3-Year consumable placement deal: supply, delivery, installation, and commissioning of blood gas analysers for western cape health facilities

Closing date: 10 July 2026 at 11:00. Bid validity period: 120 days from closing date (expires 07 November 2026). Query deadline: 26 June 2026. Department response to queries: 30 June 2026. Evaluation trial period: 4 weeks (units must be available within 2 weeks of official request).

SCM/Technical enquiries: Mr M Ramjan ([email protected] | 021 834 9021) and Mrs Silindokuhle Luningo ([email protected]). Technical enquiries: Karel Van Der Merwe ([email protected] | 021 591 7126). Submission address: Bid box at Supply Chain Management Offices (M9 building), Karl Bremer Hospital, c/o Mike Pienaar Boulevard & Frans Conradie Avenue, Bellville. e-Procurement Helpdesk: [email protected].

Submit bids by 11:00 on 10 July 2026. Hard copy must be deposited in the sealed bid box marked 'Department of Health' at Supply Chain Management Offices (M9 building), Karl Bremer Hospital, c/o Mike Pienaar Boulevard & Frans Conradie Avenue, Bellville. Office hours: Monday to Friday, 07:30–17:00 (excluding public holidays). A soft copy on USB must also be submitted. Hard copy supersedes electronic copy if discrepancies exist. Late submissions, fax, email, or telegram submissions will not be accepted. Ensure all pages are included, signed in black ink, and no alterations are made to the bid documents. Bidders must confirm bid document download via email to [email protected] and [email protected] with company and contact details.

Registration on the Central Supplier Database (CSD) is mandatory. Valid SAHPRA license as manufacturer, distributor, or wholesaler of medical devices/IVDs required. ISO 13485 certification for each manufacturer whose products are bid. B-BBEE status must be declared via WCBD 6.1 (not CSD). Tax compliance must be verifiable via CSD.

Supply, deliver, install, demonstrate, and commission blood gas analysers under a 3-year consumable placement deal. Equipment remains contractor’s property; only consumables are procured. Scope covers 31 facilities with estimated test volumes per site. Key requirements: Latest technology analysers for adult/paediatric care, test cycle ≤120 seconds, sample volume 60–70µl (preference for <50µl), 8" touchscreen, daily auto QC/calibration, UPS for 1-hour backup, printer, memory for ≥3500 results and ≥2000 patients, user PIN access, blood clot prevention system, and waste containment. Must include pre-heparinised syringes/capillaries in monthly cost. Cartridges must offer all parameters (excluding cCrea optionally) with shelf life ≥3 months (12 months for syringes). 24/7 support with 24-hour response time; replacement units provided if repairs exceed 24 hours. Delivery of consumables within 48 hours of request. Facilities can adjust consumption without penalty. OEM support letter required. Evaluation includes 4-week trial at Mitchells Plain and Victoria Hospitals.

Bidders must provide: Proof of being an accredited supplier of offered devices by the OEM, with OEM commitment to provide expertise, training, and support. List of sites with similar installed machines for reference. Technical staff must be factory-trained; provide names, locations of repair centres in Western Cape, and competency certificates. Number of technicians employed in Western Cape and repair facility addresses required. Department reserves right to inspect facilities. Training for hospital staff (users and clinical engineering) must be provided at no extra cost, covering equipment use, resetting, cleaning, flushing, and calibration.

Mandatory: ISO 13485 certification for each manufacturer of offered products. Random quality compliance testing of samples from institutions throughout contract. Bidders must provide approval/validation report from accredited SANAS laboratory for offered unit. Department may request clinical evidence. All offered units must be currently marketed in South Africa with verifiable references. Department reserves right to inspect bidder’s repair facilities and validate technical staff competency. Preventative maintenance and calibration procedures must be provided. Workshop/Service Manuals are mandatory.

Submit pricing in ZAR, VAT-inclusive, for Year 1, Year 2, and Year 3. Cartridge cost must include all costs (maintenance, consumables, syringes). Pricing options: Firm prices (fixed for contract duration) or non-firm prices (ROE-linked or proven adjustments). For ROE-linked: ROE determined 10 days before closing (30 June 2026); max 85% imported content; claims within 60 days of delivery. Non-firm prices: No adjustments in first 3 months; quarterly thereafter. Provide cost per test, cartridge sizes, individual consumable prices, and monthly cost breakdown. Include pricing for optional accessories. Delivery costs must be included in bid price.

Pricing must be in ZAR, VAT-inclusive, and cover all costs (delivery, maintenance, consumables, syringes). Submit pricing for Year 1, Year 2, and Year 3. Options: Firm prices (fixed for contract duration) or non-firm prices (subject to ROE variations or proven adjustments). For ROE-linked prices: ROE determined 10 days before closing (30 June 2026), max 85% imported content claimable, claims within 60 days of delivery. Non-firm prices: No adjustments in first 3 months; quarterly thereafter. Include cost per test, cartridge sizes, and individual consumable pricing. Offers valid for 120 days from closing. Payment within 30 days of valid invoice via EFT. Provide banking details for LOGIS/BAS/SYSPRO registration if not already on file.

Mandatory: CSD registration (www.csd.gov.za) at bid closing; tax compliance (7-day grace if non-compliant on CSD). Submit SAHPRA licence (manufacturer/distributor/wholesaler of medical devices). ISO 13485 certification for each manufacturer. OHS Act Section 37(2) Agreement (mandatory). B-BBEE status on WCBD 6.1 form (only this applies; not CSD status). Complete WCBD 4 (Declaration of Interests). All mandatory documents on CSD/Western Cape Supplier Evidence Bank accepted. Foreign suppliers: Provide proof of SA representation if applicable. No bids from state employees or entities with state-employed directors/members. Proof of authority to sign bids required.

Contract governed by General Conditions of Contract (GCC) and Special Conditions of Contract (SCC), with SCC prevailing in conflicts. 80:20 Preferential Procurement Points System applies. Offers valid for 120 days from closing. Department reserves rights to: withdraw/amend bid, terminate participation for non-compliance, reject any/all bids, or negotiate prices/service delivery. Contract may be terminated for insolvency, fraud, poor performance (after 3 warnings), or breach of specifications. Penalties include deductions for turnaround time non-adherence or specification breaches. Warranty: 12 months for defects; contractor must repair/replace within specified period. Subcontracting requires prior written approval; contractor remains liable for subcontractor compliance.

Evaluation is based on: Phase 1: Compliance with specifications, pricing, and mandatory requirements. Phase 2: 4-week trial with 3 machines at Mitchells Plain and Victoria Hospitals; evaluator report compiled. Phase 3: Final recommendation considering all inputs, followed by application of 80:20 Preferential Procurement Points System (price and B-BBEE). Only B-BBEE status on WCBD 6.1 form is considered. Cost per test (including all relevant costs) and real-world functionality experiences are key factors. Non-compliant bidders notified post-process.