Electronic payment platform for mkri knowledge repository: supply, integration & maintenance

Closing date: 10 July 2026 at 11:00am. Bids must remain valid for 120 days from closing date.

SCM Enquiries: Ms Yandisa Kumalo, Phone: 031 266 1777, Email: [email protected]. Technical Enquiries: Mr Lisa Vuso, Phone: 031 266 17777, Email: [email protected]. Submission Email: [email protected].

Submit proposals via email to [email protected] by 10 July 2026 at 11:00am. Required returnable forms: SBD 1 (Invitation to Bid), SBD 1 Part B (Terms and Conditions for Bidding), Section B (Declaration of CSD Information), SBD 3.1 (Firm Pricing Schedule), SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preference Points Claim Form), and Authority to Sign Tender or Enterprise’s Resolution Letter. Bids must be complete and submitted on official forms. Late or incomplete submissions may be disqualified. Photocopies of forms are allowed but must include original signatures. Do not use correcting fluid. Initial all pages and alterations. Bids must not be retyped or redrafted. Offers must remain valid for 120 days from closing date.

Scope: Supply, configure, integrate, implement, support, and maintain an electronic payment platform for the MKRI Knowledge Repository. Functional requirements: Enable secure online payments for research materials; protect user payment and personal data; support multiple payment methods (EFT, debit/credit card, instant EFT); integrate with WordPress-based Knowledge Portal; user-based access control (payment unlocks content); generate automated payment confirmations/receipts; maintain transaction database; real-time payment verification; support reporting/reconciliation (daily/monthly); integrate with financial/accounting systems; comply with POPIA and payment security standards (e.g., PCI-DSS); pricing flexibility; multiple user registration; account management (subscription renewals, access control); audit trail functionality. Deliverables: Project inception report, implementation plan, configured platform, integration with repository, user acceptance testing, security testing, training (user guides/SOPs), go-live support, maintenance arrangements, transaction/reconciliation/audit reporting.

Bidder must submit: At least 5 signed reference letters (on client letterhead, within last 5 years) confirming delivery of similar services with scope and contactable references. Complete Annexure A. Submit CVs of all key personnel for the project using Annexure C. Include certified copies of relevant qualifications and professional certifications. Functional compliance of proposed solution scores 2 points per requirement met (max 30 points).

Goods/services must conform to bidding document specifications. Supplier’s premises and records are subject to inspection/audit by purchaser. Pre-bidding testing costs are for the bidder’s account. If inspections reveal non-compliance, supplier bears testing costs and may face rejection of supplies/services. Rejected items must be removed/replaced at supplier’s cost and risk. Purchaser may cancel contract for non-compliance. Supplier must maintain confidentiality of contract documents and purchaser-provided information. Documents remain purchaser’s property and must be returned upon request. Supplier must indemnify purchaser against third-party claims for patent/trademark infringement.

Submit SBD 3.1 (Firm Pricing Schedule) with grand total. If space is insufficient, attach a detailed breakdown. Price adjustments allowed as per bidding documents. Include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Pricing must cover: Once-off implementation costs, transaction fees, subscription fees, support costs, and optional costs. Prices must remain fixed unless authorized by SCC or purchaser’s request for bid validity extension. Payment in Rand unless otherwise stipulated.

Submit SBD 3.1 (Firm Pricing Schedule) with grand total. If space is insufficient, attach a breakdown. Price adjustments allowed as per bidding documents. Pricing must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Payment terms: Invoices must be accompanied by delivery notes; payments within 30 days of invoice submission. Prices must not vary from quoted bid prices unless authorized. Performance security (bank guarantee, irrevocable letter of credit, or cashier’s cheque) required within 30 days of contract award. Warranty: 12 months from delivery or 18 months from shipment, whichever is earlier.

Mandatory: Tax Compliance Status (TCS) PIN via SARS e-filing or printed TCS certificate. If no TCS PIN, provide CSD number. CSD registration must be correct and up to date (Section B declaration required). B-BBEE: Submit B-BBEE certificate or affidavit. Specific Goals: ≥70% Black Ownership (10 points), ≥51% Women Ownership (6 points), ≥30% Youth Ownership (2 points), ≥20% People with Disability Ownership (2 points). Submit CIPC certificate, ID copies, and proof of disability (where applicable). Complete SBD 6.1 to claim preference points. No bids accepted from persons in the service of the state or entities with directors/members in state service. Bidder’s Disclosure (SBD 4) required to declare conflicts of interest or state employment. Compliance with POPIA, PCI-DSS (for card payments), and other data protection standards required.

Contract terms include: 12-month warranty (or 18 months from shipment) for defects in design, materials, or workmanship. Supplier must repair/replace defects at no cost upon written notice. Payment within 30 days of invoice submission. Prices fixed as per bid unless adjusted per SCC. Performance security (bank guarantee, irrevocable letter of credit, or cashier’s cheque) due within 30 days of award; discharged 30 days post-completion. Penalties for delays: Deductions at prime interest rate per day until delivery/performance. Termination for default if supplier fails to deliver, perform obligations, or engages in corrupt/fraudulent practices. Force majeure exempts supplier from liability if beyond their control. Disputes resolved via mediation (30-day consultation period) or South African courts. Supplier liable for third-party patent/trademark infringement claims. Contract governed by South African law. All correspondence in English. Supplier may not assign obligations without purchaser’s consent. Subcontracts must be notified in writing but do not relieve supplier of liability. Supplier must notify purchaser of delays and seek extensions. Purchaser may terminate for insolvency without compensation.