Supply and delivery of lpg (bulk & cylinders) and ripening gas for msunduzi municipality

Submit tenders in sealed envelopes marked with 'Supply and Services Contract No. – Section 3' and the contract description. Place in the Tender Box at Msunduzi Municipality’s Central Stores, 2 Abattoir Road (off Kershaw Street), Pietermaritzburg, 3201, by 12h00 on 01 July 2026. Late submissions will not be accepted. Tenders must be submitted in hard copy and on a CD/USB Flash Drive. Ensure all required documents (Tender Form, Data Sheets, Annexures) are completed, signed, and included. Failure to comply with submission requirements (e.g., missing signatures, incomplete forms) may result in disqualification. Use official forms provided; do not re-type. No online submissions allowed.

{

"mandatory": [

"Registered on Central Supplier Database (CSD) (proof required).",

"Valid Tax Clearance Certificate (SARS).",

"No restrictions (e.g., persons in state service, advisors to municipality).",

"Compliance with Municipal Finance Management Act (MFMA) and OHS Act.",

"Municipal fees paid or arranged (declaration required)."

],

"preferential": [

"B-BBEE Level: Higher levels improve scoring (max 20 pts for Specific Goals).",

"Black Owned Enterprise (BOE): ≥51% South African Black ownership/control (10 pts).",

"Youth Owned Enterprise: ≥51% youth ownership/control (5 pts).",

"Local Business: Operates within Msunduzi Municipality’s jurisdiction (5 pts)."

],

"exclusions": [

"Tenderers in service of the state (or with directors/shareholders in state service).",

"Companies with unresolved tax/SARS issues.",

"Entities blacklisted or under restriction by National Treasury."

]

}

Scope: Supply and delivery of Liquefied Petroleum Gas (LPG) in bulk and 48kg cylinders to Mountain Rise Crematorium (Northdale, Pietermaritzburg), and Ripening Gas (10% Ethylene, 90% Nitrogen) to Municipal Market (Mkondeni, Pietermaritzburg). Contract period: 3 years from award date. Delivery: Within 24 hours of Purchase Order issuance. Penalties: R500.00 per calendar day (incl. VAT) for late delivery. Insurance: Public Liability Insurance (minimum R1,000,000 per claim) required for transportation. Compliance: Adhere to Occupational Health and Safety (OHS) standards for gas transportation. Materials: LPG (bulk and 48kg cylinders), Ripening Gas (9kg–13kg cylinders). Service Level Agreement (SLA) required post-award. Escalation: Price adjustments allowed with proof (e.g., Ministry of Mineral and Petroleum Resources monthly publications).

Pricing: Submit prices in the Pricing Schedule (excl. and incl. VAT). All prices must include VAT, regardless of VAT vendor status. Payment terms: Within 30 days of Engineer’s certificate of payment, via cheque (no cash). For invoices >R3,000 (excl. VAT), quote Municipality’s VAT Registration No. 4600107835. Discounts for early payment may be considered in adjudication. Contractors must have a bank account in the legal name matching the Tax Clearance Certificate. Price adjustment: Formula-based escalation allowed if specified (base index: June 2026). Claims must be submitted before 31 July for the prior financial year (ending 30 June).

Mandatory: Valid Tax Clearance Certificate and Tax Compliance Status Verification PIN (SARS). CSD registration required (Supplier Number and Unique Registration Reference Number). B-BBEE: Points claimed for Black Owned Enterprise (10 pts), Youth Owned Enterprise (5 pts), or Local Business (5 pts) require proof (CSD, CIPC, utility bills/lease agreements). Joint Ventures/Consortiums: Submit TCS PINs, CSD reports, and signed declarations (Interest, Past SCM Practices, Independent Bid Determination) for all parties. Municipal Fees: Declaration of paid-up status or payment arrangements (attach utility bills/lease agreements). CIDB registration may be required. No awards to persons in the service of the state or restricted suppliers. Foreign suppliers: Complete pre-award questionnaire if not RSA residents.

Closing date: 01 July 2026 at 12h00. Tender documents available from 12h00 on 29 May 2026 via eTenders Portal (www.etenders.gov.za) or in-person at Supply Chain Management Unit Offices, 5th Floor, A S Chetty Centre, 333 Church Street, Pietermaritzburg (non-refundable fee: R796.70). Tender validity period: 4 months from closing date. No compulsory briefing session.

Technical enquiries: Nonsikelelo Mkhize (Recreation and Facilities Sub-Unit), Cellular: 064 062 7704, Email: [email protected]. Procurement enquiries: Vinay Mohanlal (Supply Chain Management Sub-Unit), Telephone: 033 – 392 2852, Email: [email protected]. Submission address: Tender Box, Msunduzi Municipality’s Central Stores, 2 Abattoir Road (off Kershaw Street), Pietermaritzburg, 3201. SCM Office: 5th Floor, A S Chetty Centre, 333 Church Street, Pietermaritzburg. Senior Manager: Supply Chain Management: Dr D. N. Gambu, Telephone: 033 – 392 2597.