bids must remain valid for 60 working days from closing date. PRASA may request an extension.

Who should be contacted for queries about this tender?

• For bidding procedure enquiries: • Contact Person: Max Mashabane. • Telephone: 011 013 1463. • Email: Max.Mashabane@prasa.com. • For complaints regarding the bid process: • Email: SCM.Complaints@prasa.co.za (include bid description, reference number, closing date, supplier name, contact details, and detailed complaint).

PRASA Cleaning Services Tender Gauteng

RFQWest_Rand_Corridor 2 And_Germiston Station_Cleaning_Hygiene_And_Horticulture_Services_Specification_09 June.pdfReview complete

Description

Source: West_Rand_Corridor 2 And_Germiston Station_Cleaning_Hygiene_And_Horticulture_Services_Specification_09 June.pdf

PRASA requires a full station cleaning service for a mix of facilities at commuter railway stations, including staff offices, ablutions, waiting rooms, platforms, bridges, subways, access roads, and concourses.
The service includes cleaning railway tracks between platforms.
The Southern Gauteng Region has 5 corridors with approximately 170 stations. The West area corridor has 29 stations, including core, super core, intermediate, small, and halt stations.
The objective is to achieve the highest standard of cleanliness, ensuring stations are environmentally friendly, aesthetically pleasing, clean, and hygienic.
The contract covers daily cleaning, hygiene, and horticulture services for West Corridor 2 (8 stations) and Germiston station (super core).

Important Dates

Source: West_Rand_Corridor 2 And_Germiston Station_Cleaning_Hygiene_And_Horticulture_Services_Specification_09 June.pdf (RFQ)

Closing date for submissions: 09 June 2026.

Contact Information

Source: West_Rand_Corridor 2 And_Germiston Station_Cleaning_Hygiene_And_Horticulture_Services_Specification_09 June.pdf (RFQ)

User Department: Facilities Department, Southern Gauteng Region, PRASA.

Evaluation Criteria

Source: West_Rand_Corridor 2 And_Germiston Station_Cleaning_Hygiene_And_Horticulture_Services_Specification_09 June.pdf (RFQ)

Legal Compliance

Registration with relevant South African authorities (e.g., CIPC, SARS).
Compliance with all listed legislation (e.g., OHSA, Labour Relations Act, Environmental Management Act).
Bargaining Council for Cleaning Industry registration (if applicable).
Valid hygiene waste disposal license/certificate.

Technical Capacity

Proven experience in providing cleaning/hygiene/horticulture services for large public facilities (e.g., transport hubs, offices).
Ability to deploy and manage the required staffing levels (60–100+ personnel).
Access to specialized equipment (e.g., high-pressure cleaners, scrubbers, brush cutters).
Knowledge of railway safety protocols (e.g., track cleaning under Flagmen protection).

Financial Capacity

Technical Specifications

Source: West_Rand_Corridor 2 And_Germiston Station_Cleaning_Hygiene_And_Horticulture_Services_Specification_09 June.pdf (RFQ)

Scope: Provide daily cleaning, hygiene, and horticulture services for the entire station precinct and its facilities at PRASA West Area Corridor 2 and Germiston station.
Services include: General cleaning, deep cleaning, Covid-19 disinfecting, horticulture, and hygiene services (refilling sanitisers, emptying sanitary bins, etc.).
Staffing: West Corridor 2 requires 60 cleaning staff (including supervisors) across various shifts. Germiston station requires 40 cleaners. Contractor must provide 10% relief staff.
Detailed cleaning frequencies and procedures are provided for all areas: platforms, tracks, offices, ablutions, concourses, walkways, parking, etc.
Cleaning machinery and equipment must be serviceable; contractor responsible for maintenance. Approved chemicals and consumables lists are provided; all must be SABS/SANS approved.
Railway track cleaning must occur during off-peak periods under strict safety protocols; PRASA will provide training.

Methodology

Source: West_Rand_Corridor 2 And_Germiston Station_Cleaning_Hygiene_And_Horticulture_Services_Specification_09 June.pdf (RFQ)

West Corridor 2 includes 8 stations (Nancefield, Midanadale, Anglers, Lawyl, Lenz, Midway, Chiawelo, Kliptown) with specified numbers of platforms, toilets, offices, etc.
Detailed area measurements (m²) are provided for each station's platforms, ticket offices, waiting areas, parking, concourses, etc.
Staffing plan: 60 total cleaning staff for West Corridor 2 across off-peak, night, day, and weekend shifts. 40 total cleaners for Germiston station across day and weekend shifts.
Contractor must provide 10% relief staff.
Hygiene services include refilling urinal sanitisers, hand sanitisers, seat sanitisers, sanitary bins, air fresheners, soap dispensers, toilet roll holders, paper towel dispensers, and wall bins at specified frequencies.

Quality Management

Source: West_Rand_Corridor 2 And_Germiston Station_Cleaning_Hygiene_And_Horticulture_Services_Specification_09 June.pdf

Public ablution facilities must be maintained clean, tidy, and odour-free with a uniformed attendant present 24/7.
Cleaning staff must conduct routine inspections: every 30 minutes during peak periods, hourly during off-peak. A traceable quality inspection checklist must be endorsed.
Graffiti removal from tiled surfaces must occur daily.
Soap dispensers, air fresheners, toilet roll holders, hand towel holders, and mirrors must be regularly cleaned, refilled, and kept spotless.
All areas must be free of dirt, litter, and prohibited items like plastic bags.

Compliance Requirements

Source: West_Rand_Corridor 2 And_Germiston Station_Cleaning_Hygiene_And_Horticulture_Services_Specification_09 June.pdf (RFQ)

The contractor must comply with all relevant statutory regulations, including: Basic Conditions of Employment Act, Labour Relations Act, Occupational Health and Safety Act, National Environmental Management Act, National Railway Safety Regulator Act, and Bargaining Council for cleaning industry.
Employee remuneration must be at the applicable Government Gazette rate.
Hygiene waste disposal certificates must be submitted for every disposal throughout the contract and prior to award.
All chemicals used must be SABS and/or SANS approved and not harmful to the environment.

Health & Safety

Source: West_Rand_Corridor 2 And_Germiston Station_Cleaning_Hygiene_And_Horticulture_Services_Specification_09 June.pdf

The contractor must strictly adhere to health, safety, and environmental regulations, especially for cleaning railway tracks and platforms.
Full compliance with statutory regulations is required, including: Occupational Health and Safety Act, Basic Conditions of Employment Act, Labour Relations Act, National Environmental Management Act, National Railway Safety Regulator Act.
Cleaning processes and methods must comply with environmental and safety standards.
Staff must be properly equipped, trained, and supervised, especially for work at heights and track cleaning under protection of flagmen/women.
Approved chemicals and safety equipment (e.g., dust masks FFP1) must be used.

Environmental

Source: West_Rand_Corridor 2 And_Germiston Station_Cleaning_Hygiene_And_Horticulture_Services_Specification_09 June.pdf

Hygiene waste disposal certificates must be submitted for every disposal; this cost must be included in pricing.
All cut grass must be removed from PRASA sites within two days and must not be burned.
All material from clearing processes must be disposed of at approved municipal dumping sites; written approval from local authorities is required.
Chemicals must be SABS/SANS approved and not harmful to the environment.
The contractor must coordinate collection of waste and recyclables daily.

Contractual Terms

Source: West_Rand_Corridor 2 And_Germiston Station_Cleaning_Hygiene_And_Horticulture_Services_Specification_09 June.pdf

PRASA reserves the right to amend specification requirements and deployment.
The service provider shall not subcontract without prior written consent.
PRASA reserves the right to reduce or increase quantities prior to award and during the contract.
PRASA reserves the right to cancel the contract for poor service delivery or breach.
Non-submission of required documents will invalidate the tender.
The contractor must perform all duties consistently and professionally, furnishing all labour, material, machinery, and management services.

RFQAPPOINTMENT OF TWO (02) SERVICE PROVIDERS TO PROVIDE CLEANING, HYGIENE AND HORTICULTURE SERVICES AT GERMISTON STATION AND WEST AREA CORRIDOR 2 STATIONS FOR THE SGR.pdfReview complete

Core procurement rules

These rules commonly apply to South African public-sector procurement.