Supply and installation of adobe acrobat dc pro volume licenses for umngeni municipality (45 users, 36 months)

Appointment of a Service Provider to Supply, renew, and install Adobe Acrobat DC Pro volume licenses for 45 users for uMngeni Municipality for a period of 36 months.

Closing date and time: 10 July 2026 at 12h00. Compulsory briefing session: 15 June 2026 at 10h00, Hilton Boardroom, 29 Hilton Avenue, Hilton, 3245, KZN. Site visit: Not applicable.

Compulsory briefing session: Date: 15 June 2026, Time: 10h00, Venue: Hilton Boardroom, 29 Hilton Avenue, Hilton, 3245, KZN. Site visit: Not applicable. Certificate of attendance (Section B) must be completed if applicable.

For bidding procedure enquiries: Mr. Mbongeni Zuma, Finance Department, Tel: (033) 239 8313, Email: [email protected]. For technical enquiries: Mr. Musa Gumede, ICT Department, Tel: (033) 239 8348, Email: [email protected]. Appeals/objections: Submit written appeals within 14 days of award advertisement to [email protected] or [email protected].

Submit bids by 10 July 2026 at 12h00 to the bid box at Finance Foyer, Corner of Somme and Dicks Street, Howick, 3290. Late, emailed, faxed, or telephonic submissions are not accepted. Bids must be submitted on official forms provided (not re-typed) or online. The municipality reserves the right to not award the bid, not award the cheapest proposal, or cancel the bid. Attend the compulsory briefing session on 15 June 2026 at 10h00 at Hilton Boardroom, 29 Hilton Avenue, Hilton, 3245, KZN. Required documents: MBD 3.1 (Pricing Schedule), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim Form), MBD 7 (Contract Form), MBD 8 (Declaration of Bidder’s Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), and proof of municipal rates and services compliance. Failure to submit required documents may disqualify the bid.

Required documents: MBD 3.1 (Pricing Schedule), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim Form), MBD 7 (Contract Form), MBD 8 (Declaration of Bidder’s Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), proof of municipal rates compliance, tax compliance (TCS PIN/CSD), and authority to sign resolution. Submit bids on official forms (not re-typed) or online. Late submissions are not accepted. Deposit bids in the bid box at Finance Foyer, Corner of Somme and Dicks Street, Howick, 3290.

Supply, renewal, and installation of Adobe Acrobat DC Pro volume licenses for 45 users for uMngeni Municipality for 36 months. Licenses must be new, unused, and of the most recent or current models, incorporating all recent improvements. Goods must conform to standards mentioned in bidding documents. The supplier must ensure goods have no defects arising from design, materials, or workmanship under normal use. Warranty: Valid for 12 months after delivery or 18 months after shipment, whichever concludes earlier. Supplier must repair or replace defective goods at no cost to the purchaser upon notification. Rates remain fixed for Year 1; price escalation for Years 2 and 3 is calculated per Consumer Price Index (CPIX).

Bidder must declare any relationships with competitors or state employees involved in evaluation/adjudication. Competitors include any entity that could submit a bid based on qualifications, abilities, or experience, or provides similar goods/services.

Goods must conform to standards in bidding documents. Supplier must not disclose contract details or specifications without purchaser’s consent. Purchaser may inspect supplier’s records and audit performance. Pre-bidding testing costs are for the bidder’s account. Inspections during production/execution: Supplier’s premises must be open for inspection. If inspections reveal non-compliance, supplier bears costs and goods may be rejected. Rejected goods must be removed/replaced at supplier’s cost. Purchaser may cancel contract for breach or act per GCC Clause 23.

Pricing schedule must include: Description (Supply and renewal of Adobe Acrobat Pro volume license for 45 users), unit of measure (Per Year), rates per year, and price for 36 months. Sub-total (excl. VAT), VAT at 15%, and grand total (incl. VAT, all taxes). Bid price must be in RSA currency. Rates fixed for Year 1; Years 2-3 escalate per CPIX. Offer valid for 120 days from closing date.

Bid validity: 120 days from closing date. Pricing schedule must include: Description, unit of measure, rates per year, and price for 36 months (excl. VAT, VAT at 15%, grand total incl. VAT). Payment terms: Within 30 days after receipt of invoice. Prices must remain fixed for Year 1; escalation for Years 2 and 3 per CPIX. Performance security: Required within 30 days of contract award notification, in the form of a bank guarantee, irrevocable letter of credit, or cashier’s/certified cheque. Security will be discharged 30 days after completion of obligations, including warranty. Penalties: Current prime interest rate per day of delay for late delivery or performance. Contract may be terminated for default, with supplier liable for excess costs of replacement goods/services.

Tax Compliance: Submit Tax Compliance Status (TCS) PIN or CSD number. Foreign suppliers must complete pre-award questionnaire. Consortia/joint ventures/sub-contractors must each submit separate TCS/PIN/CSD. If no TCS, provide CSD number. B-BBEE: Submit preference points claim form (MBD 6.1) with proof for specific goals (Youth-owned: 10 points; Local business: 10 points). Municipal Rates and Services: Submit proof of payment (municipal statement not older than 90 days, lease agreement, or landlord statement) for company and all directors. If directors are not liable for rates, submit SAPS-commissioned affidavit. Declaration of Interest: Complete MBD 4 to disclose any relationships with state employees. Past SCM Practices: Complete MBD 8 to declare no abuse of SCM system, fraud, corruption, or defaulting. Independent Bid Determination: Complete MBD 9 to certify no collusive bidding. No bids accepted from persons in the service of the state.

Preference points: 20 points for specific goals under the 90/10 system. Goals: Youth-owned companies (10 points, verified via CSD) and businesses within the District Municipality (10 points, verified via utility bill, valid lease agreement, or Proof of Residence with sworn affidavit matching CIPC address). Failure to submit proof means no points are claimed. Organ of state may require substantiation of claims at any time. Fraudulent claims may result in disqualification, cost recovery, contract cancellation, or restriction from public sector business for up to 10 years.

Contract duration: 36 months. Successful bidder must sign MBD 7 (Contract Form). Warranty: 12 months post-delivery or 18 months post-shipment. Supplier must repair/replace defective goods at no cost. Performance security required within 30 days of award. Payment within 30 days of invoice. Prices fixed for Year 1; Years 2-3 escalate per CPIX. Penalties: Prime interest rate per day of delay. Termination for default: Purchaser may terminate if supplier fails to deliver, perform obligations, or engages in corrupt/fraudulent practices. Supplier liable for excess costs of replacement goods/services. Restriction penalty: Supplier may be prohibited from public sector business for up to 10 years. Contract amendments require written agreement. Supplier may not assign obligations without purchaser’s consent. Subcontracts must be notified in writing. Delays must be reported promptly; extensions may be granted with/without penalties. Supplier must indemnify purchaser against third-party claims of patent/trademark infringement. Goods must be insured against loss/damage during transit, storage, and delivery.

Municipality reserves the right to not award the bid, not award the cheapest proposal, or cancel the bid. Collusive bidding (bid-rigging) is prohibited under the Competition Act. Treasury Regulation 16A9 requires steps to prevent SCM abuse. Bids suspected of collusion may be reported to the Competition Commission, NPA, or result in public sector restrictions for up to 10 years. Certificate of Independent Bid Determination (MBD 9) must be submitted with bid, certifying no consultation, communication, or agreement with competitors regarding prices, market allocation, pricing methods, bid submission decisions, or non-compliance with specifications.

Tax Compliance: Bidders must comply with tax obligations. Submit TCS PIN (via e-Filing or printed certificate) or CSD number. Foreign suppliers: Complete pre-award questionnaire. Consortia/joint ventures: Each party must submit separate TCS/PIN/CSD. Failure to provide tax details may invalidate the bid. Municipal Rates: Submit proof of up-to-date municipal accounts (statement, lease agreement, or landlord certification) for company and all directors. If directors are not liable for rates, submit SAPS affidavit. Declaration of Interest: Disclose any state employment or relationships with state employees. Past SCM Practices: Declare no abuse of SCM system, fraud, corruption, or contract defaults. Independent Bid Determination: Certify no collusive bidding or bid-rigging. Authority to Sign: Submit resolution letter authorizing signatory (varies by enterprise type).

This tender will be evaluated based on the following criteria:

1. Administrative Compliance

2. Mandatory requirements

4. Price and Preference Points

Queries relating to technical issue of these documents may be addressed to Musa Gumede Tel. No. (033) 239 8348: e-mail

[email protected]

Queries relating to the issue of these documents may be addressed to Mbongeni Zuma Tel. No. (033) 239 8313 : e-mail

[email protected]

The closing date and time for receipt of this Tender is the 10 July 2026 at 12h00. Telegraphic, telephonic, telex, emailed, facsimile, and

late quotation will not be accepted.

Service provider’s details

1. Name of Service Provider:

2. Contact Person:

3. Quoted Amount

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Schedule of content

Section description number

Section a invitation to tender/bid 1-4

Section b official briefing session/site inspection certificate 5

Section c mbd 3.1: Pricing schedule 6

Section d mbd 4: declaration of interest 7-9

Section e mbd 6.1: Preference points claim form 10-13

Section f mbd 7: contract form 14-15

Section g mbd 8: declaration of bidder’s past supply chain management 16-17

Practices

Section h mbd 9: certificate of independent bid determination 18-20

Section i municipal rates and services 21-22

Section j authority to sign a bid 23

Section k general conditions of contract 24-32

Section l special conditions of contract 33-34

Section m specification / terms of reference 35-36

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Mbd1

Part a

Invitation to bid

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE uMNGENI LOCAL MUNICIPALITY

BID NUMBER: UMN 19/2025-26 CLOSING DATE: 10 July 2026 CLOSING TIME: 12H00

DESCRIPTION Appointment of a Service Provider to Supply, renewal and installation of Adobe Acrobat DC Pro

volume licenses for 45 users for the uMngeni Municipality for a period of 36 months

The successful bidder will be required to fill in and sign a written contract form (mbd7).

Bid response documents may be deposited in the bid box situated at:

Finance foyer

Corner of somme and dicks street

Howick

3290

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Tax compliance

STATUS TCS PIN: OR CSD No:

(Specific goals must be complied with, to claim preference points)

Total number of

Items offered total bid price r

Signature of bidder

.................................... Date

Capacity under which

This bid is signed

Bidding procedure enquiries may be directed to: technical information may be directed to:

DEPARTMENT Finance DEPARTMENT ICT

CONTACT PERSON Mr M Zuma CONTACT PERSON Mr. M Gumede

Telephone number 033 239 8313 telephone number 033 239 8348

Facsimile number n/a facsimile number n/a

E-MAIL ADDRESS [email protected] E-MAIL ADDRES: [email protected]

Appeals/Objections

Persons/tenderers aggrieved by tender award decisions taken by uMngeni Local Municipality, may lodge an appeal within 14 days

of the date of the award advertisement. uMngeni Local Municipality shall only consider written appeals/objections clearly sating

reasons for appeal directed to : [email protected] or [email protected]

NB: Appeals/Objections received after 14 days of the publication of the bid award will be considered invalid.

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Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

Consideration.

1.2. All bids must be submitted on the official forms provided – (not to be re-typed) or online

1.3. This bid is subject to the preferential procurement policy framework act and the preferential

Procurement regulations, 2022, the general conditions of contract (gcc) and, if applicable, any other

Special conditions of contract.

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable

The organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing. In order

To use this provision, taxpayers will need to register with SARS as e-filers through the website

Www.SARS.GOV.ZA.

2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.

2.5 Bidders may also submit a printed tcs certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved; each party must submit a

Separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd

Number must be provided.

3. Questionnaire to bidding foreign suppliers

3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO

3.2. Does the entity have a branch in the RSA? yes NO

3.3. Does the entity have a permanent establishment in the RSA? yes NO

3.4. Does the entity have any source of income in the RSA? yes NO

3.5. Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance

Status system pin code from the south african revenue service (SARS) and if not register as per 2.3 Above.

Nb: failure to provide any of the above particulars may render the bid invalid.

NO bids will be considered from persons in the service of the state.

Signature of bidder:.................................................................................................................

Capacity under which this bid is signed: ................................................................................

Date:...................................................................................................................................................

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Section b

Official briefing session/site inspection certificate

N. B.: This form is only to be completed when applicable to the bid.

Site/Building/Institution Involved: uMngeni Local Municipality

Request number: UMN19/2025-26

This is to certify that (name) ______________________________________________________

On behalf of ___________________________________________________________________

Visited and inspected the site on ___/___/_________ (date) and is therefore familiar with the circumstances and the scope of the service

to be rendered.

________________________________________________

Signature of Bidder or Authorized Representative

(Print name)

Date: ___/___/_________

________________________________________________

Name of Municipal Representative

(Print name)

Municipal Stamp Signature

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Section c

Mbd 3

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

4. Points awarded for specific goals

4.1 In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded

for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals

stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender:

4.2 In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the

80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of—

a. an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system will apply

and that the highest acceptable tender will be used to determine the applicable preference point system; or

b. any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the lowest

acceptable tender will be used to determine the applicable preference point system, then the organ of state must

indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable, corresponding points must also

be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

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Number of points Number of points claimed (80/20 system)

allocated (To be completed by the tenderer)

The specific goals allocated

(80/20 system) points in terms of this tender

(To be completed by the

organ of state)

Companies owned by people who

are Youth (CSD will be used for

verification) 10

Business within the District

Municipality. Bidder may submit

one of the following:

• utility bill/
• Valid lease agreement/
• Proof of Residence (PoR)

and

sworn affidavit. If this evidence is

used, the address on the PoR

must match the one on CIPC 10

profile.

Total Points Allocated to 20