Subconsulting services for pavement investigations, materials testing & quality control for emergency road maintenance on r59 & r30 in free state

Project: SANRAL Contract X.004-146-2025-1F for subconsulting services (pavement investigations, materials testing, quality control) for emergency routine road maintenance on National Route R59 (Sections 2–3) and National Route R30 (Sections 4–6) in Lejweleputswa District Municipality, Free State. Scope includes 18.327 km of carriageway repair via in-situ recycling (foamed bitumen or nano-technology stabilising agents).

Tender closing date: 17 July 2026 at 11h00. Tender validity period: 60 days from closing date. Contract duration: 3 months (commencing 7 days after receipt of Employer’s instruction).

Primary contact: Junior Kasenge, Pr. Tech. Email: [email protected]. Phone: 082 723 5992. Submission address: Office D005 The Fields, 1078 Burnett Street, Hatfield, Pretoria, 0083 / Westdene, Bloemfontein, 9301. Client address: 58 Van Eck Place, Mkondeni, Pietermaritzburg, 3201.

Submit all documents electronically to [email protected] before 11h00 on 17 July 2026. Required returnable documents include: completed Invitation to Tender, Form A (Certificate of Authority for Signature), Form D (CSD registration), SARS Tax Compliance Status (TCS) PIN or certificate, Letter of Good Standing with Compensation Commissioner (or letter confirming no employees), Professional Indemnity Insurance, Addenda, pricing schedule (Form K), Form of Tender, SANAS Certificate of Accreditation for Main Laboratory, coverage of project-specific test methods, and key personnel requirements. Unauthorized alterations to the Schedule of Rates will result in rejection. Tenders must be fully completed; incomplete submissions may be deemed non-responsive. The validity period of the tender is 60 days from the closing date.

Scope: Subconsulting services for pavement investigations, materials testing, and quality control for emergency routine road maintenance on National Route R59 (Sections 2–3) and R30 (Sections 4–6) in Lejweleputswa District Municipality, Free State. Key tasks: Establish a fully equipped Materials Site Laboratory. Conduct pavement investigations (core drilling, test pits, sampling), classify/test materials per TMH1 and SANS 3001, evaluate reclaimed materials, and perform lab tests (gradation, Atterberg limits, CBR, UCS, ITS, moisture-density). Support pavement rehabilitation: test milled/processed materials, approve make-up materials, support in-situ recycling/stabilisation (BSM with foamed bitumen, ETB, or nano-modified emulsion). Verify surfacing compliance: pre-surfacing inspections, binder/aggregate tests, support S2 double seal/AC-Medium asphalt surfacing. Transport samples with chain-of-custody. Coordinate with Principal Consultant, RRM Contractor, and Site Safety Officer. Comply with SANRAL QA specs, COTO, TMH1, TMH9, TRH12, TRH14, SAPEM. Deliverables: QMP, Field Sampling Register, Lab Test Results, Pavement Investigation Summary, Material Compliance Reports, Mix Design Verification Reports, Surfacing QA Verification Report, Monthly QA Summary, Final Lab Report and Certification.

Methodology requirements: Submit a preliminary programme with quotation, detailing frequency of sampling/testing per SAPEM Chapter 13 Appendix C guidelines. Include major laboratory equipment to be used. Proposed methodology must demonstrate understanding of pavement investigations, materials testing, QA/QC, and project requirements. Reporting approach must include test result submission, registers, QA/QC procedures, traceability, calibration records, and compliance reporting. Resources (personnel, equipment, transport) must be adequate for the programme.

Key personnel requirements: Site Pavement and Materials Specialist (BSc/BEng/BTech Civil + ECSA Pr.Eng/Pr.Tech Eng + CPD in pavement design/materials + 10 years’ experience, 5 in pavement investigations/rehabilitation design + proven bituminous mix design experience). Materials Technologist (BTech/BEng/BSc Civil + ECSA Pr.Tech Eng/Candidate Engineer/Pr.Eng + 8 years’ experience + TMH1/SANS 3001 testing + ISO/IEC 17025 familiarity). 2x Materials Technicians (National Diploma Civil + valid lab training certificate (SABITA/CSIR) + 3 years’ experience + TMH1/SANS 3001 familiarity + competence in sampling/chain-of-custody/calibration/gradation/binder testing).

Quality requirements: Comply with SANRAL QA specifications, COTO, TMH1, TMH9, TRH12, TRH14, SAPEM. Main laboratory must be SANAS-accredited (SANS 17025) for project-specific test methods. Site laboratory must be fully equipped and lockable. Submit a Testing and Sampling Programme (frequency, locations, standards, SAPEM Chapter 13 guidelines) for Engineer’s approval before commencement. All equipment must be calibrated/traceable. Test results must align with SAPEM Chapter 13 and project specs. Deviations require written Engineer approval.

Pricing: Complete Schedule of Rates (Form K). All costs (establishment, testing, QA, overheads, profit, insurance, risk, travel) must be included in rates. Quantities are re-measurable and may adjust per Engineer’s request. Payment is based on tendered rates. No Performance Guarantee required.

Payment is based on tendered rates in the Schedule of Rates (Form K), covering all costs: establishment, testing, quality control, overheads, profit, insurance, risk, and incidental costs. No Performance Guarantee required. All travelling costs must be included in rates. Contract commencement: 7 days after receipt of Employer’s instruction. Remuneration is proportional to actual service period. Penalties: R5,000/day (max 10% of contract value) for late test results. Pricing schedule quantities are re-measurable and may adjust per Engineer’s request.

Mandatory compliance: Registered on National Treasury Central Supplier Database (CSD) at tender close. B-BBEE status level 1–4 (Construction Sector Codes, Gazette No. 41287). Valid SARS Tax Compliance Status (TCS) PIN/certificate. Letter of Good Standing with Compensation Commissioner (or letter confirming no employees). SANAS-accredited Main Laboratory with coverage of project-specific test methods. Professional Indemnity Insurance. Bargaining Council for Civil Engineering Industry registration (wage rates/conditions apply). Key personnel must meet minimum qualifications/experience: Site Pavement and Materials Specialist (BSc/BEng/BTech Civil + ECSA Pr.Eng/Pr.Tech Eng + 10 years’ experience, 5 in pavement investigations), Materials Technologist (BTech/BEng/BSc Civil + ECSA registration + 8 years’ experience), 2x Materials Technicians (National Diploma + valid lab training certificate + 3 years’ experience). All personnel must comply with TMH1/SANS 3001 standards.

Health and Safety: Comply with Occupational Health and Safety Act and Construction Regulations 2014. Service Provider must provide PPE, maintain equipment, and handle it safely. Coordinate with RRM Contractor’s safety protocols and Traffic Accommodation Plan (TAP). All testing/sampling must adhere to approved Health and Safety Plan. Principal Consultant may audit testing procedures/equipment at any time.

Environmental: Testing must be conducted in lockable enclosures to ensure environmental protection and data integrity. Sample transportation must prevent contamination. Chain-of-custody documentation required for all samples.

Contract terms: Service Provider must register with Bargaining Council for Civil Engineering Industry and pay agreed wage rates. Commencement: 7 days after Employer’s instruction. Duration: 3 months (personnel engagement varies). Penalties: R5,000/day (max 10% of contract value) for late test results. Public/media statements require Client approval. Copyright of project documents vests with Employer. Performance Guarantee not required. Subconsultants must comply with all contractual terms.

General requirements: Failure to provide requested information within 24 hours renders tender non-responsive. Signatory must declare accuracy of all information, including key personnel details. Information is accepted in good faith; misrepresentation may lead to contract termination. All work must comply with approved standards and QMP. No laboratory/field work may commence without Engineer’s written approval of Testing and Sampling Programme.

Tenders are evaluated on functionality (65% threshold) and price/B-BBEE. Functionality criteria: company experience (40 points), key personnel qualifications/experience (50 points), methodology/resources (10 points). Price uses 80/20 or 90/10 preference point system per PPPFA. B-BBEE points allocated per Construction Sector Codes. Subcontracting >25% to lower B-BBEE levels forfeits preference points unless subcontractor is an EME below threshold.