First aid training services for city of cape town employees

SCM Tender Representative: Email: [email protected]. Submission address: Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town. Appeals/legal queries: City Manager, Legal Compliance Unit, 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001, Private Bag X918, Cape Town 8000, Email: [email protected]. POPIA queries: City Manager, Information Officer, 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001, Private Bag X9181, Cape Town 8000, Email: [email protected]. Supplier Database Registration: Supplier Management Unit, 2nd Floor (Concourse Level), Civic Centre, Tel: 021 400 9242/3/4/5.

Submit a sealed tender document (including completed and signed Form of Offer and Acceptance) with all required supporting documents in an envelope. The envelope must be marked with: Tender No. 271S/2025/26, tender description, tender box number, and closing date. Deposit in Tender Box 224 at the Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town before 10:00 on 07 July 2026. If the box is full or the submission is too large, enquire at the public counter for alternative instructions. Electronic submissions (email/fax) are not accepted. Late submissions will be rejected. A non-refundable tender fee of R200 applies for hard copies (not applicable for website downloads). Ensure all returnable documents (e.g., Schedules F.5, F.6, F.7, F.8, F.9, F.10, F.13) are completed and signed. Alternative offers may be submitted separately but require a main offer. Tender validity period is 120 days post-closing, extendable to 12 months or more under mutual agreement.

Mandatory requirements: Valid QCTO/SDP accreditation for the specific training intervention(s) bid for (Basic: SP230801, Intermediate: SP230802, Advanced: SP230803). Registration on CCT Supplier Database and National Treasury CSD. Tax compliance (valid SARS Tax Compliance Status PIN). No restrictions due to past SCM abuses or legal violations (e.g., Competition Act). No conflicts of interest with CCT officials or bid specification committee. Submission of all required returnable documents (e.g., declarations, certificates). Disqualifying factors: Late submission. Incomplete or non-compliant tender documents. False or misleading information. Failure to maintain accreditation during the contract period. Non-compliance with tax or SCM policies. Evaluation method: 80/20 price-preference point system. Price (80 points) is evaluated based on the sum of prices/rates per training intervention. Preference points (20 points) are awarded for Specific Goals: HDI ownership (e.g., >15% of total expenditure = 6 points) and total profit (e.g., >5% = 6 points). Only responsive tenders (fully compliant with all conditions, including accreditation) are evaluated. The highest total adjudication points determine the winner. Two tenderers may be appointed per intervention (winner + alternative).

Service Provider must be accredited by the Quality Council for Trades and Occupations (QCTO) as a Skills Development Provider (SDP) for the specific training interventions: Basic Emergency First Aid Responder (SP230801), Intermediate Emergency First Aid Responder (SP230802), and/or Advanced Emergency First Aid Responder (SP230803). Accreditation must be valid at tender closing and maintained for the 36-month contract period. Tenderers may bid for one or multiple interventions if accredited for each. All accreditations must be attached to Schedule F.13. Training must comply with QCTO standards and industry requirements. The CCT reserves the right to verify accreditations. Contract period: 36 months from commencement date.

Tenderers must demonstrate: professional/technical qualifications and competence, financial resources, equipment/facilities, managerial capability, reliability, capacity, experience, and reputation. The CCT may evaluate existing contracts with the tenderer. Key personnel must be suitably qualified to comprehend the work. For transactions >R10 million, provide audited financial statements (past 3 years), proof of no overdue municipal payments, and contract history with organs of state.

Mandatory QCTO accreditation as a Skills Development Provider (SDP) for each training intervention (Basic: SP230801, Intermediate: SP230802, Advanced: SP230803). Accreditation must be valid at tender closing and maintained for the contract duration. The CCT reserves the right to verify all accreditations. Training must comply with QCTO standards and industry requirements. The Contract Manager will monitor ongoing compliance. Tenderers must attach proof of accreditation to Schedule F.13.

Pricing must comply with the Price Schedule (Section C.4). All prices/rates must cover the full scope of goods/services and obligations. Errors in pricing (e.g., arithmetic, decimal placement) are corrected per CCT rules: line totals govern over unit rates, and words govern over figures. Tenderers may be required to justify or amend rates deemed unacceptable (e.g., excessively low/high). The 80/20 evaluation system applies, with price scored based on the sum of prices/rates per training intervention. Payment terms, bonds, and guarantees are per Annexures C and D.

Comply with all pricing instructions in the Price Schedule (Section C.4). Pricing must cover all obligations, and errors are the tenderer’s risk. Arithmetical errors are corrected per CCT rules (e.g., line totals govern over unit rates, words govern over figures). Tenderers must submit a valid Tax Compliance Status PIN (SARS) with the bid or to the Supplier Management Unit. For transactions >R10 million, provide: audited financial statements (past 3 years), certificate of no overdue municipal payments, contract history with organs of state, and disclosure of foreign-sourced goods/services/payments. Performance security/guarantee may be required post-award (Annexure C). Advance payment guarantees may apply (Annexure D). Payment terms and contract price adjustments are per Schedule F.1. The 80/20 evaluation system applies, with price scored based on the sum of prices/rates per training intervention.

Mandatory compliance: Registered on City of Cape Town (CCT) Supplier Database and National Treasury Central Supplier Database (CSD) (https://secure.csd.gov.za). Submit valid Tax Compliance Status PIN (SARS). Complete all returnable documents: Declaration of Interest – State Employees (Schedule F.5), Conflict of Interest Declaration (Schedule F.6), Declaration of Past SCM Practices (Schedule F.7), Certificate of Independent Bid Determination (Schedule F.9), Authorisation for Deduction of Outstanding Amounts (Schedule F.8). For preference points, submit B-BBEE certificate, company registration, CSD report, and other proof (e.g., disability status). Joint ventures/consortiums: each party must comply individually. Foreign suppliers exempt from SARS tax compliance if answering 'NO' to all questions in the Foreign Supplier Questionnaire. No restrictions under SCM Policy, no conflicts of interest, no Competition Act violations. Compliance with the Occupational Health and Safety Act is mandatory. Tenderers must submit a Health and Safety Plan upon written request by the CCT, demonstrating competencies and resources to deliver services in accordance with the Act, Regulations, and Health and Safety Specification.

Compliance with the Occupational Health and Safety Act is mandatory. Tenderers must submit a Health and Safety Plan upon written request by the CCT, demonstrating competencies and resources to deliver services in accordance with the Act, Regulations, and Health and Safety Specification. All costs related to OHS compliance must be included in the tender price.

Contract period: 36 months from commencement date. The CCT may appoint two tenderers per training intervention (winner + alternative). Orders are allocated on a 'winner-takes-all' basis, with the alternative tenderer considered only if the winner refuses. Standby bidders may be nominated for award if the contract is terminated. Contract terms include: compliance with CCT SCM Policy, Occupational Health and Safety Agreement (C.3), and General/Special Conditions of Contract (C.6, C.7). Deviations must be documented in Schedule F.10 and approved via Schedule of Deviations (C.2.3). Performance security/guarantees (Annexure C) and advance payment guarantees (Annexure D) may be required. Contract price adjustments are per Schedule F.1.