This tender is for the construction of new ablution facilities at phumlani senior secondary school in the eastern cape, under the sanitation 60 programme. IT is a government contract issued by the mvula trust, requiring contractors to build the facilities within an 18-week timeframe. Bidders must comply with the jbcc building contract and extensive health, safety, and insurance requirements.
Key Requirements
• The contract is a government tender with NO payment guarantee provided. • The contractor must achieve practical completion within 18 weeks of site possession, with a penalty of r2,000 per calendar day for non-completion, capped at 10% of the contract value. • Mandatory insurances include contract works insurance (contract sum + 10%), sasria insurance (contract sum + 20%), and public liability insurance of r5 million. • The contractor must provide a fully priced bill of quantities with all items priced individually, and submit priced documents within 5 working days of the letter of appointment. • A site-specific health and safety plan and a full-time health and safety officer are required, with costs for a community liaison officer (clo) included. • The contractor must provide all temporary works, including a 4x3m site office, lockable storage, and temporary fencing, and remove them upon completion. • The principal building agreement is the jbcc series edition 4.1 (March 2005), amended by this tender, and dispute resolution is by mediation followed by litigation.
Tender Description
Tender document for the construction of sanitation facilities at phumlani senior secondary school in eastern cape province under the sanitation 60 programme
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Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
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Tender for construction of sanitation facilities at Phumlani Senior Secondary School in Eastern Cape under the Sanitation 60 Programme. The Mvula Trust is the implementing agent for Eastern Cape Department of Education. Contract duration is 24 weeks with penalties for late completion. Evaluation uses 80/20 preference point system (80 for price, 20 for specific goals).
Tender for construction of sanitation facilities at Phumlani Senior Secondary School in Eastern Cape under the Sanitation 60 Programme. Issued by The Mvula Trust. Contract governed by JBCC Principal Building Agreement Edition 4.1, March 2005. Project duration: 18 weeks. Closing date: 10 July 2026.
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Bid-ready summary
Tender documents available for download: Friday, 19 June 2026 from 08:00am on the National Treasury e-tender portal.
Closing date and time: Friday, 10 July 2026 at 12:00pm.
No compulsory briefing or site visit will be held.
Tender validity period: 12 weeks from closing date.
Clarifications must be requested in writing at least three working days before the closing time.
CIDB registration: 4GB or higher grading designation required. Valid on evaluation and award days. Joint ventures allowed but must meet CIDB Regulation 25(6) Table 9 requirements. Maximum 2 current projects under construction. Not awarded/considered for 2+ projects by TMT on various programs. Tax compliant with SARS PIN. Must pass risk assessment with minimum 14 points across technical competence, workload, reliability, experience, price, and implementation plan categories.
Scope: Construction of sanitation facilities at Phumlani Senior Secondary School in the Eastern Cape under the Sanitation 60 Programme.
Required CIDB grading: 4GB or higher for sanitation works.
Key personnel required: Contract manager with 3-year built environment qualification and 5+ years' experience in building works; OHS officer registered with SACPCMP; Foreman with 5+ years in building school sanitation.
Contract duration: 24 weeks from commencement to practical completion. Late completion penalties: R2,000 per calendar day, up to 10% of contract value.
Subcontracting: 5% of construction value set aside for local SMMEs' participation and local suppliers' material procurement. Bidders must price for engaging, supervising SMMEs.
Health and safety: Contractor must provide own insurance; submit OHS documentation including SHE plan, method statements, SWP HIRA, fall protection plan.
CIDB registration: Must be valid on day of evaluation and award. Minimum 4GB grading for sanitation works.
Central Supplier Database (CSD) registration: Proof required; if not registered on tender closure day, disqualification. Report must not be older than 30 days.
Tax compliance: Valid Tax Compliance Status Pin (SBD 2) required; will be verified online.
COIDA/FEM: Certificate of Good Standing required; validity verified online.
B-BBEE: Specific Goals contribute 20 points under preference evaluation; submit supporting documents (CSD, CIPC etc.) for scoring.
Joint ventures: Must meet CIDB JV requirements, have consolidated CSD registration, SARS tax compliant pins for all partners, separate VAT registration, and a separate bank account.
Project: Construction of new ablution facilities at Phumlani Senior Secondary School under the Sanitation 60 Programme.
Site: Existing school premises in Eastern Cape.
Contract Type: State Contract (Government).
Agreement Framework: JBCC Principal Building Agreement Series Edition 4.1 (March 2005) and JBCC Preliminaries Series 2000 (May 2005), as amended.
Important Dates
Source: PHUMLANI SSS UNPRICED BOQ.pdf (unknown)
Tender validity period: 20 weeks from closing date.
Submission of priced documents: Within 5 working days of Letter of Appointment.
Practical completion target: 18 weeks from site possession.
Site possession date: To be advised.
Contact Information
Source: PHUMLANI SSS UNPRICED BOQ.pdf (unknown)
Employer/Principal Agent: The Mvula Trust
Postal Address: 67 Devereux Avenue, Vincent, East London
Physical Address: 67 Devereux Avenue, Vincent, East London
Telephone: 043 726 2255
Facsimile: 043 726 5967
Submission Guidelines
Source: PHUMLANI SSS UNPRICED BOQ.pdf (unknown)
Submit a fully priced Bill of Quantities (BoQ) with all individual items priced. Do not lump items into a single sum.
Include a priced Health and Safety schedule as part of the BoQ submission.
Tenders must remain valid for 20 weeks from the closing date.
Provide priced documents within 5 working days of receiving the Letter of Appointment.
Ensure all proprietary branded products are used as specified or obtain written approval for alternatives.
Unpriced items will be considered provided free of charge, with no claims for extras accepted later.
Evaluation Criteria
Source: PHUMLANI SSS UNPRICED BOQ.pdf (unknown)
Tenderers must be familiar with and price according to JBCC Principal Building Agreement Edition 4.1 and Preliminaries Series 2000. Must comply with Occupational Health and Safety Act and Construction Regulations 2014. Must allow for all costs related to contract clauses, site restrictions, and provision of temporary works/services. Submission must include fully priced schedules for Preliminaries and Health & Safety, not lump sums.
Technical Specifications
Source: PHUMLANI SSS UNPRICED BOQ.pdf (unknown)
Scope: Construction of new ablution facilities at Phumlani Senior Secondary School under the Sanitation 60 Programme.
Site: Existing school premises in Eastern Cape.
Contract Agreement: JBCC Principal Building Agreement Series Edition 4.1 (March 2005) and JBCC Preliminaries Series 2000 (May 2005), as amended by this tender.
Standards: General Preambles for Trades 2017 (Association of South African Quantity Surveyors) apply, with project-specific supplementary preambles taking precedence.
Defects Liability: Water leakage (roof, walls, or other elements) classified as latent defects unless proven otherwise. Contractor must address defects progressively during the Defects Liability Period.
Temporary Works: Contractor must provide all temporary works (roads, hoardings, fencing, office accommodation, storage, etc.) and remove them upon completion.
Site Office: Provide a 4x3m lockable site office with concrete floor, windows, and furniture.
Storage: Provide a lockable container or structure with a concrete or steel floor.
Encroachment: Contractor is liable for any encroachment onto adjoining properties and associated remedial costs.
Method Statement: Submit a detailed Method Statement outlining construction methods, labour, and plant resources when requested by the Principal Agent.
As-Built Drawings: Submit three full sets within 14 days of practical completion, including construction breaks and concrete pour records.
Methodology
Source: PHUMLANI SSS UNPRICED BOQ.pdf
Method Statement: Submit a detailed statement outlining construction methods, labour, and plant resources when requested by the Principal Agent.
Responsibility: Approval or observations by the Principal Agent do not relieve the Contractor of their responsibility for proper execution.
Encroachment: Contractor is liable for any encroachment onto adjoining properties and associated remedial costs.
Quality Management
Source: PHUMLANI SSS UNPRICED BOQ.pdf
Site Inspection: Contractor must study all available drawings at the Principal Agent’s office to understand cost implications of design, programming, and phasing.
Geotechnical Report: Desktop geotechnical report available upon request.
Protection of Works: Contractor must protect the works and existing premises, including sectional or occupied areas.
Site Security: Contractor must ensure site security and exclude unauthorised persons.
Notice Before Covering Work: Contractor must notify the Principal Agent before covering any work.
Cleaning and Clearing: Contractor responsible for works cleaning and clearing, including vermin control.
As-Built Drawings: Three full sets required within 14 days of practical completion.
Pricing Schedule
Source: PHUMLANI SSS UNPRICED BOQ.pdf
Individual Pricing: All items in the BoQ and Health & Safety section must be individually priced. No lump-sum pricing allowed.
Quantities: Contractor must insert quantities for Health and Safety items based on their requirements to comply with OHS Act and Construction Regulations 2014.
General Preambles: Refer to the "General Preambles for Trades 2017" for supplementary descriptions. Provisions are deemed included in all relevant rates.
Supplementary Preambles: Project-specific preambles take precedence over General Preambles.
Errors and Omissions: No claims will be entertained for errors or omissions due to brevity of descriptions. Items are fully described when read with relevant clauses.
Financial Requirements
Source: PHUMLANI SSS UNPRICED BOQ.pdf (unknown)
Pricing: All items in the BoQ and Health & Safety section must be individually priced. No lump-sum pricing allowed.
Payment Terms: Interim payments for materials stored off-site require an approved bank guarantee. Principal Agent discretion applies.
Contract Value Adjustment: No adjustment using CPAP.
Insurance Requirements:
Contract Works Insurance: Contract Sum + 10%, deductible ≤ 5% per claim.
SASRIA Insurance: Contract Sum + 20%, deductible as determined by the insurer.
Public Liability Insurance: R5 million, deductible ≤ 5% per claim.
Waiver of Lien: Required.
Penalties: R2,000 per calendar day for non-completion, capped at 10% of the contract amount.
VAT: Include Value Added Tax (VAT) in the final summary.
Compliance Requirements
Source: PHUMLANI SSS UNPRICED BOQ.pdf (unknown)
Government Contract: No Payment Guarantee will be provided.
Contract Signing: Requires submission of priced BoQ, security, insurances, and waiver of lien (where applicable).
Indemnities: Contractor is liable for claims arising from death, bodily injury, illness, or property damage (excluding the works) due to execution or site occupation.
Compliance with Regulations: Contractor must comply with all local regulations, OHS Act, and Construction Regulations 2014.
Community Liaison Officer (CLO): Costs for CLO must be included in the Health and Safety budget.
Health and Safety: Contractor must:
Prepare and submit a site-specific Health and Safety Plan.
Submit a Health and Safety File.
Provide a full-time Health and Safety Officer for the entire construction period.
Conduct induction training for all personnel.
Provide first aid boxes, PPE (reflective vests, hard hats, protective footwear, ear plugs, dust masks).
Arrange for initial and exit medical examinations, noise monitoring, and audiograms.
Erect SANS-approved temporary fencing (1.8m high weld mesh with 80% HDPE netting, gum poles, etc.).
Dispute Resolution: Mediation followed by litigation (no arbitration).
Health & Safety
Source: PHUMLANI SSS UNPRICED BOQ.pdf
Compliance: Contractor must familiarise themselves with the Occupational Health and Safety Act, Construction Regulations 2014, and project-specific Health & Safety specifications.
Health and Safety Plan: Prepare and submit a site-specific plan.
Health and Safety File: Submit as required.
Obligations: Fulfill all initial and time-related obligations under the OHS Act and Construction Regulations for the entire construction period.
Health and Safety Officer: Provide a full-time officer for the duration of the project.
Training: Conduct induction training for all personnel.
First Aid: Provide first aid boxes on-site.
PPE: Supply reflective vests, hard hats, protective footwear, ear plugs, and dust masks.
Medical Surveillance: Arrange for initial (baseline) and exit medical examinations.
Noise Monitoring: Establish noise zones and conduct audiograms.
Temporary Fencing: Erect SANS-approved weld mesh fencing (1.8m high with 80% HDPE netting, gum poles, etc.). Include vehicle and pedestrian gates.
Enclosure of Works: Provide hoardings, safety screens, barriers, access gates, and covered gangways for public protection.
Community Liaison Officer (CLO): Include costs in the Health and Safety budget.
Site Accommodation: No sleeping or depositing of personal kit on-site except for security guards. Provide independent shelter for labour or watchmen if required.
Contractual Terms
Source: PHUMLANI SSS UNPRICED BOQ.pdf
Principal Building Agreement: JBCC Series Edition 4.1 (March 2005), as amended by this tender.
Preliminaries: JBCC Series 2000 (May 2005), as amended by this tender.
Government Contract: No Payment Guarantee provided.
Agreement Signing: Requires priced BoQ, security, insurances, and waiver of lien (where acceptable).
Design Responsibility: Contractor remains responsible for defects, compliance with regulations, and local requirements.
Indemnities: Contractor liable for third-party claims arising from death, injury, illness, or property damage (excluding the works) due to execution or site occupation.
Insurance: Contractor must effect Contract Works, SASRIA, and Public Liability Insurance as specified.
Latent Defects: Water leakage classified as latent defects unless proven otherwise. Contractor must address defects progressively during the Defects Liability Period.
Dispute Resolution: Mediation followed by litigation (no arbitration).
Applicable Law: Republic of South Africa.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
67, 69 Devereux Ave, Berea, East London, 5241, South Africa
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