Construction of new sanitation facilities at tsolomnqa high school (sanitation 60 programme)

Closing date: As per tender record. Tender validity period: 20 weeks from closing date. Submission of priced documents: Within 5 working days from Letter of Appointment. Site possession: Date to be advised. Practical completion: 18 weeks from site possession start. Penalty for non-completion: R2,000 per calendar day, capped at 10% of contract value.

Employer and Principal Agent: The Mvula Trust. Postal and Physical Address: 67 Devereux Avenue, Vincent, East London. Telephone: 043 726 2255. Facsimile: 043 726 5967.

Submit a fully priced Bill of Quantities (BoQ) with all individual items priced. Do not lump items into a single sum. Include a priced Health and Safety schedule as part of the BoQ. Tenders must remain valid for 20 weeks from the closing date. Provide 5 working days from the Letter of Appointment to submit priced documents. Ensure all proprietary branded products are used as specified unless prior written approval is obtained for alternatives. Unpriced items will be considered free of charge with no future claims accepted.

Tenderers must be familiar with JBCC contracts and comply with all amendments. Must have capacity to provide all temporary services and facilities. Must comply with Occupational Health & Safety Act No. 85 of 1993 and Construction Regulations 2014. Must submit fully priced bills with quantities (no unpriced items). Must provide security and insurances as specified. Must accept dispute resolution through mediation followed by litigation.

Scope: Construction of new ablution facilities at Tsolomnqa High School under the Sanitation 60 Programme. Site: Existing school premises. Contract Agreement: JBCC Principal Building Agreement Series Edition 4.1 (March 2005) and JBCC Preliminaries Series 2000 (May 2005), as amended. Standards: General Preambles for Trades 2017 (ASAQS) and Standard System of Measuring Building Work - Seventh Edition. Defects Liability: Water leakage classified as latent defect unless proven otherwise. Contractor must attend to defects progressively during the Defects Liability Period. Temporary Works: Contractor must provide hoardings, safety screens, barriers, access gates, and covered gangways for public protection. Site Office: Contractor must provide a 4x3m lockable site office with concrete floor, windows, tables, and chairs. Storage: Lockable container or structure with concrete or steel floor required for material storage. As-Built Drawings: Three full sets due within 14 days of practical completion. Method Statement: Required upon Principal Agent's request, outlining construction methods, labour, and plant resources.

Contractor must submit a Method Statement upon Principal Agent's request, outlining construction methods, labour, and plant resources proposed for the works. Approval or observations by Principal Agent do not relieve contractor of responsibility for proper execution. Contractor must record all site instructions in a triplicate A4 book and maintain a daily record of work, site visits, and events. Weekly labour and plant records must be provided to the Principal Agent. Contractor must manage temporary works, site security, and all logistical requirements.

Contractor must inspect the site and acquaint themselves with all drawings, design, programming, and phasing at the Principal Agent's office during working hours. Contractor responsible for dimensional accuracy and defects in previous work. Protection of trees, adjoining properties, and articles of value required. Services (known/unknown) must be managed by the contractor. Contractor must notify Principal Agent of any encroachments by adjoining foundations or structures. Setting Out: Contractor not liable for incorrect setting out if due to incorrect information from Principal Agent. Contractor must manage and execute works as directed by Principal Agent, including prioritisation of sections. Additional manpower/resources and overtime may be required to meet programme demands at contractor's cost.

All items in the Bill of Quantities and Health & Safety section must be individually priced. No lump-sum pricing allowed. Contractor must insert quantities for Health and Safety items based on their requirements to comply with OHS Act and Construction Regulations 2014. Pricing must account for all obligations in General Preambles for Trades 2017 and supplementary preambles. Unpriced items will be considered free of charge with no future claims accepted. Priced BoQ must be submitted with the tender. Contractor must allow for costs of complying with all clauses in the Principal Building Agreement and Preliminaries.

Pricing: All items in the BoQ and Health & Safety section must be individually priced. No lump-sum pricing allowed. Payment Terms: Interim payments for materials stored off-site require an approved bank guarantee. No presumption of acceptance for prices submitted during works; written acceptance required. Contract Value Adjustment: No adjustment using CPAP. Insurance Requirements: Contract Works Insurance: Contract Sum + 10%, deductible ≤5% per claim. SASRIA Insurance: Contract Sum + 20%, deductible as per insurer. Public Liability Insurance: R5 million, deductible ≤5% per claim. Waiver of Lien: Required. Security: As per Clause 14 (details to be provided in tender). Penalty for Non-Completion: R2,000 per calendar day, capped at 10% of contract value.

Government Contract: No Payment Guarantee will be provided. Contract Type: State Contract. Compliance: Contractor responsible for compliance with all local regulations, OHS Act, and Construction Regulations 2014. Indemnities: Contractor liable for claims from death, bodily injury, or property damage arising from works execution or site occupation. Insurances: Contractor must effect all required insurances (Contract Works, SASRIA, Public Liability). Waiver of Lien: Mandatory. Health and Safety: Site-specific Health and Safety Plan, Health and Safety File, full-time Health and Safety Officer, induction training, PPE (vests, hard hats, footwear, ear plugs, dust masks), medical examinations (baseline and exit), noise monitoring, and audiograms. Community Liaison Officer (CLO) costs must be included. Temporary Fencing: SANS-approved 1.8m high weld mesh with 80% HDPE netting, gum poles, and gates (vehicle and pedestrian).

Contractor must comply with Occupational Health and Safety Act and Construction Regulations 2014. Health and Safety Plan: Site-specific plan required. Health and Safety File: Must be submitted. Full-time Health and Safety Officer required for the entire construction period. Induction Training: Mandatory for all personnel. First Aid: Provision of first aid boxes required. PPE: Reflective vests, hard hats, protective footwear, ear plugs, and dust masks must be provided. Medical Certificates: Initial (baseline) and exit medical examinations required. Noise Monitoring: Establishment of noise zones and audiograms required. Temporary Fencing: SANS-approved 1.8m high weld mesh with 80% HDPE netting, 100mm diameter gum poles set 300mm deep, spaced at max 3m intervals. Gates: Double swing vehicle gate (5.5x1.8m) and pedestrian gate (1.8x1.8m) required. Enclosure: Hoardings, safety screens, barriers, access gates, and covered gangways required for public protection. Community Liaison Officer (CLO) costs must be included. Unauthorised Access: Contractor must exclude unauthorised persons and set up notice boards. No sleeping on-site except for security guards; independent shelter required for labour/watchmen.

Contract governed by JBCC Principal Building Agreement Series Edition 4.1 (March 2005) and JBCC Preliminaries Series 2000 (May 2005), as amended. Government Contract: No Payment Guarantee provided. Agreement signing occurs after submission of priced BoQ, security, insurances, and waiver of lien. Dispute Resolution: Mediation followed by litigation. Latent Defects: Water leakage classified as latent defect unless proven otherwise; defects must be addressed progressively during the Defects Liability Period. Contractor liable for encroachments on adjoining properties and remedial costs. Contractor responsible for all patent or latent defects in materials/workmanship or regulatory breaches. Overtime costs borne by contractor unless prior written approval from Principal Agent. As-Built Drawings: Three sets due within 14 days of practical completion. Site Instructions: Must be recorded in a triplicate A4 site instruction book; only written instructions in this book are valid. Daily Record Book: Contractor must maintain a triplicate daily record of work, site visits, events, labour, plant, and materials. Labour and Plant Records: Weekly written records of tradesmen, labourers, subcontractors, plant types, and capacities required. Temporary Works: Contractor responsible for all temporary works, roads, hardstanding, offices, and services. Office Accommodation: 4x3m lockable site office with concrete floor, windows, tables, and chairs required. Storage: Lockable container or structure with concrete/steel floor required. Removal of Temporary Works: Contractor must remove all temporary works and make good any damage upon completion. Method Statement: Required upon request, outlining construction methods and resources. Unauthorised Persons: Contractor must exclude unauthorised persons from the site and provide notice boards. No sleeping or kit deposition on-site except for security guards; independent shelter required for labour/watchmen. Contract Duration: 18 weeks for practical completion, starting within 5 working days of site possession. Penalty: R2,000 per calendar day for non-completion, capped at 10% of contract value. Law: Republic of South Africa.