ESKOM fsou panel contract for dc minor distribution line works

• Tender closing date and time: 20 July 2026 at 10:00.
• Tender validity period: 12 weeks from the closing date.
• Clarification meeting (non-compulsory): 08 July 2026 at 10:00 via Microsoft Teams.
• Deadline for clarification queries: 5 working days before the tender submission deadline.

• Eskom Representative for queries: Sherusha Govender.
• Telephone: 051 404 2043.
• Email: [email protected].
• Clarification meeting link: https://teams.microsoft.com/meet/367732594783057?p=HwUO8oxxmSzx6RfXeF.
• Meeting ID: 367 732 594 783 057 | Passcode: JQ6bo3F5.
• Dial-in number: +27 21 834 0825 (South Africa, Cape Town).
• Fraud/corruption reporting line: 0800 11 2722 or [email protected].

• Submit electronically via Eskom's eTendering system at https://tenderbulletin.eskom.co.za/. No hard copies accepted.
• Closing date: 20 July 2026 at 10:00. Late submissions will not be accepted.
• Upload documents under specific folders: 'Technical', 'Commercial', 'Financial', and 'Other'.
• All documents must be in PDF format. The price list (BOQ) must be submitted in both PDF and Excel format.
• File size limits: Maximum 50MB per file, total submission not to exceed 900MB. No zip/compressed files.
• Mandatory returnables required at closing (disqualifiable if missing): Fully completed and signed NEC3 Contract, fully priced BOQ, Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer's Particulars (Annexure C), Integrity Declaration (Annexure D), CPA forms (E/F if applicable), SBD 6.2 for local content (Annexures G1-G4), SBD 1 (Annexure H), SBD 6.1 Preference Points Claim (Annexure I), SBD 4 Bidder's Disclosure (Annexure J), and E-tendering Help Manual acknowledgement form.
• Ensure the submission status is indicated as 'complete' before finalizing.
• If resubmitting, only the latest version will be considered; previous submissions become invalid.
• Failure to submit mandatory documents by the deadline will result in disqualification.

Must not be on international sanctions lists; no conflict of interest; not restricted by National Treasury/Eskom; not on Tender Defaulters list; must submit a single tender (no multiple submissions); JV/consortium must have joint/several liability; cannot subcontract 100% of work; must meet CIDB Level 2EP or higher; must not have shareholders/close family employed by Eskom involved in procurement; must meet local content thresholds for designated sectors.

• Scope: Establishment of an enabling agreement for DC Minor Distribution Line works.
• A panel of twelve (12) contractors will be appointed for the Free State Operating Unit (FSOU), CentralEast Cluster.
• Contract duration: 36 months (Three years) on an 'as and when required' basis.
• The contract will be governed by the NEC3 Engineering and Construction Short Contract (ECSC3).
• The Scope of Work, SHEQ (Safety, Health, Environment, Quality) requirements, and detailed technical criteria are attached on the Tender Bulletin.
• Contractors must comply with all statutory requirements, Eskom's SHEQ policies, and embedded documents (e.g., Life Saving Rules, construction regulations).
• Materials are to be supplied, delivered, and installed by the contractor as per the contract requirements.

• The contract is rates-based. A fully completed pricing schedule (BOQ) must be submitted in PDF and Excel formats.
• All items on the BOQ must be priced.
• Payment terms: For contracts valued below R50 million (including VAT), Eskom pays within 30 days of receipt of undisputed invoices. For contracts above R50 million, payment is within 60 days.
• A performance bond may be required depending on the outcome of the financial analysis. If required, the tenderer must select at least two Eskom-approved financial institutions.
• Financial due diligence: Latest approved annual financial statements of the tendering company (not parent/holding company) are required as an additional contractual requirement. Draft statements or management accounts are not allowed.

• Mandatory for all tenders: Valid proof of CSD (Central Supplier Database) registration.
• B-BBEE: Submit a valid, certified SANAS B-BBEE certificate or a sworn affidavit. This is for scoring under Specific Goals (20 points).
• CIDB: Tenderers must have a CIDB contractor grading of Level 2EP or higher, or be capable of registration within 21 working days from the tender closing date.
• Tax Compliance: A valid SARS Tax Clearance Certificate (original or certified copy) with PIN is required. Foreign suppliers with no South African footprint must complete SBD1 but do not need tax proof.
• COID: A valid Compensation for Occupational Injuries and Diseases Act certificate with a relevant Nature of Business is required.
• Other possible requirements: Compliance with the Employment Equity Act for designated employers, and submission of annual financial statements for financial analysis.

Closing Date: 2026-07-20 at 10:00

Note: No briefing session, site visit, or clarification deadline dates found in the extracted document content. The date '31 October 2016' appearing in source material refers to the guarantor list issue date, not a tender deadline.

No specific SCM or technical contact details found in the extracted document.

Practical Guidance:

• Contact Eskom's Supply Chain Management department for this tender
• For guarantor-related queries, note that Treasury vetting may take up to 12 weeks
• Submission address to be confirmed from official tender documentation

Returnable Documents Required:

• Latest approved annual financial statements (within 18 months after year-end)
• Signed director's/member's report
• Signed auditor's/reviewer's/accounting officer's/compiler's report (based on Public Interest Score)
• Public Interest Score (PIS) calculation
• Statement of financial position (Balance Sheet)
• Statement of comprehensive income (Income Statement)
• Statement of changes in Equity
• Statement of cash flows
• Notes to financial statements
• Name of holding company if subsidiary

Documents NOT Accepted:

• Draft financial statements
• Bi-annual or management accounts
• Unsigned financial statements

Practical Guidance:

• Ensure financial statements are valid and not outdated
• Prepare PIS calculation in advance
• If using a pre-vetted guarantor, confirm credit limit availability
• Non-standard guarantors require Treasury vetting (up to 12 weeks)

1) Must provide acceptable guarantee from pre-vetted guarantor list (local/foreign banks or approved insurers) or risk 12-week Treasury vetting, 2) Financial statements must be independently reviewed if PIS is below certain thresholds (implied), 3) Guarantees from entities on credit-limit list require confirmation of available credit limit, 4) Company must be properly registered and provide entity details.

Tender Scope:

• Establishment of enabling agreement for DC Minor Distribution Line
• Panel of 12 (Twelve) contractors
• Location: Free State Operating Unit (FSOU), CentralEast Cluster
• Contract Duration: 36 (Thirty-Six) months
• Category: Construction

Note: Detailed technical specifications, deliverables, service levels, and capacity requirements not found in extracted document content.

Financial Statement Requirements:

• Must be latest approved annual financial statements
• Must be received within 18 months after year-end
• Must include: Balance Sheet, Income Statement, Statement of Changes in Equity, Cash Flows, Notes
• Must be signed by directors/members
• Must have signed auditor/reviewer/accounting officer report

Public Interest Score (PIS):

• Calculated from: Employees + Liabilities + Turnover + Shareholders + Non-Profit directors
• Determines audit/review requirements
• Owner-managed companies still require independent review if PIS thresholds met

Guarantee Requirements:

• Pre-vetted guarantors list available (Local, Foreign, Other categories)
• Some pre-vetted guarantors subject to credit limit availability confirmation
• Non-listed guarantors require Treasury vetting (allow 12 weeks)
• Unacceptable guarantee renders bid non-responsive

Compliance Requirements Found:

• Company must be registered (CIPC registration implied)
• Financial statements must be independently reviewed or audited based on PIS
• B-BBEE: Company described as 'value-added supplier in terms of DTI codes of good practice'

Requirements NOT Found in Document:

• CSD registration status not specified
• CIDB registration not mentioned
• Specific B-BBEE certificate level not required
• Local content requirements not stated
• Tax clearance status not specified

Note: Standard Eskom tender requirements likely include CSD registration and tax clearance but these were not found in the extracted document content.

Financial Evaluation:

• Public Interest Score (PIS) calculation required
• PIS = Employees + Liabilities + Turnover + Shareholders + Non-Profit directors
• Financial statements must be valid (within 18 months of year-end)
• Signed director's report required
• Signed auditor/reviewer/accounting officer report required
• All five financial statements required (Balance Sheet, Income Statement, Statement of Changes in Equity, Cash Flows, Notes)

Guarantee Evaluation:

• Pre-vetted guarantors accepted without additional vetting
• Other guarantors subject to Treasury vetting (up to 12 weeks)
• Credit limit availability may affect acceptance of some guarantors
• Unacceptable guarantee = non-responsive bid

Note: Specific 80/20 or 90/10 preference point allocation not found in extracted content.

No document content found in ZIP archive.

• Submit a separate technical file or clearly indexed section labelled "Technical".
• Use prescribed annexure forms only; do not modify templates.
• Submit all documents in PDF format only.
• Scan documents at minimum 300 DPI (600 DPI recommended for small text/signatures).
• Ensure correct orientation, alignment, clarity, and full-page capture.
• Complete and submit these mandatory returnables:
• Electrical Contractor Department of Labour Registration Certificate (certified, valid, in your company name).
• Annexure B – Skills Resources Schedule (fully completed, signed, and dated by owner).
• Annexure C – Vehicles Schedule (fully completed, signed, and dated by owner).
• Annexure D – Tools & Equipment Schedule (fully completed, signed, and dated by owner).
• Annexure A – Base of Operation (fully completed, signed, and dated) plus proof of base (lease agreement, title deed, bond statement, or letter from property owner/primary leaseholder confirming intent to rent).
• Omission or incompleteness of any required document leads to immediate disqualification without opportunity to resubmit.
• Any inaccurate, false, or fraudulent information may be referred for forensic investigation and legal proceedings.

Mandatory pass/fail criteria: Must hold a valid Department of Labour Electrical Contractor Registration Certificate. Must demonstrate access to minimum quantities of specific Skills Resources (e.g., MV Lineman, LV Lineman, Authorised Persons, Meter Worker, etc.) with valid, certified training certificates from Eskom-accredited facilitators. Must demonstrate access to minimum vehicles: at least 1 Light Delivery Vehicle (1-3.5t GVM), 1 Tractor Loader Backhoe (TLB), and 1 Truck with vehicle-mounted crane (min. 3t capacity, 6m height, 9000kg GVM). Must demonstrate access to all tools and equipment listed in Table 4/Annexure D. Must provide a verifiable Base of Operation in the Free State.

• Scope: Technical evaluation for Direct Customer Minor (DCM) Projects within Eskom Distribution Free State Operating Unit (FSOU).
• Purpose: Ensure contractors have technical competency and functional ability to deliver services for DCM Panel Contract.
• Applicability: Only for FSOU.
• Key References: ISO 9001, Eskom's Portfolio of Evidence for Authorisation (240-70413681), QM 58 Supplier Contract Quality Requirements, PFMA, POPIA.
• Mandatory Skills Resources: Must demonstrate access to minimum required personnel either directly employed or via third-party hire (with written confirmation). Required roles include: MV Lineman, LV Lineman, MV Authorised Person, LV Authorised Person, Meter Worker, Installation Electrician, Truck-Mounted Crane Operator, TLB Operator, Rigger, Auger/Drilling Operator, Cable Technician, Rock Drill Operator.
• Mandatory Vehicles: Must demonstrate access to minimum required vehicles (owned or hired with valid proof). Required types: Light Delivery Vehicle (1t-3.5t GVM), Tractor Loader Backhoe (TLB), Truck with suitable vehicle-mounted crane (min 3t lift, 6m height, 9000kg GVM), Passenger/Staff Transport.
• Mandatory Tools & Equipment: Must demonstrate access to extensive list (owned or hired with valid proof) covering Data Tools, Hand Tools, Machinery, Rigging/Access/Stringing equipment, Measuring/Testing & Earthing equipment as per Table 4.
• All tools/equipment requiring calibration must have valid certificates before work commencement.
• Base of Operation: Must be declared and proven within or outside Free State borders; must be secure, with storage and office space.

• For each employee listed in Skills Resources Schedule, provide:
• Certified copy of ID document.
• Annexure B1 – Affidavit of Employment Confirmation.
• POPIA consent form.
• Valid certified training certificates for specific skills as per Table 2.
• Information required includes full name, ID/passport number, contact details, physical/postal address, employment details, qualifications, certifications, and training.
• Purpose: Verification of employment and validation of qualifications and training.

• Normative references include ISO 9001 Quality Management Systems, Eskom's QM 58 Supplier Contract Quality Requirements Specifications.
• Tools and equipment must be fit for purpose and, where applicable, accompanied by valid calibration or inspection certificates.
• Earth testing instruments must comply with Eskom distribution standard 240-130615754 for earthing apparatus.

• B-BBEE: Minimum Level 2 required.
• Legal Compliance: Adherence to Public Finance Management Act (PFMA), Protection of Personal Information Act (POPIA), Occupational Health and Safety Act (OHS Act), National Road Traffic Act, and Driven Machinery Regulations where applicable.
• Company Registration: Valid, certified Department of Labour Electrical Contractor Registration Certificate in company name.
• Personnel Documentation: For each skills resource, submit certified ID, Affidavit of Employment Confirmation (Annexure B1), POPIA consent (Annexure B2), and valid certified training certificates.
• Vehicle Documentation: For owned vehicles, provide certified licence document not older than 3 months from tender closing. For hired vehicles, provide letter from bona fide hire company (not from another electrical construction company).
• Tool/Equipment Documentation: For hired items, provide letter from bona fide hire company (not from another electrical construction company).
• Ownership/Hiring Declarations: False or misleading information leads to disqualification and potential legal action.
• Post-Award Compliance: Successful contractors must submit valid MV and LV Authorised Person outcome documents and calibration certificates within six months of notification.

• Vehicles must be roadworthy, licensed, compliant with National Road Traffic Act, and equipped with safety equipment (reflective markings, fire extinguishers).
• TLB must comply with OHS Act regulations, including safe operating procedures, operator competency certification, and regular inspections.
• Truck-mounted crane operations require operator with valid training certificate or permit; tenderer responsible for verifying accreditation.
• All equipment must comply with Occupational Health and Safety Act and Driven Machinery Regulations, inspected and load-certified by competent authority.

• Contractual obligations (MV/LV authorisations, calibration certificates) must be submitted after tender closing, post-success notification, within six months.
• Failure to submit delays contract signing.
• Evaluation process includes three independent evaluations per phase with moderation by a panel to ensure fairness and resolve discrepancies.
• Mandatory Phase: Preliminary check for completeness; missing/incomplete documents lead to disqualification without resubmission.
• Mandatory Evaluation: Verifies access to minimum skills, vehicles, tools; any failure disqualifies submission.
• Skills Resources: Can be sourced from third-party providers only for specific categories listed; requires written confirmation from hire company.
• Vehicles: Owned vehicles must not be under lease/rental restricting availability; hired vehicles require letter from bona fide hire company.
• Tools/Equipment: Hired items require letter from bona fide hire company; Eskom reserves right to verify ownership/access post-award; changes in status must be notified within 5 working days.

• Detailed scoring tables for Skills Resources (Table 2), Vehicles (Table 3), and Tools & Equipment (Table 4).
• Skills Resources Scoring: Points awarded per resource type for quantities above mandatory minimum (e.g., MV Lineman: 1=2.5%, 2=5%; MV Authorised Person: 1=2.5%, 2=3%, 3=4%, 4=5%).
• Vehicles Scoring: Points awarded per vehicle type for quantities above mandatory minimum (e.g., Light Delivery Vehicle: 1=2.5%, 2=3%, 3=4%, 4=5%).
• Tools & Equipment Scoring: Points awarded per item across five categories (Data Tools, Hand Tools, Machinery, Rigging/Access/Stringing, Measuring/Testing & Earthing) for quantities above mandatory minimum.
• Contractual Obligations (Table 5): Post-award requirements: valid MV/LV Authorised Person outcome documents and calibration certificates for all equipment needing calibration.

• Closing date for tender submissions: 17 October 2021 (as stated in the tender record).
• Effective dates in referenced specifications: November 2016 (high‑risk work template), December 2025 (review date), October 2024 (next review of the quality specification), February 2026 (SHE specification review), May 2025 (OHS template effective date).
• Any site briefings or clarification deadlines will be communicated by Eskom after the closing date; bidders should monitor the procurement portal for updates.

• Eskom representative: Noxolo Mngadi – Assistant Data Officer (email and phone not provided in the documents).
• Additional contact (appears on a form): Benito Williams, reference 1065383 (date 28/03/2025).
• No specific procurement email or telephone number is listed; bidders should use the Eskom e‑procurement portal to request clarification.

• Submit the signed Form A (Enquiry/Contract/Quality Requirements) for the tender.
• Provide a current ISO 9001 certificate (or equivalent QMS certification) for the supplier and any sub‑suppliers.
• Attach the latest internal and external audit reports, including any identified non‑conformities and corrective actions.
• Include a draft Contract Quality Plan (CQP) specific to the scope of work, meeting ISO 10005 requirements.
• Where applicable, attach a draft Inspection & Test Plan (ITP) or Quality Control Plan (QCP) for similar previous work.
• Provide documented information on control of externally provided processes, products and services.
• Supply organisational charts, job descriptions and documented responsibilities for the QMS.
• Submit records of management‑review meetings (agenda, minutes, attendance, reports).
• Provide detailed, item‑by‑item costing for environmental and OHS management (no lump‑sum figures).
• Ensure all returnable documents are signed and attached; incomplete or missing returnables may lead to disqualification.

Scope & Standards

• Works: MV feeder and reticulation lines, LV networks, service connections for the DC Minor Distribution Line (FSOU, CentralEast Cluster).
• Must comply with Eskom Distribution Standards (Parts 2, 3, 4, 9, 22, 23) and all associated technical bulletins.
• All conductors, equipment and materials must be Eskom‑approved and marked.

Quality Management

• Supplier must operate a QMS compliant with ISO 9001 (latest revision) and ISO 10005 for quality plans.
• Required documents: ISO 9001 certificate, QMS manual, quality policy, quality objectives, control of documented information, internal audit procedure, non‑conformity & corrective‑action procedures.
• Submit Form A, draft Contract Quality Plan, and where relevant an Inspection & Test Plan.
• Sub‑suppliers must provide their own CQPs/QCPs, be audited by Eskom, and have qualified personnel for special processes (welding, NDT, etc.).

Environmental & OHS

• Provide an Environmental Management Plan covering waste reduction, recycling, environmental induction, incident management, emergency planning, and environmental competency.
• Detailed costing for environmental management must be broken down.
• OHS requirements as per Annexure C (high‑risk work) – health‑safety plan, baseline risk assessment, COIDA letter, OHS policy, competency certificates for appointed OHS personnel, fall‑protection plan.

Documentation & Access

• Eskom reserves rights of access, information, preservation, and audit; all quality records must be available electronically and on‑site.
• Resident Eskom quality inspectors may be appointed; suppliers must provide workspace at no cost.
• All non‑conformities raised by Eskom must be investigated and responded to within 14 calendar days.

• B‑BBEE Level 1 minimum (as indicated in the tender returnables).
• Compliance with the Preferential Procurement Policy Framework Act (PPPFA) and CIDB guidelines.
• Valid COIDA/Letter of Good Standing.
• All statutory registrations required by the OHS Act (e.g., competent person appointments, health‑safety policy signed by CEO).
• Adherence to Eskom’s Life‑Saving Rules and Substance‑Abuse Procedure.
• Environmental compliance as per ISO 14001 (if applicable) and Eskom’s SHEQ policy.

Evaluation will follow the OHS Tender Evaluation Template (Annexure C 1, Document 240‑77471651 Rev 3). The assessment criteria are:

1. Signed OHS acknowledgement form (Annexure B) – Yes = 1, No = 0.

2. Health & Safety Plan addressing project‑specific risks and aligned with Eskom OHS specifications – Yes = 1.

3. Detailed, broken‑down costing for OHS management (no lump‑sum) – Yes = 1.

4. Baseline OHS Risk Assessment (methodology, hazard identification, control measures) – Yes = 1.

5. Valid COIDA/Letter of Good Standing – Yes = 1.

6. OHS policy signed by CEO and compliant with OHS Act Section 7 – Yes = 1.

7. Appointment letters and competency certificates for required OHS roles (First Aider, Risk Assessor, Incident Investigator, OHS Officer, SHE Representative, Fall‑Protection Planner, etc.) – Yes = 1.

Each affirmative response scores 1 point; the total determines compliance and influences the overall tender rating.