Etap software license supply and electrical substation refurbishment for TRANSNET port terminals in cape town

This tender complies with specification TPD: 007-MVSWITCHSPEC in all respects. SIGNATURE: _________________________ DATE: ______________

Not explicitly stated in document. Implied requirements: proven capability in electrical substation refurbishment, ETAP software licensing and training, transformer supply/installation, compliance with South African electrical standards (SABS 0142, IEC, IEEE), ability to perform specialized testing (VLF Hi-Pot, Tan-Delta, primary injection), and provide certified test documentation. Must be registered contractor capable of working in Transnet port environment.

• Supply and install ETAP software: a single standalone license for electrical power systems modelling and simulation.
• Provide the most recent version with all specified modules, including Base Module, Cable Ampacity & Sizing, Load Flow, Panel Schedule, Renewables, HVDC, Short Circuit, Arc Flash, Star Protection, Harmonics, Ground Grid, Cable UG, Battery Sizing, and Renewable energy modules.
• Deliverables include: software license with all design modules, installation and testing of all modules, technical and backup support for the license period, and accredited formal training for four users.
• Collaborate with Transnet's ICT department to ensure all modules are functional.
• Provide a new standalone license with standard support for 1 to 3 years, with a bus level of 5000 buses.
• Submit type test certificates with tender documents as per specification TPD: 007-MVSWITCHSPEC.
• Submit four copies of all approved routine test certificates by the delivery date of switchgear or control gear.
• All routine testing must be witnessed and inspected by the Engineer (Electrical) or appointed representative.
• Complete and submit a Statement of Compliance (Annexure 4) indicating full compliance or noting any deviations.
• Follow the High Level Commissioning Plan for electrical pre-operational and commissioning tests, adhering to international standards (IEC, IEEE) and South African legislation (OHSA, NEMA).
• The Contractor bears all testing costs and supplies all testing equipment.
• Detailed testing records, including thermographic images, must be approved by the Engineer before energizing any systems.

• Submit type test certificates with tender documents as per referenced specifications.
• Perform routine tests on completed switchgear/control gear at the manufacturer's works prior to delivery, including: ratio, polarity and magnetism curve of each current transformer; characteristic curves of each protection relay; ratio of each voltage transformer; errors of all indicating instruments.
• Perform a functional test of the complete board including all protective relays by primary injection, indicating breaker opening times.
• Supply four copies of all approved routine test certificates by the delivery date.
• All routine testing must be witnessed and inspected by the Engineer (Electrical) or appointed representative.
• Follow the High Level Commissioning Plan, adhering to international best practice norms for inspection, testing, setting, and configuring equipment.
• Take thermographic images of all commissioned equipment as directed by the Engineer, time and date stamped.
• Maintain complete and accurate test records for all systems (earthing, cables, switchgear, transformers, commissioning). Records must include equipment identification, readings, test results, and temperatures.
• No system or cable may be energized until the master copy of its test record is approved by the Engineer.
• For PLC systems: conduct dry (cold) commissioning tests first, verifying all inputs/outputs, followed by simulation of drive selections and routes. All tests require signed records and Engineer witnessing.

• Adhere to all relevant South African legislation during commissioning, including the Occupational Health and Safety Act, National Environmental Management Act, South African National Standards and Codes of Practice, and all local, provincial, or national laws in force.
• Ensure all testing and commissioning activities comply with the latest editions of international standards (IEC, IEEE) and other codes (ISO, DIN, BS, ASME, ASCE, ANSI, ASTM, EU). Where standards conflict, apply the most stringent requirement.
• Submit calibrated test equipment error curves with reports to prove guarantee values.
• Follow specific safety protocols: guard all exposed live parts during tests, discharge all equipment after testing, and obtain Engineer approval before energizing any systems.
• No specific B-BBEE, tax, CSD, CIDB, or CIPC requirements are stated in the provided document.

• All commissioning activities must adhere to the Occupational Health and Safety Act and other relevant South African legislation.
• The Contractor must exercise extreme care during testing to ensure personnel safety and prevent equipment damage.
• Guard all exposed live parts during testing using personnel, barricades, or other practical means.
• Completely discharge all equipment and exposed live parts by grounding or other accepted methods after tests to eliminate electrical shock risk.
• Establish and rigidly adhere to a method for obtaining clearances on electrical equipment.
• The Contractor coordinates all testing to ensure all trades are prepared and conditions are safe.
• Each party is individually responsible for the safety of their members during tests.

• The Contractor must supply all testing instruments and bear all testing costs.
• Testing equipment used to prove guarantee values must be calibrated immediately prior to relevant tests, with error curves submitted in the report.
• For medium voltage cables: perform Very Low Frequency (VLF) Hi Pot tests, Dissipation Factor (Tan-Delta) tests, and dielectric absorption tests in compliance with cable manufacturer specifications. DC Hi Pot testing is strictly prohibited on Transnet MV systems.
• All testing must be scheduled and cleared through the Engineer, with no testing permitted without clearance.
• The Contractor must notify all interested parties at least 24 hours prior to tests.
• Provisional Acceptance by the Engineer is based on completed tests, submitted test data, satisfactory materials/workmanship, and demonstration of satisfactory start-up.

• Collaborate with Transnet's ICT department to ensure ETAP software with all modules is functional.
• Arrange accredited/ETAP approved formal training on all ETAP modules for four Transnet personnel.
• Provide a new standalone ETAP license with standard support for 1 to 3 years, bus level 5000 buses.
• Supply the most recent version of ETAP software with all listed modules.
• Deliverables: Provide ETAP license software inclusive of all design modules; install and test all modules; provide technical and backup support for the license period; provide accredited training for four users.
• Submit type test certificates with tender documents.
• Perform specified routine and functional tests on switchgear and control gear.
• Adhere to the High Level Commissioning Plan and all referenced standards and legislation.

• Employer's Agent (Sourcing Specialist): Nomvuselelo Mabuyakhulu.
• Address: 202 Anton Lembede Street, Durban, 4001.
• Tel: +27 31 816 9691.
• Email: [email protected].
• Tender documents must be marked for the attention of Nomvuselelo Mabuyakhulu.
• Fraud and corruption tip-offs: 0800 003 056 or [email protected].

• Submit electronically via the Transnet e-Tender Submission Portal at https://transnetetenders.azurewebsites.net.
• Registration: Each company must register its own profile and submit through that profile. Joint Ventures may use one member's registered profile.
• Deadline: 10:00am on 6 August 2026. Late submissions will not be accepted.
• Upload files at least one day before closing to avoid technical issues. Maximum 30MB per upload; multiple uploads permitted.
• Required returnables: All mandatory returnable documents and schedules must be completed and submitted. Refer to Section T2.1 for the list.
• Disqualification risks: Failing to attend the compulsory clarification meeting, submitting through another company's profile, or submitting late will lead to disqualification.

1. Administrative responsiveness: on-time submission, complete returnable documents, valid documents, duly signed. 2) Substantive responsiveness: meets pre-qualification criteria, contains priced offer, complies with scope/specification, meets technical criteria (compulsory meeting attendance, CIDB 8EP+, plant details, ECSA registration of key persons). 3) JV eligibility: all members CIDB registered, lead partner min one level below required grading, combined grading meets 8EP+. 4) Not listed on Register of Tender Defaulters or Transnet/National Treasury restricted lists. 5) No conflicts of interest. 6) Minimum 70/100 functionality score.

• Scope: Refurbishment of substations at the Port of Cape Town Container Terminal for a period of 24 months.
• Contract form: NEC3 Engineering and Construction Contract.
• Key technical requirements include electrical MV and LV infrastructure works, earthing and lightning protection, power systems modelling and simulation, automatic fire smoke detection and suppression systems, and HVAC.
• Works Information is detailed in Part C3 (C3.1). Site Information is in Part C4 (C4.1).
• Tenderers must demonstrate understanding through method statements, project programmes, quality plans, and CVs of key personnel.

• Pricing must be in South African Rand (ZAR) and include all duties and taxes except VAT. VAT must be shown separately.
• Rates and prices are to be fixed for the contract duration, subject only to adjustments per the NEC3 contract conditions.
• A B.U.I.L.D participation fee of 0.2% of the total tender value (excluding VAT) must be incorporated into tendered prices. Transnet will withhold this fee for payment to CIDB.
• Contract skills development goal (CSDG) of not less than 0.25% of the contract amount must be calculated and included.
• Delivery terms: DDP Incoterms 2010. Contractor responsible for all transport, customs clearance, and delivery costs to Transnet's nominated destination in South Africa.

• Mandatory documents to submit with tender: Valid Tax Clearance Certificate (and TCS PIN), valid B-BBEE Certificate (or sworn affidavit for qualifying EMEs/QSEs), valid CIDB certificate (grading 8EP or higher), proof of Central Supplier Database registration, Letter(s) of Good Standing with Workmen’s Compensation Fund.
• CIDB grading: Minimum contractor grading designation of 8EP or higher. Joint Ventures must meet combined grading requirements.
• B-BBEE: Certificate from SANAS-accredited verification agency or sworn affidavit as required.
• Other compliance: Tenderer must not be listed on the Register of Tender Defaulters or Transnet's restricted list. Must complete Compulsory Enterprise Questionnaire.
• Attendance at the compulsory clarification meeting is mandatory for eligibility.