Panel of 8 contractors for low voltage (lv) breakdown, maintenance, and replacement services in free state

• Closing date and time: 27 July 2026 at 10:00 South African Standard Time (SAST).
• Clarification meeting (non-compulsory): 09 July 2026 at 11:00 via Microsoft Teams.
• Meeting details: Join via Teams link or dial-in: +27 21 834 0825,,437276995#. Meeting ID: 377 917 469 637 216, Passcode: Pc6qv3fM.
• Tender validity period: 12 weeks from the closing date.
• Deadline for clarification queries: 5 working days before the tender submission deadline.

• Eskom Representative for this tender: Millicent Kraai.
• Contact: Tel 051 404 5046, Email [email protected].
• Project Manager: Christopher Banda, Tel 053 591903, Email [email protected].
• Supervisor: Abby Makolomakoe, Tel 051 873 5556, Email [email protected].
• Address for Eskom: Megawatt Park, Maxwell Drive, Sunninghill, Sandton.

• Submit electronically via Eskom eTendering system only. No hard copies accepted.
• Use the portal: https://tenderbulletin.eskom.co.za/ or https://eTendering.eskom.co.za.
• You must have a CSD number to access the system.
• Upload documents under specific folders: 'Technical', 'Commercial', 'Financial', and 'Other'.
• All documents must be in PDF format, except the price list which requires both PDF and Excel formats.
• File size limits: maximum 50MB per file, total submission not exceeding 900MB.
• Do not upload zip/compressed files.
• Ensure the submission status shows 'complete' before finalizing.
• If resubmitting, only the latest version will be considered; previous submissions become invalid.
• Mandatory returnable documents include: C1.1 Form of Offer and Acceptance, and other annexures listed in the tender data.
• Complete and submit the E-Tendering Training Acknowledgement Form; failure to do so will result in disqualification.

Tenderers must have a valid CIDB grading of Level 3EP or higher (or be capable of registering within 21 days). They must not be under any restriction to do business with Eskom or the state, not be on international sanctions lists, and not have conflicts of interest. Subcontracting 100% of the work is prohibited. Joint ventures must provide an agreement showing joint and several liability. Proof of Central Supplier Database (CSD) registration is mandatory. Tenderers must meet the 90% functionality threshold to proceed to price evaluation.

• Scope: Establish a panel of 8 contractors for S1 low voltage (LV) breakdown, planned maintenance, and replacement services in the Free State Operating Unit.
• Contract type: NEC3 Engineering and Construction Contract, Option B (Priced contract with bills of quantities).
• Duration: 36 months on an 'as and when required' basis.
• Key deliverables: Provide services for LV breakdowns, planned maintenance, and replacement functions.
• Site boundaries: Free State Operating Unit.
• Works Information is contained in Part C3: Scope of Work.
• Response times: 24 hours for breakdowns; 5 working days for maintenance.

• Contract uses NEC3 Option B: Priced contract with bills of quantities.
• Prices are fixed and firm for the first 12 months, then adjusted annually for inflation using CPA and SEIFSA tables.
• Payment terms: Payments assessed after every completion, with a payment period of 4 weeks.
• Currency: South African Rand.
• Tax invoices must be provided within one week of receiving a payment certificate, including Eskom's VAT number 4740101508.
• Delay damages: 2.5% for late completion.
• Price adjustment factors: Labour rates (70% SEIFSA Table C-3), Transport rates (15% SEIFSA Table L-2).

• A valid CSD number is required to access the eTendering system.
• Submit mandatory annexures: Authorisation Form, Acknowledgement Form, Tenderer's Particulars, Integrity Declaration Form, SBD 1, SBD 4, SBD 6.1, and local content forms if applicable.
• B-BBEE: Contractors must notify Eskom of any change in B-BBEE status within 7 days and submit an updated verification certificate.
• Joint ventures must be jointly and severally liable; the agreement must be submitted.
• Tax compliance: Provide detailed financial documents upon request during evaluation.
• Local content requirements apply if designated materials are included; submit SBD 6.2 and supporting schedules.
• Ensure no conflict of interest and eligibility criteria are met as per Tender Data.

• Specific evaluation criteria are not detailed in the extracted sections.
• References to 'Quality assurance requirements' and 'Quality' suggest quality management will be part of the evaluation.
• Bidders must consult the full tender documentation for comprehensive evaluation details.

For accredited service provider list, send empty email to [email protected].

Returnable documents must be hard copy, legible, certified by legal authorities, and valid at submission. Validation must comply with South African Government requirements. Failure to provide stipulated evidence results in submission not successful.

Mandatory: 1) Valid Wireman's Licence/Installation Electrician registration with DoL, including proof of completed EWSETA unit standards. 2) Company organogram with signed appointment letters and induction proof. 3) Valid company induction document with signed attendance register. All documents must be legible, certified, and comply with South African government requirements. Failure on any mandatory criterion renders submission non-responsive.

Scope: Low voltage (LV) breakdown, planned maintenance, and replace function on as-and-when required basis in Free State Operating Unit.

• Mandatory technical criteria: Wireman's Licence or Installation Electrician registered with Department of Labour; Organogram; Company induction proof.
• Required tools and equipment: Electrician toolbox, hand drill, compactor, fibre glass step ladder, come along, lever hoist, sling, fire extinguisher, crimping tool hydraulic, work site cones, multimeter/line tester, tools carrying bag, telescopic link stick, pick and shovel.
• Required vehicles: Truck with crane (owned and registered in tendering company name), vehicle to carry team, equipment, tools, and ladder.
• Personal protective equipment: FAS and rescue, face shield, 1000V rubber gloves.

B-BBEE minimum level: 2.

• Mandatory: Wireman's Licence or Installation Electrician registration with Department of Labour.
• Documents must be certified and valid, complying with South African Government requirements.

Evaluation is in two phases: Phase 1 is desktop paper evaluation. Mandatory criteria must achieve a 'Yes' to proceed to Phase 1 scoring; a 'No' on any criteria renders submission non-responsive. Phase 2 is physical verification at contractor premises. Scoring is full marks or zero, no partial marks. Threshold is 90% (Eskom reserves right to lower to 70% if inadequate submissions pass).

• Mandatory criteria: Wireman's Licence/Installation Electrician registration with Department of Labour, Organogram, Company induction proof.
• Phase 1 desktop evaluation covers: Low Voltage Operator training (40 points), Machine Operator (5 points), Crane Operator (5 points), Tools & Equipment (20 points), Personal Protective Equipment (10 points), Mobile & Trucks (20 points).

Contractors must demonstrate capability to perform LV electrical work, adhere to OHS Act No 85 of 1993 and Construction Regulations, comply with Eskom safety specifications, provide personnel with appropriate authorization levels, and have resources for transport and equipment as per BOQ. Financial capacity to handle variable work orders is implied.

• Scope: Provision of services for S1 Low Voltage (LV) breakdown, planned maintenance, and replacement functions in the Free State Operating Unit (FSOU) on an as-and-when-required basis.
• Key deliverables include:
• Site establishment, health, safety, and environmental compliance.
• Supply of site personnel (e.g., FULL AUTHORISED person, RESPONSIBLE PERSON, LV AUTHORISED person).
• Installation and maintenance of LV structures, pole top boxes, pre-paid meters, split meters, and associated hardware.
• Pegging, excavation, and planting of poles, stays, and struts.
• Installation of rural metering kiosks (LPU/SPU).
• Stringing of LV conductors and cable trenching/jointing.
• Dismantling/decommissioning of networks.
• Work must comply with Eskom distribution standards (parts 8 & 22), OHS Act No 85 of 1993, Construction Regulations, and Eskom Safety Specifications.
• All cables must be tested in accordance with Technical Instruction 04TI-20 REVISION 0.
• Items are re-measurable and require 'as-built' drawings.

• Pricing must be provided per line item in the Bill of Quantities (BOQ).
• Labour rates are required per hour (/H) or per team (/Team) for various personnel categories.
• Compensation clauses are specified for Eskom or contractor negligence related to outages or access delays.
• Material supply claims require original invoices (or certified copies) and signed site instructions from Eskom.
• A site establishment cost is set at 10% of labour and transport.
• A health and safety cost is set at 5% of labour.

• Contractor must maintain all health and safety measures as required by the OHS Act No 85 of 1993 and regulations.
• Site establishment must comply with health, safety, environmental, and site establishment requirements in the NEC.
• Completion and submission of an Expanded Public Works Report is required.

• The tender document references 'ASSESSMENT STAGE 2' and 'ASSESSMENT STAGE 3', indicating a multi-stage evaluation process.
• Specific evaluation criteria details are not provided in the extracted text.

Returnable Documents:

• Submit the signed acknowledgement of Eskom's SHE rules and requirements form (Annexure B).

Contractors must demonstrate capability in medium-risk electrical work and strong environmental management. Key eligibility hinges on proper submission of SHE documentation (Annexure B) and either a detailed Environmental Management Plan OR an ISO 14001 certificate. The work requires compliance with Eskom's SHE rules and environmental duty of care.

The tender submission will be scored: 0 = Document not submitted OR submitted but does not satisfy the minimum requirements; 1 = Document submitted and the content satisfies the minimum requirements.

No specific requirements found

Closing date: 17 October 2021. No other dates (e.g., briefings, site visits, clarification deadlines) are stated in the document.

Department: Supply Chain Management. No specific contact names, emails, phones, or submission addresses are provided in the document.

Returnable Documents: You must submit the following quality documentation as per Category 3 requirements. Use the List of Tender Returnables document (240-12248652).

• Complete and sign Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001).
• Submit objective evidence of a developed QMS compliant with ISO 9001, including: a QMS manual or document defining the QMS scope, a signed quality policy, quality objectives, control of documented information, internal audit procedure, control of nonconforming outputs, and nonconformity and corrective action procedure.
• Submit a draft Contract Quality Plan specific to the scope of work, addressing minimum requirements per ISO 10005.
• Submit an example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) on similar or previous work.
• Submit documented information for Control of Externally Provided Processes, Products and Services.
• Submit documented information for roles, responsibilities, and authorities (e.g., organization charts, job descriptions).

Suppliers must demonstrate a developed Quality Management System (QMS) conforming to ISO 9001:2015. While a valid ISO 9001 certificate from an accredited body is not mandatory for Category 3, comprehensive documented evidence of the QMS is required. The supplier must have the capability and processes to develop and implement project-specific quality plans (CQP, QCP/ITP) and manage sub-suppliers.

Scope: Low voltage (LV) breakdown, planned maintenance, and replace function services in the Free State Operating Unit on an as-and-when-required basis for 36 months.

Quality Requirements: The tender requires Category 3 quality deliverables.

• You must have a developed QMS compliant with ISO 9001, evidenced by a QMS manual, quality policy, objectives, control of documented information, internal audit procedure, control of nonconforming outputs, and nonconformity and corrective action procedure.
• You must submit a draft Contract Quality Plan specific to the scope, following ISO 10005 guidelines.
• You must submit an example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar work.
• You must provide documented information for Control of Externally Provided Processes, Products and Services.
• You must provide documented information for roles, responsibilities, and authorities (e.g., organization charts).
• The specification details requirements for quality plans, contract quality plans, quality control plans, and special processes.

B-BBEE Minimum Level: 1. The document references the Preferential Procurement Policy Framework Act (PPPFA) and CIDB 1004 for evaluating quality in tender submissions. No specific tax, CSD, CIDB, CIPC, or professional registration requirements are stated. Suppliers must comply with Eskom's quality management specifications.

The evaluation is based on Supplier Quality Management Specification 240-105658000.

• The specification sets minimum quality requirements for selecting and evaluating suppliers.
• It references ISO 9001, ISO 10005, ISO 9000, Eskom's SHEQ Policy, ISO 10006, PPPFA, CIDB 1004, and the List of Tender Returnables (240-12248652).
• Key definitions include Contract Quality Plan, Hold Points, Intervention Points, and Inspection Agency.
• The criteria cover pre-contract award requirements (e.g., QMS compliance, quality plans) and post-contract award monitoring.

The tender is open to contractors capable of providing LV electrical services. Key eligibility hinges on the ability to meet and demonstrate compliance with the listed OHS requirements and to manage subcontractors accordingly. The contractor must have an authorized signatory (CEO/Director/Managing Director) to acknowledge and commit to these OHS obligations.

The main contractor/supplier must:

• Provide notification to Eskom prior to appointing contractors or suppliers for work commencement.
• Ensure appointed contractors/suppliers have adequate resources and competencies.
• Manage its contractors/suppliers to ensure compliance with applicable legal and Eskom requirements.
• Monitor contractors/suppliers through OHS audits and assessments during work execution.
• Provide grounds for termination of work done by contractors/suppliers.
• Deal directly with non-conformances/non-compliance by contractors/suppliers through performance and penalty processes.
• Be prepared for Eskom to verify capabilities; may be instructed to provide testimonials/references and client contact details for similar past work.

You must comply with the following OHS requirements:

• Eskom contractor Health and Safety requirements standards 32-136.
• Provided OHS specifications/requirements.
• Occupational Health and Safety Act.
• Compensation for Occupational Diseases and Illnesses Act.
• After contract award, fully align your company's processes to Eskom's OHS requirements (policies, procedures, standards).
• Ensure all employees (contractors/suppliers) undergo relevant Eskom induction.
• Penalties will be enforced for non-conformance to Eskom and/or statutory OHS requirements.
• As main contractor/supplier, you must:
• Demonstrate to Eskom your process and selection criteria for appointing contractors and suppliers.
• Notify Eskom prior to appointing contractors or suppliers for work commencement.
• Ensure contractors/suppliers have adequate resources and competencies.
• Manage your contractors/suppliers to ensure legal and Eskom compliance.
• Monitor contractors/suppliers through OHS audits and assessments.
• Provide grounds for termination of work by contractors/suppliers.
• Handle non-conformances by contractors/suppliers directly through performance and penalty processes.
• Eskom reserves the right to verify compliance; you may be asked to provide testimonials/references and client contact details for similar past work.
• You must sign an acknowledgement form confirming understanding and compliance.