Tender for baphathe access road maintenance in kwabhaca, umzimvubu local municipality

Compulsory site inspections and briefings:

• Baphathe Access Road Maintenance: 18 June 2026 at 10:00 AM (KwaBhaca Offices) or 29 June 2026 at 12:00 AM (Higher Offices).
• Closing date for Baphathe Access Road Maintenance: 29 June 2026 at 12:00 noon.

Note: All dates and times are as per the provided schedule. Briefing certificates will be issued and are compulsory for submission.

Technical enquiries: Senior Manager Infrastructure, Phone: 039 255 8506.

SCM enquiries: Mr. X. Blaweni, Phone: 039 255 8555.

General enquiries: Municipal Manager, Mr. G.P.T. Nota.

Submission address: New Umzimvubu Local Municipality Offices, Dabula Street, Sophia, KwaBhaca, Eastern Cape, 4735. For Solar Streetlights: 67 Church Street, Emaxesibeni.

Submission method: Deposit tenders in the tender box at New Umzimvubu Local Municipality Offices, Dabula Street, Sophia, KwaBhaca, Eastern Cape, 4735 (Coordinates: 30°54’30.91”S, 28°58’52.44’E). For Solar Streetlights, submit to 67 Church Street, Emaxesibeni by 12:00 noon. Tenders will be opened in public.

Disqualification risks:

• No couriered, faxed, e-mailed, or late tenders accepted.
• Tenders must be clearly marked with the project name.
• The municipality will not award tenders to persons working for the state.

Required documents:

• Bid documents are available for free download on the e-Tender Portal from 05 June 2026.
• Compulsory briefing session and site visits as per the schedule. A briefing certificate will be issued and must be submitted with the bid.

Mandatory documents:

• Company Registration/Founding Statement/CIPC Document.
• Originally certified ID copies of Managing Directors/Owners.
• Properly filled MBD forms 1, 4, 6.1, 8, and 9.
• Billing Clearance Certificate or Statement of Municipal Accounts or affidavit or lease agreement or residential confirmation, with a declaration that the company and all active directors do not owe municipal services for more than 90 days.

Scope: Maintenance of access roads, including Baphathe Access Road (Project Reference: UMZ/2026-27/INFRA/CAP/009).

Project details:

• CIDB Grading: 3 CE or higher.
• Ward: KwaBhaca 16.
• Site inspection: Compulsory, as per the schedule.

Company Experience: 40 points.

Key Personnel: 40 points.

Methodology: 20 points.

Total: 100 points. Bidders must meet the minimum 70-point threshold for functionality to proceed.

Pricing:

• Quoted prices must be firm and inclusive of VAT for VAT vendors.
• Payment terms and bonds/guarantees: Not specified in the document.

Mandatory documents (failure to submit will deem bids non-responsive):

• SARS confirmation with verification pin.
• Company Registration/Founding Statement/CIPC Document.
• Originally certified ID copies of Managing Directors/Owners.
• Properly filled MBD forms 1, 4, 6.1, 8, and 9.
• Billing Clearance Certificate or Statement of Municipal Accounts or affidavit or lease agreement or residential confirmation, accompanied by a declaration that the company and all active directors do not owe municipal services for more than 90 days.

Additional requirements:

• Bidders must be registered on the Central Supplier Database (CSD) and provide confirmation of registration.
• Certification of documents must be within 90 days.
• Umzimvubu Local Municipality Supply Chain Management policy applies.

B-BBEE preference points (20 points total):

• 4 points for companies with 50%+ youth ownership.
• 4 points for companies with 50%+ female ownership.
• 4 points for 100% Black ownership.
• 4 points for companies with 50%+ ownership by people living with disability.
• 4 points for suppliers based in Umzimvubu Local Municipality.

Submission:

• No couriered, faxed, e-mailed, or late tenders accepted.
• Tenders must be deposited in the tender box at New Umzimvubu Local Municipality Offices, Dabula Street, Sophia, KwaBhaca, or at 67 Church Street, Emaxesibeni for Solar Streetlights, by 12:00 noon.
• Tenders will be opened in public.
• All tenders must be clearly marked with the project name.
• The municipality will not award tenders to persons working for the state.

Document certification must be within 90 days.

Bidders must be registered on the Central Supplier Database (CSD) and provide confirmation.

Prices quoted must be firm and inclusive of VAT for VAT vendors.

Pre-qualification: Minimum 70 points for functionality.

Functionality criteria (100 points):

• Company Experience: 40 points
• Key Personnel: 40 points
• Methodology: 20 points