Tender document for the construction of sanitation facilities at toise senior secondary school in eastern cape province under the sanitation 60 programme

• Closing date: 10 July 2026 at 12:00.
• Tender validity period: 20 weeks from closing date.
• Site possession date: To be advised.
• Commencement period: 5 working days after site possession.
• Intended practical completion: 18 weeks.
• Penalty for non-completion: R2000 per calendar day, up to a maximum of 10% of contract amount.

Employer and Principal Agent: The Mvula Trust

• Postal Address: 67 Devereux Avenue, Vincent, East London
• Physical Address: 67 Devereux Avenue, Vincent, East London
• Telephone: 043 726 2255
• Facsimile: 043 726 5967

• Submit a fully priced bill of quantities as part of your tender submission.
• Tenders are valid for 20 weeks from the closing date.
• Priced documents must be submitted within 5 working days from the Letter of Appointment.
• Do not lump items into a single sum; price all individual items separately.
• Unpriced items will be considered provided free of charge; no claims for extras will be entertained.

• Submit a fully priced bill of quantities.
• One copy of construction documents will be supplied free.
• Bills of Quantities drawn up per Standard System of Measuring Building Work, Seventh Edition.
• Submit priced documents within 5 working days from Letter of Appointment.
• Provide as-built drawings within 14 days after practical completion.
• Maintain on site: Construction Instruction Book and Daily Record Book (in triplicate).
• Submit weekly labour and plant records.

Open tender - no specific eligibility criteria stated in document. Must be a registered contractor capable of complying with JBCC contract requirements, OHS Act compliance, and construction regulations. Must have capacity to provide required insurances (Contract works, SASRIA, Public Liability). Must have resources to complete within 18-week timeframe.

• Scope: Construction of new ablution facilities at Toise Senior Secondary School.
• Site: Existing school premises.
• Principal Building Agreement: JBCC Series Edition 4.1, March 2005, as amended.
• Preliminaries: JBCC Series 2000, May 2005, as amended.
• Preambles: General Preambles for Trades 2017 (ASAQS) apply.
• Contractor must inspect all available drawings at the Principal Agent's office.
• Contractor is responsible for providing all temporary services (water, electricity, telecommunication, ablution facilities).
• Contractor must provide a 4x3m lockable site office and lockable storage facility.
• Method Statement outlining construction methods and resources may be required.
• Proprietary branded products must be used and installed per manufacturer's instructions.
• As-built drawings must be submitted within 14 days after practical completion.

• Submit a Method Statement outlining proposed construction methods, labour, and plant resources when required.
• Principal Agent directs the order of work and can expedite sections.
• If work falls behind programme, contractor must provide additional resources and overtime at own cost.

• Contractor must inspect the site and existing premises.
• Check dimensional accuracy and defects of previous work.
• Identify known and unknown services.
• Protect trees and articles of value.
• Inspect adjoining properties.
• Manage the works, programme, and attend progress/technical meetings.
• Submit samples of materials, workmanship samples, and shop drawings.
• Provide notice before covering work.

• Price all individual items in the bill of quantities; do not lump sums.
• Refer to General Preambles for Trades 2017 for comprehensive descriptions.
• Provisional Bills of Quantities apply.
• Prime Cost Amounts are the contractor's responsibility.
• Include VAT.
• Preliminaries payment and adjustment are specified.
• Summaries for Fixed, Value-related, and Time-related items required.

• Pricing: Price all individual items in the bill of quantities; do not lump sums.
• VAT: Provision is made for Value Added Tax in the Final Summary.
• Payment: Interim payments are at the Principal Agent's discretion.
• Payment for materials stored off-site requires a bank guarantee.
• No payment guarantee will be provided (this is a Government Contract).
• Preliminaries adjustment: Items must be categorised as Fixed (F), Value-related (V), or Time-related (T).
• Prime Cost Amounts may be omitted or reduced at the Principal Agent's discretion.

• Contract: This is a State Contract under the JBCC Principal Building Agreement.
• Insurances: Contractor must effect Contract Works Insurance (Contract Sum +10%), SASRIA Insurance (Contract Sum +20%), and Public Liability Insurance (R5 million).
• Security: Waiver of contractor's lien is required.
• Health & Safety: Comply with the Occupational Health and Safety Act and Construction Regulations 2014.
• Health & Safety Plan and file submission required.
• Provide a full-time Health and Safety Officer and induction training.
• Provide personal protective equipment and medical surveillance.
• Include costs for a Community Liaison Officer (CLO).

• Comply with Occupational Health and Safety Act and Construction Regulations 2014.
• Prepare a site-specific Health and Safety Plan and file.
• Provide a full-time Health and Safety Officer for the entire construction period.
• Conduct induction training and provide first aid boxes.
• Erect SANS-approved temporary barrier fencing (400m) with vehicle and pedestrian gates.
• Supply personal protective equipment (reflective vests, hard hats, safety footwear, ear plugs, dust masks).
• Conduct initial and exit medical examinations and audiograms.
• Establish noise zones.
• Enclose the works with hoardings, safety screens, and barriers for public protection.
• Exclude unauthorised persons; no sleeping on premises.
• Provide ablution facilities on site.
• Include costs for a Community Liaison Officer (CLO).

• Principal Agreement: JBCC Series Edition 4.1, March 2005, as amended.
• No Payment Guarantee will be provided.
• Formal signing occurs after submission of priced BOQ, security, insurances, and waiver of lien.
• Contractor is responsible for design, compliance with regulations, and indemnities for death, injury, or property damage.
• Latent defects include water leakage unless proven a design defect.
• Defects must be attended to progressively during the liability period.
• Dispute resolution: Mediation followed by litigation.
• Contract duration: 18 weeks for practical completion.
• Penalty: R2000 per calendar day for non-completion, max 10% of contract value.
• Insurance requirements: Contract Works (Sum+10%), SASRIA (Sum+20%), Public Liability (R5 million).
• Contractor is solely responsible for patent/latent defects and neglect of local regulations.

CONTRACTING AND OTHER PARTIES (Clause 42.1) Employer: The Mvula Trust Postal Address: 67 Devereux Avenue, Vincent, East Telephone: 043 726 2255 Facsimile: 043 726 5967 Physical address: 67 Devereux Avenue, Vincent, East Principal Agent: The Mvula Trust Postal Address: 67 Devereux Avenue, Vincent, East Telephone: 043 726 2255 Facsimile: 043 726 5967 Physical address: 67 Devereux Avenue, Vincent, East