Construction and maintenance of ablution facilities at maqoma primary school (ecdoe flush toilets programme)

Project scope: Construction of new ablution facilities and/or maintenance of flush toilets at Maqoma Primary School under the Eastern Cape Department of Education (ECDOE) Flush Toilets Maintenance Programme. Work includes provision of temporary services, site security, compliance with contractual and regulatory obligations, and adherence to JBCC agreements.

Tender validity period: 20 weeks from closing date. Intended date of practical completion and penalty per calendar day for the works as a whole: to be advised. Penalty amount: 5.75c per R100 of Contract Sum per calendar day. Period for commencement of works after contractor takes possession of the site: 5 working days. Date on which possession of the site is intended to be given: to be advised.

Employer and Principal Agent: The Mvula Trust. Postal and Physical Address: 67 Devereux Avenue, Vincent, East London. Telephone: 043 726 2255. Facsimile: 043 726 5967.

Submit the following returnable documents as part of your tender: Priced Bill of Quantities, Lump Sum Document, Security, Insurances, and Waiver of Lien (where acceptable). Tenders must remain valid for 20 weeks from the closing date. Only priced items will be considered for adjustments; unpriced items will be deemed free of charge with no claims for extras accepted. Number of construction document copies to be supplied to the Contractor free of charge: 1. Number of days for submission of priced documents: 5 working days from the Letter of Appointment.

Tenderers must be registered and compliant with South African construction industry regulations. Experience in similar projects (maintenance/construction of ablution facilities) is likely advantageous. Financial and technical capacity to undertake the project as per the JBCC Agreement is required. Specific evaluation points include: ability to provide a full-time Health and Safety Officer, capacity to supply and maintain temporary services (water, electricity, toilets, etc.), provision of office accommodation and storage facilities on-site, and compliance with state provisions for government contracts.

Scope: Construction of new ablution facilities and/or maintenance of flush toilets at Maqoma Primary School under the ECDOE Flush Toilets Maintenance Programme. Contractor must: Comply with JBCC Principal Building Agreement (Series Edition 4.1, March 2005) and Preliminaries (JBCC Series 2000, May 2005), including all project-specific modifications. Provide a Method Statement outlining construction methods, labour, and plant resources. Submit as-built drawings within 14 days of practical completion. Provide temporary works (roads, hoardings, offices, water, electricity, telecommunication, and ablution facilities) at own cost. Ensure site security, enclosure, and protection of works. Provide air-conditioned office accommodation and storage facilities. Remove all temporary works upon completion and rectify any damage. Study all available drawings at Principal Agent’s office to understand cost implications. Submit samples and shop drawings as required. Maintain site records (Construction Instruction Book, Daily Record Book) and provide weekly labour and plant records. Notify Principal Agent of any site encroachments or setting-out errors. Principal Agent may direct the order of execution and prioritise specific sections. Contractor must provide additional resources or overtime (at own cost) if work falls behind schedule. Contractor is responsible for all temporary works, site access, and encroachment rectification. Site description: Existing school. Work or installations by others: None.

Contractor must submit a Method Statement outlining proposed construction methods, labour, and plant resources. The Principal Agent may direct the order of execution and prioritise specific sections. Contractor must provide additional resources or overtime (at own cost) if work falls behind schedule. Contractor is responsible for all temporary works, site access, and encroachment rectification. Contractor must provide all necessary temporary works, including roads, tracks, hardstanding, services, hoardings, and dust screens. Office accommodation and storage facilities must be provided and maintained by the contractor.

Contractor must: Study all available drawings at Principal Agent’s office to understand cost implications. Comply with all clauses in JBCC agreements and project-specific modifications. Ensure workmanship and materials meet specified standards; alternatives require prior written approval. Submit samples and shop drawings as required. Maintain site records (Construction Instruction Book, Daily Record Book) and provide weekly labour and plant records. Notify Principal Agent of any site encroachments or setting-out errors. Record construction breaks and concrete pours on structural engineer’s drawings for as-built submissions.

Pricing must be submitted via priced Bill of Quantities or Lump Sum Document. Include VAT. Only priced items will be considered for adjustments; unpriced items are deemed free of charge. Bills of Quantities follow the Standard System of Measuring Building Work - Seventh Edition. Contractor must allocate costs to categories (Fixed, Variable, Time-related) if Alternative A is used for preliminaries adjustment. Prime Cost Amounts, Budgetary Allowances, and Provisional Amounts may be omitted or reduced at Principal Agent's discretion.

Pricing: Submit priced Bill of Quantities or Lump Sum Document. Include VAT in pricing. Payment terms: Interim payments subject to Principal Agent’s discretion; materials stored off-site require approved bank guarantee. No Payment Guarantee will be provided for this government contract. Contract value adjustment: Not applicable (CPAP not used). Penalty for non-completion: 5.75c per R100 of Contract Sum per calendar day. Insurance requirements: Contract Works Insurance (Contract Sum, deductible ≤5%), Supplementary Insurance (Contract Sum +20%, deductible to be determined by insurer), Public Liability Insurance (R5 million, deductible ≤5%). SASRIA insurance required for Contract Sum plus 20%. Waiver of contractor’s lien is required. Bills of Quantities drawn up in accordance with Standard System of Measuring Building Work - Seventh Edition including all amendments. Prime Cost Amounts, Budgetary Allowances, Provisional Amounts, etc., may be omitted or reduced at Principal Agent's sole discretion with no claim for loss of discount or profit.

Compliance with Occupational Health and Safety Act and Construction Regulations 2014 is mandatory. Contractor must: Prepare and submit a site-specific Health and Safety Plan and Health and Safety File. Provide a full-time Health and Safety Officer for the entire construction period. Conduct induction training for all personnel. Supply PPE (reflective vests, hard hats, protective footwear, ear plugs, dust masks). Arrange initial and exit medical examinations, noise monitoring (audiograms, noise zones). Include Community Liaison Officer (CLO) costs. Comply with Department of Public Works PW371 and SANS 2001 Series standards. Adhere to all local regulations and standards; contractor is solely responsible for defects or non-compliance. Contractor must take delivery of, handle, store, use, apply, and/or fix all proprietary branded products in strict accordance with manufacturer's instructions. All materials specified under a trade name must be exactly as described; alternatives require prior written approval.

Contractor must comply with Occupational Health and Safety Act and Construction Regulations 2014. Requirements include: Preparation of a site-specific Health and Safety Plan and submission of the Health and Safety File. Provision of a full-time Health and Safety Officer for the entire construction period. Induction training for all personnel. Supply of PPE (reflective vests, hard hats, protective footwear, ear plugs, dust masks). Initial and exit medical examinations, noise monitoring (audiograms, noise zones). Costs must include Community Liaison Officer (CLO). Compliance with Department of Public Works PW371 and SANS 2001 Series standards is mandatory.

Contract governed by JBCC Principal Building Agreement (Series Edition 4.1, March 2005) and Preliminaries (JBCC Series 2000, May 2005), with project-specific amendments. No Payment Guarantee will be provided for this government contract. Dispute resolution: Mediation followed by litigation. Applicable law: Republic of South Africa. Contractor is responsible for latent defects, including water leakage classified as latent unless proven otherwise. Defects must be attended to progressively during the Defects Liability Period. Contractor must effect Contract Works Insurance (Contract Sum, deductible ≤5%), Supplementary Insurance (Contract Sum +20%), and Public Liability Insurance (R5 million, deductible ≤5%). Waiver of contractor’s lien is required.