Supply, delivery, and installation of 4IR-Themed wallpaper branding for south cape tvet college (mossel bay campus)

• Closing date and time for bid submission: Friday, 26 June 2026 at 11:00.
• Compulsory bid briefing: Monday, 22 June 2026 at 11:00am.
• Venue for briefing: 4IR labs at Mossel Bay Campus, Kreupelhout St, Heiderand Extension, Mossel Bay, 6511.

• A compulsory bid briefing is scheduled for Monday, 22 June 2026 at 11:00am at the 4IR labs, Mossel Bay Campus, Kreupelhout St, Heiderand Extension, Mossel Bay, 6511.

• For bidding procedure enquiries:
• Contact Person: Barryline Botha
• Department: SCM Department, Central Office
• Telephone: 044 884 0359
• Email: [email protected]
• Technical/Marketing enquiries:
• Contact Person: Marnus de Klerk
• Department: Marketing and Communication, Central Office
• Telephone: 044 884 0359
• Email: [email protected]
• Bid submission address:
• Physical: Bid Box, South Cape TVET College Central Office Building, Ground Floor, 125 Mitchell Street, George.
• Email: [email protected]

• Submit your bid by the closing date and time: Friday, 26 June 2026 at 11:00. Late bids will not be considered.
• Bids must be delivered to the bid box at South Cape TVET College Central Office Building, Ground Floor, 125 Mitchell Street, George, or emailed to [email protected].
• You must use the official bid forms provided; do not retype them.
• The bid must include a fully completed Price Declaration Form (Section 5) with your total all-inclusive price in Rand, including VAT and delivery.
• You must submit the following compulsory documents with your bid; failure to include them may result in disqualification:
• Company registration documents (CIPC).
• Valid B-BBEE certificate or sworn affidavit (for EMEs & QSEs).
• Latest municipal account or valid lease agreement.
• Original tax clearance certificate or printed certificate with PIN.
• CSD registration number.
• Completed SBD forms (SBD 1, 4, 6.1, 8, 9).
• Declaration of Interest (SBD 4).
• Completed checklist of documents.
• The bidder must sign the bid and provide proof of authority to sign (e.g., company resolution).
• The successful bidder will be required to sign a written contract (SBD 7).
• Your offer must remain valid for acceptance for 60 days from the submission date.

• Compulsory documents to submit: Company registration (CIPC), B-BBEE certificate, latest municipal account/lease, tax clearance certificate/ PIN, CSD registration number.

• Scope: Supply, delivery, and installation of premium seamless wallpaper branding at the 4IR Building, Mossel Bay Campus.
• Material: Premium wallpaper material with a seamless, flawless finish, high durability, and easy maintenance.
• Walls: Four custom-fit walls in classrooms D1, D2, D3, D4 with precise dimensions (see table). You must account for trunking, skirting, doors, windows, and beams.
• Design Theme: Must align with a Fourth Industrial Revolution (4IR) theme, incorporating modern digital tech, AI imagery, and network graphics.
• Image Quality: Final print files must be high-resolution and professional.
• Licensing: All stock imagery used must be fully licensed; watermarked drafts must be replaced with licensed, production-ready assets.
• Client Collaboration: The quoted cost must include graphic design setup fees and a minimum of two rounds of layout revisions for client approval.
• Installation: Professional on-site installation at the Mossel Bay Campus is required.
• Inspections: The purchaser reserves the right to inspect goods and services; non-compliance may lead to rejection at the supplier's cost.

• Variation Orders: For changes not exceeding 15% of the original contract value, the contractor may be instructed to proceed. For measurable quantities, unit price reductions may be requested, provided there is no price escalation.

• The bidder must be qualified and experienced in providing the goods/services offered. The Certificate of Independent Bid Determination (SBD 9) requires bidders to confirm they have not colluded with competitors.

• Inspections & Tests: The purchaser may inspect goods at any stage. Pre-bid testing is at the bidder's cost.
• If inspections show compliance, the purchaser bears the cost; if non-compliance, the supplier bears the cost.
• Non-compliant goods may be rejected and must be replaced immediately at the supplier's cost.

• You must provide a detailed price schedule, all-inclusive of VAT, valid for 90 days. Items include supply/installation for four walls, graphic design setup (min. 2 revisions), on-site installation, and transport to Mossel Bay.

• Pricing: Your quoted price must be all-inclusive, covering design, material, fabrication, delivery, and on-site installation.
• VAT: All prices must include VAT at 15%.
• Validity: Your price must remain valid for 90 days.
• Price Schedule: You must complete the provided pricing schedule with a detailed breakdown for each item:
• Supply and installation for each of the four walls.
• Graphic design concept creation and setup fees (min. 2 revisions).
• Professional on-site installation charges.
• Transport and travel costs to Mossel Bay Campus.
• Payment Terms:
• Payment will be made in Rand.
• Invoices must be submitted by the 1st business day of a month for payment by the end of that month.
• Payment is via electronic transfer, subject to submission of correct, original tax invoices and supporting documents.
• No penalty interest is payable for late submission of invoices.
• Variation Orders: Contract variations up to 15% of the original contract value may be instructed without a price escalation.

• Tax Compliance: You must be tax compliant. Submit your SARS Tax Compliance Status PIN or CSD number. No contract will be awarded to a bidder with tax matters not in order.
• B-BBEE: Submit a valid B-BBEE Status Level Verification Certificate from a SANAS accredited agency, or a sworn affidavit (for EMEs & QSEs) to qualify for preference points.
• Company Registration: Submit CIPC company registration documents, share certificates, and a shareholding breakdown per race and gender.
• Municipal Compliance: Your municipal rates and taxes must not be in arrears.
• Central Supplier Database (CSD): You must be registered on the CSD and provide your CSD number.
• Declaration of Interest: Complete SBD 4, declaring any relationships with state employees involved in the evaluation.
• State Employees: No bids will be considered from persons in the service of the state, or companies with directors who are state employees, without the appropriate authority.
• Foreign Suppliers: Foreign bidders must complete a questionnaire; if not liable for RSA tax, a TCS PIN is not required.

• Warranty: Goods are warranted to be new, unused, and defect-free for 12 months after delivery acceptance or 18 months after shipment, whichever is earlier. Defects will be repaired/replaced at no cost.
• Payment: Payment will be made within 30 days of a valid invoice, accompanied by a delivery note.
• Prices: Contract prices may not vary from bid prices except for authorised adjustments.
• Assignment & Subcontracting: You may not assign the contract without prior written consent. You must notify the purchaser of any subcontracts.
• Delays & Penalties: Delays may result in penalties calculated using the prime interest rate per day of delay. The purchaser may terminate for default.
• Termination: The purchaser may terminate for default, insolvency, or corrupt/fraudulent practices. Restriction from public sector business for up to 10 years may apply.
• Force Majeure: Not liable for delays due to force majeure events if promptly notified.
• Disputes: Attempt amicable resolution, then mediation, then South African courts.
• Liability: Supplier's aggregate liability is limited to the contract price, excluding cost of repairing defective goods.
• Governing Law: South African law applies; contract is in English.
• Taxes: Local suppliers responsible for all taxes until delivery; foreign suppliers responsible for taxes outside RSA.

• Company registration form / Corporate document (CIPCO);
• BBBEE certification
• Latest municipal account/Lease Agreement
• A copy of the original tax clearance or printed certificate with pin
• CSD registration number

7. Remuneration

▪ Original, detailed, correct and complete tax invoices, monthly statements (where applicable), VAT registration

numbers (where applicable), verification of bank details (in the format required) and any other relevant

supporting documents must be submitted to SCC after it has acknowledged receipt in writing of the services

procured or goods received, to its satisfaction.

▪ Tax invoices and all necessary supporting documents contemplated in (i) above must be submitted to SCC by

the 1st (first) business day of a calendar month in order for payment to be effected by the end of the same

calendar month. Otherwise payment shall be effected by the end of the following calendar month. Payments

shall furthermore only be made on condition that the required documentation submitted are the originals,

correct and complete.

▪ No penalty interest shall be permitted to be charged in the event of the requirements referred to in (i) and (ii)

above not being complied with.

▪ Payment shall be effected by electronic bank transfer or any other method of payment decided to be used by

SCC from time to time and at the Fund’s sole discretion.

▪ Payment shall furthermore be subject to SCC standard Special Terms and Conditions of Contract, which if

applicable shall prevail over this clause in all instances; and a copy whereof shall be furnished upon request.

Section 5: price declaration form

Dear Sir/Madam,

Having read through and examined the bid document, bid no. RFQ BB 34/2026, the General Conditions, the

requirements, and all other Annexes to the bid document, we shall supply and install: Wallpaper Branding at 4ir

building, Mossel bay Campus, South Cape TVET College for the total sum of:

R ________________________________________________________ (including VAT and delivery costs)

In Words: R ______________________________________________________________(incl VAT and delivery costs)

We confirm that this price covers all services as per the specifications in the RFQ document. We confirm that SCC will

incur no additional costs whatsoever over and above this amount in connection with the services related to the abovementioned services.

We undertake to hold this offer open for acceptance for a period of 60 days from the date of submission of offers.

We further undertake that upon final acceptance of our offer, we will commence delivery when required to do so by the

Client.

We understand that you are not bound to accept the lowest or any offer and that we must bear all costs which we have

incurred in connection with preparing and submitting this bid.

We hereby undertake for the period during which this bid remains open for acceptance not to divulge to any persons,

other than the persons to which the bid is submitted, any information relating to the submission of this bid or the details

therein except where such is necessary for the submission of this bid.

Signed date

(Print name of signatory)

Designation

For and on behalf of: company name

Tel No

Fax No

Cell No

Sbd 4

Section 6. Declaration of interest:

1. Any legal person, including persons employed by the state1, or persons having a kinship with persons

employed by the state, including a blood relationship, may make an offer or offers in terms of this invitation to

bid (includes a price quotation, advertised competitive bid, limited bid or proposal). In view of possible

allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the

state, or to persons connected with or related to them, it is required that the bidder or his/her authorised

representative declare his/her position in relation to the evaluating/adjudicating authority where-

• the bidder is employed by the state; and/or
• the legal person on whose behalf the bidding document is signed, has a relationship with persons/a

person who are/is involved in the evaluation and or adjudication of the bid(s), or where it is known that

such a relationship exists between the person or persons for or on whose behalf the declarant acts and

persons who are involved with the evaluation and or adjudication of the bid.

2. In order to give effect to the above, the following questionnaire must be completed and submitted with the

bid.

2.1 Full Name of bidder or his or her representative: ................................................................

2.2 Identity Number: .........................................................................................................

2.3 Position occupied in the Company (director, trustee, shareholder2): ......................................

2.4 Company Registration Number: ....................................................................................

2.5 Tax Reference Number: ..............................................................................................

2.6 VAT Registration Number: ...........................................................................................

2.6.1 The names of all directors / trustees / shareholders / members, their individual identity numbers, tax reference

numbers and, if applicable, employee / persal numbers must be indicated in paragraph 3 below.

1“State” means –

(a) any national or provincial department, national or provincial public entity or constitutional institution within the

meaning of the Public Finance Management Act, 1999 (Act No. );

(b) any municipality or municipal entity;

(c) Provincial legislature;

(d) National Assembly or the national Council of provinces; or

(e) Parliament.

2”Shareholder” means a person who owns shares in the company and is actively involved in the management of the enterprise or

business and exercises control over the enterprise.

2.7 Are you or any person connected with the bidder YES / NO

presently employed by the state?

2.7.1 If so, furnish the following particulars:

Name of person / director / trustee / shareholder/ member: ..............................................

Name of state institution at which you or the person

connected to the bidder is employed : .............................................

Position occupied in the state institution: .............................................

Any other particulars:

........................................................................

........................................................................

........................................................................

2.7.2 If you are presently employed by the state, did you obtain YES / NO

the appropriate authority to undertake remunerative

work outside employment in the public sector?

2.7.2.1 If yes, did you attached proof of such authority to the bid YES / NO

document?

(Note: Failure to submit proof of such authority, where

applicable, may result in the disqualification of the bid.

2.7.2.2 If no, furnish reasons for non-submission of such proof:

...............................................................................

...............................................................................

...............................................................................

2.8 Did you or your spouse, or any of the company’s directors / YES / NO

trustees / shareholders / members or their spouses conduct

business with the state in the previous twelve months?

2.8.1 If so, furnish particulars:

.............................................................................

.............................................................................

..............................................................................

2.9 Do you, or any person connected with the bidder, have YES / NO

any relationship (family, friend, other) with a person

employed by the state and who may be involved with

the evaluation and or adjudication of this bid?

2.9.1If so, furnish particulars.

........................................................................

........................................................................

........................................................................

2.10 Are you, or any person connected with the bidder, YES/NO

aware of any relationship (family, friend, other) between

any other bidder and any person employed by the state

who may be involved with the evaluation and or adjudication

of this bid?

2.10.1 If so, furnish particulars.

........................................................................

........................................................................

........................................................................

2.11 Do you or any of the directors / trustees / shareholders / members YES/NO

of the company have any interest in any other related companies

whether or not they are bidding for this contract?

2.11.1 If so, furnish particulars:

........................................................................................

........................................................................................

........................................................................................

3 Full details of directors / trustees / members / shareholders.

Full Name Identity Number Personal Tax Reference State Employee Number /

Number Persal Number

• Material: Premium wallpaper with seamless, flawless finish, high durability, easy maintenance.

person who are/is involved in the evaluation and or adjudication of the bid(s), or where it is known that

persons who are involved with the evaluation and or adjudication of the bid.

Nce points claim form in terms of the preferential procurement

This preference form must form part of all tenders invited. It contains general information and serves as a

claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes

a) The applicable preference point system for this tender is the 90/10 preference point system.

b) The applicable preference point system for this tender is the 80/20 preference point system.

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/ highest

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 10

Total points for Price and SPECIFIC GOALS 100

points for specific goals with the tender, will be interpreted to mean that preference points for specific

any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the

entitled to purchase goods of a similar quality and up to the same quantity in substitution of the goods not supplied in conformity with

Preference points claim form in terms of the preferential procurement