What are the submission requirements for this tender (Ref: VO 007-2026/2027)?

• Submit your bid exclusively via the e-Tenders Portal. Physical submissions are not accepted. • Closing date: 26 June 2026 at 11:00 AM. Late bids will be rejected. • Use only the official bid forms provided; do not re-type or alter them. • The successful bidder must sign a written contract form (SBD7). • Include a completed Pricing Schedule (SBD 3.1) with firm prices for all line items. • Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points. • Provide proof of tax compliance: SARS Tax Compliance Status (TCS) PIN or Central Supplier Database (CSD) number. • For consortia, joint ventures, or subcontractors: each party must submit separate tax compliance proof. • Complete and include the Bidder’s Disclosure (SBD 4) and Preference Points Claim Form (SBD 6.1). • Failure to provide required documentation or comply with submission rules will invalidate your bid. --- • This bid is governed by the Preferential Procurement Policy Framework Act, 2000, Preferential Procurement Regulations, 2017, General Conditions of Contract (GCC), and any special conditions. • Certify that your bid is independent, non-collusive, and prepared without consultation with competitors on prices, specifications, or market allocation. • Confirm you were not involved in drafting the tender specifications.

How will bids be evaluated?

• **General Requirements:** - Must be a registered supplier (CSD or tax-compliant). - Bids from state employees, directors, or members in the service of the state are disqualified. - Must not be listed in the Register for Tender Defaulters or Restricted Suppliers List. - Foreign suppliers must comply with RSA tax/registration rules if applicable. • **B-BBEE Preference Points (80/20 System):** - Total of 20 points allocated for specific goals: - Women Ownership: 5 points - Disability Ownership: 5 points - Youth Ownership (≤35 years): 5 points - Local Enterprise (Northern Cape): 5 points - B-BBEE Level 1/2 (QSE/EME): 5 points - Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to claim points. • **Tax Compliance:** - TCS PIN from SARS e-Filing is required. - Alternative: CSD registration number if no TCS PIN is available. - Consortia/JVs: Each party must submit separate TCS/CSD proof. • **Scoring Method:** - 80 points for price (lowest acceptable tender as baseline). - 20 points for specific goals (B-BBEE and other criteria). - Formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points scored, Pt = tender price, Pmin = lowest acceptable tender price.

What are the technical specifications?

• Scope: Supply and delivery of promotional items for the Vaal-Orange Catchment Management Agency (VOCMA). • **Required Items and Specifications:** - Notebook A5 (148x210mm): 160 pages, white lined, Navy Blue cover with VOCMA logo on the left corner. Quantity: 1000. - The Curve ballpoint pen: Navy Blue with VOCMA logo on top. Quantity: 1000. - Promotional Bag: Navy Blue with VOCMA logo. Quantity: 1000. - Golf T-shirt: 200G cotton, white, with VOCMA logo on the left chest. Quantity: 200. - Corporate Shirt (Male and Female): 100% cotton, white, with VOCMA logo on the left chest. Quantity: 140 (70 male, 70 female). - Travel Tumbler (500ml): Navy Blue with VOCMA logo. Quantity: 300. - Water Bottle (Stainless Steel, 1L): Navy Blue with VOCMA logo. Quantity: 300. • All items must be delivered to the DWS Upington Offices, Louisvale Road.

What financial requirements apply to bidders?

• Submit firm prices only. Non-firm prices (e.g., subject to exchange rate variations) will not be considered. • Quoted prices must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) and all delivery costs. • Use the provided Pricing Schedule (SBD 3.1) to quote unit prices and total bid prices in RSA currency for each line item. • Bid prices must remain valid for 60 days from the closing date. • You are responsible for ensuring your price covers all specified services and obligations; pricing errors are at your own risk.

What compliance and legal requirements must bidders meet?

• **Tax Compliance:** Submit SARS TCS PIN or printed TCS certificate. If registered on CSD but no TCS, provide CSD number. • **B-BBEE:** Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points. • **Central Supplier Database (CSD):** Must be registered on the CSD. • **Foreign Suppliers:** If foreign-based, complete the questionnaire in the bid document. If you answer 'No' to all RSA presence questions, a SARS TCS PIN is not required. • **State Employees:** Bids from persons in the service of the state, or companies with directors/members who are state employees, will be disqualified. • **Mandatory Declarations:** Complete the Bidder’s Disclosure (SBD 4) to declare any state employment, relationships with procuring institution staff, or conflicts of interest. • **Anti-Collusion:** Declare that your bid was prepared independently without collusion. • **Authority to Sign:** The person signing the bid must provide proof of authority (e.g., company resolution).

What are the important dates and deadlines for this tender?

• Closing Date and Time: 26 June 2026 at 11:00 AM. • Bid Validity Period: Offers must remain valid for 60 days from the closing date. • No briefing session or site visit is scheduled.

Who should be contacted for queries about this tender?

• Bidding Procedure Enquiries: Supply Chain Management, email: mokhuwas@dws.gov.za. • Technical Enquiries: Mr. Shaun Cloete, email: cloetes@dws.gov.za. • Delivery Address (post-award): DWS Upington Offices, Louisvale Road.

Supply and Delivery of Promotional Items National

DocumentSUPPLY AND DELIVERY OF PROMOTIONAL ITEMS.pdfReview complete

Important Dates

Source: SUPPLY AND DELIVERY OF PROMOTIONAL ITEMS.pdf (TENDER)

Closing Date and Time: 26 June 2026 at 11:00 AM.
Bid Validity Period: Offers must remain valid for 60 days from the closing date.
No briefing session or site visit is scheduled.

Contact Information

Source: SUPPLY AND DELIVERY OF PROMOTIONAL ITEMS.pdf (TENDER)

Bidding Procedure Enquiries: Supply Chain Management, email: [email protected].
Technical Enquiries: Mr. Shaun Cloete, email: [email protected].
Delivery Address (post-award): DWS Upington Offices, Louisvale Road.

Submission Guidelines

Source: SUPPLY AND DELIVERY OF PROMOTIONAL ITEMS.pdf (TENDER)

Submit your bid exclusively via the e-Tenders Portal. Physical submissions are not accepted.
Closing date: 26 June 2026 at 11:00 AM. Late bids will be rejected.
Use only the official bid forms provided; do not re-type or alter them.
The successful bidder must sign a written contract form (SBD7).
Include a completed Pricing Schedule (SBD 3.1) with firm prices for all line items.
Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points.
Provide proof of tax compliance: SARS Tax Compliance Status (TCS) PIN or Central Supplier Database (CSD) number.
For consortia, joint ventures, or subcontractors: each party must submit separate tax compliance proof.
Complete and include the Bidder’s Disclosure (SBD 4) and Preference Points Claim Form (SBD 6.1).
Failure to provide required documentation or comply with submission rules will invalidate your bid.

--
This bid is governed by the Preferential Procurement Policy Framework Act, 2000, Preferential Procurement Regulations, 2017, General Conditions of Contract (GCC), and any special conditions.
Certify that your bid is independent, non-collusive, and prepared without consultation with competitors on prices, specifications, or market allocation.
Confirm you were not involved in drafting the tender specifications.

Returnable Documents

Source: SUPPLY AND DELIVERY OF PROMOTIONAL ITEMS.pdf (TENDER)

Bids must be delivered by the stipulated time to the correct address (e-Tenders Portal). Late bids will not be accepted.
All bids must be submitted on the official forms provided; do not re-type or alter them.
The successful bidder must fill in and sign a written contract form (SBD7).

Evaluation Criteria

Source: SUPPLY AND DELIVERY OF PROMOTIONAL ITEMS.pdf (TENDER)

General Requirements:
Must be a registered supplier (CSD or tax-compliant).
Bids from state employees, directors, or members in the service of the state are disqualified.
Must not be listed in the Register for Tender Defaulters or Restricted Suppliers List.
Foreign suppliers must comply with RSA tax/registration rules if applicable.

B-BBEE Preference Points (80/20 System):
Total of 20 points allocated for specific goals:
Women Ownership: 5 points
Disability Ownership: 5 points
Youth Ownership (≤35 years): 5 points
Local Enterprise (Northern Cape): 5 points
B-BBEE Level 1/2 (QSE/EME): 5 points
Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to claim points.

Tax Compliance:
TCS PIN from SARS e-Filing is required.
Alternative: CSD registration number if no TCS PIN is available.
Consortia/JVs: Each party must submit separate TCS/CSD proof.

Scoring Method:
80 points for price (lowest acceptable tender as baseline).
20 points for specific goals (B-BBEE and other criteria).
Formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points scored, Pt = tender price, Pmin = lowest acceptable tender price.

Technical Specifications

Source: SUPPLY AND DELIVERY OF PROMOTIONAL ITEMS.pdf (TENDER)

Scope: Supply and delivery of promotional items for the Vaal-Orange Catchment Management Agency (VOCMA).

Required Items and Specifications:
Notebook A5 (148x210mm): 160 pages, white lined, Navy Blue cover with VOCMA logo on the left corner. Quantity: 1000.
The Curve ballpoint pen: Navy Blue with VOCMA logo on top. Quantity: 1000.
Promotional Bag: Navy Blue with VOCMA logo. Quantity: 1000.
Golf T-shirt: 200G cotton, white, with VOCMA logo on the left chest. Quantity: 200.
Corporate Shirt (Male and Female): 100% cotton, white, with VOCMA logo on the left chest. Quantity: 140 (70 male, 70 female).
Travel Tumbler (500ml): Navy Blue with VOCMA logo. Quantity: 300.
Water Bottle (Stainless Steel, 1L): Navy Blue with VOCMA logo. Quantity: 300.

All items must be delivered to the DWS Upington Offices, Louisvale Road.

Pricing Schedule

Source: SUPPLY AND DELIVERY OF PROMOTIONAL ITEMS.pdf

Complete the Pricing Schedule (SBD 3.1) with firm prices for all line items.
Line Items:
Notebook A5 (160 pages, Navy Blue cover, VOCMA logo): Quantity 1000.
The Curve ballpoint pen (Navy Blue, VOCMA logo): Quantity 1000.
Promotional Bag (Navy Blue, VOCMA logo): Quantity 1000.
Golf T-shirt (200G cotton, white, VOCMA logo): Quantity 200.
Corporate Shirt (100% cotton, white, VOCMA logo): Quantity 140 (70 male, 70 female).
Travel Tumbler (500ml, Navy Blue, VOCMA logo): Quantity 300.
Water Bottle (Stainless Steel, 1L, Navy Blue, VOCMA logo): Quantity 300.
Prices must include all applicable taxes and delivery costs.
Offers must remain valid for 60 days from the closing date.

Financial Requirements

Source: SUPPLY AND DELIVERY OF PROMOTIONAL ITEMS.pdf (TENDER)

Submit firm prices only. Non-firm prices (e.g., subject to exchange rate variations) will not be considered.
Quoted prices must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) and all delivery costs.
Use the provided Pricing Schedule (SBD 3.1) to quote unit prices and total bid prices in RSA currency for each line item.
Bid prices must remain valid for 60 days from the closing date.
You are responsible for ensuring your price covers all specified services and obligations; pricing errors are at your own risk.

Compliance Requirements

Source: SUPPLY AND DELIVERY OF PROMOTIONAL ITEMS.pdf (TENDER)

Tax Compliance: Submit SARS TCS PIN or printed TCS certificate. If registered on CSD but no TCS, provide CSD number.
B-BBEE: Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points.
Central Supplier Database (CSD): Must be registered on the CSD.
Foreign Suppliers: If foreign-based, complete the questionnaire in the bid document. If you answer 'No' to all RSA presence questions, a SARS TCS PIN is not required.
State Employees: Bids from persons in the service of the state, or companies with directors/members who are state employees, will be disqualified.
Mandatory Declarations: Complete the Bidder’s Disclosure (SBD 4) to declare any state employment, relationships with procuring institution staff, or conflicts of interest.
Anti-Collusion: Declare that your bid was prepared independently without collusion.
Authority to Sign: The person signing the bid must provide proof of authority (e.g., company resolution).

B-BBEE Requirements

Source: SUPPLY AND DELIVERY OF PROMOTIONAL ITEMS.pdf (TENDER)

To qualify for B-BBEE preference points, submit a B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs & QSEs).
Points are allocated for specific goals under the 80/20 system, including Women Ownership, Disability Ownership, Youth Ownership, Local Enterprise, and B-BBEE Level 1/2 (QSE/EME).

Contractual Terms

Source: SUPPLY AND DELIVERY OF PROMOTIONAL ITEMS.pdf

The successful bidder must sign a written contract (SBD7).
The contract incorporates the bidding documents, General Conditions of Contract (GCC), and any Special Conditions of Contract.
You accept full responsibility for fulfilling all contract obligations.
You warrant that your bid is correct, covers all services, and that any pricing errors are at your own risk.
You must declare no participation in collusive practices.
Fraudulent claims may result in disqualification, contract cancellation, cost recovery, restriction from public sector business for up to 10 years, and criminal prosecution.

Special Conditions

Source: SUPPLY AND DELIVERY OF PROMOTIONAL ITEMS.pdf (TENDER)

This bid is subject to the Preferential Procurement Policy Framework Act, 2000, Preferential Procurement Regulations, 2017, General Conditions of Contract (GCC), and any other special conditions of contract.
Certify that your bid is independent, non-collusive, and prepared without consultation with competitors on prices, specifications, or market allocation.
Confirm you were not involved in drafting the tender specifications.

Requirements

Source: SUPPLY AND DELIVERY OF PROMOTIONAL ITEMS.pdf (TENDER)

Must be a registered supplier; provide company name and registration number.
Foreign suppliers must declare if they are resident in RSA, have a branch, permanent establishment, income source, or tax liability in RSA.
Disclose if any director, trustee, shareholder, member, partner, or person with controlling interest is employed by the state.
Disclose any relationship with employees of the procuring institution.
Disclose any interest in other related enterprises bidding for this contract.

Supply and delivery of branded promotional items for vaal-orange catchment management agency (vocma)

Eligibility Criteria

Supply and delivery of branded promotional items for vaal-orange catchment management agency (vocma)

Eligibility Criteria

Marketing & Communications Industry Profile

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Water and Sanitation

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