Panel of service providers for the supply, delivery, maintenance, repairs and replacement of electrical and mechanical installation and equipment at water and wastewater treatment works as and when required for a period of three (3) years

Note: Not limited to table 3.

{"closingDate":"14 August 2026","closingTime":"14:00"}

{"name":null,"email":null,"phone":null,"department":null,"address":"bidder"}

Returnable Documents: arrears for more than 90days or a valid lease agreement signed by both, used as such. No points will be allocated for specific goals (MBD 6.1)., 4.2 CIDB GRADING 5ME or 5 EP OR HIGHER.

Day works form

Mandatory CIDB grading: 5ME or 5EP or higher. Tax matters must be in order (SARS certificate). Municipal rates/taxes must not be in arrears. For joint ventures, a JV agreement is required, and each partner must be CIDB registered; the lead partner must be at least one level lower and in the required class of work. Bidders must demonstrate relevant project experience via reference letters/project lists for electrical/mechanical works on water/wastewater infrastructure. Key personnel (site supervisor and artisans) must have specified years of post-qualification experience and provide certified CVs and qualifications.

1. Scope of bid

The scope entails the supply of electro-mechanical maintenance and repair services

including equipment to the Dawid Kruiper Municipality as and when required. This entails

works at water and wastewater treatment plants including pump stations.

The service providers will be called out on an as and when basis upon notification of the

break down or planned maintenance work needed whenever required by DKM delegated

officials. The panel will provide a service DKM Local Municipality’s Engineering Services

department on a quotation basis as and when required.

Supply, repairs and new installations will be on pumps, motors, switchgears, cables,

transformers, control panels, aerators, valves, degritters, automatic screens, washer

compactors, blowers, saturators, compressors, cleaning and reconditioning (sumps,

contact tanks, ponds, sedimentation tanks, associated equipment and adhoc services in

and around pump stations, water and wastewater treatment works.

2. Closing date

Sealed bids clearly TN022/2026: PANEL OF SERVICE PROVIDERS FOR THE

Supply, delivery ,maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at

Water and wastewater treatment works as and when

REQUIRED FOR A PERIOD OF THREE (3) YEARS must be placed in the

Municipal tender Box before or at 14:00 on Friday, 14 August 2026 and will be

opened directly thereafter in the Councillor Chambers at the Municipal Offices.

3. General requirements

3.1. This bid document as a whole, without any alteration, modification, deletion, editing

or formatting of the documents content, must be completed and returned no later

than the closing date and time to be evaluated. Any incomplete, altered, modified,

edited or formatted document will not be considered.

3.2. The lowest or only bid will not necessarily be accepted.

3.3. Bids per fax or E- mail will also not be considered, only the original signed document

will be accepted.

3.4. The following forms, Summary of items and bid price, MBD 1, MBD 4, MBD 5, MBD

6.1, MBD 6.2, MDB 7.1, MBD 8 and MBD 9, must be completed.

3.5. Bids will be evaluated in accordance with the applicable Preferential Point Scoring

System as set out in the Councils Supply Chain Management Policy.

3.6. Bidders must be registered at National Treasury’s Central Suppliers Data Base

(CSD) and proof must be submitted.

3.7 The Joint Venture Agreement must be submitted, both parties must be registered on

CIDB individually. The lead partner must at least be one level lower, and must be in

the class of work as required.

3.8 Public liability insurance to the value of R2 000 000 for the duration of the contract,

to be submitted upon appointment.

TN022-2026

Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

3.9 Proof of address municipal account not older than 3 months and not in

arrears for more than 90days or a valid lease agreement signed by both

parties must be submitted with the bid. The Municipality reserved the right to

verify that the property indicated as offices, has the necessary rights to be

used as such. No points will be allocated for specific goals (MBD 6.1).

4 compulsory documentation

These documents must be attached to the bid form. Bids not containing these

documents will be deemed as incomplete. (See Section F)

4.1 Latest financial audited statements for a period of 3 years

4.2 CIDB GRADING 5ME or 5 EP OR HIGHER.

4.3 MBD Forms

4.4 Day works form

4.5 Health and Safety Form

4.6 Indemnity form

4.7 Social Responsibility Form

4.8 Performance Management Form

5 bid pricing

5.1 Service providers are informed that being successfully included to the panel does not

necessarily mean that work is guaranteed, and no claim can be made as such against the

municipality.

5.2 RFQ’s will be sent to bidders on the panel electronically and they will be expected to submit

their quotes electronically within the prescribed date and time.

5.3 Quote submissions will be evaluated in line with the set RFQ conditions, the Municipality’s

SCM Policy as well as any other applicable legislation.

5.4 All materials, parts and equipment quoted, supplied and installed for repairs/maintenance

shall be genuine (OEM manufactured) new, high quality, designed and manufactured to

the relevant specifications, suitable for providing efficient, reliable and trouble-free

services, test and performance to the requirements of the applicable current SANS

specifications and codes.

6 method of delivery and address

Goods and services must be delivered as a whole.

Delivery must be made to

Dawid Kruiper Municipality

Upington and Mier Area

Northern Cape

TN022-2026

Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

The following tables indicates the possible electrical and mechanical scope of works

applicable under this contract

Table 3: Possible repair works:

Item Description

1 Repair 2-18kW submersible pumps – ad-hoc

 Strip, Mechanical & Electrical Assessment, provide detailed report on repair work

required

 Rewind Motors

 Replace Cable and Redo Cable Entries

 Fit New Shaft

 Supply a Fit Upper Bearing

 Supply and Fit Lower Bearing

 Fit New Primary Mechanical Seal

 Fit New Secondary Mechanical Seal

 Fit New Wearing on Impeller

 Fit new Wearing on Volute

 Re-Sleeve Bearing Housing

 Supply and Fit New O-Ring Kit

 Various Bolts, Nuts and Washers

 Consumable Materials New Shaft Unit

 New Inner Cooling Jacket

 Repair Stator

 New Shaft Oil

 Sandblast and Paint

 Consumables

 Test Pump

All items ad hoc

2. Repair 200kW / 250kW / 75kW / 55kW /37kW/

0.5-18kW motors- ad-hoc

 Strip, Mechanical & Electrical Assessment, provide detailed report on repair work

required

 Replace DE Bearing

 Replace NDE Bearing Rebuild DE Bearing

 Core Flux Test

 Stator Rewind

 Replace Grease Fingers

 Resleave DE Endshield

 Rebuild DE Shaft

 Replace Bearings

 Bake motors

 Labour Test & Spray

All items ad hoc

Motor control centre (MCC), Variable Speed Drives (VSD’s), Programmable Logic

Controllers (PLC’s), Switchgears and Standard Electrical Control Panels: supply,

assessments repairs and maintenance – ad hoc

Note: Not limited to table 3.

TN022-2026

Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

Table 4: Possible Supply and Delivery of items

Item Descriptions

1. Mechanical Seals
2. Bearings
3. Couplings
4. Valves
5. Gland packings
6. Impellers
7. Shafts
8. Casings
9. Volutes
10. Motors
11. Pumps: Submersible,

centrifugal, borehole

12. Switchgears and motor

control centres

13. Power Poles
14. Soft Starters
15. All supply breakers and main

breakers

16. Pressure Switches
17. Diaphragms
18. Service kits
19. Lugs
20. Programmable Timers
21. Variable Speed Drives
22. Ferrules
23. Electrical Cables
24. Lights
25. Transformers
26. Pipes
27. Level sensors
28. Bolts and Nuts
29. Meters
30. Instrumentation
31. Laboratory testing

instrumentation and

glassware

Note: Not limited to tables. Different sizing of items and fabrication will be supplied on

ad hoc basis upon RFQ process

TN022-2026

Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

Table 5: Speciality Equipment

OEM Items

1. Endress and Hauser – all level indicator probes and electronic flow

meters

2. Hach – lab testing equipment
3. Grundfos – floculant chemical and chlorine gas dosing equipment
4. Rotork – actuator valves - water
5. Spectrum – telemetry and scada control – water
6. Adroid – Water and Sewerage Telemetry- SCADA
7. Huber- Automatic wastewater screen, screw press and degritters
8. Schneider - PLC’s, telemetry and scada control – water and

sewerage

9. Siemens – PLC’s
10. Auma- actuator valves – sewerage
11. Drager - Self-Contained Breathing Apparatus
12. Gorman Rupp - sewerag pumps
13. Aerzen – Blowers
14. Air vessels and compressors – Ingersol rand
15. Xylem - Submersible pumps and Dissolved Oxygen Meters
16. Evoqua's Wallace and Tiernan - chlorine gas dosing equipment

sewerage / water

17. Sulzer – Raw water abstraction pumps

The Municipality will be engaging OEMs directly for the maintenance and repairs items

in table 5, however, we may request quotations from the panel where practically

possible.

Admin fee of 6 % maximum applicable for supplied material(s)/ Services with original

quotation from the OEM (Appointment will be based on the minimum admin fee for the

OEM items listed above)

Nb

In case of pump failures, the following must first be tested for:

• Impeller
• Mechanical Seal
• Shaft
• Bearings
• Oil Housing
• Cooling

In case of motor failures, the following must first be tested for:

• Windings
• Bearings
• Baseplates

Cables

• All applicable tests
• Fault location

Transformers

• Turns ratio insulation resistance tests
• Oil purification
• Vacuuming and refilling under vacuum condition
• Bushings
• Instrumentation checks

TN022-2026

Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

• Packing
• Valves
• Silica gel replacement
• Oil and yearly oil filtering

Switchgear

• Operation and faulty components as well as yearly services

Digital electronic equipment:

• Fault location

Cables

• Fault location
• Cable identification
• Cable route tracing
• Cable jointing and terminations.

Valves

• Opening and closing
• Shafts

Table 6 Possible refurbishments

1 Mechanical screens

2 Washer compactors and dewatering

3 Desludge systems

4 Filter backwash systems

5 Electrical Control panels

6 Dosing systems

7 Telemetry and SCADA communication

8 PLC’s & HMI’s

9 Borehole and desalination maintenance

9 Manufacturers' specifications, codes of practice and installation requirements

 All equipment and materials shall be installed, serviced and repaired strictly in

accordance with the manufacturers' specifications, instructions and codes of practice.

 All materials, parts and equipment supplied and installed for repairs shall be genuine

(OEM manufactured), new, high quality, designed and manufactured to the relevant

specifications, suitable for providing efficient, reliable and trouble-free services, test

and performance to the requirements of the applicable current SANS specifications

and codes.

 Repair and maintenance work shall be programmed in such a manner as to ensure

the shortest possible downtime of any service and the least inconvenience to the other

users and the public. Failure to comply / to perform will result in the Municipality

directly approaching the OEM supplier or handling the repairs/supplies through

other procurement processes.

 All equipment’s that needs to be calibrated shall be calibrated upon installation and a

calibration certificates should be provided to the client’s representation.

TN022-2026

Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

10 Scope and Pricing Conditions

 All quotations requested after appointment must be inclusive of VAT and

delivery fees. Items can be awarded separately or as a whole. After repair and/or

installation and/or delivery of items, the invoice will be processed.

 Invoice will have submitted as per quote with accompanying detailed report of work

done including spares replaced.

 Municipality will have 14 days to review and approve. If invoice is wrong, service

provider will be advised by email with details of the corrections required.

 All old parts removed from the equipment and replaced with new ones shall be returned

to the municipality and must be signed off for by the relevant municipal official.

 Each “strip and quote” RFQ will be requested as a budget quote from bidders on the

panel electronically and they will be expected to submit their quotes electronically

within the prescribed date and time.

 Quote submissions will be evaluated in line with the set RFQ conditions, the

Municipality’s SCM Policy as well as any other applicable legislation.

 Each “strip and quote” must be accompanied with an assessment report after

appointment.

 Where rewinds and balancing work is conducted detailed report must be included with

the invoice.

 Test certification must be supplied.

 For larger installations and/or refurbishments scope of works RFQ’s; Practical

Completion will be issued and signed off by the service provider and the designated

municipal official.

 At the end of the Defects Liability Period a Practical Completion will issued and signed

off by service provider and the designated municipal official.

 Retention will be released upon rectification of all defects.

11 Emergency Work Requirements

 For emergencies, a request to respond will be sent out to all panellists and the bidders

have 2-hours to respond with availability, team available and a firm timeframe for the

service provider to be on site. This includes Friday-Sundays and public holidays.

Communication within the 2-hour must be confirmed via email, and/or telephonically

(whatsapp message confirmation of time and team to be on site).

 The bidder with the earliest availability and appropriate team to site will be awarded

the work.

 If the bidder fails to attend site in their specified timeframe the service provider with the

next earliest availability time will be asked to attend.

 In the case of two or more service providers having the same availability time, the first

to respond per email will be awarded the work.

 All panellists must submit a list of emergency standby contacts for the contract

management upon appointment. The emergency contact must be someone with the

authority to take an immediate decision and react to the callout/request.

 NOTE: Availability on site on time means the service provider will have had a complete

qualified team to be on site. The team must be composed of the approved personnel.

In the case of the non-availability of approved personnel, due to circumstances beyond

his/her control, the service provider must ensure his/her personnel meets the minimum

TN022-2026

Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

qualifications and experience requirements otherwise it will be deemed non-compliant

and the instruction will be cancelled and the next bidder instructed to proceed.

 When emergency work is completed:

 Quotations will have submitted with accompanying detailed report of work done

including spares replaced.

 Municipality will have 14 days to review and approve.

 All old parts removed from the equipment and replaced with new ones shall be returned

to the municipality and must be signed off for by the relevant municipal official.

 Practical Completion PMS will be issued in the case of larger installations and/or

refurbishments scope of works and signed off by service provider and the designated

municipal official.

 At the end of the Defects Liability Period a Final Certificate of Completion will be

issued and signed off by service provider and the designated municipal official.

 Retention will be released upon rectification of all defects.

12. Warranties

 The Contractor shall provide and obtain warranties as per the manufacturer(s) and/or

supplier(s) to the effect that each piece of new equipment, supplied and installed under

the repair contract, shall comply with the required performance and will function as part

of the complete system.

 All new equipment, including the completely new larger installations and the systems

as a whole shall be warranted for a period of 12 (twelve) months commencing on the

day of issue of a certificate of Practical completion for repair work of the installation.

 All labour and repair work to be guaranteed for a period of not less than 6 (six) months

inclusive off all certification documentation.

 The supplier warrants that the goods supplied under the contract are new, unused, of

the most recent or current models, and that they incorporate all recent improvements

in design and materials unless provided otherwise in the contract. The supplier further

warrants that all goods supplied under this contract shall have no defect, arising from

design, materials, or workmanship (except when the design and/or material is required

by the purchaser’s specifications) or from any act or omission of the supplier, that may

develop under normal use of the supplied goods in the conditions prevailing in the

country of final destination.

 This warranty shall remain valid for twelve (12) months after the goods, or any portion

thereof as the case may be, have been delivered to and accepted at the final

destination indicated in the contract, or for eighteen (18) months after the date of

shipment from the port or place of loading in the source country, whichever period

concludes earlier, unless specified otherwise.

 The purchaser shall promptly notify the supplier in writing of any claims arising under

this warranty. Upon receipt of such notice, the supplier shall, within the period specified

and with all reasonable speed, repair or replace the defective goods or parts thereof,

without costs to the purchaser.

 If the supplier, having been notified, fails to remedy the defect(s) within the period

specified, the purchaser may proceed to take such remedial action as may be

necessary, at the supplier’s risk and expense and without prejudice to any other rights

which the purchaser may have against the supplier under the contract.

TN022-2026

Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

13. Delays in the supplier’s performance

Should an order be issued to a supplier appointed under the panel, delivery of the goods and

performance of services shall be made by the supplier in accordance with the time schedule

prescribed by the purchaser in the contract.

If at any time during performance of the contract, the supplier or its subcontractor(s) should

encounter conditions impeding timely delivery of the goods and performance of services, the

supplier shall promptly notify the purchaser in writing of the fact of the delay, its likely duration

and its cause(s). As soon as practicable after receipt of the supplier’s notice, the purchaser

shall evaluate the situation and may at his discretion extend the supplier’s time for

performance, with or without the imposition of penalties, in which case the extension shall be

ratified by the parties by amendment of contract.

The right is reserved to procure outside of the contract small quantities or to have minor

essential services executed if an emergency arises, the supplier’s point of supply is not

situated at or near the place where the goods are required, or the supplier’s services are not

readily available.

Except as provided under GCC Clause 25, a delay by the supplier in the performance of its

delivery obligations shall render the supplier liable to the imposition of penalties, pursuant to

GCC Clause 22, unless an extension of time is agreed upon pursuant to

GCC Clause 22.2 without the application of penalties. Upon any delay beyond the delivery

period in the case of a goods contract, the purchaser shall, without cancelling the contract, be

entitled to purchase goods of a similar quality and up to the same quantity in substitution of

the goods not supplied in conformity with the contract and to return any goods delivered later

at the supplier’s expense and risk, or to cancel the contract and buy such goods as may be

required to complete the contract and without prejudice to his other rights, be entitled to claim

damages from the supplier.

14. Penalties

Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform

the services within the period(s) specified in the contract, the purchaser shall, without

prejudice to its other remedies under the contract, deduct from the contract price, as a

penalty, a sum calculated on the delivered price of the delayed goods or unperformed

services using the current prime interest rate calculated for each day of the delay until actual

delivery or performance. The purchaser may also consider termination of the contract

pursuant to GCC Clause 23.

15. Contract Validity Period

This contract will be valid for a period of 3-years from the date of formal appointment.

Successful registration on the Panel of Service Providers does not automatically constitute a

contract with the Municipality. Upon appointment the service providers will conclude Service

Level Agreements inclusive of a Performance Management System. A final PMS document

will be concluded in consultation with the appointed bidders.

TN022-2026

Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

Dawid kruiper municipality

Section "c"

To: The Municipal Manager

Private Bag X6003

Upington

8800

Sir

In response to the official notice calling for the supply and delivery of the services listed I/we,

the undersigned, carrying on a business under the name of:

Address: ____________________________________

Tel nr: _____________________

do hereby quote to supply the services in accordance with the General Conditions of Quotation

and the Specifications attached hereto except in so far as amended in our accompanying

covering letter, at the prices given and to deliver those services within the stated delivery

period measured from the date of the Council's letter of acceptance of my/our quotation.

Quotation prices are included in Section "D" hereof.

The undersigned agrees, that in terms of these documents this Quotation shall remain open

for acceptance for a period of 120 (One hundred and twenty) days from the date on which

quotations are returnable and that notification of acceptance by the Municipal Manager shall

constitute a binding contract with effect from the date of such notification.

Bid price (all taxes included): R__________________

Amount in words:

Signed at ____ on this __ day of _______________

Signed by, or on behalf of the bidder, in the presence of the undersigned witnesses.

Witnesses:

2. Signature of bidder

TN022-2026

Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

transformers, cables, SCADA) has

been rendered not older than ten (10)

years and R2M combined.

2. Experience of the site/workshop Below 5 6-10 10-15 Above 15- 25

Must have a minimum of ten (10) years’ 0 5 10 25

experience from date of receiving trade

test as either (fitter/ electrician) or

engineering qualification - Ndip/BTech

as an (electrical/ mechanical)

technician/technologist

detailing the relevant years of experience.

Works as and when required for a period of three (3) years

3. Experience of the assigned artisans – Below 5 5-10 >10-15 >15 years 20

(Electrical) years years years

Must have a minimum of five (5) years’ 0 5 10 20

experience (from date of receiving trade test

or engineering qualification - Ndip/BTech.

the relevant years of experience. All

qualification must be original certified.

4. Experience of the assigned artisans below 5 5-10 >10-15 >15 years 20

(Mechanical) years years years

Must have a minimum of five (5) years’ 0 5 10 20

experience (from date of receiving trade test

engineering qualification - Ndip/BTech).

the relevant years of experience. All

qualification must be original certified.

Total Weight 100

Total Fp Minimum = 70%

Works as and when required for a period of three (3) years

qualifications and experience requirements otherwise it will be deemed non-compliant

and the instruction will be cancelled and the next bidder instructed to proceed.

 When emergency work is completed:

 Quotations will have submitted with accompanying detailed report of work done

including spares replaced.

 Municipality will have 14 days to review and approve.

 All old parts removed from the equipment and replaced with new ones shall be returned

to the municipality and must be signed off for by the relevant municipal official.

 Practical Completion PMS will be issued in the case of larger installations and/or

refurbishments scope of works and signed off by service provider and the designated

municipal official.

 At the end of the Defects Liability Period a Final Certificate of Completion will be

issued and signed off by service provider and the designated municipal official.

 Retention will be released upon rectification of all defects.

• Test certification must be supplied.

Bid price (all taxes included): R__________________

1. Definitions 1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding

documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between

the purchaser and the supplier, as recorded in the contract

form signed by the parties, including all attachments and

appendices thereto and all documents incorporated by

reference therein.

1.3 “Contract price” means the price payable to the supplier under

the contract for the full and proper performance of his

contractual obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or

soliciting of anything of value to influence the action of a public

official in the procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an

enterprise abroad is subsidized by its government and

encouraged to market its products internationally.

1.6 “Country of origin” means the place where the goods were

mined, grown or produced or from which the services are

supplied. Goods are produced when, through manufacturing,

processing or substantial and major assembly of components,

a commercially recognized new product results that is

substantially different in basic characteristics or in purpose or

utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the

contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from

stock actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered

and unloaded in the specified store or depot or on the specified

site in compliance with the conditions of the contract or order,

the supplier bearing all risks and charges involved until the

goods are so delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its

goods on own initiative in the RSA at lower prices than that of

the country of origin and which have the potential to harm the

local industries in the RSA.

TN022-2026

longer required or any such anti-dumping or countervailing

right is abolished, or where the amount of such provisional

payment or any such right is reduced, any such favourable

difference shall on demand be paid forthwith by the supplier to

the purchaser or the purchaser may deduct such amounts from

moneys (if any) which may otherwise be due to the supplier in

regard to goods or services which he delivered or rendered, or

is to deliver or render in terms of the contract or any other

contract or any other amount which may be due to him.

25. Force 25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the

26. Notices 31.1 Every written acceptance of a bid shall be posted to the

supplier concerned by registered or certified mail and any other

notice to him shall be posted by ordinary mail to the address

furnished in his bid or to the address notified later by him in

writing and such posting shall be deemed to be proper service

of such notice.

TN022-2026

transformers, control panels, aerators, valves, degritters, automatic screens, washer

compactors, blowers, saturators, compressors, cleaning and reconditioning (sumps,

contact tanks, ponds, sedimentation tanks, associated equipment and adhoc services in

and around pump stations, water and wastewater treatment works.

documents will be deemed as incomplete. (See Section F)

4.1 Latest financial audited statements for a period of 3 years

4.2 CIDB GRADING 5ME or 5 EP OR HIGHER.

4.3 MBD Forms

4.4 Day works form

4.5 Health and Safety Form

4.6 Indemnity form

4.7 Social Responsibility Form

4.8 Performance Management Form

1 Repair 2-18kW submersible pumps – ad-hoc

 Strip, Mechanical & Electrical Assessment, provide detailed report on repair work

required

 Rewind Motors

 Replace Cable and Redo Cable Entries

 Fit New Shaft

 Supply a Fit Upper Bearing

 Supply and Fit Lower Bearing

 Fit New Primary Mechanical Seal

 Fit New Secondary Mechanical Seal

 Fit New Wearing on Impeller

 Fit new Wearing on Volute

 Re-Sleeve Bearing Housing

 Supply and Fit New O-Ring Kit

 Various Bolts, Nuts and Washers

 Consumable Materials New Shaft Unit

 New Inner Cooling Jacket

 Repair Stator

 New Shaft Oil

 Sandblast and Paint

 Consumables

 Test Pump

 For emergencies, a request to respond will be sent out to all panellists and the bidders

have 2-hours to respond with availability, team available and a firm timeframe for the

service provider to be on site. This includes Friday-Sundays and public holidays.

Communication within the 2-hour must be confirmed via email, and/or telephonically

(whatsapp message confirmation of time and team to be on site).

 The bidder with the earliest availability and appropriate team to site will be awarded

the work.

 If the bidder fails to attend site in their specified timeframe the service provider with the

next earliest availability time will be asked to attend.

 In the case of two or more service providers having the same availability time, the first

to respond per email will be awarded the work.

 All panellists must submit a list of emergency standby contacts for the contract

management upon appointment. The emergency contact must be someone with the

authority to take an immediate decision and react to the callout/request.

 NOTE: Availability on site on time means the service provider will have had a complete

qualified team to be on site. The team must be composed of the approved personnel.

essential services executed if an emergency arises, the supplier’s point of supply is not

situated at or near the place where the goods are required, or the supplier’s services are not

readily available.

Except as provided under GCC Clause 25, a delay by the supplier in the performance of its

delivery obligations shall render the supplier liable to the imposition of penalties, pursuant to

GCC Clause 22, unless an extension of time is agreed upon pursuant to

GCC Clause 22.2 without the application of penalties. Upon any delay beyond the delivery

period in the case of a goods contract, the purchaser shall, without cancelling the contract, be

entitled to purchase goods of a similar quality and up to the same quantity in substitution of

the goods not supplied in conformity with the contract and to return any goods delivered later

at the supplier’s expense and risk, or to cancel the contract and buy such goods as may be

required to complete the contract and without prejudice to his other rights, be entitled to claim

damages from the supplier.

including equipment to the Dawid Kruiper Municipality as and when required. This entails

works at water and wastewater treatment plants including pump stations.

1. Reference letters or project list of the 2 letters 3-letters 4-5 6 and 35

previous clients for electrical and/or letters more

mechanical works: x2 repairs letters

(pumps, pump stations, 2 10 20 35

water/wastewater plants, MCC, PLC,

transformers, cables, SCADA) or x2

maintenance service or x2 new

installations (pumps, pump stations,

water/wastewater works, MCC, PLC,

-Repairs or Maintenance or Refurbishment

or Upgrade of Water and Wastewater Pump

-Repairs or Maintenance or Refurbishment

or Upgrade of Water and Wastewater

-Repairs or Maintenance or Refurbishment

or Upgrade of Water and Wastewater Pump

-Repairs or Maintenance or Refurbishment

or Upgrade of Water and Wastewater

treatment plants.

-Repairs or Maintenance or Refurbishment

or Upgrade of Water and Wastewater Pump

-Repairs or Maintenance or Refurbishment

or Upgrade of Water and Wastewater

treatment plants.

16. Payment
17. Prices
18. Variation orders
19. Assignment
20. Subcontracts
21. Delays in the supplier’s performance
22. Penalties
23. Termination for default
24. Anti-dumping and countervailing duties and rights
25. Force Majeure
26. Termination for insolvency
27. Settlement of Disputes
28. Limitation of Liability
29. Governing language
30. Applicable law
31. Notices
32. Taxes and duties
33. Transfer of contracts
34. Amendments of contracts

TN022-2026

Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

Government procurement: general conditions of contract

Dawid Kruiper: Republic of South Africa

General Conditions of Contract

1. Definitions 1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding

documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between

the purchaser and the supplier, as recorded in the contract

form signed by the parties, including all attachments and

appendices thereto and all documents incorporated by

reference therein.

1.3 “Contract price” means the price payable to the supplier under

the contract for the full and proper performance of his

contractual obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or

soliciting of anything of value to influence the action of a public

official in the procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an

enterprise abroad is subsidized by its government and

encouraged to market its products internationally.

1.6 “Country of origin” means the place where the goods were

mined, grown or produced or from which the services are

supplied. Goods are produced when, through manufacturing,

processing or substantial and major assembly of components,

a commercially recognized new product results that is

substantially different in basic characteristics or in purpose or

utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the

contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from

stock actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered

and unloaded in the specified store or depot or on the specified

site in compliance with the conditions of the contract or order,

the supplier bearing all risks and charges involved until the

goods are so delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its

goods on own initiative in the RSA at lower prices than that of

the country of origin and which have the potential to harm the

local industries in the RSA.

TN022-2026

Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

Government procurement: general conditions of contract

Dawid Kruiper: Republic of South Africa

1.12 ”Force majeure” means an event beyond the control of the

supplier and not involving the supplier’s fault or negligence and

not foreseeable. Such events may include, but is not restricted

to, acts of the purchaser in its sovereign capacity, wars or

revolutions, fires, floods, epidemics, quarantine restrictions and

freight embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in

order to influence a procurement process or the execution of a

contract to the detriment of any bidder, and includes collusive

practice among bidders (prior to or after bid submission)

designed to establish bid prices at artificial non-competitive

levels and to deprive the bidder of the benefits of free and open

competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other

materials that the supplier is required to supply to the purchaser

under the contract.

1.16 “Imported content” means that portion of the bidding price

represented by the cost of components, parts or materials

which have been or are still to be imported (whether by the

supplier or his subcontractors) and which costs are inclusive of

the costs abroad, plus freight and other direct importation costs

such as landing costs, dock dues, import duty, sales duty or

other similar tax or duty at the South African place of entry as

well as transportation and handling charges to the factory in the

Republic where the goods covered by the bid will be

manufactured.

1.17 “Local content” means that portion of the bidding price, which

is not included in the imported content provided that local

manufacture does take place.

1.18 “Manufacture” means the production of products in a factory

using labour, materials, components and machinery and

includes other related value-adding activities.

1.19 “Order” means an official written order issued for the supply of

goods or works or the rendering of a service.

1.20 “Project site,” where applicable, means the place indicated in

bidding documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

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Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

1.23 “SCC” means the Special Conditions of Contract.

GOVERNMENT PROCUREMENT: GENERAL CONDITIONS OF CONTRACTDawid Kruiper:

Republic of South Africa

1.24 “Services” means those functional services ancillary to the

supply of the goods, such as transportation and any other

incidental services, such as installation, commissioning,

provision of technical assistance, training, catering, gardening,

security, maintenance and other such obligations of the

supplier covered under the contract.

1.25 “Supplier” means the successful bidder who is awarded the

contract to maintain and administer the required and specified

service(s) to the State.

1.26 “Tort” means in breach of contract.

1.27 “Turnkey” means a procurement process where one service

provider assumes total responsibility for all aspects of the

project and delivers the full end product / service required by

the contract.

1.28 “Written” or “in writing” means hand-written in ink or any form

of electronic or mechanical writing.

2. Application 2.1 These general conditions are applicable to all bids, contracts

and orders including bids for functional and professional

services (excluding professional services related to the

building and construction industry), sales, hiring, letting and the

granting or acquiring of rights, but excluding immovable

property, unless otherwise indicated in the bidding documents.

2.2 Where applicable, special conditions of contract are also laid

down to cover specific goods, services or works.

2.3 Where such special conditions of contract are in conflict with

these general conditions, the special conditions shall apply.

3. General 3.1 Unless otherwise indicated in the bidding documents, the

purchaser shall not be liable for any expense incurred in the

preparation and submission of a bid. Where applicable a non-

refundable fee for documents may be charged.

3.2 Invitations to bid are usually published in locally distributed

news media and on Dawid Kruiper municipality's website.

4. Standards 4.1 The goods supplied shall conform to the standards mentioned

in the bidding documents and specifications.

5. Use of contract 5.1 The supplier shall not, without the purchaser’s prior written

documents and consent, disclose the contract, or any provision thereof, or any

TN022-2026

Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

information specification, plan, drawing, pattern, sample, or information

inspection furnished by or on behalf of the purchaser in connection

therewith, to any person other than a person employed by the

supplier in the performance of the contract. Disclosure to any

such employed person shall be made in confidence and shall

extend only so far as may be necessary for purposes of such

performance.

Government procurement: general conditions of contract

Dawid Kruiper: Republic of South Africa

5.2 The supplier shall not, without the purchaser’s prior written

consent, make use of any document or information mentioned

in GCC clause 5.1 except for purposes of performing the

contract.

5.3 Any document, other than the contract itself mentioned in GCC

clause 5.1 shall remain the property of the purchaser and shall

be returned (all copies) to the purchaser on completion of the

supplier’s performance under the contract if so required by the

purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s

records relating to the performance of the supplier and to have

them audited by auditors appointed by the purchaser, if so

required by the purchaser.

6. Patent Rights 6.1 The supplier shall indemnify the purchaser against all third-

party claims of infringement of patent, trademark, or industrial

design rights arising from use of the goods or any part thereof

by the purchaser.

6.2 When a supplier developed documentation / projects for Dawid

Kruiper municipality, the intellectual, copy and patent rights or

ownership of such documents or projects will vest in Dawid

Kruiper municipality.

7. Performance 7.1 Within thirty (30) days of receipt of the notification of contract

Security award, the successful bidder shall furnish to the purchaser the

performance security of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to

the purchaser as compensation for any loss resulting from the

supplier’s failure to complete his obligations under the contract.

7.3 The performance security shall be denominated in the

currency of the contract, or in a freely convertible currency

acceptable to the purchaser and shall be in one of the following

forms:

(a) a bank guarantee or an irrevocable letter of credit

issued by a reputable bank located in the purchaser’s

country or abroad, acceptable to the purchaser, in the

TN022-2026

Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

form provided in the bidding documents or another

form acceptable to the purchaser; or

(b) a cashier’s or certified cheque.

7.4 The performance security will be discharged by the purchaser

and returned to the supplier not later than thirty (30) days

following the date of completion of the supplier’s performance

obligations under the contract, including any warranty

obligations, unless otherwise specified.

Government procurement: general conditions of contract

Dawid Kruiper: Republic of South Africa

8. Inspections, 8.1 All pre-bidding testing will be for the account of the bidder.

tests and

analyses 8.2 If it is a bid condition that goods to be produced or services to

be rendered should at any stage be subject to inspections,

tests and analyses, the bidder or contractor’s premises shall

be open, at all reasonable hours, for inspection by a

representative of the purchaser or organization acting on

behalf of the purchaser.

8.3 If there are no inspection requirements indicated in the bidding

documents and no mention is made in the contract, but during

the contract period it is decided that inspections shall be

carried out, the purchaser shall itself make the necessary

arrangements, including payment arrangements with the

testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2

and 8.3 show the goods to be in accordance with the contract

requirements, the cost of the inspections, tests and analyses

shall be defrayed by the purchaser.

8.5 Where the goods or services referred to in clauses 8.2 and 8.3

do not comply with the contract requirements, irrespective of

whether such goods or services are accepted or not, the cost

in connection with these inspections, tests or analyses shall be

defrayed by the supplier.

8.6 Goods and services which are referred to in clauses 8.2 and

8.3 and which do not comply with the contract requirements

may be rejected.

8.7 Any contract goods may on or after delivery be inspected,

tested or analysed and may be rejected if found not to comply

with the requirements of the contract. Such rejected goods

shall be held at the cost and risk of the supplier who shall, when

called upon, remove them immediately at his own cost and

forthwith substitute them with goods, which do comply with the

requirements of the contract. Failing such removal the rejected

goods shall be returned at the suppliers cost and risk. Should

the supplier fail to provide the substitute goods forthwith, the

TN022-2026

Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

purchaser may, without giving the supplier further opportunity

to substitute the rejected goods, purchase such goods as may

be necessary at the expense of the supplier.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right

of the purchaser to cancel the contract on account of a breach

of the conditions thereof, or to act in terms of Clause 22 of

Gcc.

Government procurement: general conditions of contract

Dawid Kruiper: Republic of South Africa

9. Packing 9.1 The supplier shall provide such packing of the goods as is

required to prevent their damage or deterioration during transit

to their final destination, as indicated in the contract. The

packing shall be sufficient to withstand, without limitation,

rough handling during transit and exposure to extreme

temperatures, salt and precipitation during transit, and open

storage. Packing, case size weights shall take into

consideration, where appropriate, the remoteness of the

goods’ final destination and the absence of heavy handling

facilities at all points in transit.

9.2 The packing, marking, and documentation within and outside

the packages shall comply strictly with such special

requirements as shall be expressly provided for in the contract,

including additional requirements, if any, and in any

subsequent instructions ordered by the purchaser.

10. Delivery and 10.1 Delivery of the goods and arrangements for shipping and

Documents clearance obligations, shall be made by the supplier in

accordance with the terms specified in the contract.

11. Insurance 11.1 The goods supplied under the contract shall be fully insured in

a freely convertible currency against loss or damage incidental

to manufacture or acquisition, transportation, storage and

delivery in the manner specified.

12. Transportation 12.1 Should a price other than an all-inclusive delivered price be

required, this shall be specified

13. Incidental 13.1 The supplier may be required to provide any or all of the

Services following services, including additional services, if any:

(a) performance or supervision of on-site assembly and/or

commissioning of the supplied goods;

(b) furnishing of tools required for assembly and/or

maintenance of the supplied goods;

(c) furnishing of a detailed operations and maintenance

manual for each appropriate unit of the supplied goods;

(d) performance or supervision or maintenance and/or

repair of the supplied goods, for a period of time

agreed by the parties, provided that this service shall

not relieve the supplier of any warranty obligations

under this contract; and

TN022-2026

Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

(e) training of the purchaser’s personnel, at the supplier’s

plant and/or on-site, in assembly, start-up, operation,

maintenance, and/or repair of the supplied goods.

13.2 Prices charged by the supplier for incidental services, if not

included in the contract price for the goods, shall be agreed

upon in advance by the parties and shall not exceed the

prevailing rates charged to other parties by the supplier for

similar services.

Government procurement: general conditions of contract

Dawid Kruiper: Republic of South Africa

14. Spare parts 14.1 As specified, the supplier may be required to provide any or all

of the following materials, notifications, and information

pertaining to spare parts manufactured or distributed by the

supplier:

(a) such spare parts as the purchaser may elect to

purchase from the supplier, provided that this election

shall not relieve the supplier of any warranty obligations

under the contract; and;

(b) in the event of termination of production of the spare

parts:

(i) advance notification to the purchaser of the

pending termination, in sufficient time to permit

the purchaser to procure needed requirements;

and

(ii) following such termination, furnishing at no cost

to the purchaser, the blueprints, drawings, and

specifications of the spare parts, if requested

15. Warranty 15.1 The supplier warrants that the goods supplied under the

contract are new, unused, of the most recent or current models,

and that they incorporate all recent improvements in design

and materials unless provided otherwise in the contract. The

supplier further warrants that all goods supplied under this

contract shall have no defect, arising from design, materials, or

workmanship (except when the design and/or material is

required by the purchaser’s specifications) or from any act or

omission of the supplier, that may develop under normal use of

the supplied goods in the conditions prevailing in the country of

final destination.

15.2 This warranty shall remain valid for twelve (12) months after

the goods, or any portion thereof as the case may be, have

been delivered to and accepted at the final destination

indicated in the contract, or for eighteen (18) months after the

date of shipment from the port or place of loading in the source

country, whichever period concludes earlier, unless specified

otherwise.

15.3 The purchaser shall promptly notify the supplier in writing of

any claims arising under this warranty.

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Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

15.4 Upon receipt of such notice, the supplier shall, within the period

specified and with all reasonable speed, repair or replace the

defective goods or parts thereof, without costs to the

purchaser.

15.5 If the supplier, having been notified, fails to remedy the

defect(s) within the period specified, the purchaser may

proceed to take such remedial action as may be necessary, at

the supplier’s risk and expense and without prejudice to any

other rights which the purchaser may have against the supplier

under the contract.

Government procurement: general conditions of contract

Dawid Kruiper: Republic of South Africa

16. Payment 16.1 The method and conditions of payment to be made to the

supplier under this contract shall be specified.

16.2 The supplier shall furnish the purchaser with an invoice

accompanied by a copy of the delivery note and upon

fulfillment of other obligations stipulated in the contract.

16.3 Payments shall be made promptly by the purchaser, but in no

case later than thirty (30) days after submission of an invoice

or claim by the supplier.

16.4 Payment will be made in Rand unless otherwise stipulated.

17. Prices 17.1 Prices charged by the supplier for goods delivered and

services performed under the contract shall not vary from the

prices quoted by the supplier in his bid, with the exception of

any price adjustments authorized or in the purchaser’s request

for bid validity extension, as the case may be.

18. Variation 18.1 In cases where the estimated value of the envisaged changes

Orders in purchase does not vary more than 15% of the total value of

the original contract, the contractor may be instructed to deliver

the goods or render the services as such. In cases of

measurable quantities, the contractor may be approached to

reduce the unit price, and such offers may be accepted

provided that there is no escalation in price.

19. Assignment 19.1 The supplier shall not assign, in whole or in part, its obligations

to perform under the contract, except with the purchaser’s prior

written consent.

20. Subcontracts 20.1 The supplier shall notify the purchaser in writing of all

subcontracts awarded under this contracts if not already

specified in the bid. Such notification, in the original bid or later,

shall not relieve the supplier from any liability or obligation

under the contract.

21. Delays in the 21.1 Delivery of the goods and performance of services shall be

supplier’s made by the supplier in accordance with the time schedule

prescribed by the purchaser in the contract.

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Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

performance

21.2 If at any time during performance of the contract, the supplier

or its subcontractor(s) should encounter conditions impeding

timely delivery of the goods and performance of services, the

supplier shall promptly notify the purchaser in writing of the fact

of the delay, its likely duration and its cause(s). As soon as

practicable after receipt of the supplier’s notice, the purchaser

shall evaluate the situation and may at his discretion extend

the supplier’s time for performance, with or without the

imposition of penalties, in which case the extension shall be

ratified by the parties by amendment of contract.

Government procurement: general conditions of contract

Dawid Kruiper: Republic of South Africa

21.3 The right is reserved to procure outside of the contract small

quantities or to have minor essential services executed if an

emergency arises, the supplier’s point of supply is not situated

at or near the place where the goods are required, or the

supplier’s services are not readily available.

21.4 Except as provided under GCC Clause 25, a delay by the

supplier in the performance of its delivery obligations shall

render the supplier liable to the imposition of penalties,

pursuant to GCC Clause 22, unless an extension of time is

agreed upon pursuant to GCC Clause 22.2 without the

application of penalties.

21.5 Upon any delay beyond the delivery period in the case of a

goods contract, the purchaser shall, without cancelling the

contract, be entitled to purchase goods of a similar quality and

up to the same quantity in substitution of the goods not

supplied in conformity with the contract and to return any goods

delivered later at the supplier’s expense and risk, or to cancel

the contract and buy such goods as may be required to

complete the contract and without prejudice to his other rights,

be entitled to claim damages from the supplier.

22. Penalties 22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or

all of the goods or to perform the services within the period(s)

specified in the contract, the purchaser shall, without prejudice

to its other remedies under the contract, deduct from the

contract price, as a penalty, a sum calculated on the delivered

price of the delayed goods or unperformed services using the

current prime interest rate calculated for each day of the delay

until actual delivery or performance. The purchaser may also

consider termination of the contract pursuant to GCC Clause

24. Termination 23.1 The purchaser, without prejudice to any other remedy for

for default breach of contract, by written notice of default sent to the

supplier, may terminate this contract in whole or in part:

TN022-2026

Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

(a) if the supplier fails to deliver any or all of the goods

within the period(s) specified in the contract, or within

any extension thereof granted by the purchaser

pursuant to GCC Clause 21.2;

(b) if the supplier fails to perform any other obligation(s)

under the contract; or

(c) if the supplier, in the judgment of the purchaser, has

engaged in corrupt or fraudulent practices in

competing for or in executing the contract.

Government procurement: general conditions of contract

Dawid Kruiper: Republic of South Africa

23.2 In the event the purchaser terminates the contract in whole or

in part, the purchaser may procure, upon such terms and in

such manner, as it deems appropriate, goods, works or

services similar to those undelivered, and the supplier shall be

liable to the purchaser for any excess costs for such similar

goods, works or services. However, the supplier shall continue

performance of the contract to the extent not terminated.

23.3 Where the purchaser terminates the contract in whole or in part,

the purchaser may decide to impose a restriction penalty on the

supplier by prohibiting such supplier from doing business with

the public sector for a period not exceeding 10 years.

23.4 If a purchaser intends imposing a restriction on a supplier or

any person associated with the supplier, the supplier will be

allowed a time period of not more than fourteen (14) days to

provide reasons why the envisaged restriction should not be

imposed. Should the supplier fail to respond within the

stipulated fourteen (14) days the purchaser may regard the

supplier as having no objection and proceed with the

restriction.

23.5. Any restriction imposed on any person by the purchaser will, at

the discretion of the purchaser, also be applicable to any other

enterprise or any partner, manager, director or other person

who wholly or partly exercises or exercised or may exercise

control over the enterprise of the first-mentioned person, and

with which enterprise or person the first-mentioned person, is

or was in the opinion of the purchaser actively associated.

23.6 If a restriction is imposed, the purchaser must, within five (5)

working days of such imposition, furnish the National Treasury,

with the following information:

(i) the name and address of the supplier and / or person.

restricted by the purchaser;

(ii) the date of commencement of the restriction

(iii) the period of restriction; and

(iv) the reasons for the restriction.

These details will be loaded in the National Treasury’s central

database of suppliers or persons prohibited from doing

business with the public sector.

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Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

23.7. If a court of law convicts a person of an offence as

contemplated in sections 12 or 13 of the Prevention and

Combating of Corrupt Activities Act, No. , the court

may also rule that such person’s name be endorsed on the

Register for Tender Daulters. When a person’s name has been

endorsed on the Register, the person will be prohibited from

doing business with the public sector for a period not less than

five years and not more than 10 years. The National Treasury

is empowered to determine the period of restriction and each

case will be dealt with on its own merits. According to section

32 of the Act the Register must be open to the public. The

Register can be perused on the National Treasury website

Government procurement: general conditions of contract

Dawid Kruiper: Republic of South Africa

24. Antidumping 24.1 When, after the date of bid, provisional payments are required,

and or anti-dumping or countervailing duties are imposed, or the

countervailing amount of a provisional payment or anti-dumping or

duties and rights countervailing right is increased in respect of any dumped or

subsidized import, the State is not liable for any amount so

required or imposed, or for the amount of any such increase.

When, after the said date, such a provisional payment is no

longer required or any such anti-dumping or countervailing

right is abolished, or where the amount of such provisional

payment or any such right is reduced, any such favourable

difference shall on demand be paid forthwith by the supplier to

the purchaser or the purchaser may deduct such amounts from

moneys (if any) which may otherwise be due to the supplier in

regard to goods or services which he delivered or rendered, or

is to deliver or render in terms of the contract or any other

contract or any other amount which may be due to him.

25. Force 25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the

Majeure supplier shall not be liable for forfeiture of its performance

security, damages, or termination for default if and to the extent

that his delay in performance or other failure to perform his

obligations under the contract is the result of an event of force

majeure.

25.2 If a force majeure situation arises, the supplier shall promptly

notify the purchaser in writing of such condition and the cause

thereof. Unless otherwise directed by the purchaser in writing,

the supplier shall continue to perform its obligations under the

contract as far as is reasonably practical, and shall seek all

reasonable alternative means for performance not prevented

by the force majeure event.

26. Termination 26.1 The purchaser may at any time terminate the contract by giving

for insolvency written notice to the supplier if the supplier becomes bankrupt

or otherwise insolvent. In this event, termination will be without

compensation to the supplier, provided that such termination

will not prejudice or affect any right of action or remedy, which

has accrued or will accrue thereafter to the purchaser.

27. Settlement of 27.1 If any dispute or difference of any kind whatsoever arises

Disputes between the purchaser and the supplier in connection with or

arising out of the contract, the parties shall make every effort

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Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

to resolve amicably such dispute or difference by mutual

consultation.

27.2 If, after thirty (30) days, the parties have failed to resolve their

dispute or difference by such mutual consultation, then either

the purchaser or the supplier may give notice to the other

party of his intention to commence with mediation. No

mediation in respect of this matter may be commenced

unless such notice is given to the other party.

27.3 Should it not be possible to settle a dispute by means of

mediation, it may be settled in a South African court of law.

27.4 Notwithstanding any reference to mediation and/or court

proceedings herein,

(a) the parties shall continue to perform their respective

obligations under the contract unless they otherwise

agree; and

(b) the purchaser shall pay the supplier any monies due

the supplier for goods delivered and / or services

rendered according to the prescripts of the contract.

Government procurement: general conditions of contract

Dawid Kruiper: Republic of South Africa

28. Limitation of 28.1 Except in cases of criminal negligence or willful misconduct,

Liability and in the case of infringement pursuant to Clause 6;

(a) the supplier shall not be liable to the purchaser,

whether in contract, tort, or otherwise, for any indirect

or consequential loss or damage, loss of use, loss of

production, or loss of profits or interest costs, provided

that this exclusion shall not apply to any obligation of

the supplier to pay penalties and/or damages to the

purchaser; and

(b) the aggregate liability of the supplier to the purchaser,

whether under the contract, in tort or otherwise, shall

not exceed the total contract price, provided that this

limitation shall not apply to the cost of repairing or

replacing defective equipment.

29. Governing 29.1 The contract shall be written in English. All correspondence

Language and other documents pertaining to the contract that is

exchanged by the parties shall also be written in English.

30. Applicable law 30.1 The contract shall be interpreted in accordance with South

African laws, unless otherwise specified.

31. Notices 31.1 Every written acceptance of a bid shall be posted to the

supplier concerned by registered or certified mail and any other

notice to him shall be posted by ordinary mail to the address

furnished in his bid or to the address notified later by him in

writing and such posting shall be deemed to be proper service

of such notice.

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Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

31.2 The time mentioned in the contract documents for performing

any act after such aforesaid notice has been given, shall be

reckoned from the date of posting of such notice.

32. Taxes and duties 32.1 A foreign supplier shall be entirely responsible for all taxes,

stamp duties, license fees, and other such levies imposed

outside the purchaser’s country.

32.2 A local supplier shall be entirely responsible for all taxes,

duties, license fees, etc., incurred until delivery of the

contracted goods to the purchaser.

32.3 No contract shall be concluded with any bidder whose tax

matters are not in order. Prior to the award of a bid SARS must

have certified that the tax matters of the preferred bidder are in

order.

32.4 No contract shall be concluded with any bidder whose

municipal rates and taxes and municipal services charges are

in arrears.

Government procurement: general conditions of contract

Dawid Kruiper: Republic of South Africa

33. Transfer of 33.1 The contractor shall not abandon, transfer, cede assign or

contracts sublet a contract or part thereof without the written permission

of the purchaser

34. Amendment of 34.1 No agreement to amend or vary a contract or order or the

contracts conditions, stipulations or provisions thereof shall be valid and

of any force unless such agreement to amend or vary is

entered into in writing and signed by the contracting parties.

Any waiver of the requirement that the agreement to amend or

vary shall be in writing, shall also be in writing.

35. Prohibition of 35.1 In terms of section 4 (1) (b) (iii) of the Competition Act No. 89

restrictive practices of 1998, as amended, an agreement between, or concerted

practice by, firms, or a decision by an association of firms, is

prohibited if it is between parties in a horizontal relationship

and if a bidder(s) is / are or a contractor(s) was / were involved

in collusive bidding.

35.2 If a bidder(s) or contractor(s) based on reasonable grounds or

evidence obtained by the purchaser has / have engaged in the

restrictive practice referred to above, the purchaser may refer

the matter to the Competition Commission for investigation and

possible imposition of administrative penalties as

contemplated in section 59 of the Competition Act No 89 0f

35.3 If a bidder(s) or contractor(s) has / have been found guilty by

the Competition Commission of the restrictive practice referred

to above, the purchaser may, in addition and without prejudice

to any other remedy provided for, invalidate the bid(s) for such

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Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

item(s) offered, and / or terminate the contract in whole or part,

and / or restrict the bidder(s) or contractor(s) from conducting

business with the public sector for a period not exceeding ten

(10) years and / or claim damages from the bidder(s) or

contractor(s) concerned.

Government procurement: general conditions of contract

TN022-2026

Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

Dawid kruiper municipality

Works as and when required for a period of three (3) years

Government procurement: general conditions of contract

Dawid Kruiper: Republic of South Africa

1.12 ”Force majeure” means an event beyond the control of the

supplier and not involving the supplier’s fault or negligence and

not foreseeable. Such events may include, but is not restricted

to, acts of the purchaser in its sovereign capacity, wars or

revolutions, fires, floods, epidemics, quarantine restrictions and

freight embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in

order to influence a procurement process or the execution of a

contract to the detriment of any bidder, and includes collusive

practice among bidders (prior to or after bid submission)

designed to establish bid prices at artificial non-competitive

levels and to deprive the bidder of the benefits of free and open

competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other

materials that the supplier is required to supply to the purchaser

under the contract.

1.16 “Imported content” means that portion of the bidding price

represented by the cost of components, parts or materials

which have been or are still to be imported (whether by the

supplier or his subcontractors) and which costs are inclusive of

the costs abroad, plus freight and other direct importation costs

such as landing costs, dock dues, import duty, sales duty or

other similar tax or duty at the South African place of entry as

well as transportation and handling charges to the factory in the

1.24 “Services” means those functional services ancillary to the

supply of the goods, such as transportation and any other

incidental services, such as installation, commissioning,

provision of technical assistance, training, catering, gardening,

security, maintenance and other such obligations of the

supplier covered under the contract.

1.25 “Supplier” means the successful bidder who is awarded the

contract to maintain and administer the required and specified

service(s) to the State.

1.26 “Tort” means in breach of contract.

1.27 “Turnkey” means a procurement process where one service

provider assumes total responsibility for all aspects of the

project and delivers the full end product / service required by

the contract.

1.28 “Written” or “in writing” means hand-written in ink or any form

of electronic or mechanical writing.

2. Application 2.1 These general conditions are applicable to all bids, contracts

and orders including bids for functional and professional

services (excluding professional services related to the

building and construction industry), sales, hiring, letting and the

granting or acquiring of rights, but excluding immovable

property, unless otherwise indicated in the bidding documents.

2.2 Where applicable, special conditions of contract are also laid

down to cover specific goods, services or works.

2.3 Where such special conditions of contract are in conflict with

these general conditions, the special conditions shall apply.

3. General 3.1 Unless otherwise indicated in the bidding documents, the

purchaser shall not be liable for any expense incurred in the

preparation and submission of a bid. Where applicable a non-

refundable fee for documents may be charged.

3.2 Invitations to bid are usually published in locally distributed

news media and on Dawid Kruiper municipality's website.

4. Standards 4.1 The goods supplied shall conform to the standards mentioned

in the bidding documents and specifications.

5. Use of contract 5.1 The supplier shall not, without the purchaser’s prior written

documents and consent, disclose the contract, or any provision thereof, or any

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Works as and when required for a period of three (3) years

information specification, plan, drawing, pattern, sample, or information

inspection furnished by or on behalf of the purchaser in connection

therewith, to any person other than a person employed by the

supplier in the performance of the contract. Disclosure to any

such employed person shall be made in confidence and shall

extend only so far as may be necessary for purposes of such

performance.

Government procurement: general conditions of contract

Dawid Kruiper: Republic of South Africa

5.2 The supplier shall not, without the purchaser’s prior written

consent, make use of any document or information mentioned

in GCC clause 5.1 except for purposes of performing the

contract.

5.3 Any document, other than the contract itself mentioned in GCC

clause 5.1 shall remain the property of the purchaser and shall

be returned (all copies) to the purchaser on completion of the

supplier’s performance under the contract if so required by the

purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s

records relating to the performance of the supplier and to have

them audited by auditors appointed by the purchaser, if so

required by the purchaser.

6. Patent Rights 6.1 The supplier shall indemnify the purchaser against all third-

party claims of infringement of patent, trademark, or industrial

design rights arising from use of the goods or any part thereof

by the purchaser.

6.2 When a supplier developed documentation / projects for Dawid

performance security of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to

the purchaser as compensation for any loss resulting from the

supplier’s failure to complete his obligations under the contract.

7.3 The performance security shall be denominated in the

currency of the contract, or in a freely convertible currency

acceptable to the purchaser and shall be in one of the following

forms:

(a) a bank guarantee or an irrevocable letter of credit

issued by a reputable bank located in the purchaser’s

country or abroad, acceptable to the purchaser, in the

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Works as and when required for a period of three (3) years

purchaser may, without giving the supplier further opportunity

to substitute the rejected goods, purchase such goods as may

be necessary at the expense of the supplier.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right

of the purchaser to cancel the contract on account of a breach

of the conditions thereof, or to act in terms of Clause 22 of

accordance with the terms specified in the contract.

11. Insurance 11.1 The goods supplied under the contract shall be fully insured in

a freely convertible currency against loss or damage incidental

to manufacture or acquisition, transportation, storage and

delivery in the manner specified.

12. Transportation 12.1 Should a price other than an all-inclusive delivered price be

required, this shall be specified

13. Incidental 13.1 The supplier may be required to provide any or all of the

(a) performance or supervision of on-site assembly and/or

commissioning of the supplied goods;

(b) furnishing of tools required for assembly and/or

maintenance of the supplied goods;

(c) furnishing of a detailed operations and maintenance

manual for each appropriate unit of the supplied goods;

(d) performance or supervision or maintenance and/or

repair of the supplied goods, for a period of time

agreed by the parties, provided that this service shall

not relieve the supplier of any warranty obligations

under this contract; and

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Works as and when required for a period of three (3) years

(e) training of the purchaser’s personnel, at the supplier’s

plant and/or on-site, in assembly, start-up, operation,

maintenance, and/or repair of the supplied goods.

13.2 Prices charged by the supplier for incidental services, if not

included in the contract price for the goods, shall be agreed

upon in advance by the parties and shall not exceed the

prevailing rates charged to other parties by the supplier for

similar services.

Government procurement: general conditions of contract

Dawid Kruiper: Republic of South Africa

14. Spare parts 14.1 As specified, the supplier may be required to provide any or all

of the following materials, notifications, and information

pertaining to spare parts manufactured or distributed by the

supplier:

(a) such spare parts as the purchaser may elect to

purchase from the supplier, provided that this election

shall not relieve the supplier of any warranty obligations

under the contract; and;

(b) in the event of termination of production of the spare

parts:

(i) advance notification to the purchaser of the

pending termination, in sufficient time to permit

the purchaser to procure needed requirements;

and

(ii) following such termination, furnishing at no cost

to the purchaser, the blueprints, drawings, and

specifications of the spare parts, if requested

15. Warranty 15.1 The supplier warrants that the goods supplied under the

contract are new, unused, of the most recent or current models,

and that they incorporate all recent improvements in design

and materials unless provided otherwise in the contract. The

supplier further warrants that all goods supplied under this

contract shall have no defect, arising from design, materials, or

workmanship (except when the design and/or material is

required by the purchaser’s specifications) or from any act or

omission of the supplier, that may develop under normal use of

the supplied goods in the conditions prevailing in the country of

final destination.

15.2 This warranty shall remain valid for twelve (12) months after

the goods, or any portion thereof as the case may be, have

been delivered to and accepted at the final destination

indicated in the contract, or for eighteen (18) months after the

date of shipment from the port or place of loading in the source

country, whichever period concludes earlier, unless specified

otherwise.

15.3 The purchaser shall promptly notify the supplier in writing of

any claims arising under this warranty.

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Works as and when required for a period of three (3) years

15.4 Upon receipt of such notice, the supplier shall, within the period

specified and with all reasonable speed, repair or replace the

defective goods or parts thereof, without costs to the

purchaser.

15.5 If the supplier, having been notified, fails to remedy the

defect(s) within the period specified, the purchaser may

proceed to take such remedial action as may be necessary, at

the supplier’s risk and expense and without prejudice to any

other rights which the purchaser may have against the supplier

under the contract.

Government procurement: general conditions of contract

Dawid Kruiper: Republic of South Africa

16. Payment 16.1 The method and conditions of payment to be made to the

supplier under this contract shall be specified.

16.2 The supplier shall furnish the purchaser with an invoice

accompanied by a copy of the delivery note and upon

fulfillment of other obligations stipulated in the contract.

16.3 Payments shall be made promptly by the purchaser, but in no

case later than thirty (30) days after submission of an invoice

or claim by the supplier.

16.4 Payment will be made in Rand unless otherwise stipulated.

17. Prices 17.1 Prices charged by the supplier for goods delivered and

services performed under the contract shall not vary from the

prices quoted by the supplier in his bid, with the exception of

any price adjustments authorized or in the purchaser’s request

for bid validity extension, as the case may be.

18. Variation 18.1 In cases where the estimated value of the envisaged changes

Orders in purchase does not vary more than 15% of the total value of

the original contract, the contractor may be instructed to deliver

the goods or render the services as such. In cases of

measurable quantities, the contractor may be approached to

reduce the unit price, and such offers may be accepted

provided that there is no escalation in price.

19. Assignment 19.1 The supplier shall not assign, in whole or in part, its obligations

to perform under the contract, except with the purchaser’s prior

written consent.

20. Subcontracts 20.1 The supplier shall notify the purchaser in writing of all

subcontracts awarded under this contracts if not already

specified in the bid. Such notification, in the original bid or later,

shall not relieve the supplier from any liability or obligation

under the contract.

21. Delays in the 21.1 Delivery of the goods and performance of services shall be

supplier’s made by the supplier in accordance with the time schedule

prescribed by the purchaser in the contract.

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Works as and when required for a period of three (3) years

performance

21.2 If at any time during performance of the contract, the supplier

or its subcontractor(s) should encounter conditions impeding

timely delivery of the goods and performance of services, the

supplier shall promptly notify the purchaser in writing of the fact

of the delay, its likely duration and its cause(s). As soon as

practicable after receipt of the supplier’s notice, the purchaser

shall evaluate the situation and may at his discretion extend

the supplier’s time for performance, with or without the

imposition of penalties, in which case the extension shall be

ratified by the parties by amendment of contract.

Government procurement: general conditions of contract

Dawid Kruiper: Republic of South Africa

21.3 The right is reserved to procure outside of the contract small

quantities or to have minor essential services executed if an

emergency arises, the supplier’s point of supply is not situated

at or near the place where the goods are required, or the

supplier’s services are not readily available.

21.4 Except as provided under GCC Clause 25, a delay by the

supplier in the performance of its delivery obligations shall

render the supplier liable to the imposition of penalties,

pursuant to GCC Clause 22, unless an extension of time is

agreed upon pursuant to GCC Clause 22.2 without the

application of penalties.

21.5 Upon any delay beyond the delivery period in the case of a

goods contract, the purchaser shall, without cancelling the

contract, be entitled to purchase goods of a similar quality and

up to the same quantity in substitution of the goods not

supplied in conformity with the contract and to return any goods

delivered later at the supplier’s expense and risk, or to cancel

the contract and buy such goods as may be required to

complete the contract and without prejudice to his other rights,

be entitled to claim damages from the supplier.

22. Penalties 22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or

all of the goods or to perform the services within the period(s)

specified in the contract, the purchaser shall, without prejudice

to its other remedies under the contract, deduct from the

contract price, as a penalty, a sum calculated on the delivered

price of the delayed goods or unperformed services using the

current prime interest rate calculated for each day of the delay

until actual delivery or performance. The purchaser may also

consider termination of the contract pursuant to GCC Clause

24. Termination 23.1 The purchaser, without prejudice to any other remedy for

for default breach of contract, by written notice of default sent to the

supplier, may terminate this contract in whole or in part:

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security, damages, or termination for default if and to the extent

that his delay in performance or other failure to perform his

obligations under the contract is the result of an event of force

majeure.

25.2 If a force majeure situation arises, the supplier shall promptly

notify the purchaser in writing of such condition and the cause

thereof. Unless otherwise directed by the purchaser in writing,

the supplier shall continue to perform its obligations under the

contract as far as is reasonably practical, and shall seek all

reasonable alternative means for performance not prevented

by the force majeure event.

26. Termination 26.1 The purchaser may at any time terminate the contract by giving

for insolvency written notice to the supplier if the supplier becomes bankrupt

or otherwise insolvent. In this event, termination will be without

compensation to the supplier, provided that such termination

will not prejudice or affect any right of action or remedy, which

has accrued or will accrue thereafter to the purchaser.

27. Settlement of 27.1 If any dispute or difference of any kind whatsoever arises

Works as and when required for a period of three (3) years

to resolve amicably such dispute or difference by mutual

consultation.

27.2 If, after thirty (30) days, the parties have failed to resolve their

dispute or difference by such mutual consultation, then either

the purchaser or the supplier may give notice to the other

party of his intention to commence with mediation. No

mediation in respect of this matter may be commenced

unless such notice is given to the other party.

27.3 Should it not be possible to settle a dispute by means of

mediation, it may be settled in a South African court of law.

27.4 Notwithstanding any reference to mediation and/or court

proceedings herein,

(a) the parties shall continue to perform their respective

obligations under the contract unless they otherwise

agree; and

(b) the purchaser shall pay the supplier any monies due

the supplier for goods delivered and / or services

rendered according to the prescripts of the contract.

Government procurement: general conditions of contract

Dawid Kruiper: Republic of South Africa

28. Limitation of 28.1 Except in cases of criminal negligence or willful misconduct,

Liability and in the case of infringement pursuant to Clause 6;

(a) the supplier shall not be liable to the purchaser,

whether in contract, tort, or otherwise, for any indirect

or consequential loss or damage, loss of use, loss of

production, or loss of profits or interest costs, provided

that this exclusion shall not apply to any obligation of

the supplier to pay penalties and/or damages to the

purchaser; and

(b) the aggregate liability of the supplier to the purchaser,

whether under the contract, in tort or otherwise, shall

not exceed the total contract price, provided that this

limitation shall not apply to the cost of repairing or

replacing defective equipment.

29. Governing 29.1 The contract shall be written in English. All correspondence

the class of work as required.

3.8 Public liability insurance to the value of R2 000 000 for the duration of the contract,

to be submitted upon appointment.

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5.1 Service providers are informed that being successfully included to the panel does not

necessarily mean that work is guaranteed, and no claim can be made as such against the

municipality.

5.2 RFQ’s will be sent to bidders on the panel electronically and they will be expected to submit

their quotes electronically within the prescribed date and time.

5.3 Quote submissions will be evaluated in line with the set RFQ conditions, the Municipality’s

• Fault location
• Cable identification
• Cable route tracing
• Cable jointing and terminations.

municipal official.

 At the end of the Defects Liability Period a Practical Completion will issued and signed

off by service provider and the designated municipal official.

 Retention will be released upon rectification of all defects.

 The Contractor shall provide and obtain warranties as per the manufacturer(s) and/or

supplier(s) to the effect that each piece of new equipment, supplied and installed under

the repair contract, shall comply with the required performance and will function as part

of the complete system.

 All new equipment, including the completely new larger installations and the systems

as a whole shall be warranted for a period of 12 (twelve) months commencing on the

day of issue of a certificate of Practical completion for repair work of the installation.

 All labour and repair work to be guaranteed for a period of not less than 6 (six) months

inclusive off all certification documentation.

 The supplier warrants that the goods supplied under the contract are new, unused, of

the most recent or current models, and that they incorporate all recent improvements

in design and materials unless provided otherwise in the contract. The supplier further

warrants that all goods supplied under this contract shall have no defect, arising from

design, materials, or workmanship (except when the design and/or material is required

by the purchaser’s specifications) or from any act or omission of the supplier, that may

develop under normal use of the supplied goods in the conditions prevailing in the

country of final destination.

 This warranty shall remain valid for twelve (12) months after the goods, or any portion

thereof as the case may be, have been delivered to and accepted at the final

destination indicated in the contract, or for eighteen (18) months after the date of

shipment from the port or place of loading in the source country, whichever period

concludes earlier, unless specified otherwise.

 The purchaser shall promptly notify the supplier in writing of any claims arising under

this warranty. Upon receipt of such notice, the supplier shall, within the period specified

and with all reasonable speed, repair or replace the defective goods or parts thereof,

without costs to the purchaser.

 If the supplier, having been notified, fails to remedy the defect(s) within the period

specified, the purchaser may proceed to take such remedial action as may be

necessary, at the supplier’s risk and expense and without prejudice to any other rights

which the purchaser may have against the supplier under the contract.

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Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform

the services within the period(s) specified in the contract, the purchaser shall, without

prejudice to its other remedies under the contract, deduct from the contract price, as a

penalty, a sum calculated on the delivered price of the delayed goods or unperformed

services using the current prime interest rate calculated for each day of the delay until actual

delivery or performance. The purchaser may also consider termination of the contract

pursuant to GCC Clause 23.

The lowest or only bid will not necessarily be accepted.

Table 1: Electro-Mechanical Functionality Percentage Score as per Supply Chain Management Policy

(W) (V) Points

Criteria Sub-criteria Score

1. Reference letters or project list of the 2 letters 3-letters 4-5 6 and 35

previous clients for electrical and/or letters more

mechanical works: x2 repairs letters

(pumps, pump stations, 2 10 20 35

water/wastewater plants, MCC, PLC,

HMI, smaller control panels,

transformers, cables, SCADA) or x2

maintenance service or x2 new

installations (pumps, pump stations,

water/wastewater works, MCC, PLC,

HMI, smaller control panels,

transformers, cables, SCADA) has

been rendered not older than ten (10)

years and R2M combined.

2. Experience of the site/workshop Below 5 6-10 10-15 Above 15- 25

Supervisor years years years years

Must have a minimum of ten (10) years’ 0 5 10 25

experience from date of receiving trade

test as either (fitter/ electrician) or

engineering qualification - Ndip/BTech

as an (electrical/ mechanical)

technician/technologist

Project experience on the following:

-Repairs or Maintenance or Refurbishment

or Upgrade of Water and Wastewater Pump

Stations and/or

-Repairs or Maintenance or Refurbishment

or Upgrade of Water and Wastewater

Treatment Plants.

Provide copy of a CV/ Resume and

Qualifications of the Site supervisor,

detailing the relevant years of experience.

Workshop manager cannot also be the

artisans listed under criteria 2 and 4

below.

All qualification must be original certified.

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Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years

3. Experience of the assigned artisans – Below 5 5-10 >10-15 >15 years 20

(Electrical) years years years

Must have a minimum of five (5) years’ 0 5 10 20

experience (from date of receiving trade test

or engineering qualification - Ndip/BTech.

Project experience on the following:

-Repairs or Maintenance or Refurbishment

or Upgrade of Water and Wastewater Pump

Stations and/or

-Repairs or Maintenance or Refurbishment

or Upgrade of Water and Wastewater

treatment plants.

Provide copy of a CV/ Resume and

Qualifications of the Site Artisan, detailing

the relevant years of experience. All

qualification must be original certified.

4. Experience of the assigned artisans below 5 5-10 >10-15 >15 years 20

(Mechanical) years years years

Must have a minimum of five (5) years’ 0 5 10 20

experience (from date of receiving trade test

engineering qualification - Ndip/BTech).

Project experience on the following:

-Repairs or Maintenance or Refurbishment

or Upgrade of Water and Wastewater Pump

Stations and/or

-Repairs or Maintenance or Refurbishment

or Upgrade of Water and Wastewater

treatment plants.

Provide copy of a CV/ Resume and

Qualifications of the Site Artisan, detailing

the relevant years of experience. All

qualification must be original certified.

Total Weight 100

Total Fp Minimum = 70%

All bidders that qualify for this stage of the evaluation process are considered

acceptable bids and will be appointed on the panel. Evaluation of pricing will take place

per ad-hoc quotation requested after appointment.

For the purpose of due diligence and clarity seeking, the Chairperson of the BEC/BAC or a

member assigned by him/her, may request relevant documentation.

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Panel of service providers for the supply, delivery, maintenance, repairs and replacement of

Electrical and mechanical installation and equipment at water and wastewater treatment

Works as and when required for a period of three (3) years