20 PAUL KRUGER STREET - ABSA SQUARE BUILDING, THIRD FLOOR (Reception) - NELSPRUIT - 1200
Organization Type
GOVERNMENT
Published
18 Jun 2026
OCDS Reference
ocds-9t57fa-159466
Summary
This tender, issued by south african forestry company limited (SAFCOL), seeks suppliers to provide sawmill services including stacking, de-stacking, and rework at timbadola sawmill for 18 months. IT is open to compliant bidders who meet mandatory legal, tax, and b-bbee requirements.
Key Requirements
- Attend the compulsory briefing session on 25 june 2026 (11h00–12h30 via microsoft teams) or face disqualification. - Submit bids by 10 july 2026 at 12:00 to SAFCOL nelspruit office (absa square, 3rd floor reception, 20 paul kruger street, mbombela). Late bids are rejected. - Register on the central supplier database (csd) and provide a csd registration summary report. - Provide tax compliance status (tcs) or SARS pin (or csd number if registered). - Submit all required sbd forms (sbd1, sbd3.1, Sbd4, sbd6.1) And certified company documents (cipc, share certificates, etc.). - Comply with b-bbee requirements (valid certificate or sworn affidavit for emes/qses). - Ensure all employees are covered under coida and provide proof of registration.
Tender Description
The provision of sawmill services (stacking, destacking & rework) for a period of 18 months.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentRFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdfReview complete
Description
Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf
Important Dates
18 Jun
2026
PUBLICATION
Tender Published
Tender was published
10 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf
The South African Forestry Company Limited (SAFCOL) invites bids for the provision of sawmill services, including stacking, destacking, and rework, for an 18-month period in Mpumalanga. The tender (RFB005/2026) closes on 10 July 2026 at 12:00 UTC, with a compulsory briefing session on 25 June 2026 via Microsoft Teams. Bids must be submitted in hard copy to SAFCOL's Nelspruit office or via courier.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Client: SAFCOL (South African Forestry Company Limited), a state-owned forestry company.
Service location: Timbadola Sawmill, situated between Louis Trichardt and Thohoyandou on the R524 road. Turn left onto a gravel road 8 km from the main road. GPS coordinates: -23°01'23.15" S, 30°11'39.93" E. Vodacom signal is weak.
Scope: Provision of sawmill services for 18 months, including stacking wet lumber, cleaning/feeding boilers, and de-stacking dried lumber with rework labour.
Important Dates
Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf (RFP)
Closing date and time: 10 July 2026 at 12:00.
Compulsory briefing session: 25 June 2026, 11h00–12h30 via Microsoft Teams (link: https://teams.microsoft.com/meet/380054202645913?p=s0O6NlWXELoy7bWjGn).
Deadline for questions/enquiries: 03 July 2026 at 12h00.
Bid validity period: 90 days from the closing date (10 July 2026).
Contact Information
Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf (RFP)
Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf (RFP)
Submit bids to: SAFCOL Nelspruit Office, ABSA Square, 3rd Floor Reception, 20 Paul Kruger Street, Mbombela, Nelspruit. Deposit in the tender box next to reception (accessible Monday–Friday, 08h00–16h30).
Deadline: 10 July 2026 at 12:00. Late bids will not be accepted.
Submit one original bid document and one copy.
Use official bid forms only; do not retype. Photocopies are permitted, but original signatures in black ink are required.
Required returnable documents:
SBD1 (Invitation to Tender, signed by an authorised representative).
Specifications, Conditions of Tender, and Undertakings by Tenderer (signed).
SBD3.1 (Pricing Schedule).
SBD4 (Bidder’s Disclosure).
SBD6.1 (Preference Points Claim Form).
Certified CIPC company registration documents (with member percentages for close corporations).
Supporting documents for mandatory criteria responses.
Attendance at the compulsory briefing session (25 June 2026, 11h00–12h30 via Microsoft Teams) is mandatory. Failure to attend will result in disqualification.
Ensure all employees are covered under the Compensation for Occupational Injuries and Diseases Act (COIDA). Be prepared to provide proof of registration and good standing with the Compensation Fund.
Disqualification risks include: tax non-compliance, incomplete documentation, fraudulent information, non-compliance with mandatory requirements, false declarations, or being listed on the National Treasury’s database of restricted suppliers.
Evaluation Criteria
Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf (RFP)
Evaluation system: 90/10 preference point system (price: 80 points, specific goals: 20 points).
Mandatory criteria (failure to meet any may result in disqualification):
Attendance at the compulsory briefing session (25 June 2026).
Registration on the Central Supplier Database (CSD) (foreign bidders with no local entity exempt).
Submission of Tax Compliance Status (TCS) or PIN (or CSD number if registered on CSD).
No state employees or entities with state-employed directors/members.
Not listed on National Treasury’s restricted suppliers database.
Compliance with B-BBEE requirements (valid certificate or sworn affidavit for EMEs/QSEs).
Valid COIDA, UIF, PAYE, and VAT registrations.
Submission of all required SBD forms and certified documents.
Preferential criteria (20 points max):
B-BBEE status level (points awarded per PPPFA 2022 regulations).
Additional points for procurement from:
Black women-owned entities (51%+ ownership): 5 points.
Black-owned entities (51%+ ownership): 10 points.
Youth-owned entities (51%+ ownership): 3 points.
Entities owned by persons with disabilities (51%+ ownership): 2 points.
Proof required for preference points: ID documents, CIPC documents, B-BBEE certificate/affidavit, or doctor’s letter (for disability-owned entities).
False claims may lead to disqualification, contract cancellation, cost recovery, restriction from state business, and criminal prosecution.
Technical Specifications
Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf (RFP)
Service location: Timbadola Sawmill, situated between Louis Trichardt and Thohoyandou on the R524 road. Turn left onto a gravel road and drive 8 km from the main road. GPS coordinates: -23°01'23.15" S, 30°11'39.93" E. Note: Vodacom signal is weak at the site.
Scope of services:
Stacking of wet (green) lumber boards into kiln stacks in the Wetmill Department.
Cleaning and feeding of boilers.
De-stacking dried lumber and providing labour for rework services in the Drymill Department.
Personnel requirements:
Contractor must ensure the required number of personnel are always present, with substitutes available for absenteeism.
All substitute employees must be fully inducted and trained on SAFCOL safety standards.
All employees must be adequately trained for their specific tasks.
Contractor must manage all employee industrial relations (discipline, industrial action, wage negotiations).
Staffing per shift:
Stacking and Boiler Cleaning Services:
Stackers: 23 per shift (for two shifts).
Sticker Handlers: 1 per shift (for two shifts).
Cleaners: 1 per shift (for four shifts).
Experience & Qualifications
Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf
SAFCOL requires bidders to demonstrate a commitment to B-BBEE in areas such as ownership, skills transfer, employment equity, and SMME development.
The Preferential Procurement Policy Framework Act and 2022 Regulations will be applied.
Quality Management
Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf
SAFCOL reserves the right to accept or reject any bid, cancel the tender, amend specifications, or withdraw parts of the requirement.
SAFCOL may request clarifications, conduct site inspections, or attach conditions to bid acceptance.
The tender documents do not constitute an offer.
The lowest or any bid may not be accepted.
Pricing Schedule
Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf
Complete and submit the SBD3.1 Pricing Schedule.
Indicate the total VAT-inclusive bid price in South African Rand (ZAR).
State if rates are firm for the full 18-month contract period. If not, provide the adjustment basis (e.g., CPI) and a cost breakdown.
Price adjustments 100% linked to exchange rate variations are not allowed.
Clearly specify any portion of the service price and monthly costs linked to the exchange rate.
Clearly specify all additional costs.
Financial Requirements
Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf (RFP)
Submit the SBD3.1 Pricing Schedule as part of your bid.
Indicate the total bid price (VAT inclusive) in South African Rand (ZAR) in the designated space. This price must match the total in your pricing schedule; if they differ, the price indicated in the designated space will be considered correct.
State whether the quoted rates are firm for the full 18-month contract period.
If rates are not firm, provide:
Details of the basis for adjustments (e.g., CPI).
A cost breakdown.
Price adjustments that are 100% linked to exchange rate variations are not allowed.
Clearly indicate which portion of the service price and monthly costs is linked to the exchange rate.
Clearly specify all additional costs.
Compliance Requirements
Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf (RFP)
Mandatory registration on the National Treasury Central Supplier Database (CSD). Provide your CSD Supplier Number. Only foreign suppliers with no local entity are exempt.
Submit a CSD Registration Summary Report with your bid.
Tax compliance: Submit your SARS-issued Personal Identification Number (PIN) or a printed Tax Compliance Status (TCS) certificate. If registered on the CSD, you may provide your CSD number instead.
For consortia, joint ventures, or subcontractors, each party must submit separate proof of TCS/PIN/CSD number.
B-BBEE: Submit a valid B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs and QSEs) to qualify for preference points.
Provide company registration details: VAT, COIDA, UIF, PAYE, and other required registrations as per the bid forms.
Employees must be covered under the Compensation for Occupational Injuries and Diseases Act (COIDA). Be prepared to provide documentary proof of registration and good standing with the Compensation Fund.
Bidders who are persons in the service of the state, or companies with directors/members who are, are not eligible.
Bid documents must be completed in black ink. Verify all pages are present and not duplicated.
Your bid constitutes an offer to supply services as per the specifications and prices quoted, and remains binding for 90 days from the closing date.
South African law governs any resulting contract. Your own terms and conditions are not acceptable.
All information in the tender documents is confidential and must only be used for bid preparation. SAFCOL’s confidential information must not be disclosed and must be returned on demand.
Health & Safety
Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf
All substitute employees must be fully inducted and trained on SAFCOL safety standards.
The contractor is responsible for managing its own employee industrial relations, including discipline, industrial action, wage negotiations, and safety compliance.
Contractual Terms
Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf
Bid documents must be completed in black ink. Photocopies are allowed, but original signatures are required.
Verify all pages are present and not duplicated; SAFCOL accepts no liability for missing/duplicated pages.
Your bid constitutes an offer to supply services as per the specifications and prices quoted.
Bid validity period: 90 days from the closing date (10 July 2026).
South African law governs any resulting contract. Your own terms and conditions are not acceptable.
You accept full responsibility for the correctness and execution of the bid.
All information in the tender documents is confidential and must only be used for bid preparation. SAFCOL’s confidential information must not be disclosed and must be returned on demand.
The bidder’s response may be incorporated into the final contract.
Section
Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf
Points system: 90/10 (price: 80 points, specific goals: 20 points).
Specific goals points:
Black women-owned entities (51%+ ownership): 5 points.
Black-owned entities (51%+ ownership): 10 points.
Youth-owned entities (51%+ ownership): 3 points.
Entities owned by persons with disabilities (51%+ ownership): 2 points.
Required proof: ID documents, CIPC documents, B-BBEE certificate/affidavit, or doctor’s letter (for disability-owned entities).
False claims may result in disqualification, contract cancellation, cost recovery, restriction from state business, and criminal prosecution.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
210 Aramist Ave, Menlyn, Pretoria, 0081, South Africa
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18 Jun 2026
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