Pest control services for raf pretoria (hatfield) office – 6-Month contract

Submit the following returnable document: SBD 4 (Declaration of Interest). Key requirements: Disclose if the bidder or any director/trustee/shareholder/member/partner is employed by the state. Disclose any relationship with personnel of the procuring institution (RAF). Disclose any interest in related enterprises. Failure to complete this declaration truthfully and fully will result in automatic disqualification.

Bidding is open to any natural or juristic person, including joint ventures or consortia. Disqualification criteria: Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified. Bidders with false or incomplete declarations will be disqualified. Bidders with undeclared conflicts of interest (e.g., ties to RAF employees or competing interests) will be disqualified.

Bidders must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers. Prohibited actions: Collusive bidding, disclosure of bid terms to competitors, or prior involvement in drafting specifications. Consequences: Disqualification and potential legal action under the Competition Act No. 89 of 1998 or the Prevention and Combating of Corrupt Activities Act No. 12 of 2004. Bidders must certify that their bid was prepared independently and without consultation with competitors.

Submit the SBD 6.1 Preference Points Claim Form as part of the tender. Failure to submit required proof or documentation for specific goals will result in no preference points being awarded for those goals. The organ of state may request substantiation of preference claims at any time.

The tender uses the 80/20 preference point system.

• Price: 80 points.
• Specific Goals: 20 points.

Specific Goals points are allocated as follows:

• Historically Disadvantaged Individuals: 10 points.
• Women: 8 points.
• Persons with Disability: 2 points.

Failure to submit proof for specific goals means no points are claimed.

The organ of state reserves the right to verify any claim.

Fraudulent claims can lead to disqualification, contract cancellation, business restrictions, or prosecution.

Submit proof or documentation to claim preference points for specific goals (Historically Disadvantaged Individuals, Women, Persons with Disability).

Fraudulent claims may result in:

• Disqualification from the tendering process.
• Recovery of costs, losses, or damages.
• Contract cancellation and damages.
• Restriction from obtaining business from any organ of state for up to 10 years.
• Criminal prosecution.

RFQ issued: 11 June 2026. Closing date and time: 22 June 2026 at 10:00. Non-compulsory site inspection: 17 June 2026 at 11:00 at PRASA House, 1040 Burnett Street, Hatfield, Pretoria. RFQ validity period: 30 days from closing date.

Enquiries: [email protected]. Submission email: [email protected]. Delivery address: PRASA House, 1040 Burnett Street, Hatfield, Pretoria. RAF reception hours: 07h45 to 16h00, Monday to Friday. Fraud line for reporting solicitation: 0800 005919.

Submit quotations via email to [email protected]. Late submissions will be rejected. Complete and sign all Annexures (Standard Bidding Documents and Mandatory Evaluation documents). Collusive bidding (e.g., multiple submissions from entities with common directors/shareholders) will result in disqualification. If not contacted within 14 working days of RFQ closure, consider the bid unsuccessful. Ensure compliance with all mandatory requirements to avoid disqualification.

Mandatory Requirements: Must be a CSD-registered supplier. Must have a valid Pest Control Operator certificate (Company Director/Operator/Contractor/Employee) from the Department of Agriculture. Must submit a valid COIDA letter of good standing for Pest Control Services. Must be tax-compliant (SARS confirmation required). Must not have collusive ties with other bidders (common directors/shareholders). Must not submit multiple bids from related entities. Preferential Criteria: Evaluation based on the 80/20 preference point system (80 points for price, 20 points for Specific Goals). Points claimed for Preferential Procurement Specific Goals will be verified via CSD. Disability status must be supported by a valid medical certificate (if applicable). Bidders failing mandatory requirements will be disqualified and not evaluated further.

Scope: Pest Control Services for RAF Pretoria (Hatfield) Office (16,457 sqm, including basement). Target pests: rodents, cockroaches, mosquitoes, ants, termites, wasps, hornets, bees, bedbugs, ticks, snakes. Services: (1) Once-off supply and placement of 576 Rodent Bait Box Stations inside office areas. (2) Monthly: Inspection, cleaning, and servicing of 60 Tamper-Proof Rodent Stations (basement/outside) and 576 Rodent Bait Box Stations (inside). Requirements: Provide Safety Data Sheets (SDS) for all pesticides. Provide a detailed Safety File. All pesticides must be SABS-approved.

Prices must be VAT-inclusive (if VAT-registered) and quoted in ZAR. VAT vendors must include VAT; failure to do so means the quoted price is deemed all-inclusive. Non-VAT-registered suppliers charging VAT will be disqualified. Only prices in the provided cost breakdown table will be evaluated. No price changes allowed after Award Letter/PO issuance. Payment requires an official RAF Award Letter or PO (signed by SCM Manager or authorized official).

Mandatory: (1) CSD registration (RAF only conducts business with CSD-registered suppliers). (2) Tax compliance (SARS confirmation required). (3) Valid Pest Control Operator certificate (Department of Agriculture) for Company Director/Operator/Contractor/Employee. (4) Valid COIDA letter of good standing for Pest Control Services. B-BBEE: Points claimed for Preferential Procurement Specific Goals will be verified via CSD. Disability: Suppliers with disabilities must provide a valid medical certificate (RAF may verify). Prohibition: No gifts/hospitality to RAF officials; report solicitation to RAF fraud line (0800 005919) or risk blacklisting.