The construction of solar powered boreholes inclusive of a water treatment system in uthukela, ilembe, ugu and joe gqabi district municipalities.

Returnable Documents: Supplier Database (CSD) Summary Report: 7 Working

On 18 April 2022 a national state of disaster was declared in response to the widespread flooding

due to high rainfall in Eastern Cape (EC) and KwaZulu Natal (KZN) Provinces. While all parts of

the EC and KZN provinces were impacted, the worse-hit areas were the eThekwini metro and the

districts of iLembe, uGu, King Cetshwayo, uThukela, uMgungundlovu, Alfred Nzo and Joe Gqabi.

It is estimated that billions were lost by the two economies as KZN couples the aftereffects of the

July 2021 riots with the flood disaster within a space of four months.

The declaration was pursued in terms of Section 23 of the Disaster Management Act, 2002 since

the affected municipal areas reflected and intensified on the following characteristics:

• Poor / no access to basic services, such as electricity, water, sanitation, and solid

waste removal

• Unreliable or dysfunctional infrastructure for the provision of water and sanitation

services

• Poverty and poor socio-economic conditions

• Public spaces, such as hospitals, clinics, schools, and pension payout points do

not have access to water and proper sanitation services.

• Highly densified areas, and

• Shortage of shelter and ablution areas.

Government in the Joint Operational Committees / Task Teams including the private sector and

NGO have flagged humanitarian support as the greatest need in the disaster recovery plans and

meetings.

Development Bank of Southern Africa of 61

RFP063/2026 – The construction of solar powered boreholes inclusive of a water treatment system in uThukela, iLembe,

Ugu and Joe Gqabi District Municipalities.

DBSA support is targeted at providing humanitarian relief in indigent communities as well as low

income / rural areas with minimum standards of basic services access and a poor quality of life.

The support is intended to support government’s plan and contribute towards:

a) restoring dignity of communities through access to basic water services,

b) facilitating community mobility and connectivity, and

c) encouraging sustainable replacement housing that improves the quality of life of beneficiaries.

The successful implementation of the infrastructure projects is expected to contribute significantly

to the achievement of three of the South African Government national outcomes namely:

a) Outcome 6: An efficient, competitive, and responsive economic infrastructure network.

b) Outcome 8: Sustainable human settlements and an improved quality of household life.

c) Outcome 9: A responsive, accountable, effective, and efficient local government.

Business and government stakeholders extended engineering capacity augmenting the District

Disaster Management Centers to undertake assessments and costing of the various categories of

infrastructure in affected municipalities. Three engineers from the EC PMU and at the DDM district

hub supported the Eastern Cape Provincial Disaster Management Teams with the technical

assessments of infrastructure and determination of reasonableness of costing in the various

districts

In lieu of the Disaster, Government has approached the DBSA with a request to support with the

provision of Basic Services to the identified hotspots. EXCO have approved that the DBSA

supports the Government on the following interventions to eradicate the impact of the floods.

• Provision of water services in the form of boreholes

3.TOP Intervention areas identified

To eradicate the impact of the floods in the identified areas, the Joint Operational Committees /

Task Teams including the private sector and the DBSA, provinces and municipalities have

identified the following interventions:

• Drilling, equipping and refurbishment of boreholes as well as ensuring water quality

compliance and ensure provision of potable water) (SANS 205)

• Repairs and installation of borehole equipment affected by the floods.

Development Bank of Southern Africa of 61

RFP063/2026 – The construction of solar powered boreholes inclusive of a water treatment system in uThukela, iLembe,

Ugu and Joe Gqabi District Municipalities.

• Refurbishment of Water Treatment Works.

4.OBJECTIVE

It is expected that DBSA’s support with the implementation of some of these interventions, will

address some of the province’s shortcomings.

The key objectives and deliverables are:

i.Drilling, supply, and installation of Boreholes and/or

ii.Repair and refurbishment of Bore holes.

5.TIME Frame

The expected timelines for this programme will depend on the type of intervention to be undertaken

in the implementation of the short-term interventions identified as the scope encompasses the

refurbishment of existing works and new installations. The project durations will be stated under

the relevant project scope of work for each type of intervention.

To support the communities in the identified flood affected areas, the scope of work for the

programme needs to be undertaken to mitigate:

• High shortage of drinking water i.e., Solar Boreholes and water storage.

• High number of dysfunctional boreholes due to flood impact.

• Affected electricity facilities to support the operations of boreholes

• High number of dysfunctional water pumps which require replacement

The detailed scope for each intervention is indicated in Table 1 below.

Development Bank of Southern Africa of 61

RFP063/2026 – The construction of solar powered boreholes inclusive of a water treatment system in uThukela, iLembe,

Ugu and Joe Gqabi District Municipalities.

Table 1: Project List

Province municipality town/village project intervention deliverables time

Type frame

KZN uThukela District Matiwane, Ward 23 under Solar Borehole Provision of water -Fencing 3 months

Alfred Duma Local & Treatment services -Fully Equip Borehole

Municipality (Site one) Facilities -Water Treatment facility

Site next to Thembela High

School,

Matiwane/Jononoskop,

Ward 23 under Alfred

Duma Local Municipality.

St. Chads, eMa 2000,

Ward 22 under Alfred

Duma Local Municipality.

iLembe District Ndwedwe ward 17- Solar Borehole Provision of water -Fencing 3 months

eMepho, Mzunga area & Treatment services -Fully Equip Borehole

Facilities -Water Treatment facility

Maphumulo Ward 3-TBC

KwaDukuza ward 1-

Sakhamkhanya area

uGu District Umdoni, Ward 2, Solar Borehole Provision of water -Fencing 3 months

Zithokozise School, & Treatment services -Fully Equip Borehole

(Coordinates 30.22725 - Facilities -Water Treatment facility

30.68441)

Ezinqoleni Municipality,

Ward 2, Mbeni School

(Coordinates 30.78264

30.16651)

Hibiscus Coast

Municipality, Ward 24,

Insingizi School

(Coordinates 30.76321

30.34935)

Province time

Municipality town/village project type intervention deliverables

Frame

Tabatlala, Ward 12, Elundini

Lm

Solar Borehole & -Fencing

Provision of water

EC Joe Gqabi District Treatment -Fully Equip Borehole 3 months

Makhatlaneng Village services Facilities -Water Treatment facility

Elundini LM

7.PROJECT Implementation & monitoring principles

The implementation of the above interventions will happen through a series of activities namely:

No Activity Anticipated

Duration

1. Site Hand Over 3 months

Development Bank of Southern Africa of 61

RFP063/2026 – The construction of solar powered boreholes inclusive of a water treatment system in uThukela, iLembe,

Ugu and Joe Gqabi District Municipalities.

2. Site Establishment

3. Site Assessment with Engineers

4. Construction Phase

5. Testing and Commissioning

6. Completion: Final scope and completion certificates must be signed off by

Municipal rep, Ward councillor and Traditional leader.

7. De-establishment of facilities on site. Leaving the site with only the

infrastructure and no debris.

8.THE Service provider team

The expertise required to successfully implement the different scope of works including, borehole

drilling, water treatment facility and installation of solar power system, security fencing is as

detailed under each respective scope of work.

9.1. Construction and/or refurbishment of boreholes:

9.1.1. Methodology and specification

Based on the proposed Flood Response Programme, the following methodologies will be

employed.

9.1.1.1. Hydrogeological Survey

i. Site Assessment and Desk Study

Existing borehole information from in-house databases and previous studies conducted by the

municipality within the defined project area will be assessed to compare yields, water levels and

water quality in order to determine whether the aquifers are stable or deteriorating. Aerial photos

and other data obtained from previous groundwater investigations will be studied and extrapolated

to identify geological structures such as dykes, faults and lineaments that can be used for water

balances sheet.

ii. Siting

The boreholes will be installed within the Towns/Villages indicated in Table 1 above. The

appointed Service Provider will be required to use available and appropriate methods to site a

Development Bank of Southern Africa of 61

RFP063/2026 – The construction of solar powered boreholes inclusive of a water treatment system in uThukela, iLembe,

Ugu and Joe Gqabi District Municipalities.

drilling, water treatment facility and installation of solar power system, security fencing is as

detailed under each respective scope of work.

9.SCOPE Of work

9.1. Construction and/or refurbishment of boreholes:

9.1.1. Methodology and specification

Engineering Professions Act, 2000. Must have at

least 15 years’ post registration experience in the

development of boreholes in the municipal space

within South Africa – with a minimum of three (3)

completed projects in water.

• Mechanical Engineer (Pr.Eng. or Pr.Technologist -

ECSA). Registration as a Professional Engineer or as

a Professional Engineering Technologist in terms of

Engineering Professions Act, 2000. Must have at

least 15 years’ post registration experience in the

development of boreholes in the municipal space

within South Africa – with a minimum of three (3)

completed projects in boreholes.

• Ground Water Specialist (Hydrogeologist or Pre-Qualifier Y 3

NB: The bidder is required to submit proof of

qualifications, evidence of professional registration, and

detailed CVs clearly demonstrating relevant experience.

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RFP063/2026 – The construction of solar powered boreholes inclusive of a water treatment system in uThukela, iLembe,

7.1 Whilst all due care has been taken in connection with the preparation of this RFP, the DBSA

makes no representations or warranties that the content in this RFP or any information

communicated to or provided to Bidders during the Tendering Process is, or will be, accurate,

current or complete. The DBSA, and its officers, employees and advisors will not be liable with

respect to any information communicated which is not accurate, current or complete.

7.2 If a Bidder finds or reasonably believes it has found any discrepancy, ambiguity, error or

inconsistency in this RFP or any other information provided by the DBSA (other than minor

clerical matters), the Bidder must promptly notify the DBSA in writing of such discrepancy,

ambiguity, error or inconsistency in order to afford the DBSA an opportunity to consider what

corrective action is necessary (if any).

7.3 Any actual discrepancy, ambiguity, error or inconsistency in this RFP or any other information

provided by the DBSA will, if possible, be corrected and provided to all Bidders without

attribution to the Bidder who provided the written notice.

Disaster projects (installation of solar boreholes)

1.INTRODUCTION

On 18 April 2022 a national state of disaster was declared in response to the widespread flooding

due to high rainfall in Eastern Cape (EC) and KwaZulu Natal (KZN) Provinces. While all parts of

the EC and KZN provinces were impacted, the worse-hit areas were the eThekwini metro and the

districts of iLembe, uGu, King Cetshwayo, uThukela, uMgungundlovu, Alfred Nzo and Joe Gqabi.

EC Joe Gqabi District Treatment -Fully Equip Borehole 3 months

If, after a Bidder’s Response has been submitted, the Bidder becomes aware of an error in the

Bidders Response (including an error in pricing but excluding clerical errors which would have

no bearing on the evaluation of the Bid), the Bidder must promptly notify the DBSA of such

error.

1 Folder 1: Functionality and returnable submission separate Pre-Qualifier Y

from Folder 2: Pricing proposal submission

Attendance Register of the Non-Compulsory Briefing Session Pre-Qualifier N 2

attended by the Tenderer.

contractor grading designation of 3CE

Tax compliance status

Tax compliance status must be submitted with the bid

Tax compliance requirements

Tax compliance status (tcs) or pin

Tax compliance) in accordance with applicable legislation in

Tax compliance status / tax compliance system pin code from the

Tax Compliance Status and Registration Requirements

Csd registration

Csd number (tax compliance) in accordance with applicable legislation in

Csd number must be provided

Central supplier database

Central supplier database (csd), a csd number must be provided

Central Supplier Database (CSD) Summary Report: 7 Working

Completion certificates, and/or

completion certificates must be signed off by

Minimum Requirements for Key Personnel

Supplier Database (CSD) Summary Report: 7 Working

1.3. South african bidders must register on the central supplier database

(Csd) to upload mandatory information namely: (business registration/

Directorship/ membership/identity numbers; tax compliance status;

1.4. Where a bidder is not registered on the csd, mandatory information

Numbers; tax compliance status must be submitted with the bid

2. Tax compliance requirements

2.3 South african bidders can apply for tax compliance status (tcs) or pin

Involved; each party must submit a separate proof of tcs / pin / csd

Number (tax compliance) in accordance with applicable legislation in

Or VAT registration

B-BBEE Details: Ugu and Joe Gqabi District Municipalities.

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be submitted electronically by the stipulated time to the link

Provided. Late bids will not be accepted for consideration.

1.2. All bids must be submitted on the official forms provided – (not to be

Re-typed)

1.3. South african bidders must register on the central supplier database

(Csd) to upload mandatory information namely: (business registration/

Directorship/ membership/identity numbers; tax compliance status;

And banking information for verification purposes). B-bbee certificate

Or sworn affidavit for b-bbee must be submitted by bidding institution.

1.4. Where a bidder is not registered on the csd, mandatory information

Namely: (business registration/ directorship/ membership/identity

Numbers; tax compliance status must be submitted with the bid

Documentation. B-bbee certificate or sworn affidavit for b-bbee must

Be submitted to bidding institution.

2. Tax compliance requirements

2.1 All bidders must ensure compliance with their tax obligations in their

Country of residence.

2.2 South african bidders are required to submit their unique personal

Identification number (pin) issued by SARS to enable the organ of state

To view the taxpayer’s profile and tax status.

2.3 South african bidders can apply for tax compliance status (tcs) or pin

May also be made via e-filing. In order to use this provision, taxpayers

Will need to register with SARS as e-filers through the website

Www.SARS.GOV.ZA.

2.4 SA bidders’ may also submit a printed tcs together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are

Involved; each party must submit a separate proof of tcs / pin / csd

Number (tax compliance) in

The following particulars must be furnished (failure to do so may result in

Your bid being disqualified).

1.17 PPPFA Regulations means the Preferential Procurement Regulations, 2022 published in

terms of the PPPFA.

1.18 Pre-Qualifying Criteria means the criteria set out in clause of this Part C.

1.19 Price and Preferential Points Assessment means the process described in clause of this

instructions and guidelines issued by National Treasury and be in accordance with the

applicable notices published by the Department of Trade and Industry in the Government

19.3 Unnecessarily elaborate responses or other representations beyond that which is sufficient to

present a complete and effective tender proposal are not desired or required. Elaborate and

expensive visual and other presentation aids are not necessary.

19.4 Where the Bidder is unwilling to accept a specified condition, the non-acceptance must be

clearly and expressly stated. Prominence must be given to the statement detailing the non-

acceptance. It is not sufficient that the statement appears only as part of an attachment to the

Technologist - Pr.Sci.Nat – SACNASP ) – with a

minimum of three(3) completed projects in boreholes

• Electrical Engineer (Pr.Eng. or Pr.Technologist -

ECSA). Registration as a Professional Engineer or as

a Professional Engineering Technologist in terms of

Engineering Professions Act, 2000. Must have at

least 15 years’ post registration experience in the

development of boreholes in the municipal space

within South Africa – with renewable energy

experience (solar).

• Construction Health and Safety Consultant (Pr.

CHSA, Pr.CHSM or CHSO – SACPCMP) – 5 Years’

part of its risk assessment. DBSA may also consider whether the preferred

bidder or any of its directors have been convicted of a serious offence.

Development Bank of Southern Africa of 61

RFP063/2026 – The construction of solar powered boreholes inclusive of a water treatment system in uThukela, iLembe,

tribunal as part of its risk assessment.

c. Performance

business with the preferred service provider, it may take this into account as

part of its risk assessment.

e. Restricted/Blacklisted

30.1 Each Bid constitutes an irrevocable offer by the Bidder to the DBSA to provide the Services

required and otherwise to satisfy the requirements of the Specification as set out in this RFP.

30.2 A Bid must not be conditional on:

30.2.1 the Board approval of the Bidder or any related governing body of the Bidder

being obtained.

30.2.2 the Bidder conducting due diligence or any other form of enquiry or investigation.

30.2.3 the Bidder (or any other party) obtaining any regulatory approval or consent.

30.2.4 the Bidder obtaining the consent or approval of any third party; or

30.2.5 the Bidder stating that it wishes to discuss or negotiate any commercial terms of

the contract.

30.3 The DBSA may, in its absolute discretion, disregard any Bid that is, or is stated to be, subject

to any one or more of the conditions detailed above (or any other relevant conditions).

30.4 The DBSA reserves the right to accept a Bid in part or in whole or to negotiate with a Bidder in

accordance with the provisions of this RFP and the applicable laws and regulations.

July 2021 riots with the flood disaster within a space of four months.

The declaration was pursued in terms of Section 23 of the Disaster Management Act, 2002 since

the affected municipal areas reflected and intensified on the following characteristics:

• Poor / no access to basic services, such as electricity, water, sanitation, and solid

waste removal

• Unreliable or dysfunctional infrastructure for the provision of water and sanitation

services

• Poverty and poor socio-economic conditions

• Public spaces, such as hospitals, clinics, schools, and pension payout points do

not have access to water and proper sanitation services.

• Highly densified areas, and

• Shortage of shelter and ablution areas.

municipality within the defined project area will be assessed to compare yields, water levels and

water quality in order to determine whether the aquifers are stable or deteriorating. Aerial photos

and other data obtained from previous groundwater investigations will be studied and extrapolated

to identify geological structures such as dykes, faults and lineaments that can be used for water

balances sheet.

ii. Siting

The boreholes will be installed within the Towns/Villages indicated in Table 1 above. The

appointed Service Provider will be required to use available and appropriate methods to site a

Development Bank of Southern Africa of 61

RFP063/2026 – The construction of solar powered boreholes inclusive of a water treatment system in uThukela, iLembe,

Points Assessment (where applicable).

1.13 Functional Criteria means the criteria set out in clause 27 of this Part C.

1.14 Intellectual Property Rights includes copyright and neighbouring rights, and all proprietary

rights in relation to inventions (including patents) registered and unregistered trademarks

(including service marks), registered designs, confidential information (including trade secrets

and know how) and circuit layouts, and all other proprietary rights resulting from intellectual

activity in the industrial, scientific, literary or artistic fields.

1.15 PFMA means the Public Finance Management Act, 1999.

1.16 PPPFA means the Preferential Procurement Policy Framework Act, 2000.

Development Bank of Southern Africa of 61

RFP063/2026 – The construction of solar powered boreholes inclusive of a water treatment system in uThukela, iLembe,

successful Bidder(s) or upon the earlier termination of the process.

1.30 Website means a website administered by DBSA under its name with web address

www.dbsa.org

17.3 The determination of the DBSA as to the actual time that a Bid is lodged is final. Subject to

clause 17.2, all Bids lodged after the Closing Time will be recorded by the DBSA and will only

be opened for the purposes of identifying a business name and address of the Bidder. The

consideration. The general operating practice is for the late Bid to be returned within 5 (five)

working days of receipt or within 5 (five) working days after determination not to accept a late

intellectual property contained in the Bids.

24.2 Each Bidder, by submission of their Bid, is deemed to have licensed the DBSA to reproduce

the whole, or any portion, of their Bid for the sole purposes of enabling the DBSA to evaluate

the Bid.

performance on any task orders/purchase orders or contracts, including poor

performance in respect of compliance with policies or procedures regarding

safety, health, quality control or environment, or having committed a serious and

gross breach of contract.

d. Reputational harm

cannot control the actions of our suppliers, we will not tolerate any Illegal activities. These

include, but are not limited to:

• Misrepresentation of any kind (e.g. origin of manufacture, specifications,

intellectual property rights, etc.);

• Collusion;
• Failure to disclose accurate information required during the sourcing activity

(ownership, financial situation, BBBEE status, etc.);

• Corrupt activities listed above; and
• Harassment, intimidation or other aggressive actions towards DBSA’s

employees.

35.1 By submitting a Bid, a Bidder warrants that:

35.1.1 it did not rely on any express or implied statement, warranty or representation,

whether oral, written, or otherwise made by or on behalf of the DBSA, its officers,

employees, or advisers other than any statement, warranty or representation

expressly contained in the RFP;

35.1.2 it did not use the improper assistance of DBSA’s employees or information

unlawfully obtained from them in compiling its Bid;

35.1.3 it is responsible for all costs and expenses related to the preparation and

lodgement of its Bid, any subsequent negotiation, and any future process

connected with or relating to the Tendering Process;

35.1.4 it accepts and will comply with the terms set out in this RFP; and

Development Bank of Southern Africa of 61

RFP063/2026 – The construction of solar powered boreholes inclusive of a water treatment system in uThukela, iLembe,

infrastructure in affected municipalities. Three engineers from the EC PMU and at the DDM district

hub supported the Eastern Cape Provincial Disaster Management Teams with the technical

assessments of infrastructure and determination of reasonableness of costing in the various

districts

Criteria and Functional Evaluation and Folder 2 - Price / Financial Proposal

Functional Evaluation Criteria.

based on its overall performance used to claim points in terms of regulation 6 and 7 of the

1 Folder 1: Functionality and returnable submission separate Pre-Qualifier Y

80/20 or 90/10 ..................................................................................................... 51

80/20 or 90/10 ................................................................................ 51

1.12 Evaluation Criteria means the criteria set out under the clause 26 (Evaluation Process) of this

Points Assessment (where applicable).

1.16 PPPFA means the Preferential Procurement Policy Framework Act, 2000.

1.17 PPPFA Regulations means the Preferential Procurement Regulations, 2022 published in

terms of the PPPFA.

The bidder must provide a Quality Management System

Only those Bidders which satisfy all the Pre-Qualifying Criteria of the First Stage will

all the Pre-Qualifying Criteria of the First Stage will not be evaluated further.

26.1.2 Second Stage – Eligibility criteria

will proceed for further evaluation.

26.1.2 Third Stage – price

26.1.2.1 Those Bidders which have passed the First Stage (Responsiveness Test)

and Second Stage (Eligibility criteria) of the tender process will be eligible to

26. Evaluation process

26.1.1 First Stage – Test for administrative Responsiveness

Stage 1: Responsiveness