36-Month contract for septic & mlps tank maintenance, servicing, pumping, cleaning and jetting in western cape

Returnable Documents: I / We undertake to produce acceptable documentary proof of the necessary coverage for Workmen’s, Compensation, Securities and Insurance within 30 (thirty) working days of notification of awarding

Unable to extract eligibility criteria

The National Industrial Participation (NIP) Programme, which is applicable to all government procurement

contracts that have an imported content, became effective on the 1 September 1996. The NIP policy and

guidelines were fully endorsed by Cabinet on 30 April 1997. In terms of the Cabinet decision, all state and

parastatal purchases / lease contracts (for goods, works and services) entered into after this date, are subject

to the NIP requirements. NIP is obligatory and therefore must be complied with. The Industrial Participation

Secretariat (IPS) of the Department of Trade and Industry (DTI) is charged with the responsibility of

administering the programme.

1 pillars of the programme

1.1 The NIP obligation is benchmarked on the imported content of the contract. Any

contract having an imported content equal to or exceeding US$ 10 million or other currency equivalent

to US$ 10 million will have a NIP obligation. This threshold of US$ 10 million can be reached as

follows:

(a) Any single contract with imported content exceeding US$10 million.

or

(b) Multiple contracts for the same goods, works or services each with imported

content exceeding US$3 million awarded to one seller over a 2 year period

which in total exceeds US$10 million.

or

(c) A contract with a renewable option clause, where should the option be

exercised the total value of the imported content will exceed US$10 million.

or

(d) Multiple suppliers of the same goods, works or services under the same

contract, where the value of the imported content of each allocation is equal to

or exceeds US$ 3 million worth of goods, works or services to the same

government institution, which in total over a two (2) year period exceeds

US$10 million.

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Request for proposal (RFP) for the appointment of not more than

2 service providers for maintenance, servicing, pumping, cleaning

And jetting of septic tanks and mlps tanks for thirty-six (36)

Months in the western cape region

WCR/02/04/2026

1.2 The NIP obligation applicable to suppliers in respect of sub-paragraphs 1.1 (a) to 1.1 (c)

above will amount to 30 % of the imported content whilst suppliers in respect of

paragraph 1.1 (d) shall incur 30% of the total NIP obligation on a pro-rata basis.

1.3 To satisfy the NIP obligation, the DTI would negotiate and conclude agreements such as investments, joint

ventures, sub-contracting, licensee production, export promotion,

sourcing arrangements and research and development (R&D) with partners or suppliers.

1.4 A period of seven years has been identified as the time frame within which to

discharge the obligation.

2 requirements of the department of trade and industry

2.1 In order to ensure effective implementation of the programme, successful

bidders (contractors) are required to, immediately after the award of a contract

that is in excess of R10 million (ten million Rands), submit details of such a

contract to the DTI for reporting purposes.

2.2 The purpose for reporting details of contracts in excess of the amount of R10

million (ten million Rands) is to cater for multiple contracts for the same goods,

works or services; renewable contracts and multiple suppliers for the same

goods, works or services under the same contract as provided for in paragraphs

1.1.(b) to 1.1. (d) above.

3 bid submission and contract reporting requirements of

Bidders and successful bidders (contractors)

3.1 Bidders are required to sign and submit this Standard Bidding Document (SBD 5)

together with the bid on the closing date and time.

3.2 In order to accommodate multiple contracts for the same goods, works or

services; renewable contracts and multiple suppliers for the same goods, works

or services under the same contract as indicated in sub-paragraphs 1.1 (b) to 1.1

(d) above and to enable the DTI in determining the NIP obligation, successful

bidders (contractors) are required, immediately after being officially notified about

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Request for proposal (RFP) for the appointment of not more than

2 service providers for maintenance, servicing, pumping, cleaning

And jetting of septic tanks and mlps tanks for thirty-six (36)

Months in the western cape region

WCR/02/04/2026

any successful bid with a value in excess of R10 million (ten million Rands), to

contact and furnish the DTI with the following information:

• Bid / contract number.

• Description of the goods, works or services.

• Date on which the contract was accepted.

• Name, address and contact details of the government institution.

• Value of the contract.

• Imported content of the contract, if possible.

3.3 The information required in paragraph 3.2 above must be sent to the Department

of Trade and Industry, Private Bag X 84, Pretoria, 0001 for the attention of Mr

Elias Malapane within five (5) working days after award of the contract. Mr

Malapane may be contacted on telephone (012) 394 1401, facsimile (012) 394

2401 or e-mail at [email protected] for further details about the programme.

4 process to satisfy the nip obligation

4.1 Once the successful bidder (contractor) has made contact with and furnished the

DTI with the information required, the following steps will be followed:

a. the contractor and the DTI will determine the NIP obligation;

b. the contractor and the DTI will sign the NIP obligation agreement;

c. the contractor will submit a performance guarantee to the DTI;

d. the contractor will submit a business concept for consideration and approval by

the DTI;

e. upon approval of the business concept by the DTI, the contractor will submit

detailed business plans outlining the business concepts;

f. the contractor will implement the business plans; and

g. the contractor will submit bi-annual progress reports on approved plans to the

DTI.

4.2 The NIP obligation agreement is between the DTI and the successful bidder

(contractor)and, therefore, does not involve the purchasing institution.

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Request for proposal (RFP) for the appointment of not more than

2 service providers for maintenance, servicing, pumping, cleaning

And jetting of septic tanks and mlps tanks for thirty-six (36)

Months in the western cape region

WCR/02/04/2026

Bid number ......................................... Closing date:....................................

Name of bidder................................................................................................

Postal address ................................................................................................

................................................................................................

Signature............................................ Name (in print)...................................

Date..................................................

Sbd 6.1

Preference points claim form in terms of the preferential procurement

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Request for proposal (RFP) for the appointment of not more than

2 service providers for maintenance, servicing, pumping, cleaning

And jetting of septic tanks and mlps tanks for thirty-six (36)

Months in the western cape region

WCR/02/04/2026

Regulations 2022

This preference form must form part of all tenders invited. It contains general information and

serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general

Conditions, definitions and directives applicable in respect of the

Tender and preferential procurement regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

applicable taxes included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all

applicable taxes included).

1.2 To be completed by the organ of state

(delete whichever is not applicable for this tender).

a) The applicable preference point system for this tender is the 80/20 preference point

system.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall

be awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this

tender to claim points for specific goals with the tender, will be interpreted to mean that

preference points for specific goals are not claimed.

20 | P a g e

Request for proposal (RFP) for the appointment of not more than

2 service providers for maintenance, servicing, pumping, cleaning

And jetting of septic tanks and mlps tanks for thirty-six (36)

Months in the western cape region

WCR/02/04/2026

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is

adjudicated or at any time subsequently, to substantiate any claim in regard to preferences,

in any manner required by the organ of state.

2. Definitions

(a) “tender” means a written offer in the form determined by an organ of state in response to

an invitation to provide goods or services through price quotations, competitive tendering

process or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and includes all

applicable taxes less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time

of bid invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by

an organ of state in response to an invitation for the origination of income-generating

contracts through any method envisaged in legislation that will result in a legal agreement

between the organ of state and a third party that produces revenue for the organ of state,

and includes, but is not limited to, leasing and disposal of assets and concession contracts,

excluding direct sales and disposal of assets through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3. Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1 The 80/20 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

• --

........................................................... 4

3. Appointment. .................................................................... 4

4. Contract term .................................................................... 5

5. Fixed Contract Price & Invoice ........................................... 5

6. Equipment Water, Telephone and Electricity ....................... 6

7. Limitation on Liability .......................................................... 6

8. Undertaking and warranties .............................................. 7

9. Public liability insurance ...................................................... 9

10. Obligations of Service Provider ........................................... 9

11. Obligations of PRASA.......................................................... 11

12. Disputes ............................................................................ 11

13. Breach of agreement ......................................................... 11

14. Jurisdiction ........................................................................ 12

15. Confidentiality ................................................................... 12

16. Variation .............

• --

Load Add escalation Add escalation

Contract measure Total for (CPI %) (CPI %)

per annum Year 1

Total for Total for

Year 2 Year 2

Percentage Annual Increase on rates

considering labour/ Consumer Price

% n/a

Index Increase: Used to determine Year

2 and Year 3 rates.

Inspection / Emptying / Pumping and

disposal of waste from septic tanks

420 Loads Including Cleaning and de-sludging.

Cost per

1 Proof of disposal and amount of human R R R R

Load

waste pumped. Cost per min load of 10

000L. As per contract conditions. Normal

hours 06:00-18:00

of 3

• --

Appointment of not

More than 2 service

Pt−P min

Ps = 80 (1 − )

P min

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income

Generating procurement

21 | P a g e

Request for proposal (RFP) for the appointment of not more than

2 service providers for maintenance, servicing, pumping, cleaning

And jetting of septic tanks and mlps tanks for thirty-six (36)

Months in the western cape region

WCR/02/04/2026

3.2.1. Points awarded for price

A maximum of 80 points is allocated for price on the following basis:

80/20 or

Pt−P max

Ps = 80 (1 + )

P max

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax= Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes

of this tender the tenderer will be allocated points based on the goals stated in table 1 below

as may be supported by proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states

that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of

state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20

preference point system will apply and that the highest acceptable tender will be used

to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 preference point system will apply

and that the lowest acceptable tender will be used to determine the applicable

preference point system,

then the organ of state must indicate the points allocated for specific goals for both the 80/20

preference point system.

22 | P a g e

Request for proposal (RFP) for the appointment of not more than

2 service providers for maintenance, servicing, pumping, cleaning

And jetting of septic tanks and mlps for a contract duration of

Thirty-six (36) months for the western cape region

WCR/02/04/2026

Specific goals for the tender and points claimed are indicated per the table below.

((Note to organs of state: Where the 80/20 preference point system is applicable, corresponding points

must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

ACCEPTABLE EVIDENCE Number of points Number of

points claimed

allocated

(80/20 system)

The specific goals allocated (80/20 system)

(To be points in terms of this tender

(To be completed completed by

by the organ of the tenderer)

state)

51% Black Women Owned Certified copy of ID Documents 4

of the Owners

51% Black Youth owned. Certified copy of ID Documents 4

of the Owners

EME 51% Black Owned Audited Annual Financials/ B- 4

BBEE Certificate/Affidavit

51 % Black Owned CIPC Documents / B-BBEE 4

Certificate/Affidavit

Entities with a B-BBEE Audited Annual Financials/ B- 4

Contributor status of a least BBEE Certificate/Affidavit

level 2

Total 20

23 | P a g e

Request for proposal (RFP) for the appointment of not more than

2 service providers for maintenance, servicing, pumping, cleaning

And jetting of septic tanks and mlps for a contract duration of

Thirty-six (36) months for the western cape region

WCR/02/04/2026

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof

to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result

of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ

of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Date: ...............................................................

...............................................................

...............................................................

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