Supply of etap software license for TRANSNET port terminals (3-Year contract)

Submit bids via the Transnet e-Tender Submission Portal (transnetetenders.azurewebsites.net) before the closing date and time. Late submissions are disqualified. Use only official Transnet bid forms; non-compliance may lead to rejection. All returnable documents listed in the RFX must be submitted with the bid—failure to submit mandatory documents results in disqualification. Additional information may be submitted on company letterhead if space is insufficient, but must be cross-referenced. Alterations to bid prices must be initialled by the signer. No bid fees apply; documents are downloadable from www.etenders.gov.za or www.transnet.net. Clarifications must be uploaded to the portal or directed to the contact person listed in the RFX. Unauthorised communication with Transnet officials during evaluation may disqualify the bid.

Scope: Provision of an ETAP software license for Transnet Port Terminals (TPT) for a 3-year period. Goods must be NEW (unused, not second-hand or reconditioned). Prices for local supplies must be quoted on a Delivered RSA named destination basis; imported supplies on Delivered Duty Paid (DDP) basis per latest ICC Incoterms. Lead time for delivery must include all non-working days, holidays, and periods for stocktaking or plant repairs. Contract quantities are estimates; Transnet reserves the right to order only as needed. Emergency demands may require short-notice delivery; failure to meet critical deadlines may result in Transnet sourcing elsewhere. Samples, if required, must be marked with bidder details and bid number, submitted by the closing date. Transnet may retain samples for quality checks without payment.

Pricing must be in South African Rand (ZAR) unless otherwise permitted. Prices quoted subject to confirmation will not be considered. VAT must be included and shown separately on tax invoices for local supplies. For foreign services, VAT applies only to the local commission portion. Payment terms are governed by the Terms and Conditions of Contract; alternative payment/financing proposals may be submitted but must include full details and financial merits. Conditional discounts are calculated from the date Transnet receives the correct tax invoice. Advance payments may require a guarantee. Foreign currency payments require South African Reserve Bank approval. Transnet prefers Rand-based agreements and may request forward exchange cover for foreign currency portions.

Returnable Documents: Not explicitly listed in the provided text. Ensure all required forms and supporting documentation are submitted as per the RFP instructions.

Scope: Supply, installation, testing, and support of the latest ETAP software license (standalone preferred, network as fallback) with unlimited bus capacity for a 1-3 year period. Deliverables: 1) ETAP software with all design modules (e.g., Load Flow, Short Circuit, Arc Flash, Harmonics, Ground Grid, Cable Sizing, Battery Sizing, Renewables, HVDC, Protection). 2) Installation and testing of all modules in collaboration with Transnet’s ICT department. 3) Standard support for the license duration, with annual extension option for standalone licenses. 4) Accredited/ETAP-approved formal training for four Transnet personnel on all modules. Priority: Standalone license quotes will be evaluated first; network license quotes considered only if standalone is unavailable.

Returnable Documents: Signed Non-Disclosure Agreement (NDA) must be submitted as part of the bid. Ensure all copies of Confidential Information are securely stored and tracked. Upon written demand from Transnet, return or destroy all Confidential Information within 7 days and provide a director-signed compliance certificate.

Sign the Transnet Non-Disclosure Agreement (NDA) as a mandatory requirement for bid participation. Ensure compliance with South African privacy laws (Section 14 of the Bill of Rights) and implement technical/organisational measures to protect bid-related data.

Submit bids electronically via the Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net). Follow these steps: (1) Register or sign in on the portal. (2) Log intent to bid by toggling the 'Log an Intent' button. (3) Upload all bid documents against the tender, with a maximum of 30MB per upload (multiple uploads allowed). (4) Ensure all returnable documents (Section 5) are completed, signed, stamped, and dated. (5) Submit at least one day before the closing date to avoid technical issues. Late submissions will not be accepted. Each bidder must use its own registered company profile; no submissions on behalf of other entities are allowed. Joint Ventures may submit under one party’s profile but must include a signed JV agreement or written confirmation of intent. Disqualification risks: (a) Failure to submit mandatory returnable documents by the deadline. (b) Submission via another bidder’s profile. (c) Non-compliance with signing/stamping requirements. (d) Collusion or canvassing Transnet officials during the bid process.

Evaluation is conducted in sequential stages. Stage 1: Test for Administrative and Substantive Responsiveness (pass/fail). Criteria include: (1) Timely submission. (2) Completion and return of all mandatory returnable documents (Section 5) by the deadline. (3) Validity of all returnable documents. (4) Bid signed by an authorised representative. (5) Compliance with general/legislative qualification criteria. (6) Inclusion of a priced offer. (7) Material compliance with scope/specifications. Failure in Stage 1 disqualifies the bid. Stage 2: Evaluation and Final Weighted Scoring (100 points total): (a) Price (80 points): Scored using the formula PS = 80 (1 − (Pt−Pmin)/Pmin), where Pt = bid price, Pmin = lowest acceptable bid price. (b) Specific Goals (20 points): Preference points awarded for B-BBEE compliance (submit valid B-BBEE certificate or sworn affidavit for EMEs/QSEs). Stage 3: Post-tender negotiation (if applicable) to achieve market-related pricing with top-ranked bidders sequentially. Stage 4: Award of business to the highest-scoring compliant bidder. Transnet reserves the right to conduct stages in parallel for efficiency.

Bidders must: - Read the Integrity Pact document in full. - Certify in the RFX Declaration Form that they have acquainted themselves with and agree to its content. - Note that the Integrity Pact will automatically form part of the final contract with the successful bidder.

Bidders must comply with the following: - Sign and adhere to the Integrity Pact as part of vendor registration and bidding. - Uphold Transnet’s Zero Gifts Policy: No gifts, gratuities, favors, entertainment, loans, or anything of monetary value may be offered to Transnet employees or related parties. - Avoid all forms of corruption, including bribery, kickbacks, collusion, or anti-competitive practices. - Not misrepresent facts or submit false/forged documents. - Disclose any conflicts of interest (e.g., family, business, or social relationships with Transnet employees) in the RFX Declaration Form or notify Transnet immediately in writing. - Not subcontract to restricted suppliers or entities on National Treasury’s Database of Restricted Suppliers. - Ensure no previous transgressions (e.g., corruption, fraud, Competition Act violations) in the last 5 years with any public/private sector entity. - Uphold the 10 principles of the United Nations Global Compact (Human Rights, Labour, Environment, Anti-Corruption). - Foreign bidders must disclose South African agents/representatives; South African bidders must disclose foreign principals involved in the bidding process. - Provide a copy of the company’s code of conduct if requested by Transnet. - Independent bidding: No consultation, communication, or agreements with competitors regarding prices, market allocation, or bid terms. - Bids found suspicious may be reported to the Competition Commission or National Prosecuting Authority (NPA).

Scope: Provision of an ETAP software license for Transnet SOC Ltd (operating as Transnet Port Terminals) for a period of three (3) years.

• Deliverables: ETAP software license as per Schedule of Requirements/Work Orders.
• Standards: Must meet Transnet’s specifications and comply with railway safety requirements (National Railway Safety Regulator Act).
• Service Levels: Defined in the relevant schedule or Work Order, with performance audits possible.
• Intellectual Property: Foreground IP (developed under this agreement) vests in Transnet; Supplier retains Background IP but grants Transnet a royalty-free, non-exclusive license for the Permitted Purpose.
• Warranties: Supplier warrants the software is free of viruses, defects, and third-party IP infringements. Defects must be remedied within 30 days of notification.
• Disaster Recovery: Supplier must have tested and documented recovery arrangements to minimize disruption.

Pricing: Agreed fees for the ETAP software license as detailed in the Schedule of Requirements or Work Order.

• Payment Terms: Transnet pays upon receipt of a valid, undisputed Tax Invoice (VAT-compliant) with supporting documentation. Payment due within 30 calendar days of receipt.
• Price Adjustments: Subject to review as per Schedule of Requirements; negotiations commence 2 months prior to adjustment.
• Penalties: 10% of contract value for non-compliance with Service Level Agreements (SLA). Non-compliance penalties must be paid within 10 Business Days of invoice receipt.
• Reimbursements: Reasonable expenses (e.g., travel) may be reimbursed if pre-approved, compliant with Transnet policies, and supported by receipts.
• VAT: All prices must be indicated inclusive and exclusive of VAT, payable at the applicable rate in ZAR.
• Ownership: Supplier retains ownership of materials/equipment until full payment by Transnet.