Supply and installation of retractable aluminium security burglar bars and single door for SA weather service offices

The South African Weather Service (SAWS) seeks a service provider to supply and install retractable security aluminium window burglar bars at Irene Weather Office and an aluminium single door at Polokwane Weather Office. The installation addresses critical safety and security needs: protecting sensitive equipment and data, deterring intruders, and improving staff safety. The retractable design ensures operational flexibility, while relocation of existing blinds and curtain rails minimizes internal disruption.

Closing date and time: 30 June 2026 at 11:00. Compulsory briefing session: 25 June 2026 at 11:00, Venue: South African Weather Service, Irene Weather Office, Agricultural Research Council (ARC) premises, Main Road, Irene, 0062. Bid validity period: 60 calendar days after the closing date. Attendance at the briefing is mandatory; signed register required as proof.

Compulsory briefing session: Date: 25 June 2026, Time: 11:00, Venue: South African Weather Service, Irene Weather Office, Agricultural Research Council (ARC) premises, Main Road, Irene, 0062. Attendance is mandatory; signed register required as proof. Costs for attending are borne by the bidder.

Enquiries: SCM: Acquisition Department, South African Weather Service, Email: [email protected]. Submission email: [email protected].

Submit bids electronically to [email protected] by the closing date and time. Bids must be submitted on the official forms provided (not re-typed). All pages of the bid must be initialed. Late bids will not be accepted. Required documents: Pricing Schedule (Annexure G), Bidder’s Declaration (SBD 4), Preference Points Claim Form (SBD 6.1), POPIA Supplier Notice and Consent Form (Annexure I), and Bidder’s Disclosure (SBD 4). Failure to submit required documents may result in disqualification. SAWS reserves the right to reject bids for non-compliance, incomplete documentation, or market-related pricing issues.

Required returnable documents: Pricing Schedule (Annexure G), Bidder’s Declaration (SBD 4), Preference Points Claim Form (SBD 6.1), POPIA Supplier Notice and Consent Form (Annexure I), Bidder’s Disclosure (SBD 4). Submit all documents electronically to [email protected].

Evaluation follows a 4-phase process: Phase 1: SCM compliance (CSD registration, tax compliance, B-BBEE certificate, CIDB 1GB or higher, compulsory briefing attendance, 12-month warranty confirmation). Phase 2: Mandatory requirements (CIDB 1GB+, briefing attendance proof, warranty letter). Phase 3: Functional evaluation (Years of experience: 0-40 points, Contactable references: 0-20 points, Delivery time: 0-40 points). Minimum 70% score required to proceed. Phase 4: Price (80 points) and Specific Goals (B-BBEE, 20 points). B-BBEE points: Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0. Price points calculated using Ps = 80(1 - (Pt - Pmin)/Pmin).

Scope: Supply and installation of retractable security aluminium window burglar bars at Irene Weather Office and an aluminium single door at Polokwane Weather Office. Irene Weather Office: Supply and install one (1) retractable aluminium security burglar (Silver), opens side-by-side, lockable in the centre with a key, mounted wall-to-wall (side-to-side and bottom-up). Dimensions: Height 1.97m, Length 3.74m. Additional: Relocate existing blinds and curtain rails to install the burglar behind them. Bidder must verify measurements before manufacturing. Polokwane Weather Office: Supply and install one (1) aluminium single door set with lockset, aluminium-frosted laminated safety glass, heavy-duty handles and hinges. Dimensions: Height 2.1m, Length 0.9m. Installation must be onto the existing steel door frame.

Bidders must indicate the anticipated delivery timeframe for completing the installation, calculated from the date of official acceptance of the offer. Scoring: 0 points (not indicated), 10 points (6+ weeks), 20 points (5 weeks), 30 points (4 weeks), 40 points (3 weeks).

Functional evaluation includes years of experience in supplying and installing aluminium security burglar bars and doors: 0 points (no experience), 10 points (1 year), 20 points (2-3 years), 30 points (4-5 years), 40 points (6+ years). Contactable references: 0 points (none), 10 points (1 reference), 15 points (2 references), 20 points (3+ references). References must include client name, contact person, contact details, service description, and signed letters on official letterheads. Incomplete references score 0.

Pricing Schedule (Annexure G) must be completed. Include: Ceiling price (VAT inclusive) for the entire project. Cost breakdown of the ceiling price. Period required for project commencement after bid acceptance. Confirmation if rates are firm for the project duration or details of adjustment basis (e.g., CPI).

Complete Pricing Schedule (Annexure G) with: Ceiling price (VAT inclusive) for the entire project. Cost breakdown of the ceiling price. Period required for project commencement after bid acceptance. Confirmation if rates are firm for the project duration or details of adjustment basis (e.g., CPI). Payment terms: 30 days from receipt of invoice unless otherwise agreed.

Mandatory: Proof of registration on the Central Supplier Database (CSD) with CSD number. Valid Tax Compliance Status (TCS) PIN or certificate from SARS (or CSD number if no TCS PIN). B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) to qualify for preference points. CIDB registration: 1GB or higher. Compulsory site briefing attendance at Irene Weather Office (signed register as proof). 12-month warranty on workmanship (confirmation letter required). No bids accepted from state employees or entities with state-employed directors/members. Foreign suppliers must complete the questionnaire in Annexure A if not tax-liable in South Africa. Joint ventures/consortia must submit a signed teaming agreement and separate TCS/CSD documentation for each party. Contract is subject to the General Conditions of Contract (GCC) issued by National Treasury (July 2010).

B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) must be submitted to qualify for preference points. Points are allocated based on the bidder’s B-BBEE level: Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0. Failure to submit proof results in 0 points for Specific Goals. Foreign suppliers must complete the questionnaire in Annexure A if not tax-liable in South Africa.

Contract is subject to the General Conditions of Contract (GCC) issued by National Treasury (July 2010) and available at http://ocpo.treasury.gov.za/Resource_Centre/Legislation/General%20Conditions%20of%20Contract-%20Inclusion%20of%20par%2034%20CIBD.pdf. Special Conditions of Contract supplement the GCC and prevail in case of conflict. SAWS reserves the right to cancel the bid if funds are unavailable, no acceptable tenders are received, or due to material irregularities. Successful bidders must conclude a Service Level Agreement (SLA) for performance monitoring. Payment terms: 30 days from invoice receipt unless otherwise agreed. Subcontracting requires proof of agreement between the main tenderer and subcontractor.

Bids must be submitted on official forms (not re-typed) and initialed on all pages. SAWS is not bound to accept any bid and reserves the right to reject non-compliant bids, request further information, conduct site inspections, or verify bidder infrastructure. Bidders must indemnify SAWS against third-party claims of IP infringement. SAWS may request audited financial statements to assess bidder stability. Costs for attending briefings, site visits, or bid preparation are borne by the bidder and non-reimbursable.

Evaluation follows the 80/20 Preferential Procurement Regulations, 2022. Price accounts for 80 points, and Specific Goals (B-BBEE) account for 20 points. B-BBEE points are allocated as follows: Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0. Price points are calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Functional evaluation criteria: Years of experience (40 points), Contactable references (20 points), Delivery time (40 points).