Septic tank cleaning services for sanpc refinery – 3-Year contract

Issue date: 02 July 2026. Compulsory briefing session: 09 July 2026 at 11:00. Closing date: 22 July 2026 at 12:00 (midday). Tender validity period: 120 days from closing date. RSVP for briefing session to: [email protected].

Compulsory briefing session: 09 July 2026 at 11:00. RSVP required via email to: [email protected].

Technical and procurement queries: Tisetso Radebe, email: [email protected]. Submission email: [email protected]. Submission address: 1 Refinery Road, Isipingo, Prospecton, Durban. After closing date, communicate only with the Procurement Department for this RFT.

Submit proposals via email to: [email protected]. Late submissions or submissions sent to incorrect email addresses will be disqualified. Links are not accepted and will lead to disqualification. All returnable documents must be included with the proposal. Required returnable documents: Valid SARS tax compliance status (separate for each party in consortia/JVs), valid B-BBEE affidavit/certificate, proof of business address (lease agreement/municipal utility bills/local council letter), CSD summary report or supplier number, Part 3 (Proposal Form), Part 4 (Signing Power – Resolution of Board of Directors), Part 5 (Certificate of Acquaintance with RFT Documents), Part 6 (Certificate of Acquaintance with Scope of Work), Part 7 (Breach of Law Form), SBD 1 (Invitation to Bid), SBD 4 (Bidders Disclosure), SBD 6.1 (Preference Points Claim Form). Failure to submit any returnable document may result in disqualification. Successful bidders must maintain the validity of all documents (e.g., tax compliance) for the contract duration. Non-compliance may lead to contract termination.

Scope: Provision of septic tank cleaning services to the SANPC Refinery for a period of 36 months (3 years). Full details are provided in Annexure A (Scope of Work). Service providers must comply with all applicable laws and regulations. The service provider is fully responsible for the acts and omissions of their employees or subcontractors.

Bidders must confirm they have not colluded with competitors regarding prices, market allocation, pricing methods, submission decisions, or tender terms. Communication within a joint venture or consortium is permitted. Bidders must certify independence in preparing their tender.

Mandatory compliance documents: Valid SARS tax compliance status (with Tax Verification PIN for electronic verification). Valid B-BBEE affidavit/certificate. Proof of business address (lease agreement, municipal utility bills, or local council letter). CSD summary report or supplier number. SBD 6.1 (Preference Points Claim Form) for B-BBEE points. Bidders must disclose any serious breach of law (e.g., Competition Act) in the past 5 years via Part 7 (Breach of Law Form). Consortia/JVs must submit separate tax compliance status for each party. Non-compliance with these requirements may result in disqualification.

B-BBEE preference points must be claimed via SBD 6.1 form in terms of the Preferential Procurement Regulations 2022. Valid B-BBEE affidavit/certificate is a mandatory returnable document.

CEF (SOC) Ltd reserves the right to: modify services and request re-tendering, reject non-conforming proposals, disqualify late submissions, reject all proposals, withdraw the RFT, award partially or to multiple bidders, or make no award. Contract duration: 36 months. Penalty clauses may apply for non-compliance with material terms, including delayed service provision. Non-compliance may constitute a material breach, allowing contract cancellation. Contracts are governed by South African law. Domicilium citandi et executandi must be specified in South Africa. Foreign bidders must appoint an authorised representative in South Africa. CEF (SOC) Ltd will not reimburse bid preparation costs. Post-tender negotiations (PTN) may be conducted. Due diligence may be performed on bidders’ legal status, empowerment, technical ability, creditworthiness, and security clearance.

Evaluation methodology: Phase 1: Mandatory requirements (pass/fail). Phase 2: Technical evaluation (criteria detailed in Annexure B). Phase 3: Price and specific goals (including B-BBEE preference points via SBD 6.1 form).

Closing date: 22 July 2026. Closing time: 12:00.

Bidding and technical enquiries: Contact person - Tisetso Radebe. Telephone: 010 201 4724. Email: [email protected]. Submission email: [email protected].

Bids must be submitted by the stipulated closing date and time (22 July 2026, 12:00). Late bids will not be accepted. All bids must be submitted on the official forms provided or in the manner prescribed in the bid document. Bids may be emailed to: [email protected]. Failure to comply with submission requirements may render the bid invalid.

Bidders must comply with tax obligations. Required: Tax Compliance Status (TCS) PIN issued by SARS (submitted via e-filing at www.sars.gov.za) or a printed TCS certificate. If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), a CSD number must be provided. Consortia/joint ventures/sub-contractors: Each party must submit a separate TCS certificate/PIN/CSD number. Bids from persons in the service of the state, or companies with directors/members in the service of the state, will not be considered. Foreign suppliers: Must answer the questionnaire if applicable.

Mandatory technical requirements for service providers: (1) COIDA Certification: Submit a valid Letter of Good Standing for Compensation for Occupational Injuries and Diseases (COIDA). (2) Municipal Permit: Submit a valid Scheduled Activity Permit (SAP/STP) issued by eThekwini Metro to comply with municipal by-laws. (3) Fleet Ownership: Provide a valid copy of vehicle registration for a minimum 10,000L honey sucker truck under the company’s name, or a signed rental agreement with valid registration in the renter’s name. (4) Driver’s Certification: Submit a copy of a valid Code 10 (or higher) driver’s licence.

Pricing schedule: Submit a 3-year cost breakdown for septic tank services, excluding VAT. Structure: (1) Unit cost per load (VAT excl.) for pump, transport, and disposal. (2) Monthly quantities: Year 1 (50 loads), Year 2 (60 loads), Year 3 (70 loads). (3) Total cost per year (VAT excl.). (4) VAT @15%. (5) Grand total cost for 3 years (VAT incl.). Final offer must include a total price (VAT inclusive) for the provision of septic tank services over 36 months.

Mandatory compliance requirements: (1) COIDA Certification: Valid Letter of Good Standing. (2) Municipal Permit: Valid Scheduled Activity Permit (SAP/STP) from eThekwini Metro. (3) Fleet Ownership: Valid registration for a 10,000L+ honey sucker truck (owned or rented). (4) Driver’s Licence: Valid Code 10 or higher. (5) OHS Plan: Submit a plan addressing OHS policy, employee compliance, incident management, risk assessment, PPE, and emergency response. Non-compliance with any mandatory requirement results in disqualification.

OHS Plan requirements (30% of technical score): Must include: (1) Contractor’s OHS policy. (2) OHS compliance for employees. (3) Incident/accident management plan (reporting, recording, investigation). (4) Baseline risk assessment. (5) Personal Protective Equipment (PPE). (6) Emergency preparedness and response. Scoring: 5 points for all elements, 0 for no submission.

• Bidders must complete the SBD4 disclosure form as part of their submission.
• Automatic disqualification if the bidder, directors, trustees, shareholders, members, partners, or any person with controlling interest is listed in the Register for Tender Defaulters or the List of Restricted Suppliers.
• Bidders must declare if they or any connected person are employed by the state or have a relationship with any official of the procuring institution.
• Bidders must declare any interest in other related enterprises, whether or not they are bidding for this contract.
• Bids will be disqualified if the disclosure is found to be false or incomplete.
• Collusive bidding (consultation, communication, or agreements with competitors) is prohibited, except for joint ventures or consortiums.
• Bidders must not disclose bid terms to competitors before the official bid opening or contract award.
• Bidders must not have consulted with procuring institution officials during the procurement process, except for clarification requests.
• Suspicious bids may be reported to the Competition Commission, National Prosecuting Authority (NPA), or result in a 10-year restriction from public sector business under the Prevention and Combating of Corrupt Activities Act.

• Bidders must complete the SBD4 disclosure form as part of their submission.
• Automatic disqualification if the bidder, directors, trustees, shareholders, members, partners, or any person with controlling interest is listed in the Register for Tender Defaulters or the List of Restricted Suppliers.
• Bidders must declare if they or any connected person are employed by the state or have a relationship with any official of the procuring institution.
• Bidders must declare any interest in other related enterprises, whether or not they are bidding for this contract.
• Bids will be disqualified if the disclosure is found to be false or incomplete.
• Collusive bidding (consultation, communication, or agreements with competitors) is prohibited, except for joint ventures or consortiums.
• Bidders must not disclose bid terms to competitors before the official bid opening or contract award.
• Bidders must not have consulted with procuring institution officials during the procurement process, except for clarification requests.
• Suspicious bids may be reported to the Competition Commission, National Prosecuting Authority (NPA), or result in a 10-year restriction from public sector business under the Prevention and Combating of Corrupt Activities Act.

Pricing must include all applicable taxes and exclude unconditional discounts. The total contract value (rand value) is calculated at the time of bid invitation and includes all applicable taxes.

Compliance requirements for preference points:

• Submit the SBD 6.1 Preference Points Claim Form with your tender.
• Provide proof/documentation to claim points for specific goals (e.g., B-BBEE certificates, ownership documents).
• The Preferential Procurement Policy Framework Act, 2000, and Preferential Procurement Regulations, 2022, apply.

Consequences of non-compliance:

• Failure to submit required proof means no preference points are awarded for specific goals.
• Fraudulent claims or non-fulfillment of contract conditions may result in:
• Disqualification from the tender process.
• Recovery of costs, losses, or damages by the organ of state.
• Contract cancellation and damages claims.
• Restriction from doing business with any organ of state for up to 10 years.
• Criminal prosecution.

Company registration and type must be declared in the tender submission.

Specific goals and points for this tender:

• Black ownership (51%+): 5 (80/20) or 10 (90/10) points.
• Women ownership (51%+): 3 (80/20) or 5 (90/10) points.
• Youth ownership (51%+): 1 (80/20) or 3 (90/10) points.
• Disability ownership (10%+): 1 (80/20) or 2 (90/10) points.

Tenderers must indicate how they claim points for each system.

Contractual terms require the tenderer to:

• Certify that all information provided is true and correct.
• Acknowledge that preference points claimed are in accordance with the tender conditions.
• Furnish documentary proof of claims if requested by the organ of state, even after contract award.

Penalties for non-compliance:

• Disqualification from the tender process.
• Recovery of costs, losses, or damages incurred by the organ of state.
• Contract cancellation and damages claims for less favorable arrangements.
• Restriction from obtaining business from any organ of state for up to 10 years (after due process).
• Criminal prosecution for fraudulent claims or non-fulfillment of conditions.

If the applicable preference point system (80/20 or 90/10) is unclear, the organ of state must stipulate in the tender documents that either system may apply. The lowest/highest acceptable tender will determine the system once tenders are received.