Supply, delivery, and refurbishment of mechanical pulleys and rotatory arm feeders for matla power station (5-Year as-needed basis)

The tender involves the supply and delivery of spares and refurbishment of Outside Plant Mechanical Pulleys and Coal Plant Rotatory Arm Feeders for Matla Power Station on an 'as and when required' basis over five years. Bids must be submitted via Eskom’s eTendering system, a web-based portal replacing manual submissions. Suppliers must register, verify their details via OTP, and upload documents electronically.

Closing date: 31 July 2026 at 10:00 AM (as per tender record). No other dates (e.g., briefings, site visits) are specified in the document.

For system or submission issues, contact the buyer responsible for the published tender. Automated submission confirmations are sent from [email protected].

Submit all tender documents electronically via the Eskom eTendering system at https://eTendering.eskom.co.za. Steps: 1) Register on the portal (CSD number required). 2) Verify email via OTP sent to registered cellphone and email. 3) Select the tender reference number. 4) Click 'Create New Submission' and upload documents under correct categories (Technical, Commercial, Finance, etc.). 5) Ensure each file is named, categorized, and does not exceed 50MB (total submission ≤ 900MB). 6) Click 'Finalize Submission' and confirm. 7) Save the submission confirmation email with the submission ID for future reference. Disqualification risk: Incomplete or incorrectly categorized submissions.

Required documents must be uploaded in the eTendering system under the correct categories: Technical, Commercial, Finance, etc. Each file must be named and categorized. Individual file size limit: 50MB. Total submission size limit: 900MB. Verify all documents are uploaded before finalizing submission.

Must be a registered supplier with a valid CSD number. Must successfully complete the eTendering system registration, including email and mobile phone verification via OTP (One Time Pin).

A valid CSD (Central Supplier Database) number is mandatory to access the eTendering system and submit bids.

Closed tenders may be issued directly to suppliers who meet Eskom’s selection criteria. These suppliers receive a private email link to bid. No further evaluation details are provided in the document.

• Closing date and time: 31 July 2026 at 10:00.
• Non-compulsory clarification meeting: 16 July 2026, 10:00-12:00 via Microsoft Teams.
• Clarification queries deadline: 24 July 2026 at 12:00.
• Tender validity period: 120 days from closing date.

• Eskom Representative: Neo Masooa.
• Tel: +27 17 612 9111.
• Email: [email protected].
• Fraud/corruption reporting: 0800 11 2722 or [email protected].
• Clarification meeting join link: https://teams.microsoft.com/meet/324219523596175?p=S7UNUQ0NuWhj0dAWdg.
• Meeting ID: 324 219 523 596 175; Passcode: za3bt7vy.

• Submit electronically via Eskom E-tendering site by 31 July 2026 at 10:00.
• Upload documents in PDF format under Technical, Commercial, Financial, and other folders.
• Price list must be submitted in PDF and a copy in Excel format.
• Maximum upload size per document is 500 MB; total submission restricted to 4 GB.
• Do not submit Zip/condensed files; no hard copies accepted.
• Ensure submission status is indicated as complete.
• Late submissions will not be accepted.
• Mandatory returnables at closing (disqualifiable): Authorisation Form, Acknowledgement Form, Tenderers Particulars, Integrity Pact Declaration, CPA forms, SBD 1, SBD 4, NEC or other Contract, completed pricing schedule.
• Failure to submit mandatory documents by closing may lead to disqualification or being deemed non-responsive.

Tenderers must not be on international sanctions lists, submit only one tender, have no conflicts of interest, not be restricted by National Treasury/Eskom, not subcontract 100% of the work, and must be eligible to do business with Eskom. Joint ventures must provide joint and several liability agreement. Tenderers from sanctioned countries or with unauthorized signatures are ineligible.

• Scope: Supply and delivery of spares and refurbishment of outside plant mechanical pulleys and coal plant rotatory arm feeders for Matla Power Station on an as-and-when-required basis for five years.
• Mandatory technical criteria: Provide proof of ownership/lease of manufacturing workshop equipped with minimum 2-ton crane, lathe or CNC machines for pulley shaft machining (minimum 1m shaft), and access to dynamic balancing equipment.
• Company must be ISO 9001:2015 certified.
• Welding must comply with ISO 3834 – Part 2 standard.
• Minimum weighted final score threshold for technical evaluation is 70%.

• Pricing schedule/BOQ provided as Annexure Q.
• Submit completed pricing schedule if not included in NEC or other contract.
• Upload in PDF format; maximum 500 MB per document, 4 GB total.
• Cataloguing may be required; include line item in pricing schedule.
• Alternative tenders not allowed.

• Payment terms: For contracts below R50 million including VAT, payment within 30 days of undisputed invoice receipt. For contracts above R50 million including VAT, payment within 60 days.
• Pricing schedule must be submitted as a returnable.
• Cataloguing may be required after award; include line item in pricing schedule if applicable.
• Performance bond or demand guarantee may be required; select at least two Eskom-approved financial institutions.
• Conditional discounts not considered in evaluation but implemented at payment.

• Mandatory: CSD registration.
• B-BBEE: Submit valid certificate from SANAS-accredited agency, sworn affidavit, or CIPS affidavit; proof of ownership/shareholding; certified ID copies of shareholders; proof of disability if applicable.
• Local content requirements: Designated sectors apply; fasteners (bolt and nuts) 100% local content; pulleys 60% local content.
• Submit SBD 6.2 Declaration Form and Annexures G1-G4 if applicable.
• Additional requirements may include SHEQ, financial viability (financial statements), CSI 2%.
• Safety: COIDA certificate of good standing or proof of application for South African tenderers.
• Environmental returnable required.
• Tax clearance certificate required for foreign tenderers with South African footprint or local tenderers without CSD/SARS PIN.

• Safety requirements: Submit COIDA certificate of good standing or proof of application (South African tenderers only).
• OHS plan required, addressing project risks and aligned with health and safety specifications.
• OHS baseline risk assessment (BRA) with methodology provided.
• OHS policy signed by CEO complying with OHS Act Section 7.
• Safety returnable documents as required per scope of works.

• Environmental category A for supply and delivery: Activities unlikely to cause environmental harm.
• Submit environmental returnable as required.
• Complete environmental contractors assessment form and signed commitment/indemnity letter.

• Contract conditions: NEC Term Service Contract (TSC3) with core clauses and options.
• Main options: A (Priced contract with price list), W1 (Dispute resolution procedure).
• Secondary options: X1 (Price adjustment for inflation), X2 (Changes in the law), X13 (Performance Bond), X17 (Low service damages), X18 (Limitation of liability), X19 (Task Order), Z (Additional conditions).
• Tender validity: 120 days.
• Eligibility: Tenderers must not be under sanctions, submit only one tender, have no conflict of interest, and not be restricted by National Treasury or Eskom.
• Subcontracting 100% of scope not allowed.

This document is a PAYE Questionnaire for Service Contracts for the 2023/2024 tax year. It is used by Eskom to determine the tax status of contractors (Individuals, Companies, Close Corporations, or Trusts) providing services or labour. The questionnaire classifies contractors as Independent Contractors, Personal Service Providers, Labour Brokers, or Dependent Contractors, with corresponding tax withholding implications. It includes evaluation packs (A for companies/CCs/trusts, B for individuals), affidavits, declarations, and definitions from the Income Tax Act. The pack is valid from 1 March 2023 to 28 February 2024 and must be completed truthfully by the contractor or authorised representative.

This Pack applies from 1 March 2023 to 28 February 2024. The tender closing date is 31 July 2026 at 10:00.

For tax classification queries, contact Eskom's Corporate Tax Department at Megawatt Park. When returning the completed Pack, copy Group Tax on email: [email protected].

Returnable Documents: The completed PAYE Questionnaire Pack must be submitted. This includes the signed summary sheet and signed affidavits. When returning the completed Pack to Eskom, copy Group Tax on email: [email protected].

Contractor must be a resident of South Africa (unless a non-resident, which requires specific handling). For companies/CCs/trusts: employing three or more full-time, non-connected employees can lead to independent contractor status. Not having a connected person render services to Eskom is favorable. Not receiving >80% of income from one client/Eskom is required for independent status. Services should not be performed mainly at Eskom premises under Eskom's control/supervision. The 'dominant impression' test (11 questions) ultimately determines tax status. For individuals: must provide a service, not people (labour broking), unless possessing a valid IRP30 certificate.

This is a tax classification questionnaire for service contractors. It is not a technical specification for the supply and delivery of spares and refurbishment. The document is used to determine whether a contractor should be classified as an Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor for tax purposes.

Pricing schedule details are not provided in this tax questionnaire. However, payment terms relate to tax withholding: - If classified as a Labour Broker with a valid IRP30 certificate, no PAYE is withheld, and an IT3(a) certificate with code 3617 is issued. - If classified as a Labour Broker without a valid IRP30 certificate, PAYE is withheld at individual tax rates until a valid certificate is provided, and an IRP5 certificate with code 3617 is issued. - For other classifications, PAYE withholding depends on questionnaire outcomes (e.g., withheld for Personal Service Providers/Dependent Contractors, not withheld for Independent Suppliers/Contractors).

Financial requirements relate to tax withholding: - If classified as a Personal Service Provider or Dependent Contractor, PAYE will be withheld from payments at prevailing tax rates. - If classified as a Labour Broker and a valid IRP30 certificate is provided, no PAYE will be withheld, and an IT3(a) certificate with code 3617 will be issued. - If classified as a Labour Broker without a valid IRP30 certificate, PAYE will be withheld until a valid certificate is provided, and an IRP5 certificate with code 3617 will be issued. - If classified as an Independent Supplier/Contractor, no PAYE will be withheld (subject to meeting criteria like employing three or more non-connected full-time employees).

Compliance requirements are tax-related: - Contractors must be residents of South Africa (non-residents must submit Appendix 9). - Companies/Close Corporations/Trusts must provide VAT Registration No., Income Tax Registration No., and CO/CC/Trust Registration No. - Individuals must provide Income Tax Registration No. and ID Number. - Contractors must declare employment status (e.g., three or more full-time employees not connected persons). - Contractors must declare if connected persons will render services to Eskom. - Contractors must declare if more than 80% of income is from a single client. - Contractors must declare place of work and control/supervision by Eskom. - Labour Brokers must provide a valid IRP30 exemption certificate if applicable.

The evaluation criteria are based on the contractor's answers to the PAYE questionnaire, determining tax status. Key criteria include: - Residence status in South Africa. - Employment of three or more full-time employees not connected to shareholders/members/beneficiaries. - Whether connected persons will render services to Eskom. - Whether more than 80% of income is from a single client. - Whether services are performed mainly at Eskom premises and under Eskom's control/supervision. - Dominant impression test assessing independence (e.g., payment on deliverables, right to subcontract, risk for quality) vs. employee-like characteristics (e.g., Eskom provides tools, office, benefits). Outcomes dictate if PAYE is withheld and the IRP5 code (e.g., 3601 for Personal Service Provider, 3616 for Dependent Contractor, 3617 for Labour Broker).

• Closing date: 27 January 2025.

• Contact details must be provided on the E-Tendering Training Acknowledgement Form.
• Required fields: Business name/JV, Contact Person, Tel (landline), Cellphone, E-mail address.

• This document is a mandatory returnable for E-Tendering.
• You must fully complete the E-Tendering Training Acknowledgement Form.
• Submit the completed form to Eskom within the prescribed period.
• Failure to fully complete and submit the form will render your tender non-responsive and you will be disqualified.

• Mandatory Returnable: E-Tendering Training Acknowledgement Form.
• You must complete all fields: Enquiry number, Business name/JV, Contact Person, Tel (landline), Cellphone, E-mail address.
• You must select and complete the applicable acknowledgment paragraph.
• An authorized signatory must sign and provide their designation and date.

• This is an E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1).
• The form requires the bidder to acknowledge having undergone self-training via the e-Tendering Noddy Guide, video, or a clarification meeting.
• The bidder must confirm they are satisfied with the training and will be able to operate the E-Tendering Solution.

• No specific compliance requirements (e.g., CSD, B-BBEE) are stated in this document.

• You must provide the following contact details on the form: Contact Person, Tel (landline), Cellphone, E-mail address.