Construction of sanitation facilities at ludéke junior secondary school (sanitation 60 programme)

Closing date: As per tender record. Tender validity period: 20 weeks from closing date. Priced documents submission: Within 5 working days from Letter of Appointment.

Employer and Principal Agent: The Mvula Trust. Postal and Physical Address: 67 Devereux Avenue, Vincent, East London. Telephone: 043 726 2255. Facsimile: 043 726 5967.

Submit a fully priced Bill of Quantities (BoQ) with all items individually priced. Do not lump items into a single sum. Include a priced Health and Safety schedule as part of the BoQ. Tenders must remain valid for 20 weeks from the closing date. Provide 5 working days from the Letter of Appointment to submit priced documents. Unpriced items will be deemed free of charge with no claims for extras accepted later.

Scope: Construction of new ablution facilities at Ludéke Junior Secondary School under the Sanitation 60 Programme. Site: Existing school premises. Contract Agreement: JBCC Principal Building Agreement Series Edition 4.1 (March 2005) and JBCC Preliminaries Series 2000 (May 2005), as amended. General Preambles for Trades 2017 (ASAQS) apply, with supplementary project-specific preambles taking precedence. Contractor must comply with all clauses, including modifications outlined in the tender. Work includes provision of temporary site offices, storage, fencing, and all necessary temporary works. As-built drawings (3 sets) must be submitted within 14 days of practical completion. Method Statement required, outlining construction methods, labour, and plant resources. Contractor responsible for encroachment costs and remedial measures. Completion period: 18 weeks from site possession. Penalty for non-completion: R2,000 per calendar day, capped at 10% of contract value.

Contractor must submit a Method Statement outlining construction methods, labour, and plant resources proposed for execution. Principal Agent’s approval or observations do not relieve the Contractor of responsibility for proper execution. Contractor must prioritise work as directed by the Principal Agent and provide additional resources if progress lags. Must record all site instructions in a triplicate A4 book and maintain a Daily Record Book (signed daily by Contractor and counter-signed by Principal Agent). Weekly labour and plant records must be submitted to the Principal Agent.

Contractor must inspect the site and all available drawings at the Principal Agent’s offices to assess cost implications. Responsible for dimensional accuracy, defects, and protection of existing premises. Must comply with all project-specific and General Preambles for Trades 2017 (ASAQS). Supplementary preambles take precedence. Contractor must ensure all work meets standards and rectify any non-compliance at their own cost.

All BoQ items must be individually priced with inserted quantities (especially for Health and Safety). Do not lump items into a single sum. Pricing must account for all obligations in General Preambles for Trades 2017 and supplementary preambles. Contractor must categorise Preliminaries items as Fixed (F), Variable (V), or Time-related (T) if Alternative A is used for adjustments. Unpriced items will be deemed free of charge. Priced BoQ and Health and Safety schedule must be submitted with the tender.

Pricing: All BoQ items must be individually priced. Health and Safety items require inserted quantities. No lump-sum pricing allowed. Payment: Interim payments at Principal Agent’s discretion. Materials stored off-site may be included in payments only with an approved bank guarantee. No Payment Guarantee will be provided by the employer. Contract value adjustment: Not applicable (CPAP not used). Insurance: Contract Works Insurance (Contract Sum + 10%, deductible ≤5%). Supplementary Insurance (Contract Sum + 20%, deductible as per insurer). Public Liability Insurance: R5 million (deductible ≤5%). SASRIA Insurance required. Waiver of lien required. VAT provision included in Final Summary.

Government Contract: Yes. Compliance with JBCC agreements and all local regulations mandatory. Contractor responsible for all patent or latent defects, regardless of discovery timing. Indemnities cover death, bodily injury, or property damage (excluding works) arising from execution or site occupation. Contractor must effect all insurances (Works, Liability, SASRIA). Security, insurances, and waiver of lien required before agreement signing. Community Liaison Officer (CLO) costs must be included in Health and Safety pricing. OHS Act and Construction Regulations 2014 compliance mandatory, including site-specific Health and Safety Plan, Health and Safety File, full-time H&S Officer, induction training, PPE, medical examinations, and noise monitoring.

Full compliance with Occupational Health and Safety Act and Construction Regulations 2014 required. Contractor must: Prepare and submit a site-specific Health and Safety Plan and Health and Safety File. Appoint a full-time Health and Safety Officer for the entire construction period. Conduct induction training for all personnel. Provide PPE (reflective vests, hard hats, protective footwear, ear plugs, dust masks). Supply first aid boxes. Erect SANS-approved temporary fencing (1.8m high weld mesh with 80% HDPE netting, gum poles at 3m spacing). Include vehicle and pedestrian gates. Establish noise zones and conduct audiograms. Provide initial and exit medical examinations. Costs must include a Community Liaison Officer (CLO). Enclose works with hoardings, safety screens, barriers, and access gates for public protection. Exclude unauthorised persons; provide independent shelter for labour/watchmen.

Contract governed by JBCC Principal Building Agreement Series Edition 4.1 (March 2005) and JBCC Preliminaries Series 2000 (May 2005), as amended. Key clauses: No Payment Guarantee provided (Clause 3.1). Agreement signing contingent on submission of priced BoQ, security, insurances, and waiver of lien (Clause 3.3). Indemnities cover third-party claims for death, injury, or property damage (Clause 9.1.1). Latent defects: Water leakage classified as latent defect unless proven otherwise (Clause 27.3). Defects must be addressed progressively during the Defects Liability Period (Clause 27.4). Dispute resolution: Mediation followed by litigation (Clause 40). Contract duration: 18 weeks from site possession, with R2,000/day penalty for non-completion (capped at 10% of contract value). Site possession date to be advised; works must commence within 5 working days of possession.