Tender document for the construction of sanitation facilities at fairview junior secondary school in eastern cape province under the sanitation 60 programme

Tenders must remain valid for 20 weeks from the closing date. Site possession date: To be advised. Works must commence within 5 working days of site possession. Practical completion period: 18 weeks.

Employer and Principal Agent: The Mvula Trust. Postal Address: 67 Devereux Avenue, Vincent, East London. Physical Address: 67 Devereux Avenue, Vincent, East London. Telephone: 043 726 2255. Facsimile: 043 726 5967.

Submit a fully priced Bill of Quantities (BoQ) with all items individually priced. Do not lump items into a single sum. Include a priced Health and Safety schedule as part of the BoQ. Tenders must remain valid for 20 weeks from the closing date. Provide as-built drawings within 14 days of practical completion. Maintain a site instruction book and daily record book on-site. Submit weekly labour and plant records to the Principal Agent.

Number of construction document copies to be supplied to the Contractor free of charge :- 1. Clause 42.4.3. Bills of Quantities drawn up in accordance with :- Standard System of Measuring Building Work - Seventh Edition including all amendments. Clause 42.4.4. Number of days for submission of priced documents : 5 working days from the Letter of Appointment. Clause 42.4.5. JBCC Engineering General Conditions are to be included in the documents :- No. Clause 42.4.6. The contract value is to be adjusted using CPAP:- NO.

Tenderers must be familiar with JBCC contracts and Standard System of Measuring Building Work 7th Edition. Must have capacity to complete works within 18 weeks. Must provide security as per contract clause 14. Must submit priced documents within 5 working days of appointment. Must comply with all health and safety regulations including medical surveillance and noise monitoring. Must have experience working with proprietary branded products and trade-named materials.

Scope: Construction of new ablution facilities at Fairview Junior Secondary School. Site: Existing school premises. Contractor must provide all temporary works, including roads, hardstanding, offices, storage, and services. Enclosure of works with hoardings, safety screens, and barriers is mandatory. Contractor must provide a 4x3m site office with concrete floor, lockable, and fitted with windows, tables, and chairs. Storage must be lockable with a concrete or steel floor. Contractor must provide water, electricity, telecommunication, and ablution facilities on-site. Method Statement outlining construction methods and resources is required. Contractor must comply with the Occupational Health and Safety Act and Construction Regulations 2014. Use proprietary branded products strictly as per manufacturer instructions. All materials specified under trade names must be used as described unless written approval for alternatives is obtained. As-built drawings must be submitted within 14 days of practical completion. Contractor is responsible for encroachments onto adjoining properties and remedial costs. Unauthorised persons must be excluded from the site, and no sleeping or depositing of kits is allowed. Contractor must provide shelter for labour/watchmen. Contractor must record all site instructions and daily activities in designated books. Latent defects, including water leakage, must be addressed progressively during the Defects Liability Period.

Contractor must submit a Method Statement outlining construction methods, labour, and plant resources. Principal Agent reserves the right to direct the order of execution and prioritise sections. Contractor must provide additional manpower/resources if work falls behind schedule, at their own cost. Contractor must provide all temporary works, including roads, tracks, hardstanding, hoardings, dust screens, and tunnelling. Contractor must provide and maintain a 4x3m site office with concrete floor, windows, lockable doors, tables, and chairs. Storage must be lockable with a concrete or steel floor. Contractor must provide water, electricity, telecommunication, and ablution facilities on-site. Enclosure of works with hoardings, safety screens, barriers, and access gates is mandatory. Contractor must maintain a Construction Instruction Book and Daily Record Book on-site. Weekly labour and plant records must be submitted to the Principal Agent. Contractor must remove all temporary works upon completion and make good any damage. As-built drawings must be submitted within 14 days of practical completion.

Contractor must inspect the site and all available drawings at the Principal Agent’s office to understand cost implications. Contractor must provide samples of materials, workmanship samples, and shop drawings as required. Proprietary branded products must be used strictly as per manufacturer instructions. Alternatives to specified materials require written approval from the Architect before tender submission. Contractor must ensure dimensional accuracy and address defects in previous work. Protection of trees, existing premises, and adjoining properties is required.

Contractor must price all items individually in the BoQ and Health and Safety schedule. Do not lump items into a single sum. Unpriced items will be considered free of charge. Use the Standard System of Measuring Building Work (7th Edition). Allocate preliminaries to categories: F (fixed), V (variable in proportion to value), or T (proportional to time). VAT must be included in the final summary. Prime Cost Amounts, Budgetary Allowances, and Provisional Amounts may be omitted or reduced at the Principal Agent’s discretion. Contractor is responsible for costs of overtime unless prior written approval is obtained from the Principal Agent. Priced documents must be submitted within 5 working days of the Letter of Appointment.

Pricing must be done per item in the BoQ; unpriced items will be considered free of charge. Use the Standard System of Measuring Building Work (7th Edition) for Bills of Quantities. VAT must be included in the final summary. Contractor must provide a bank guarantee for off-site materials to be included in interim payments. Payment terms: Interim payments are subject to Principal Agent’s discretion and require a bank-approved guarantee for off-site materials. Contract value adjustments: No CPAP adjustments. Penalty for non-completion: R2,000 per calendar day, capped at 10% of the contract amount. Contract Works Insurance: Contract Sum + 10%, deductible not exceeding 5%. SASRIA Insurance: Contract Sum + 20%, deductible as per insurer. Public Liability Insurance: R5 million, deductible not exceeding 5%. Waiver of lien is required. No Payment Guarantee will be provided for this government contract.

Contract is governed by JBCC Principal Building Agreement Series Edition 4.1 (March 2005) and JBCC Preliminaries Series 2000 (May 2005). Compliance with all local regulations is mandatory. Contractor is responsible for all patent or latent defects in materials or workmanship. Contractor must effect all required insurances. Dispute resolution: Mediation followed by litigation. Applicable law: Republic of South Africa.

Contractor must comply with the Occupational Health and Safety Act and Construction Regulations 2014. A site-specific Health and Safety Plan and Health and Safety File must be prepared and submitted. Full-time Health and Safety Officer required for the entire construction period. Induction training for all personnel is mandatory. Provide first aid boxes, PPE (reflective vests, hard hats, protective footwear, ear plugs, dust masks), and medical certificates (baseline and exit examinations). Noise monitoring, including establishment of noise zones and audiograms, is required. Temporary barrier fencing: SANS-approved weld mesh, 1.8m high, covered with 80% knitted HDPE green netting, fixed to 100mm diameter gum poles at 3m spacing. Include double swing vehicle gate (5.5m x 1.8m) and pedestrian gate (1.8m x 1.8m). Costs must include a Community Liaison Officer (CLO). Exclude unauthorised persons from the site and provide notice boards. No sleeping or depositing of kits on-site except for security guards. Contractor must provide independent shelter for labour/watchmen.

Contract governed by JBCC Principal Building Agreement Series Edition 4.1 (March 2005) and JBCC Preliminaries Series 2000 (May 2005). Modifications to standard clauses are provided in the tender document and supersede conflicting provisions. No Payment Guarantee will be provided. Formal signing of the agreement occurs after submission of priced BoQ, security, insurances, and waiver of lien. Contractor is solely responsible for patent or latent defects, compliance with regulations, and remedial costs for encroachments. Indemnities cover claims from third parties for death, injury, or property damage arising from works. Works risk, insurances, and liability insurances are mandatory. Dispute resolution: Mediation followed by litigation. Applicable law: Republic of South Africa. Contractor must notify Principal Agent of any encroachments. Contractor is not liable for incorrect setting out due to incorrect information from Principal Agent. Contractor must attend to defects progressively during the Defects Liability Period. Penalties for non-completion: R2,000 per calendar day, capped at 10% of contract amount. Practical completion period: 18 weeks. Works must commence within 5 working days of site possession. Site possession date: To be advised. Contract may be cancelled for default, loss/damage, or cessation of works. Final account and payment are subject to Principal Agent’s approval. Adjustments to contract value and recovery of expenses are as per clauses 32 and 33.

Contractor must study all available drawings at the Principal Agent’s office to understand design, programming, and phasing implications. A desktop geotechnical report is available upon request. Tenders must remain valid for 20 weeks from the closing date. Contractor must provide contractor information as required. Contractor must supply and maintain all necessary site books (Construction Instruction Book, Daily Record Book). Contractor must exclude unauthorised persons from the site and provide notice boards. Contractor must ensure site security and protection of works.

CONTRACTING AND OTHER PARTIES (Clause 42.1). Employer: The Mvula Trust. Postal Address: 67 Devereux Avenue, Vincent, East London. Telephone: 043 726 2255. Facsimile: 043 726 5967. Physical address: 67 Devereux Avenue, Vincent, East London. Principal Agent: The Mvula Trust. Postal Address: 67 Devereux Avenue, Vincent, East London. Telephone: 043 726 2255. Facsimile: 043 726 5967. Physical address: 67 Devereux Avenue, Vincent, East London.