Vessel and piping rubber services for wtp and slurry plant for a period of 5 years at matla power station – quality requirements

The document is Eskom's Life-Saving Rules standard, applicable to all Eskom employees, agents, consultants, and contractors at all Eskom sites. It defines five rules targeting the most common causes of serious injuries and fatalities, with zero tolerance for non-compliance.

While not stating explicit tender eligibility, compliance with this standard is a fundamental precondition for working on Eskom sites. Eligible contractors must demonstrate: A robust safety management system aligned with Eskom's referenced normative documents (e.g., ISO 9001, OHS Act); proven processes for training, monitoring, and enforcing these specific rules; and acceptance of Eskom's right to suspend work for violations. Financial or technical capacity for the rubber services work is not addressed in this document.

Eskom enforces five Life-Saving Rules with zero tolerance at all sites: open, isolate, test, earth, bond and/or insulate before touching electrical equipment; hook up when working at height; buckle up in vehicles; be sober; and ensure a valid permit to work exists. Violations are treated as serious misconduct and trigger disciplinary action. Contractors must remove any employee who violates a rule from site immediately, investigate within five working days, and provide Eskom with a copy of the sanction. Eskom may suspend a contractor's activities if a manager or supervisor allows a violation.

Scope: Vessel and piping rubber services for WTP and Slurry Plant for a period of 5 years.

Closing date: 24 June 2026.

Returnable documents: Form A must be completed and signed. Quality management system documentation as per the listed sections must be submitted.

Form A must be completed and signed. Section E score includes 2 points for this requirement.

Pre-contract award quality requirements apply. Category 2 is selected. Quality requirements deliverables are evaluated with indicator = 1. Scoring: Section A (ISO 9001 certification) up to 4 points; Section B (evidence of QMS in operation) up to 5 points. Post-contract award clauses include Contract Execution and Supplier Quality Performance Monitoring. Quality Audits Related Conditions apply.

Scope: Vessel and piping rubber services for WTP and Slurry Plant at Matla Power Station for a period of 5 years. Quality requirements per specification 240-105658000 apply. Pre-contract award quality requirements (Clause 3) apply. Category 2 selected. Post-contract award clauses include Contract Execution (Clause 5) and Supplier Quality Performance Monitoring Phase (Clause 3.7). Eskom rights include Access, Information, Preservation, Quality Audits, Management of Nonconformities, and Special Processes (Clause 3.8). ISO 9001 clauses 4-10 and principles 1-7 are applicable.

ISO 9001 clauses and principles applicable: Clause 4 (Context of the Organisation) / Principle 1 (Customer focus); Clause 5 (Leadership) / Principle 2 (Leadership); Clause 6 (Planning) / Principle 3 (Engagement of people); Clause 7 (Support) / Principle 4 (Process approach); Clause 8 (Operation) / Principle 5 (Improvement); Clause 9 (Performance Evaluation) / Principle 6 (Evidence based decision making); Clause 10 (Improvement) / Principle 7 (Relationship Management).

Pre-contract award quality requirements (Clause 3) apply. Category 2 is selected. Main Supplier and Sub-supplier Capability and Capacity Assessment is not applicable. Post-contract award clauses include Contract Execution (Clause 5) and Supplier Quality Performance Monitoring Phase (Clause 3.7).

Quality requirements deliverables are evaluated with indicator = 1. Scoring sections: Section A (Quality Management System Requirements ISO 9001 Option 1) – valid certification required, up to 4 points. Section B (Evidence of QMS in operation) – requires documented information for roles, external provider control, audit reports, and management review records, up to 5 points. Pre-contract award quality requirements (Clause 3) apply. Supplier Quality Performance Monitoring Phase (Clause 3.7) applies. Quality Audits Related Conditions (Clause 3.8) apply.

The scope involves the appointment of contractors or suppliers for the commencement of work.

Bidders must demonstrate the ability to comply with Eskom's OHS requirements, including having an authorised signatory (CEO, Director, or Managing Director) to sign the acknowledgement form. Eskom may request testimonials, references, and client contact details for previous similar work to verify capability. Bidders must also show processes for managing subcontractors and ensuring their OHS compliance.

The main contractor must notify Eskom prior to appointing any subcontractors or suppliers for the commencement of work.

Bidders must comply with Eskom's OHS legal and other requirements, including:

• Eskom contractor Health and Safety requirements standard 32-136.
• Any OHS specification or requirements provided by Eskom.
• The Occupational Health and Safety Act.
• The Compensation for Occupational Diseases and Illnesses Act.

After contract award, the bidder must align its processes with Eskom's OHS policies, procedures, and standards.

Penalties apply for non-conformance with Eskom or statutory OHS requirements.

All employees must undergo the relevant Eskom induction.

The main contractor must manage subcontractors by demonstrating selection criteria, notifying Eskom before appointment, ensuring adequate resources and competencies, monitoring OHS compliance through audits, and addressing non-conformances through performance and penalty processes.

Eskom may verify compliance and request testimonials or references for previous similar work.

An acknowledgement form must be signed by an authorised person (CEO, Director, or Managing Director), witnessed by two witnesses, confirming understanding of OHS requirements and consequences of non-compliance.

Bidders must sign an acknowledgement form confirming understanding of OHS requirements and consequences of non-compliance. The form requires company name, authorised person's name (CEO, Director, or Managing Director), signature, date, and two witness signatures.

The main contractor must demonstrate to Eskom the process and selection criteria for appointing subcontractors, notify Eskom before their appointment, ensure they have adequate resources and competencies, and remain accountable for their compliance with legal and Eskom requirements. The main contractor must monitor subcontractors through audits and assessments for OHS compliance, provide grounds for termination of subcontractor work, and address all non-conformances directly through performance and penalty processes. Eskom reserves the right to verify compliance and may request testimonials, references, and client contact details for previous similar work.

Project duration is 60 months.

Closing date: 31 August 2026 at 10:00.

Business Unit: Matla Power Stations. Buyer: Boitumelo Molapo.

Bidders must submit quarterly SDL&I reports to Eskom using the Data Collection Template. If Eskom notifies the bidder that SDL&I obligations were not met, corrective measures must be implemented before the next reporting period, otherwise retention clauses apply. The SDL&I Implementation Schedule must be completed and returned to the SDL&I representative within 28 days of contract award; this schedule is used to monitor and report on SDL&I commitments.

For B-BBEE points, bidders must submit a B-BBEE certificate or sworn affidavit, proof of ownership/shareholding, certified ID copies of shareholders, proof of disability if applicable, and a consolidated certificate for trusts/consortia/JVs.

Preference points for specific goals are awarded under the 80/20 system (price 80, specific goals 20). B-BBEE status level determines specific goal points: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0. Bidders who fail to provide B-BBEE documentation are not disqualified but score only on price (80 points) and 0 for specific goals. SDL&I objectives do not form part of scoring but become contractual obligations.

Scope: Vessel and piping rubber services for the Water Treatment Plant (WTP) and Slurry Plant at Matla Power Station. Duration: 60 months (5 years). SDL&I objectives include transformation, local procurement, jobs, and skills development; these are contractual obligations but not scored. Skills development targets exclude Eskom employees and registered learners; bidders bear the full cost of skills development and may approach SETAs for grants and SARS for tax rebates.

Bidders may use SETA-accredited training providers for skills development. Bidders bear the full cost of skills development; Eskom does not contribute. Bidders are advised to approach SETAs for grants and SARS for tax rebates.

Tender responses must separate local and imported components as per the Price Schedule. Local procurement content is total spending minus the imported component. Eskom retains 1.5% of every invoice (excluding VAT) as security for SDL&I obligations; retained amounts are released upon fulfilment of all SDL&I obligations. A penalty of 1.5% of contract value applies for failure to meet SDL&I obligations.

To claim B-BBEE preference points, bidders must submit a valid B-BBEE certificate from a SANAS accredited verification agency, or a sworn affidavit/CIPS affidavit, proof of ownership/shareholding (preferably CIPC documentation) with shareholding breakdown, certified ID copies of shareholders, proof of disability where applicable, and for trusts/consortia/joint ventures a consolidated B-BBEE status level verification certificate. A valid B-BBEE certificate or sworn affidavit is a condition for contract award: if annual total revenue is R10 million or less, a sworn affidavit (Exempted Micro Enterprise) is acceptable; if R50 million or less, comply with QSE scorecard unless at least 51% Black owned, then submit sworn affidavit; if above R50 million, submit a valid B-BBEE certificate. Bidders must submit a B-BBEE improvement or retention plan within 30 days of signing the contract. B-BBEE level improvement milestones: Level 4 at award must achieve Level 3 by end of first year; Level 5-8 or non-compliant must achieve Level 4 by end of first year and improve at least one level each year thereafter. Local procurement target is 100%. Bidders must submit proposals for jobs created/retained and skills development of unemployed candidates aligned with Eskom's core/scarce skills and Government Gazette 43937. Sworn affidavits must include deponent name and ID number, designation, enterprise name and address, percentage black ownership, black female ownership and designated group, total revenue and basis, financial year end, B-BBEE status level, empowering supplier status, same signature date for deponent and Commissioner of Oath, and the Commissioner of Oath must not be an employee or ex officio of the enterprise.

Sworn affidavits must include deponent details, enterprise details, ownership percentages, revenue, financial year end, B-BBEE level, empowering supplier status, signature dates, and an independent Commissioner of Oath.

Bidders must submit quarterly SDL&I reports. If obligations are unmet, corrective measures must be implemented before the next report. The SDL&I Implementation Schedule must be returned within 28 days after award for monitoring.

Bidders without preference documentation score only price points and 0 for specific goals.

For system issues, contact the buyer responsible for the published tender. Automated submission confirmation emails are sent from [email protected].

Submit all tender documents electronically via the Eskom eTendering system at https://eTendering.eskom.co.za. Registration on the system requires a valid CSD number. After registration, verify the email address and complete OTP authentication. Select the tender reference number, then upload documents under the correct categories (Technical, Commercial, Finance). Individual file size must not exceed 50MB; total size of all uploaded files must not exceed 900MB. Finalize the submission and save the confirmation email with the submission ID for reference. Incomplete or incorrectly categorized submissions risk disqualification. Closed tenders are not listed publicly; Eskom sends direct bid invitations via email to pre-qualified suppliers who meet selection criteria, and these suppliers bid privately through a provided link.

Bidders must be registered suppliers with a valid CSD number to access the eTendering system. The document does not specify technical or financial eligibility criteria for this specific tender. Closed tenders are not listed publicly; Eskom sends direct bid invitations via email to pre-qualified suppliers who meet selection criteria, and these suppliers bid privately through a provided link.

The Eskom eTendering system is a web-based platform for electronic submission of tender documents, replacing manual or physical submissions at Eskom tender offices. Suppliers must register, verify their email, and authenticate via OTP (sent to phone and email). Access requires a CSD number. Documents are uploaded via https://eTendering.eskom.co.za or linked from https://tenderbulletin.eskom.co.za.

Mandatory: Valid CSD (Central Supplier Database) number required to access the eTendering system. No additional compliance details (e.g., B-BBEE, CIDB) are specified in the provided document.

Closed tenders are not listed publicly on TenderBulletin. Instead, Eskom sends direct bid invitations via email to pre-qualified suppliers who meet selection criteria. These suppliers bid privately through a provided link.

Vessel and piping rubber lining services for Water Treatment Plant (WTP) and Slurry Plant at Matla Power Station for five years on an as and when required basis. The service covers maintenance of the Ash and Dust Handling Plant, including inspections, repairs, and replacements of plant components.

Service Manager: Eskom Holdings SOC Ltd, Matla Power Station, Private Bag X5012, Kriel, 2271. Tel: 017 612 6381. Submission address for signed agreements: Matla Power Station, Private Bag X5012, Kriel, 2271. Employer VAT number: 4740101508.

Returnable documents: Form of Offer and Acceptance (C1.1) including Schedule of Deviations if any, must be completed and signed. The tenderer's CIDB registration number must be provided. One copy of the completed Form of Offer and Acceptance must be submitted to the Employer. Failure to provide required securities, bonds, guarantees, proof of insurance, or other documentation within two weeks of receiving the signed agreement constitutes repudiation.

Returnable Documents: - Form of Offer and Acceptance (C1.1) with Schedule of Deviations if any. - Tenderer’s CIDB registration number. - Contractor details: name, address, telephone, fax. - Direct and subcontracted fee percentages. - Risk Register matters. - Service Information for the Contractor’s plan. - Key people details and CVs. - Price list and tendered total of the Prices.

The contract is awarded under the NEC3 TSC3 Option A (Priced contract with price list). Evaluation includes compliance with the Quality Control Plan (QCP) and rework targets. Rework workmanship quality target: less than 1 annually after the first year. Percentage Rework target: 30%. Low service damages apply for failures: 5% of Task Order value for QCP non-adherence or rework, limited to 10% of Task Order value. Daily progress updates and NCR response within 3 days are required.

Scope: Vessel and piping rubber lining services for Water Treatment Plant (WTP) and Slurry Plant at Matla Power Station (Ash and Dust Plant) for five years on an as and when required basis. Deliverables include: full/partial/patch repair rubber lining of vessels using Pre-cured Butyl Rubber Lining (Grade B: 50-70 IRHD) in thicknesses of 6mm and 4.8mm; rubber lining for brackets and supports; grit blasting to SA 3 (ISO 8501-1) and hand grinding to Grade St 3; rubber-lined carbon steel pipelines (DN 50 to DN 400) with 4mm butyl rubber (40 Shore A) internally, flanged per SANS 1123/BS4504 PN10; pre-inspections including visual, hardness, and spark testing; stripping of rubber from inside vessels. The service includes daily plant inspections, repairs, replacements, and installation/removal of plant equipment for the Ash and Dust Handling Plant. Compliance with all applicable health, safety, environmental laws, and Eskom's Asbestos Standard 32-303 is required.

Methodology: The Contractor must submit a first plan for acceptance within two weeks after the effective contract date. The plan must show how Price List items relate to operations. Task Order programmes must be submitted within 5 days of receiving a Task Order. Management meetings include daily toolbox meetings, plant focus meetings, and monthly progress reviews. The Contractor must provide technical reporting certificates to the Contracts Manager.

Key personnel requirements: The Contractor must provide details of key people, including names, jobs, responsibilities, qualifications, and experience. CVs and further key person data must be submitted as specified. The Contractor's plan must link to the Price List and include technical reporting and scheduling. Minimum requirements for employed people and BBBEE preferencing scheme apply.

Quality assurance: Failure to adhere to the Quality Control Plan (QCP) incurs low service damages of 5% of Task Order value, limited to 10%. Rework due to poor workmanship incurs 5% of Task Order value, limited to 10%. NCRs Accepted/Repeat Findings target: less than 1 annually after first year. Percentage Rework target: 30% to ensure high workmanship standards and address root causes. Pre-inspections include visual, hardness, and spark testing. Daily plant inspections are required as part of maintenance scope.

Pricing structure: Option A (Priced contract with price list). The tenderer must complete the price list in Part C2.2, including items for preliminaries, safety requirements, personnel hours, equipment days, and rubber lining services per square meter or meter. Examples: Site establishment: Item 1. Safety Requirements (Safety file, PPE, Medicals): Item 1. Supervisor: 800 hours. Vessels rubber lining (6mm): 140 m2. Vessels rubber lining (4.8mm): 120 m2. Pipelines (DN 80 to DN 400): 125 m each. The tenderer must enter the tendered total of the Prices exclusive and inclusive of VAT.

Payment terms: Payment within 30 calendar days after signed assessment by both parties and a valid tax invoice. For contracts valued above R50 million (including VAT), Eskom's standard payment term is 60 days. The Contractor must submit a tax invoice within one week of receiving a payment certificate, including Eskom's VAT number 4740101508. Late tax invoice submission delays payment proportionally. Interest rate is the publicly quoted prime rate from Standard Bank of South Africa. Pricing format: Option A (Priced contract with price list). The tenderer must provide the tendered total of the Prices exclusive and inclusive of VAT. The price list must link to the Contractor's plan. Items can be lump sums or rates multiplied by quantities. No adjustment for lump sums except via compensation events.

B-BBEE: The Contractor must notify Eskom within seven days of any change in B-BBEE status and submit an updated verification certificate within thirty days. A decrease in B-BBEE status may lead to renegotiation or termination. Joint ventures are jointly and severally liable. Legal compliance: The Contractor must comply with all terms of the NEC3 Term Service Contract (TSC3), including additional conditions Z1 to Z14. This includes confidentiality, health and safety regulations (Construction Regulations 2014, asbestos regulations), environmental laws, and ethics prohibitions against corrupt, fraudulent, or coercive actions. The Contractor must also comply with VAT Act requirements. CIDB registration number must be provided.

B-BBEE requirements: The Contractor must notify Eskom within seven days of any change in legal status, ownership, or business dealings that affects B-BBEE status. An updated verification certificate and supporting documentation must be submitted within thirty days. A decrease in B-BBEE status may lead to contract renegotiation or termination. Failure to notify may constitute grounds for termination.

Health and safety requirements: The Contractor must take all reasonable precautions for health and safety, complying with Construction Regulations 2014 and all applicable laws. Eskom may appoint the Contractor as Principal Contractor. Risk Register must include health and safety risks to staff, contractors, and visitors. Asbestos exposure limits: OEL of 0.2 regulated asbestos fibres per ml (4-hour TWA) and short-term limit of 0.6 fibres per ml (10-minute TWA). If asbestos is identified, a risk assessment and control measures must be implemented; workers may stop work until area is declared safe. Safety rules compliance is enforced; failure resulting in injury incurs low service damages of 3% of Task Order value, limited to 10%. Daily toolbox meetings and regular SHEQ meetings are required.

Environmental compliance: The Contractor must comply with all applicable environmental laws, regulations, and Eskom's procedures. Asbestos removal and disposal must be done by a registered asbestos contractor at Eskom's expense, following South African legislation. Control of noise, dust, water, and waste is required while working on the Affected Property.

Contract duration: Five years (60 months) on an as and when required basis. Contract type: NEC3 Term Service Contract (TSC3) Option A (Priced contract with price list) with secondary options X1 (Price Adjustment for Inflation), X2 (Changes in the Law), X13 (Performance bond), X17 (Low Service Damages), X18 (Limitation of Liability), X19 (Task Order), and additional conditions Z1-Z14. Key terms: Starting date to be specified. Defect date: 52 weeks after completion of each task order; defect correction period: 2 weeks or as agreed. Law of contract: Republic of South Africa. Language: English. Dispute resolution: Adjudicator from ICE-SA panel; arbitration per Association of Arbitrators (Southern Africa) rules in Johannesburg. Limitation of liability: Contractor's liability for indirect/consequential loss limited to R0; total liability limited to the total of the Prices. Termination: As per NEC3 core clause 9; includes termination for decreased B-BBEE status or prohibited actions. Confidentiality, health and safety, environmental compliance, and ethics clauses apply.

Rework workmanship quality is evaluated with a target of less than 1 annually after the first year, aiming for continuous improvement and error prevention.

Ethics Office advice line: +27 11 800 3187/3189. Email: [email protected]. Fax: 086 663 4120. Eskom confidential whistle-blowing hotline: 0800 11 27 22. Ethics website FAQs available on Eskom Intranet.

Open to South African suppliers with proven experience in rubber lining services for industrial plants such as power stations and water treatment plants.

Bidders must demonstrate commitment to ethical business practices, with no prior convictions for corruption or fraud.

Technical capabilities and certifications for rubber lining in harsh environments like slurry and chemical exposure are required.

Financial stability and capacity to fulfil a five-year contract must be shown.

Valid registration and compliance with South African business laws are mandatory; B-BBEE compliance may be advantageous.

A strong safety, health, and environment record with certifications such as ISO 45001 and ISO 14001 is required.

Bidders must adhere to Eskom's Code of Ethics, which prohibits favouritism and nepotism and requires fair, transparent procurement practices.

Compliance with safety, health, and environmental legislation and Eskom policies is mandatory.

Bidders must comply with Eskom's Conflict of Interest Policy and Protected Disclosures Policy.

Relevant legislation includes the Constitution of South Africa, Basic Conditions of Employment Act, Labour Relations Act, and Employment Equity Act.

A confidential whistle-blowing hotline is available at 0800 11 27 22.

Bidders must demonstrate environmental compliance capability, including proper hazardous material handling, waste management procedures, understanding of Matla's environmental regulations (OMOP 2255), ability to provide required documentation (MSDS, transportation certificates), and compliance with Matla's permit conditions.

The contractor must provide details for the following environmental management tasks:

• Scope: Provide a brief description of the contractor's scope of work.
• Duration: Specify how long the contractor will work at Matla Power Station.
• Hazardous substances: Declare any hazardous chemical substances to be used (e.g., oil, grease, SAF-Heavy, Hydrochloric acid, cleaning materials, pesticides). If yes, list them or attach a 16-point Material Safety Data Sheet (MSDS).
• Waste generation: Declare if any waste will be generated. If yes, notify Matla and specify the type (e.g., hazardous, domestic).
• Storage area: Indicate if a hazardous chemical substance storage area is required.
• Workshop: Indicate if a workshop is needed to execute the work.
• Regulatory compliance: Indicate if the work is due to Matla Permit or Record of Decision requirements (e.g., Water Use License, Waste Permit).
• Waste transport: Declare if waste will be transported. If yes, supply a transportation and disposal certificate to the Matla Environmental department.
• Non-conformance awareness: Confirm awareness of the non-conformance procedure OMOP 2255 and the polluter pays principle. Note: Corrective actions will be the contractor's liability.

The contractor must provide details for the following environmental management tasks:

• Scope: Provide a brief description of the contractor's scope of work.
• Duration: Specify how long the contractor will work at Matla Power Station.
• Hazardous substances: Declare any hazardous chemical substances to be used (e.g., oil, grease, SAF-Heavy, Hydrochloric acid, cleaning materials, pesticides). If yes, list them or attach a 16-point Material Safety Data Sheet (MSDS).
• Waste generation: Declare if any waste will be generated. If yes, notify Matla and specify the type (e.g., hazardous, domestic).
• Storage area: Indicate if a hazardous chemical substance storage area is required.
• Workshop: Indicate if a workshop is needed to execute the work.
• Regulatory compliance: Indicate if the work is due to Matla Permit or Record of Decision requirements (e.g., Water Use License, Waste Permit).
• Waste transport: Declare if waste will be transported. If yes, supply a transportation and disposal certificate to the Matla Environmental department.
• Non-conformance awareness: Confirm awareness of the non-conformance procedure OMOP 2255 and the polluter pays principle. Note: Corrective actions will be the contractor's liability.

• Contact Person: To be completed by the bidder on the acknowledgement form.
• Email: To be completed by the bidder on the acknowledgement form.
• Phone: To be completed by the bidder on the acknowledgement form.

Submission is via Eskom's E-Tendering system. A mandatory returnable is the E-Tendering Training Acknowledgement Form, which must be fully completed and submitted within the prescribed period. Failure to do so renders the tender non-responsive and leads to disqualification.

The E-Tendering Training Acknowledgement Form must be completed with the enquiry number, business name/JV, contact person, landline, cellphone, and email address. Bidders must select and complete the acknowledgment paragraph confirming they have undergone self-training and can operate the E-Tendering Solution. The form requires an authorized signature, designation, and date. This is a mandatory returnable; incomplete submission or failure to submit within the prescribed period results in the tender being declared non-responsive and disqualified.

Bidders must be registered and able to operate Eskom's e-tendering system. No explicit technical or financial evaluation criteria are detailed in this document.

This document is the E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1). Bidders must confirm they have undergone self-training via the e-Tendering Noddy Guide, video, or clarification meeting, and that they are able to operate the E-Tendering Solution.

• No specific compliance requirements (e.g., tax, B-BBEE) are stated in this extracted document.

The scope covers vessel and piping rubber lining services for the Water Treatment Plant (WTP) and Slurry Plant at Matla Power Station, on an as-and-when-required basis for a period of 5 years. The work includes inspection, repair, and replacement of rubber lining on various vessels and pipelines, with specific operating conditions (temperature, pH, medium, pressure) as detailed in the document.

No specific contact details are provided in the document.

Returnable documents: All standard Eskom tender forms must be completed, signed, and submitted with the bid. These include the Invitation to Bid (SBD 1), Pricing Schedule (SBD 3.1/3.2/3.3), Declaration of Interest (SBD 4), Preference Points Claim (SBD 6.1), Declaration for Local Production and Content (SBD 6.2), Contract Form (SBD 7.1/7.2), Declaration of Bidder's Past SCM Practices (SBD 8), Certificate of Independent Bid Determination (SBD 9), and Authority to Sign/Board Resolution. Any unsigned or omitted form may lead to disqualification. Bids must be submitted before the closing time; late submissions are not accepted.

Scope compilation references

SOURCE & Ref No. Yes No N/A Comments

Previous outage service reports

Return to service data packages

Maintenance Strategy with Rev number

SAP defects (attach list as appendix)

GHRMS (STEP) reports (Generation Heat Rate Management System)

Online Condition Monitoring

Pre-outage performance test results

Post outage performance test results

GPSS/ Plant Performance data on UCLF incurred

OMS / IIRMS recommendations (Audits Reports)

Risk controls (IRM system)

Previous audits and reviews (e.g. ERAP)

Engineering Change Requests (Projects)

LOPP strategy reports

Urs

Philosophy (Outage)

Condition Monitoring Report

VA/PHD Viewer trends

Corrective Actions

CARAB reports

Statutory Requirements

Grid code requirements

Waivers and Exemptions

Calibration requirements

Previous Outage SOW variations

Post Mortems Actions from previous outages

Pre–Outage plant walks

Risk based inspection (RBI) report

Simulation, TOIs, OON, SI

Evaluation will consider the bidder's compliance with technical specifications, quality management, and HSE requirements. Bidders must demonstrate experience in rubber lining for power plants or similar industrial environments, preferably with Eskom. Technical capability includes access to ISO 9001-certified laboratories for material testing, ability to provide test samples and batch certificates, and competency in surface preparation and defect repairs. Quality management must comply with Eskom QM 58 and OMOP 4497, and a history of low Non-Conformance Reports (NCRs) is advantageous. HSE compliance requires valid OHS certificates, an EMS aligned with ISO 14001, and SHEQ induction for all personnel.

Scope: Vessel and piping rubber lining services for the Water Treatment Plant (WTP) and Slurry Plant at Matla Power Station, on an as-and-when-required basis for 5 years. Work includes opening and closing vessels, removing connecting pipework and internals, erecting scaffolding, stripping and grinding existing rubber, surface preparation, and applying primer, adhesive, and rubber lining. Rubber lining must comply with SANS 1198, SANS 1201, and Eskom Standard 240-101712128. Piping: Carbon steel pipelines, PN10, flanged as per SANS 1123/BS4504, sizes DN 50, 65, 80, 100, 150, 200, 250, 400, lined internally with 4 mm butyl rubber (Grade B, 50-70 IRHD), in lengths of 3, 6, or 9 m. Vessels: Various vessels including Slurry plant mixers (3 x 80 m²), AWRSE tank (240 m²), Cation CPR (3 x 30 m²), Anion CPR (3 x 25 m²), Demin Storage CPR (3 x 25 m²), Demin Cation (3 x 80 m²), Demin Strong Base Anion (3 x 60 m²), Demin Weak Base Anion (3 x 45 m²), Demin Mixed Bed (3 x 40 m²), Demin Hot Water Tank (1 x 45 m²), CPP Hot Water Tank (1 x 30 m²), Ammonium Hydroxide Dilution Tanks (2 x 70 m²), and CPP vessels (18 x 25 m²). Rubber types: 6 mm chloroprene for slurry plant mixers and AWRSE; 6 mm pre-cured butyl (Grade B, 40-70 IRHD) for other vessels; 4.8 mm pre-cured butyl for hot water tanks and ammonium hydroxide tanks. Surface preparation: Abrasive blast cleaning to Grade Sa 3 (ISO 8501-1) for immersion surfaces, or hand grinding to Grade St 3 for localised patch repairs. Final surface profile per manufacturer's requirements. Inspection: Visual, hardness, and spark testing before and after lining. Waste rubber and blasting grit must be removed and disposed of with certificates provided.

The work sequence includes: 1) Opening and closing of vessels, removal of connecting pipework, internals, laterals, support beams and brackets, and erection of scaffolding. 2) Rubber lining pre-inspection (visual, hardness, spark testing). 3) Stripping and grinding off existing rubber from affected areas using flapper disk. 4) Removal of rubber from currently lined pipes (method statement required). 5) Surface preparation of piping (method statement required). 6) Application of primer, adhesive, and rubber lining to carbon steel pipelines (DN 50-400, PN10, flanged as per SANS 1123/BS4504) with 4 mm butyl rubber (Grade B, 50-70 IRHD). 7) Grit blasting of vessels to SA3 (ISO 8501-1) or hand grinding for smaller patch repairs. 8) Application of primer, adhesive, and rubber lining to vessels including brackets, supports, and internals. 9) Final inspection of vessel rubber lining (visual, hardness, spark testing). 10) Final inspection of piping rubber lining. 11) Washing of rubber lined areas with hose pipe. 13) Removal and disposal of all waste rubber lining and sand blasting grit, with waste disposal certificates. Method statements must be provided for rubber removal, surface preparation, and other activities as required.

Quality Control Plans (QCPs) must be submitted to Engineering and Quality for approval before work commences. The contractor is responsible for drawing up all QCP documentation, which must be approved by engineering and authorised by the Quality Department. QCPs must be signed progressively by the Engineer/Supervisor, Eskom QC Inspector, Contractor QC Inspector, and/or AIA. The contractor must adhere to QM 58 and OMOP 4497 requirements. The number of Non-Conformance Reports (NCRs) issued can affect future tendering. The contractor is subject to quality auditing at any time during execution. Data books, reviews, reports, and diagrams/drawings must be submitted to Engineering after completion, who will forward them to the Quality Department (Document Control).

Pricing must be quoted per square metre or per metre as per the Bill of Materials. Items include: Vessel rubber lining (various types and thicknesses) at 140 m², 120 m², 240 m², 26 m², and 24 m²; grit blasting at 500 m²; hand grinding at 500 m²; piping rubber removal at 500 m²; rubber-lined pipelines (DN 50-400) at 125 m each; piping pick-up and delivery (50 collections/deliveries); vessel pre-inspections (10 vessels); and stripping of rubber from inside vessels (500 m²). The contract is for 5 years, and Eskom may order any quantities up to the total contract value.

Pricing must be quoted per square metre or per metre as indicated in the Bill of Materials. Quantities: Vessel rubber lining: 140 m² (6 mm butyl), 120 m² (4.8 mm butyl), 240 m² (6 mm chloroprene), 26 m² (2-3 mm butyl for brackets), 24 m² (2-3 mm chloroprene for brackets). Grit blasting: 500 m². Hand grinding: 500 m². Piping rubber removal: 500 m². Rubber-lined pipelines: 125 m each for DN 50, 65, 80, 100, 150, 200, 250, 400. Piping pick-up and delivery: 50 collections/deliveries (10 ton per load flatbed). Vessel pre-inspections: 10 vessels. Stripping of rubber from inside vessels: 500 m². The contract is for a period of 5 years, and Eskom warrants the ability to order any quantities up to the total contract value.

Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax compliance status. B-BBEE requirements apply as per the PPPFA; bidders must submit a B-BBEE affidavit or certificate. Local production and content requirements may apply as per SBD 6.2. Bidders must comply with the Occupational Health and Safety Act, have a health and safety file approved by Eskom's Safety Risk Management department, and complete Matla Power Station SHEQ induction. An Environmental Management System (EMS) file based on ISO 14001 is required. Quality Management System must comply with Eskom QM 58 and OMOP 4497. Bidders must have access to ISO 9001-certified laboratories for material testing.

A health and safety file must be approved by Eskom's Safety Risk Management department before any work commences on site. All work must be done in accordance with the OHS Act, Matla plant procedures, and Plant Safety Regulations (240-150642762). Matla Power Station SHEQ induction must be completed before site access is granted. The contractor must ensure all employees have the required competency for their tasks. Compliance with updated legal requirements is mandatory. The 'Buy Quiet' initiative encourages purchasing or renting quieter machinery to reduce noise exposure and comply with OHSA noise limits. During application of coatings/lining, adequate ventilation and lighting must be provided. Material Safety Data Sheets must be obtained for all coating materials. Confined space entry procedures must be followed as per regulations.

All activities listed in the National Environmental Act and EIA Regulations must have environmental authorisation before work commences. The contractor must comply with all applicable legal and other requirements. The polluter pays principle will be applied. The contractor manager must ensure compliance with Eskom Matla Environmental procedures to prevent pollution (refer to OMOP 4090 and 4402). An EMS file based on ISO 14001 is required. Only inert mineral grit or steel grit abrasives shall be used; sand or silica-based abrasives are prohibited. Abrasive material must be used in line with local environmental regulations. Waste rubber lining and sand blasting grit must be removed and disposed of, with waste disposal certificates provided.

The contract is for a period of 5 years, on an as-and-when-required basis. Eskom warrants that it will be able to order rubber lining services for any quantities of the listed pipelines or vessels, or any other rubber lining required on site, up to the total value of the contract, utilising the bill of materials. The contractor must comply with all applicable legal and other requirements, and the polluter pays principle will be applied. The last payment will be processed based on the status of the last housekeeping check sheet (Annexure C: OMOP 4402) of the designated area.

Specific project requirements include: Vessels must be emptied and all removable components (laterals, nozzles, distribution pipes) removed for inspection. Mechanical repairs (welding, grinding) may be necessary before corrosion protection. Engineering subject matter experts (welding engineers, NDT experts) should be consulted for substrate repair procedures. The Eskom standard 240-101712128, SANS 1201, SANS 1198, and BS 6374-5 apply. Only Grade B rubber will be considered at tendering stage. All components in vessels must be rubber lined except stainless steel or plastic. Rubber lining thickness: 6 mm for shell, 3 mm for beams. All parts of the lining system must be supplied by the same manufacturer. Solvents must be as recommended by the coating manufacturer. Surface preparation: abrasive blasting to Grade Sa 3 for immersion surfaces; power/hand tool cleaning only for external surfaces and localised patch repairs, with final mechanical cleaning by bristle blaster. Burnishing is not permitted. After wire brushing/grinding, remove all loose material by vacuum cleaning. Batch certificates for lining products must be supplied after award. Test samples (200 mm x 300 mm x 3 mm panels, and 500 mm x 500 mm loose rubber sheeting) must be submitted for testing. Tensile testing specimens prepared as per SANS 10037 'Type 1 Dumb-bell'. Test panels prepared during lining must be sent to Eskom for adhesion/peel testing per SANS 1201 section 9.4. Corrosion protection shall only proceed after mechanical repairs are completed and QCP and Method Statement accepted by Eskom Engineer.

Additional evaluation criteria include compliance with ISO standards such as ISO 9001 for quality management, ISO 8501-1 for surface preparation, ISO 8502-3 for dust quality, ISO 8503-4 for surface profile, ISO 9223 for corrosivity, ISO 12944-3 for corrosion protection design, SANS 1198 for rubber sheeting manufacture, SANS 1201 for rubber lining application, SANS 5770 for soluble salts, SANS 5772 for surface profile, and SANS 10037 for tensile testing. Bidders must demonstrate ability to meet these standards.

While general commercial eligibility is not detailed in this annexure, the key eligibility criterion derived from this document is the demonstrated capability and commitment to implement and maintain a formal, certified Environmental Management System in line with ISO 14001:2015 for the duration of the 5-year contract. The contractor must have the organizational structure, processes, and resources to meet these specific environmental obligations.

The contractor must manage environmental aspects of station activities, products, and services within the defined scope. This includes compliance with licenses, acts, regulations, development approvals, operating procedures, and legislatively defined management plans. The contractor must ensure full compliance with environmental operational controls and planning as per OMOP 4402 and OMOP 4090.

No specific compliance requirements stated in the provided document.

The contractor must establish, implement and maintain an Environmental Management System (EMS) consistent with ISO 14001:2015.

• Fulfil all compliance obligations and manage environmental aspects as required by relevant legislation, including licences, acts, regulations, development approvals, operating procedures, and legislatively defined management plans.
• Set and regularly review performance indicators to measure environmental performance and ensure continual improvement.
• Identify environmental risks and opportunities, set and review environmental objectives and targets for significant aspects, and develop an environmental management programme to achieve intended outcomes.
• Provide necessary training and awareness for employees.
• Provide adequate resources to achieve and sustain effective environmental management.
• Ensure full compliance with environmental operational controls and planning as per OMOP 4402 and OMOP 4090.
• Adhere to the polluter pays principle: submit a housekeeping check sheet (Annexure C) to the environmental department before work begins and at the end of the contract. Any housekeeping or waste-related findings will be for the supplier's account.
• Maintain an Environmental Management System File as proof of compliance with ISO 14001:2015 EMS.

This is a PAYE questionnaire for service contracts with Eskom, applicable from 1 March 2026 to 28 February 2027. It determines whether a contractor (individual, company, close corporation, or trust) is an independent contractor, personal service provider, labour broker, or dependent contractor for employees' tax purposes. It contains two evaluation packs (A for companies/CCs/trusts, B for individuals) with questions and affidavits, plus definitions from the Income Tax Act.

The pack applies from 1 March 2026 to 28 February 2027 and is based on tax legislation for the 2026/2027 tax year.

Submit the completed pack to the Eskom representative, who will refer it to the Eskom Group Tax Department at Megawatt Park if needed.

• Copy Group Tax on email: [email protected].

Returnable documents — complete and sign the applicable Evaluation Pack (A for companies/CCs/trusts, B for individuals), including the summary sheet and any required affidavits or declarations (Appendices 1–9).

• Submit the completed pack to the Eskom representative, copying Group Tax at [email protected].
• The contractor or authorised representative must declare that all answers are truthful; Eskom may withhold taxes, interest and penalties if information is inaccurate.
• Notify Eskom in writing of any changes to the information provided.

The Contractor must complete and sign the relevant Evaluation Pack (A for Company/CC/Trust, B for Individual), including the summary sheet and required affidavits/declarations (Appendices 1-9). The completed Pack must be returned to Eskom, with a copy to Group Tax at [email protected].

This is a tax status evaluation, not a technical scoring system. It determines whether the contractor is an independent contractor, personal service provider, labour broker, or dependent contractor for PAYE purposes.

• Companies/CCs/trusts: assessed on residence, number of employees (three or more full-time, non-connected), connected persons rendering services, income concentration (more than 80% from one client), place of work and control, and an 11-question dominant impression test.
• Individuals: assessed on whether they provide a service or people, residence, employees, place and control, and the same dominant impression test.
• The dominant impression test classifies answers as independent or employee/PSP; failing it means PAYE is withheld.

This document is a PAYE questionnaire for service contracts with Eskom, not a technical specification for the rubber services tender. It establishes the contractor's tax classification for withholding purposes.

Not a pricing schedule. Details tax withholding for labour brokers: with a valid IRP30 certificate, no PAYE is withheld and an IT3(a) with code 3617 is issued; without it, PAYE is withheld until the certificate is provided.

Tax withholding consequences:

• Independent contractor (meeting the three-employee test): no PAYE withheld; sign Appendix 8.
• Personal service provider or dependent contractor: PAYE withheld at prevailing rates; sign Appendix 7, coded 3601 or 3616.
• Labour broker: if a valid IRP30 exemption certificate is provided, no PAYE withheld and an IT3(a) with code 3617 is issued; without it, PAYE is withheld until the certificate is provided.

Tax compliance requirements:

• Must be a South African tax resident, or declare non-resident status (Appendix 9).
• To avoid PAYE withholding, must employ three or more full-time employees who are not connected persons (Appendix 1).
• Must declare whether any connected person will render services to Eskom (Appendix 2).
• Must declare whether more than 80% of income comes from one client (Appendix 4).
• Must declare place of work and level of Eskom control (Appendix 3).
• Sign the relevant declaration for contractor classification (Appendices 6, 7, or 8).
• The pack applies only to contractors supplying services or labour to Eskom and its subsidiaries.

Eskom accepts no liability for any loss or damage arising from use of this pack.

Eskom may withhold from payments any taxes, interest and penalties it must pay to SARS due to inaccurate information. The contractor must notify Eskom of any changes to the information provided.

The pack applies only to contractors supplying services or labour to Eskom and its subsidiaries. The contractor or authorised representative must declare that all answers are truthful. The pack is based on 2026/2027 tax legislation and is subject to change. The contractor is responsible for the accuracy and completeness of all information provided.

Tax status evaluation using a dominant impression test with 11 questions covering payment terms, Eskom's control over tools and staff, right to subcontract, personal risk for quality, obligation to be present, economic dependence, integration into Eskom's structure, and provision of benefits or equipment. Answers are classified as independent or employee/PSP, determining whether PAYE is withheld.

Returnable documents: the Environmental Contractors Assessment Form and a signed Contractor Commitment and Indemnity Letter must be submitted with the bid.

No explicit scoring thresholds are stated. Eligibility depends on demonstrating a robust environmental management capability, including an Environmental Management System aligned with standards such as ISO 14001, the ability to develop and implement the required environmental and waste plans, and compliance with environmental legislation. Bidders must be willing to commit to the 5-year term and accept liability through the indemnity letter.

Environmental Management System (e.g., ISO 14001):

• Environmental policy, objectives and targets.
• Aspects and impacts register.
• Emergency preparedness and response.
• Non-conformance, corrective and preventive action.
• Roles and responsibilities.

Environmental Management Plan covering:

• Handling of hazardous chemical substances.
• Site establishment and access control.
• Water management.
• Environmental human resources and training.
• Environmental incident reporting.
• Compliance with other legal requirements.
• Method statement related to the scope of work.

Waste Management Plan including:

• Procedure or method statement submitted.
• Register of possible waste generated by the project.
• Waste segregation and minimisation.
• Records of waste quantities disposed (template provided).
• Compliance with waste legislation.

Environmental Bill of Quantities:

• Environmental costs, such as purchase of waste bins.

Other requirements:

• Completed Environmental Contractors Assessment Form.
• Signed Contractor Commitment and Indemnity Letter.

Environmental compliance: bidders must comply with all relevant environmental legislation and submit a signed Contractor Commitment and Indemnity Letter.

Health and safety obligations tied to the environmental requirements:

• Safe handling of hazardous chemical substances.
• Proper site establishment and access control.
• Water management protocols.
• Environmental training and incident reporting.
• Method statement aligned with the scope of work.

Health and safety obligations tied to the environmental requirements:

• Safe handling of hazardous chemical substances.
• Proper site establishment and access control.
• Water management protocols.
• Environmental training and incident reporting.
• Method statement aligned with the scope of work.

Environmental Management System (e.g., ISO 14001):

• Environmental policy, objectives and targets.
• Aspects and impacts register.
• Emergency preparedness and response.
• Non-conformance, corrective and preventive action.
• Roles and responsibilities.

Environmental Management Plan covering:

• Handling of hazardous chemical substances.
• Site establishment and access control.
• Water management.
• Environmental human resources and training.
• Environmental incident reporting.
• Compliance with other legal requirements.
• Method statement related to the scope of work.

Waste Management Plan including:

• Procedure or method statement submitted.
• Register of possible waste generated by the project.
• Waste segregation and minimisation.
• Records of waste quantities disposed (template provided).
• Compliance with waste legislation.

Environmental Bill of Quantities:

• Environmental costs, such as purchase of waste bins.

Other requirements:

• Completed Environmental Contractors Assessment Form.
• Signed Contractor Commitment and Indemnity Letter.

This document is a standard Eskom Supplier Declaration of Interest form. It is a returnable declaration that must accompany the bid; it does not describe the scope of vessel and piping rubber services for the WTP and Slurry Plant at Matla Power Station. The form requires disclosure of potential conflicts of interest with Eskom employees and directors, declaration of business courtesies, and listing of other Eskom work if applicable.

No tender-specific dates are contained in this document. The dates shown (Effective Date 01 February 2015, Review Date November 2026) are document metadata for the declaration template, not tender-related dates. The actual closing date and briefing dates are stated in the tender record, not this document.

[Source: Supplier Declaration of Interest Template]

The Supplier Declaration of Interest form (Eskom Template 240-59385360 Rev 3) is a mandatory returnable document. It must be completed, signed under oath, and submitted with the bid. The signatory must provide their full name, capacity (e.g. member, director, partner), and the supplier's registered legal name and company registration number. All YES/NO questions must be answered truthfully; false declarations may lead to disqualification or legal action against the supplier and/or the signatory. If a question is not applicable, indicate accordingly rather than leaving blanks. Provide full particulars for any YES answers, including names, relationships, dates, and nature of involvement. The form also requires a declaration of other Eskom work if the supplier acts as a consultant to Eskom, listing client name, nature of services, dates, and contact persons.

The Supplier Declaration of Interest form (Eskom Template 240-59385360 Rev 3) is a mandatory returnable document. It includes supplier and signatory identification, five YES/NO declaration questions with spaces for particulars, a table for declaring other Eskom work (client name, nature of services, dates, contact persons), and a signature block with name, designation, telephone, fax/email, and date. Complete all sections, provide particulars for any YES answers, sign under oath, and submit as part of the returnable documents.

Suppliers must truthfully declare all potential conflicts of interest. False declarations may result in Eskom taking action against the supplier or signatory personally. Suppliers must disclose any relationships that could influence or be seen to influence the procurement process, including: direct employment at Eskom, close family relationships, associate relationships, and business courtesy exchanges.

No technical specifications are contained in this document. This is a standard Eskom supplier declaration form — it does not describe the vessel and piping rubber services scope, deliverables, or technical requirements. Refer to the main tender specification for service descriptions.

[Source: Supplier Declaration of Interest Template]

No financial requirements are contained in this document. This declaration form does not address pricing, bonds, guarantees, payment terms, or financial capacity. Consult the main tender specification for financial requirements.

[Source: Supplier Declaration of Interest Template]

The Supplier Declaration of Interest form is itself a compliance requirement. Bidders must declare:

• Whether any person with an interest in the supplier (shareholder, director, member, partner, line manager, or employee) is employed by Eskom or serves as an Eskom director.
• Whether any such person is a close family member or associate of an Eskom employee/director involved in this procurement.
• Whether the bidder is aware of any close family or associate relationship between persons acting for the supplier and Eskom employees/directors participating in this procurement.
• Whether any business courtesy (gifts, meals, entertainment, hospitality, discounts, promotional items, etc.) was given to or received from an Eskom employee/director in the past 12 months.
• If providing consulting services to Eskom, other services currently rendered to Eskom business units, divisions, subsidiaries, primary energy suppliers, strategic commodity suppliers, and key industrial customers.

Eskom employees and directors are not permitted to financially benefit from this procurement. The declaration is made under oath, and Eskom reserves the right to act against the supplier or signatory if the declaration proves false.

The declaration form defines key terms used in its questions:

• Private Work: any employment or commercial activity by an Eskom employee outside their Eskom employment.
• Commercial Activity: any activity by an Eskom employee outside Eskom for income generation, whether profitable or not.
• Close Family: persons related to an Eskom employee/director by birth, marriage, domestic partnership, adoption, guardianship or the like, who may influence or be influenced in Eskom dealings.
• Associate: any person (friend, rival, business partner, neighbour, etc.) with a relationship to an Eskom employee/director that may influence or be seen to influence objectivity.
• Participation in the Procurement Process: conceptualisation, proposal, specification, feasibility studies, sourcing, evaluation, benchmarking, negotiation, approval, awarding or withdrawal of offers/tenders.
• Business Courtesy: a gift or favour for which fair market value is not paid, including non-monetary gifts, meals, drinks, entertainment, hospitality, recreation, transportation, discounts, tickets, passes, and promotional items.

Eskom employees and directors are not permitted to financially benefit from this procurement.

Bidders must complete the Supplier Declaration of Interest form, answering all questions truthfully and providing full particulars for any YES answers. The form requires declarations on employment at Eskom, close family or associate relationships with Eskom personnel involved in the procurement, business courtesies exchanged in the past 12 months, and other Eskom work if acting as a consultant. The declaration must be signed under oath.

{"name":null,"email":null,"phone":null,"department":null,"address":"................... a company incorporated under the laws of [insert"}

The document does not specify technical or commercial eligibility criteria for the tender itself. It is a prerequisite legal document. To be eligible to receive tender information, a supplier must be a legally incorporated entity capable of signing this agreement and must agree to its terms. The supplier's details (country of incorporation, registered address, registration number) must be inserted into the template.

provisions of this Agreement for any

purpose whatsoever other than the Project

No specific requirements found

The document is a standard Eskom Non-Disclosure Agreement template. It binds the supplier to keep confidential all information received from Eskom relating to the project, using it only for the stated purpose. The supplier must protect the information with at least a reasonable standard of care, return or destroy it on request, and indemnify Eskom against losses from unauthorised use or disclosure. The confidentiality obligations continue for three years after the relationship ends. Breach must be remedied within seven business days of notice, after which Eskom may seek urgent legal remedies. The agreement is governed by South African law.

Closing date and time — 31 August 2026 at 10:00 SAST (GMT+2). All times are South African Standard Time, strictly adhered to per the Telkom time signal.

Site visit / clarification meeting — a compulsory site visit and/or clarification meeting may be required; details are in the Tender Data. Failure to attend a compulsory meeting results in disqualification.

Addenda and extensions — monitor the Eskom Tender Bulletin and NT e-Tender Portal regularly for addenda, amendments, and any extension to the closing date. If the closing date is extended, the same conditions apply to the extended date.

Clarifications — all queries must be addressed in writing to the Eskom Representative identified in the Invitation to Tender. No other Eskom official may be contacted. Eskom will publish all queries and responses (anonymously) on the platforms where the tender was advertised.

Monitoring — bidders must regularly check the Eskom Tender Bulletin and NT e-Tender Portal for updates, addenda, and responses to clarifications.

Submission channel — electronic only via the Eskom Tender Bulletin site on the Eskom E-tendering page; no physical tender box deposits for e-tenders. Upload and finalise the tender before the closing date and time; the system will not accept changes or submissions after that.

Document format — submit in English, in ink (not pencil), and ensure all PDF/Excel files are complete, readable, and not corrupt. Upload to the relevant Technical, Commercial, and Financial folders as indicated.

Packaging (if paper submission applies) — submit the original and one copy as separate packages marked "ORIGINAL" and "COPY", plus any required electronic copy marked "ELECTRONIC COPY". Seal all in an outer package marked "Confidential" with the Eskom address, tender number, bidder name, physical address, email, and contact number of the authorised signatory.

Signing — sign the original tender (or electronic tender for e-tendering). The named signatory is held liable for the tender.

Returnables — all mandatory tender returnables must be completed, valid, current, and original where stipulated, and submitted by the closing date and time. Missing or incomplete returnables lead to disqualification.

Late tenders — never accepted. Proof of posting or courier delivery is not proof of delivery. Eskom takes no responsibility for network, courier, or postal delays.

Disqualification risks — failure to submit an original and a copy (where paper applies), failure to upload for e-tendering, or failure to submit mandatory returnables by closing time.

Mandatory returnables — a tender that does not contain the mandatory documents or information stipulated in the Invitation to Tender by the closing date and time is disqualified from further evaluation.

Eligibility — bidders must meet the eligibility criteria in the Tender Data and must not be under any restriction to do business with Eskom or State-Owned Companies. Bidders may not sub-contract 100% of the scope of work; such tenders are ineligible.

Basic compliance — tenders must meet the basic compliance requirements stated in the Invitation to Tender; failure renders the tender non-responsive.

Mandatory returnables — tenders missing mandatory documents or information by the closing date and time are disqualified from further evaluation.

Pre-qualification — bidders that pass basic compliance and mandatory returnables must meet any pre-qualification criteria stipulated in the Invitation to Tender. Eskom will not measure a criterion twice across evaluation phases (no double dipping).

Functionality — if functionality is a criterion, bidders must meet the minimum threshold stated in the Tender Data to proceed.

Financial analysis — Eskom will assess the financial risk of doing business with the bidder; if mitigating factors are insufficient or the risk is too high, the bidder will not be considered for award.

Price evaluation — prices are evaluated per the Tender Data, considering factors such as CPA, FOREX, commodity exposure, discounts, technical adjustment, and forecasted invoicing. Arithmetical errors are checked; the amount in words prevails over figures, and Eskom may correct errors with the bidder's concurrence.

B-BBEE and Specific Goals — B-BBEE level is scored from the CSD report or certificate/affidavit. If B-BBEE is a pre-qualification criterion, proof must be submitted by closing time or the tender is disqualified. For PPPFA point allocation, missing or fraudulent B-BBEE documentation results in zero points but not disqualification. Specific Goals are scored from supporting documentation; missing proof results in zero points for those goals.

Ranking — pricing and Specific Goals scores are added and bidders ranked highest to lowest per the PPPFA. Award may go to a non-highest scorer only under Section 2(1)(f) objective criteria, which cannot include functionality or B-BBEE elements.

Misrepresentation — falsified information, including B-BBEE certificates, leads to disqualification, reporting to the B-BBEE Commission, suspension from state business for up to 10 years, and possible jail.

Scope — vessel and piping rubber services for the Water Treatment Plant (WTP) and Slurry Plant at Matla Power Station, for a period of 5 years.

Acknowledgement — bidders must complete and submit the Acknowledgement Form with the tender, stating whether the bid covers the whole or part of the works/services/supply.

Document review — bidders must check the Invitation to Tender documents on receipt and notify the Eskom Representative of any discrepancies or omissions.

Pricing — include all duties, taxes (including VAT), and levies in rates and prices, based on rates applicable 14 days before the closing date.

Fixed prices — rates and prices must be fixed for the contract duration unless price adjustment is provided for in the Invitation to Tender.

Currency — state rates and prices in South African Rand unless instructed otherwise, using the exchange rate and base date stipulated.

Alterations — no alterations to tender documents except to comply with Eskom instructions or correct own errors; all alterations must be initialled by all signatories. No correction fluid or tape.

Alternative tenders — only permitted if a main tender is also submitted and if allowed by the Invitation to Tender.

Clarification of prices — bidders may be asked to clarify or break down prices, but this may not change prices or substance except to correct arithmetical errors.

Cataloguing — if required, include a line item for cataloguing in the Pricing Schedule; Eskom will pay for it.

Security for performance — if required, indicate at least two financial institutions the bidder is likely to approach; Eskom may reject unsuitable institutions.

Eligibility — bidders must meet the eligibility criteria in the Tender Data and must not be under any restriction to do business with Eskom or State-Owned Companies. 100% sub-contracting is prohibited.

Legislation — comply with National Treasury instructions, CIDB regulations, local content designations, PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom's SHEQ requirements.

SHEQ — provide proof of valid Safety, Health, Environment, and Quality systems, policies, and capabilities at tender closing and/or contract award. All SHEQ costs and personnel must be reflected in the tender.

CIDB — if CIDB grading is a qualification criterion, be registered with the CIDB at closing or capable of registration within 21 working days. Proof of registration is mandatory at closing; if only an application is available, submit it by closing and provide proof of registration by contract award.

CSDG — if awarded, achieve Contract Skills Development Goals for contracts of 12+ months and either R5 million+ (services) or CIDB grade 7+ (construction).

CPG — if awarded, achieve Contract Participation Goals for engaging targeted enterprises in applicable construction works contracts.

SDL&I Undertaking — complete and submit the SDL&I Undertaking by contract award; otherwise the tender will not be considered for award.

Agent authority — if submitting as an agent, provide an authenticated copy of the authority to act as agent.

Misrepresentation — falsified information, including B-BBEE certificates, leads to disqualification, reporting to the B-BBEE Commission, suspension from state business for up to 10 years, and possible jail.

B-BBEE — misrepresentation or falsification of B-BBEE certificates or evidence of fronting is reported to the B-BBEE Commission. The bidder may be suspended from business with any State-Owned Company for up to 10 years and may face jail.

Eskom may accept or reject any variation, deviation, or alternative tender, and may accept the whole or any part. Eskom may cancel the tender before contract conclusion, with written reasons on request. If cancelled or all tenders rejected, Eskom may abandon the project, perform it differently, or re-issue a similar tender.

Eskom and its representatives are not liable for any losses incurred by bidders from participation, amendment, termination, suspension, or exclusion from the process. Eskom may enter into mandated negotiations with selected bidders.

Tenders must remain valid for acceptance within the validity period after closing; bidders may be asked to extend validity, and refusal excludes them from further consideration. Extension is not a guarantee of acceptance.

Bidders must treat all procurement matters as confidential and use Eskom documents only for preparing and submitting the tender. They must obtain and familiarise themselves with any standardised specifications referenced. Compulsory site visits or clarification meetings must be attended or the bid is disqualified. Bidders must check and sign the final draft contract provided by Eskom.

Pre-qualification — bidders that pass basic compliance and mandatory returnables must comply with any pre-qualification criteria stipulated in the Invitation to Tender. Eskom will not measure a criterion twice across evaluation phases (no double dipping).

The service provider must comply with Matla Power Station Safety File requirements and obtain approval from the site's Contract Custodian and OHS professional before commencing work.

Returnable documents must be submitted during tender close-out. Bidders get one opportunity to submit outstanding documents within 7 working days after close-out; failure to do so may render the bid non-responsive and ineligible for award. OHS requirements must be complied with prior to contract signing, and the Matla Power Station Safety File must be approved before site access is granted. No work may commence until the Safety File is approved by the site Contract Custodian and OHS professional. The signed acknowledgement of Eskom's OHS legal and other requirements form must be submitted. A Health and Safety Plan addressing the scope of work OHS risks, aligned with the health and safety specification, is required. Detailed OHS costing must be provided, broken down rather than as a lump sum, based on the overall scope of work and risk assessment. An OHS Baseline Risk Assessment (BRA) covering identification, assessment and management of OHS risks must be submitted, including the methodology used. A valid Letter of Good Standing (COIDA or equivalent) is required. An Occupational Health & Safety policy signed by the CEO, complying with OHS Act Section 7 and ISO 45001 Clause 5.2, must be provided. Health and safety statistics for the past three financial years must be submitted, covering medicals, lost time injuries, occupational diseases and fatalities.

Evaluation occurs after mandatory and functionality evaluations are completed. Bidders are given one opportunity to submit outstanding documents within 7 working days; failure to do so may result in disqualification as non-responsive and ineligible for contract award.

The service provider must comply with Matla Power Station Safety File requirements to gain site access. No work shall commence until the Safety File is approved by the site's Contract Custodian together with the OHS professional.

OHS requirements form part of the procurement process and must be complied with prior to signing the contract. Required submissions include: signed acknowledgement of Eskom's OHS legal and other requirements form; Health and Safety Plan addressing project OHS risks aligned with the health and safety specification; detailed OHS costing broken down (not lump sum) based on overall scope of work; OHS Baseline Risk Assessment (BRA) with methodology; valid Letter of Good Standing (COIDA or equivalent); Occupational Health & Safety policy signed by CEO complying with OHS Act Section 7 and ISO 45001 Clause 5.2; health and safety statistics for the past three financial years (medicals, lost time injuries, occupational diseases, fatalities).

Evaluation takes place after mandatory and functionality evaluations are completed. Bidders are given one opportunity to submit outstanding documents within 7 working days; failure to do so may result in disqualification.

The Eskom Supplier Integrity Pact is a general ethics framework applying to all Eskom suppliers. It defines ethical behaviour as conduct that brings about good outcomes in interactions, aligned with constitutional principles of fairness, transparency, equity, cost-effectiveness and competitiveness. It supplements Eskom's other commercial and ethics policies. It applies to Eskom Holdings SOC Ltd and all wholly owned subsidiaries, and to all existing and potential suppliers including consultants, contractors, sub-contractors and providers of goods and services, across the entire procurement process from tendering through contract execution and modification.

No specific dates are stated in this document. The closing date for the tender is recorded in the tender listing, not in this Integrity Pact. Check the official tender advertisement for all relevant dates including briefings, site visits, and clarification deadlines.

Reporting channels for suspected dishonest, fraudulent or inappropriate behaviour by Eskom employees or directors:

• Eskom Ethics Office: [email protected]
• Eskom Forensic: [email protected]
• Toll-free hotline: 0800 11 27 22 (confidential)

No SCM or technical contact details for this tender are stated in this document.

Returnable documents — all must be completed, signed and submitted with the bid:

• Integrity Declaration Form: discloses any interest or relationship with an Eskom employee or director, and incorporates a Declaration of Fair Tendering Practices.
• Non-Disclosure Agreement (NDA): required where confidential information is accessed.

Submission requirements:

• Read the Eskom Supplier Integrity Pact before submitting.
• Disclose any interests or relationships with Eskom employees or directors that could affect tender decisions.
• Report any changes to disclosed interests that arise after submission.

Disqualification risks:

• Submitting false certifications or forged documents.
• Misrepresenting information to influence the tender process.
• Entering collusive agreements with other tenderers.
• Failing to disclose conflicts of interest with Eskom employees or directors.
• Contravening the Integrity Pact may lead to suspension from the Eskom Vendor Database and referral to National Treasury for the List of Restricted Suppliers.

No evaluation criteria are contained in this document. The Integrity Pact is a mandatory ethics declaration, not an evaluation document. Scoring method, minimum thresholds and preference points for this tender would appear in the main tender specification.

This document is the Eskom Supplier Integrity Pact – a general ethics and conduct framework applicable to all Eskom suppliers. It does not contain technical specifications for the vessel and piping rubber services tender.

The document establishes:

• Scope: Applies to Eskom Holdings SOC Ltd (including wholly owned subsidiaries) and all existing and potential suppliers
• Purpose: Prescribes ethical behaviour standards for supplier interactions with Eskom
• Key definitions: Conflict of Interest, Director, Employee, Eskom Registered Vendor, Supplier

For technical specifications regarding the rubber lining services scope, deliverables, and standards, refer to the main tender specification document.

Gift and business courtesy limit:

• Maximum value of any gift or business courtesy to an Eskom employee or director is R1,500.00.
• Gifts must not place the recipient under obligation or improperly influence decisions.

No pricing format, bonds, guarantees, payment terms or financial capacity thresholds are stated in this document.

Mandatory compliance documents:

• Signed Integrity Declaration Form: required for every Eskom tender or RFQ.
• Non-Disclosure Agreement (NDA): required when accessing confidential information.

Key obligations:

• Maintain an impeachable standard of integrity in all business dealings.
• Be familiar with Eskom's Standard Conditions of Tender and relevant policies.
• Reject improper business practices.
• Do not misuse opportunities for personal gain.
• Align with Eskom's labour practices and employment equity initiatives.
• Do not disclose confidential information without express consent.
• Do not submit false certifications or forged documents.
• Disclose any financial, personal or private interest with Eskom employees or directors.
• Do not offer or accept bribes, gifts or inducements exceeding R1,500 to or from Eskom staff.
• Do not enter collusive agreements with other tenderers.
• Report dishonest or fraudulent behaviour by Eskom employees via the stated channels.

Consequences of non-compliance:

• Supplier Discipline Process.
• Suspension from the Eskom Vendor Database.
• Referral to National Treasury for inclusion on the List of Restricted Suppliers.
• Civil or criminal proceedings under South African law.

Governing law:

• The Integrity Pact is governed by the laws of the Republic of South Africa.

Disciplinary process:

• Eskom may apply its Supplier Discipline Process for any contravention.
• Suppliers are given an opportunity to make representations before action is taken.
• Sanctions may include suspension from the Eskom Vendor Database and referral to National Treasury for the List of Restricted Suppliers.

Employee and director restrictions:

• Eskom employees and directors may not hold any direct or indirect personal or beneficial interest in an Eskom contract, including as supplier, advisor, or owner of a business.
• Third-party transactions with an indirect link to an Eskom contract are also prohibited.

Validity:

• The Integrity Pact remains valid until replaced.
• If any provision is invalid, the remainder stays valid.
• Actions under the pact do not prejudice civil or criminal proceedings.

Supplier obligations:

• Maintain an impeachable standard of integrity in all business and personal dealings.
• Prevent dishonest, unfair, fraudulent, corrupt and illegal practices at all procurement stages.
• Be familiar with Eskom's Standard Conditions of Tender and relevant policies.
• Reject improper business practices.
• Do not abuse trust or misuse opportunities for personal gain.
• Adopt policies aligning with Eskom's labour and employment equity practices.

Specific confirmations:

• Complete and sign the Integrity Declaration Form with every Eskom tender or RFQ.
• Complete an NDA for confidential information access.
• Disclose any interests with Eskom employees or directors affecting tender decisions.
• Do not misrepresent information or submit false or forged documents.
• Do not offer gifts or inducements exceeding R1,500 to Eskom staff.
• Do not enter collusive agreements with other tenderers.
• Report unethical behaviour via [email protected], [email protected], or 0800 11 27 22.

Consequences:

• Subject to the Supplier Discipline Process.
• May be suspended from the Eskom Vendor Database.
• Names forwarded to National Treasury for the Restricted Suppliers List.
• Civil or criminal proceedings may apply.

Eskom commitments:

• Treat all tenderers according to constitutional principles of fairness, transparency, equity, cost-effectiveness and competitiveness.
• Exclude employees with conflicts of interest from tender evaluation processes.
• Implement procurement policies aligned to South African laws and regulations.

Eskom invites tenders for vessel and piping rubber services at Matla Power Station for 5 years. Tender number E3138GXMPMAT; issue date 29 June 2026. Submission implies acceptance of Eskom Standard Conditions of Tender.

Tender closing: 29 August 2026 at 10:00. Non-compulsory clarification meeting: 28 July 2026 at 11:00 via Microsoft Teams. Teams link: https://teams.microsoft.com/meet/370335257780881?p=DcBqdaXqfAKZq9LsHa. Meeting ID: 370 335 257 780 881; Passcode: ne2vi7h6. Confirm attendance by 22 July 2026 to [email protected] with company name, representative name, position, and contact details. Clarification queries deadline: 5 working days before tender submission deadline. Tender validity period: 180 days.

Eskom Representative: Boitumelo Molapo. Email: [email protected]. Telephone: not provided. All queries and clarifications must be addressed in writing to the Eskom Representative only. Clarification queries must be submitted before the deadline of 5 working days before tender submission.

Submit electronically via the Eskom E-Tendering system and Eskom tender bulletin. Deadline: 29 August 2026 at 10:00. Late submissions will not be accepted. Upload documents under Technical, Commercial, Financial, and Other folders. All documents must be in PDF format; the price list must also be submitted in Excel format. Maximum upload size per document is 500 MB; total submission restricted to 4 GB. No zip/compressed files or hard copies accepted. If resubmitting, only the latest version is considered. Ensure submission status is marked as complete. Disqualifiable returnables required at closing: Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer's Particulars (Annexure C), Integrity Pact Declaration (Annexure D), CPA forms (Annexures E/F), SBD 6.2 (Annexures G1-G4), SBD 1 (Annexure H), SBD 4 (Annexure J), E-tendering Help Manual acknowledgement, JV documents (if applicable), Tax Clearance Certificates, Tax Evaluation Questionnaire, Employment Equity compliance, CIDB proof of grading, NEC or other Contract, Pricing Schedule, additional required documents, CSD registration, COIDA certificate, quality/environmental documents, and annual financial statements. Non-disqualifiable returnables for evaluation: SBD 6.1 Preference Points Claim Form (Annexure I) and Specific Goals proof; if not submitted, zero points awarded.

Tenderers must meet eligibility criteria: not under restriction to do business with Eskom or State-Owned Companies; not on international sanctions list; not submit more than one tender; JV/consortium must have joint and several liability; no conflict of interest; tender signed by authorised person; not restricted by National Treasury, Tender Defaulters list, or Eskom; not subcontract 100% of scope. Failure results in disqualification. Evaluation uses 90/10 or 80/20 preferential point system. Price scored out of 80 or 90 points. Specific goals scored out of 20 or 10 points. Tenderers ranked by total points. Eskom may award to a non-highest scorer if objective criteria justify (not applicable here). Reverse e-auction not applicable.

Scope: vessel and piping rubber services for the Water Treatment Plant (WTP) and Slurry Plant at Matla Power Station for a period of 5 years. Contract based on NEC Term Service Contract, Main Option A: Priced contract with price list. Secondary Options: X1 (Price Adjustment for inflation), X2 (Change in the Law), X13 (Performance Bond), X17 (Low Service Damage), X18 (Limitation of Liability), X19 (Task Order), Z (Additional conditions of Contract). Technical specifications are provided in the attached Technical Evaluation (Functionality) document. Quality, safety, and environmental documents may be required as per scope and attached requirements.

Tenderer's Particulars require company registration details, VAT number, CIDB registration, and addresses. If subcontracting, provide sub-contractor CIDB registration and grade, CSD registration, B-BBEE level, and designated group proof. Mandatory CSD registration prior to award.

Quality documents may be required as per the scope of work and attached Quality Requirements.

Pricing Schedule/BOQ attached; submit in PDF and Excel formats. Upload size per document: 500 MB; total submission: 4 GB. Completed pricing schedule required if not in NEC contract.

Payment terms: for contracts below R50 million (including VAT), payment within 30 days of receipt of undisputed invoices. For contracts above R50 million (including VAT), payment within 60 days. Pricing schedule/BOQ must be submitted in PDF and Excel formats. Unconditional discounts considered in evaluation; conditional discounts implemented upon payment. Performance bond or demand guarantee may be required; tenderer must select at least two financial institutions from Eskom-approved list. Eskom reserves the right to negotiate with preferred bidders if prices are not market-related.

Eligibility: tenderer must not be under restriction to do business with Eskom or State-Owned Companies. Ineligibility includes: nationality of a country on international sanctions list; submitting more than one tender; JV/consortium without joint and several liability; conflict of interest; non-authorised signatory; restriction by National Treasury; on Tender Defaulters list; restriction by Eskom; subcontracting 100% of scope. Mandatory CSD registration required prior to award. B-BBEE proof required: B-BBEE status level certificate, sworn affidavit, or other prescribed proof. Local content: SBD 6.2 Declaration Certificate and Annexures G1-G4 required if designated materials included. Tax Clearance Certificate required for foreign tenderers with South African footprint and local tenderers without CSD/SARS PIN verification. Safety: COIDA certificate of good standing or proof of application required for South African tenderers. Employment Equity Act compliance proof required for designated employers. Annual financial statements and due diligence documents required. CIDB grading not applicable.

B-BBEE proof required: certificate, affidavit, or other prescribed proof. Specific Goals scoring per PPPFA; failure to submit evidence results in zero points. SBD 6.1 Preference Points Claim Form required. Designated group categories for sub-contractors include EME/QSE with 51% black ownership, youth, women, disabilities, rural areas, cooperatives, military veterans.

Environmental documents may be required as per the scope of work and attached Environment Requirements.

Tender is for whole contract; alternative tenders not allowed. Cataloguing, CSDG, CPG, CIDB requirements not applicable. Validity: 180 days. Submission via Eskom E-tendering only; no public opening; prices not read out. Tender Data takes precedence over Standard Conditions of Tender.

Eligibility: tenderer must meet criteria in Tender Data; no restrictions with Eskom or State-Owned Companies. Ineligibility includes: sanctions list nationality; multiple submissions; JV without joint and several liability; conflict of interest; non-authorised signatory; National Treasury restriction; Tender Defaulters list; Eskom restriction; 100% subcontracting.

Contact: Boitumelo Molapo, email [email protected]. All queries must be in writing to the Eskom Representative only. Clarification deadline: 5 working days before tender submission deadline.