Design and print of izifest 2026 festival marketing materials

• Design and print of IZIFEST 2026 campaign identity and marketing material for Iziko Museums.
• IZIFEST is a month-long programme in September celebrating South Africa's cultural heritage through music, art, fashion, food, and storytelling.
• A special event is scheduled for 24 September at the Iziko Museums.

• Closing date and time for submission: 16 July 2026 at 11h00am.
• Advert date: 08 July 2026.
• No site visit or briefing session is indicated.

• For submission and general enquiries: Email [email protected] and [email protected].
• Technical enquiries: Zikhona Jafta, email [email protected].
• Address: Iziko South African Museum, 25 Queen Victoria Street, Cape Town, 8001.
• Attention: Sikelwa Madlavu.

• Submit quotes/proposals and accompanying documentation via email to [email protected] and [email protected].
• The closing date and time for submission is 16 July 2026 at 11h00am.
• Mandatory returnables must be included. Failure to submit any mandatory returnable will result in the quotation being regarded as non-responsive and excluded from further evaluation.
• Any alteration to the RFQ document other than completing bidder details and tendered price may render the submission non-responsive.
• Standard Bidding Documents (SBD forms) SBD4 and SBD6.1 must be completed and submitted.
• False declarations will lead to disqualification. All declared information will be verified against available information/documents including CSD reports.

• CSD Supplier Number (MA Number) must be provided.
• SBD4 (Bidder’s Disclosure) and SBD6.1 (Preference Points Claim Form) are required.
• Declaration of any interest.
• Signature and date on submission.
• Company registration details.

Mandatory: 1) Portfolio with 6+ relevant projects (festival/cultural events); 2) Minimum 3 years' graphic design experience (CVs required); 3) Three signed reference letters on client letterhead; 4) Central Supplier Database (CSD) report; 5) Detailed pricing on letterhead; 6) Valid B-BBEE certificate or affidavit; 7) Completed SBD 4 and SBD 6.1 forms. Non-submission of mandatory items renders bid non-responsive.

Scope: Design and print of the IZIFEST 2026 campaign identity and marketing material.

Deliverables:

• IZIFEST Campaign Identity.
• IZIFEST Digital Poster (Canva editable file).
• IZIFEST Programme Flyer (Double-sided DL, 8 panel design for print & digital use).
• IZIFEST Online Advert GIFs.
• 2 Digital Banners sizes: 728x90 px and 300x250 px.
• IZIFEST Event Invitation Template (Canva editable file).
• Final print-ready artwork (JPEGS, PNG, PDF format).
• Editable design files (Canva Open).
• Digital versions for web and social media use.
• Proofs for approval prior to final print.

Print & Production Specifications:

• IZIFEST Programme Flyer: Quantity 6,000; Size DL (8-panel fold); Print full colour, double-sided; Paper 350gsm Hi-Q Gloss.
• A3 Posters: Quantity 300; Size A3; Print full colour (CMYK); Paper 170gsm matt.

Mandatory Experience Requirements:

• Portfolio: Submit at least 6 relevant projects demonstrating experience in festival, cultural, event or similar campaigns.
• Key Personnel: Submit CVs of key personnel indicating at least 3 years' graphic design experience (minimum of 3 CVs).
• Reference Letters: Submit 3 signed reference letters from previous clients on client letterhead with contact details.

• Bidders must complete the pricing schedule table.
• The total evaluated bid price (including VAT) is the sum of items 1 to 6 and will be used for price evaluation under the 80/20 system.
• Pricing notes: Only amounts captured on the table are considered; standardized provisional items allow fair comparison; no extra costs unless disclosed and approved; attach a breakdown of assumptions, resource categories and rates.

• Bidders must complete the provided pricing schedule. The total price including VAT will be used for price evaluation under the 80/20 preference point system.
• The Total Evaluated Bid Price (sum of items 1 to 6) will be used to calculate price points.
• Pricing must be detailed on company letterhead, inclusive of VAT, disbursements and escalations if applicable.
• No additional costs, disbursements or incidental charges will be paid unless disclosed in the bid and approved in writing by Iziko before being incurred.
• Bidders must attach a breakdown of assumptions, resource categories and rates used to prepare their pricing.

Mandatory Administrative Documents:

• Central Supplier Database (CSD) report with supplier number, company details and tax status verification.
• Valid B-BBEE certificate or sworn affidavit.
• Signed RFQ document.
• Completed SBD4 (Bidder’s Disclosure) and SBD6.1 (Preference Points Claim Form) must accompany the submission.
• Bidders must declare any interest in terms of SBD4.
• False declarations will lead to disqualification.
• B-BBEE Status Level of Contribution must be declared.
• Company registration details must be provided.

• Bidders must submit a valid B-BBEE certificate or sworn affidavit.
• Preference points are awarded for specific goals, including B-BBEE status.
• Points for Black ownership: 50% or more = 20 points; less than 50% = 10 points; 0% = 0 points.
• Proof required: B-BBEE certificate, company registration certification, identification documentation, CSD report.

• The bidder must declare company type (e.g., Partnership, Pty Ltd, etc.).
• The bidder certifies that information is true and correct and that preference points claimed are in accordance with the conditions.
• If a contract is awarded based on claimed points, documentary proof may be required.
• Fraudulent claims or failure to fulfil conditions may result in disqualification, cost recovery, contract cancellation, restriction from public sector business for up to 10 years, and criminal prosecution.
• The declaration includes clauses on preventing abuse in the supply chain management system.

• The 80/20 preference point system applies.
• Mandatory compliance is a prerequisite for further evaluation.
• General principles: The lowest or only quotation is not necessarily accepted; Iziko reserves the right to accept/reject any quotation or withdraw the RFQ; the proposal may form the basis of a formal contract; a mere offer and acceptance does not constitute a contract.