Construction of sanitation facilities at sibonile senior secondary school – eastern cape (sanitation 60 programme)

Enquiries: Email [email protected] (include Bid No. TMT-ECDOE-26/27-SAN60-CL48 in subject).

Employer’s Representative (Principal Agent):

• Name: Lonwabo Mapolisa
• Organization: The Mvula Trust
• Address: 67 Devereux Avenue, Berea, East London, 5247
• Phone: 043 726 2255
• Email: [email protected]

Submission address: Tender box at 69 Devereux Avenue, Vincent, East London.

Submit tender documents in a sealed envelope, clearly marked with Bid Number TMT-ECDOE-26/27-SAN60-CL48, and deposit in the tender box at 69 Devereux Avenue, Vincent, East London by 10 July 2026 at 12:00. Late submissions will not be considered.

Required returnable documents and schedules (Part T2):

• T2.1.A: Central Supplier Database (CSD) Registration Report (must be <30 days old; disqualification if not registered on closing date).
• T2.1.B: Valid CIDB registration printout (4GB or higher; verified online on evaluation/award day).
• T2.1.C: Certificate of Good Standing with COIDA/FEM (verified online on evaluation/award day).
• T2.1.D: Completed Projects table + 3 letters of award + 3 completion certificates (Practical/Final).
• T2.1.E: Current Projects table (declare all; failure to declare results in disqualification).
• T2.2.A: Record of Addenda to Tender Documents (compulsory).
• T2.2.B: Compulsory Enterprise Questionnaire.
• T2.2.C: Authority of JVs (if applicable).
• T2.2.D: Resolution for Signatory.
• T2.2.E: Subcontracting Arrangements (5% of construction value set aside for local SMMEs; pricing must cover SMME engagement costs).
• T2.2.F: Compulsory Briefing Meeting Certificate (no briefing held).
• T2.2.G: Additional Particulars Concerning Tenders.
• T2.2.H: Preference Schedule (Specific Goals).
• SBD 1: Invitation to Bid.
• SBD 2: Valid Tax Compliance Status PIN (verified online).
• SBD 4: Bidder’s Declaration (disqualification if incomplete/false).
• SBD 6.1: Preference Points Claim Form (2022 Regulations; 0 points if incomplete).
• C1.1: Form of Offer and Acceptance (must be signed; disqualification if incomplete).
• T2.3: Objective Risk Assessment Criteria (6 areas).

Submission rules:

• Only one tender per cluster (individual or JV).
• No email/fax submissions accepted.
• Original + copies in non-erasable ink; no alterations except employer-instructed corrections (initial all changes).
• Tender validity period: 12 weeks (may be extended in writing).
• Addenda must be acknowledged in T2.2.A.

Disqualification risks:

• Missing/expired CSD, CIDB, or COIDA/FEM registrations.
• Incomplete/unsigned returnable documents.
• Failure to declare current projects.
• Fraudulent registrations or misrepresentations.
• Non-compliance with JV requirements (if applicable).

CIDB registration 4GB or higher (valid on evaluation and award days). Joint ventures permitted with specific CIDB grading combinations per Regulation 25(6). Maximum of two current projects under construction at time of evaluation. Not awarded/considered for more than two projects by TMT on various programs. Only one project award per bidder under Sanitation 60. Must be tax compliant with valid SARS PIN. Must have valid COIDA/FEM certificate. Must be registered on Central Supplier Database (CSD).

Scope: Construction of sanitation facilities at Sibonile Senior Secondary School (Chris Hani West District, Eastern Cape) under the Sanitation 60 Programme.

Contract duration: 24 weeks from commencement to practical completion.

Penalties: R2,000 per calendar day for late completion (capped at 10% of contract value).

Key deliverables:

• Sanitation facilities as per drawings and Bill of Quantities (Part C2, C4).
• Compliance with Health and Safety Specification (Part C3.2).
• Contractor’s Report (Part C3.3).
• Certificates of Compliance (schedule in Part C3.4).

Standards and requirements:

• CIDB Standard for Uniformity in Construction Procurement (August 2019) applies.
• Conditions of Contract: Standard Conditions of Tender (Annex C of CIDB Standards).
• Site information and drawings provided in Part C4.
• Work must be set aside for local SMME participation (5% of construction value for local material procurement).

Quality and safety:

• OHS documentation required (Part T2.2.B):
• Organogram (Sec16.1 CEO, designated official, Construction Manager, OHS Officer, etc.).
• SHE Plan, Method Statements, SWP HIRA, Fall Protection Plan, Emergency Procedures, Inspection Registers.
• Key personnel (Contract Manager, OHS Officer, Foreman) must be on-site and available throughout the project.

Risk assessment areas:

• Technical competence, workload capacity, reliability, experience, price realism, implementation plan.

Pricing:

• Fixed rates for contract duration (no adjustments unless per contract conditions).
• Pricing must be in black ink; no erasures or masking fluid.
• Bill of Quantities (Part C2.2) must be completed as per Pricing Instructions (Part C2.1).
• Arithmetic errors may be corrected during evaluation (C.3.9).

Bonds and guarantees:

• Form of Guarantee (Part C1.3) required.
• Bid Bond: Implied (referenced in returnable documents).

Payment terms:

• Not explicitly stated; governed by Conditions of Contract (Part C1.2).

Financial capacity:

• Tenderer must demonstrate financial resources to perform the contract (assessed in risk evaluation).
• JVs: Separate bank account required with all partners as signatories.

Local content:

• 5% of construction value must be allocated to local SMME suppliers (material procurement).
• Pricing must include costs for SMME engagement, supervision, and profit margins.

Insurance:

• Tenderer must provide own insurance for works, damages, and public liability (Employer does not provide insurance).

Mandatory registrations and certifications:

• Central Supplier Database (CSD): Must be registered on closing date; report must be <30 days old (48-hour grace period to update if expired).
• CIDB: Valid registration in 4GB or higher class (verified online on evaluation/award day).
• COIDA/FEM: Certificate of Good Standing with Workman’s Compensation Commissioner (verified online on evaluation/award day).
• Tax Compliance: Valid Tax Compliance Status PIN (SBD 2; verified online).
• VAT Registration: Required (if applicable).
• CIPC: Company/Close Corporation registration number (if applicable).

B-bbee:

• Preference Points Claim Form (SBD 6.1) required for Specific Goals (20 points).
• Failure to complete results in 0 points for Specific Goals.

Joint Ventures (JVs):

• All JV partners must be CIDB-registered (valid on evaluation/award day).
• Combined grading must meet 4GB or higher (per CIDB Regulation 25(6) TABLE 9).
• JV Agreement must specify: operations, resource deployment, financial contributions, dispute resolution.
• Separate JV bank account with all partners as signatories.
• Lead partner must deploy all resources (financial, technical, human); failure results in contract termination.
• Both partners/directors must attend all project meetings.
• Consolidated CSD registration for all partners.
• Separate VAT registration for JV.
• SARS tax compliance for all partners.
• COIDA/FEM valid for all partners.
• Only one tender per cluster (individual or JV); no tenderer awarded >1 project under Sanitation 60.

Additional compliance:

• Bidder’s Declaration (SBD 4): Must be complete and truthful (disqualification if false).
• Conflict of Interest: Must be declared in tender submission.
• No tenderer with >2 current projects under construction (or not at Works Completion) at evaluation time.
• No tenderer awarded/considered for >2 projects under TMT programmes (SAFE, SAFE OMITTED SCOPE, LDoE, ECDoE).
• Past performance: Disqualification if:
• Projects completed >25% beyond approved period.
• Projects with penalties resulting in negative final account.
• Failure to sign final account.
• Non-responsiveness to defects (including latent defects).

Professional registrations:

• OHS Officer: Must be SACPCMP-registered.
• Other roles (Incident Investigator, Risk Assessor, Fall Protection Plan Developer, First Aider) require valid qualifications.