PRASA Western Cape RFQ for Building Contractor

Request for quotation (RFQ) for the appointment of a 4gb or higher building contractor for the repairs, alterations and additions at muizenberg station for a period of 12 months from date of site handover

Mandatory Returnable Documents: Failure to submit any of the following by the closing date/time will result in disqualification: Price Schedule/Bill of Quantities (BOQ) Annexure A and Price and Delivery Schedule (Section 4) in Envelope 2. Pricing must strictly follow the provided schedule; deviation will render the bid non-responsive. Compulsory Briefing Session: Attendance is mandatory on 10 June 2026 at Muizenberg Station, 10:00am for 1 hour. Latecomers will not receive repeated information. Submission: Deposit sealed bids in the bid box at PRASA Tender Drop Off Office, 3 Old Marine Drive, Cape Town. Bidders must fill and sign the closing/submission register upon submission. No late bids accepted.

Evaluation occurs in 3 stages: Stage 1A (Mandatory): Disqualification if missing - Price Schedule/BOQ (Annexure A) and Price/Delivery Schedule (Section 4) in Envelope 2; Active CIDB grading 4GB or higher (JV: consolidated certificate). Stage 1B (Other Mandatory): Disqualification if not submitted at pre-award stage (3-day grace period): COIDA Letter of Good Standing; Valid Tax Clearance Certificate or SARS PIN; CSD registration number or CSD Report; All RFQ documentation (including declarations); Signed closing/submission register at PRASA Tender Drop Office; Proof of Bank Account; Company Registration Documents; Briefing Session Certificate (Section 8) and attendance register; JV/Consortium agreement (if applicable); Certified ID copies of owners; Proof of offices/workshop in Western Cape (e.g., utility bills, bank statements). Stage 1C (Scoring Documents): Non-mandatory but zero score if missing - Certified ID copies of owners; Audited Annual Financial/B-BBEE certificate/affidavit; CIPC Documents/B-BBEE Certificate/Affidavit; Disability confirmation (if applicable). Stage 2 (Technical/Functionality - 70% minimum threshold): Organisational Experience (30%): Proof of similar projects (2020-2026) with appointment letters and completion certificates. Scoring tiers: <R1M (0), R1M-R2M (1), R2M-R3M (2), R3M-R4M (3), >R4M (5). Experience and Qualification of Key Staff (25%): Minimum 5 years’ experience in Technical Conservation/Heritage Resource Management. Scoring: N5 or below (0), N6 (1), National Diploma (2), B-Tech/B-Eng (3), MPhil (4). Technical Approach and Methodology (20%): Must address scope of works, risk assessment, mitigation, resources, quality management, and risk matrix. Scoring: 1-5 points based on completeness. Financial Capability (25%): Operating Cash Flow Ratio (Cash Flows from Operations/Current Liabilities). Scoring: X < 0 (0), 0 < X < 0.5 (1), 0.5 < X < 1 (2), X > 1 (5). Stage 3 (Pricing and Specific Goals - 100 points total): Price (80 points): 80/20 Preference Point System formula: PS = 80(1 - (Pt-Pmin)/Pmin). Specific Goals (20 points): 51% Black Women Owned (2), 51% Black Youth Owned (4), EME 51% Black Owned (5), 51% Black Owned (7), Owned by Black People with Disability (2).

Scope: Repairs, alterations, and additions at Muizenberg Station over 12 months from site handover. Contractor must be CIDB 4GB or higher.

Key Deliverables:

Structural: Roof repairs (e.g., Natralite IBR Polycarbonate sheeting, galvanised fixings, roof covering repairs).
Formwork: Supply, installation, and reconditioning as needed for easy release and reuse.
Plumbing: Installation of water-saving taps (e.g., 'Idral' self-closing push-button taps), basin wastes, bottle traps, and sink mixers (e.g., 'Cobra Watertech Noka').
Carpentry: Floor and wall units with Formica/granite worktops, melamine carcasses, concealed hinges, and chrome handles (e.g., 'Roco' handles). Units must comply with SABS 540 for edge strips.
Tiling: Internal/external tiling with specified brands (e.g., 'Union Tiles' porcelain tiles, 'Samca' ceramic tiles) and anti-bacterial grout (e.g., 'Tal Goldstar 6' adhesive, 'Tal Floor' grout).
Signage: Non-statutory and statutory signage (e.g., fire safety, directional) as per PRASA specifications, including size, mounting, and material standards.
Security: Burglar bars (hot-dipped galvanised steel) with specific dimensions and fixing methods.
Sanitaryware: Stainless steel sinks (e.g., 'Franke Project line'), hand dryers (e.g., 'XLerator 2.5Kw'), soap dispensers (e.g., 'Chilli-B').

Standards and Compliance:

Materials must meet manufacturer specifications and PRASA Blue Print drawings.
Testing: Concrete test cubes (150mm) and reports must be submitted to the Engineer. Independent testing firms require Engineer approval.
Certifications: Door closers must be EN 1154 compliant and CERTI FIRE approved (e.g., Certificate No. CF 119).
ISO 9001 certification required for certain manufacturers (e.g., door closer suppliers).
SANS 226:2004 Type 1 (BS 5412) compliance for sink mixers.

- Mandatory CIDB grading of 4gb or higher (or consolidated jv certificate). - Attendance at the compulsory briefing session on 10 june 2026 at 10:00am at muizenberg station. - Submission of price schedule/boq (annexure a) and price/delivery schedule (section 4) in envelope 2 by 19 june 2026, 12:00. - Valid tax clearance certificate, coida letter of good standing, and csd registration. - Proof of similar projects (2020–2026) and key staff qualifications (minimum 5 years in technical conservation/heritage resource management). - Audited financial statements for the past 2 years and proof of western cape office/workshop. - Compliance with b-bbee requirements, with scoring favoring higher black ownership tiers.

Scope: Repairs, alterations, and additions at Muizenberg Station over 12 months from site handover. Contractor must be CIDB 4GB or higher.

Key Deliverables:

Structural: Roof repairs (e.g., Natralite IBR Polycarbonate sheeting, galvanised fixings, roof covering repairs).
Formwork: Supply, installation, and reconditioning as needed for easy release and reuse.
Plumbing: Installation of water-saving taps (e.g., 'Idral' self-closing push-button taps), basin wastes, bottle traps, and sink mixers (e.g., 'Cobra Watertech Noka').
Carpentry: Floor and wall units with Formica/granite worktops, melamine carcasses, concealed hinges, and chrome handles (e.g., 'Roco' handles). Units must comply with SABS 540 for edge strips.
Tiling: Internal/external tiling with specified brands (e.g., 'Union Tiles' porcelain tiles, 'Samca' ceramic tiles) and anti-bacterial grout (e.g., 'Tal Goldstar 6' adhesive, 'Tal Floor' grout).
Signage: Non-statutory and statutory signage (e.g., fire safety, directional) as per PRASA specifications, including size, mounting, and material standards.
Security: Burglar bars (hot-dipped galvanised steel) with specific dimensions and fixing methods.
Sanitaryware: Stainless steel sinks (e.g., 'Franke Project line'), hand dryers (e.g., 'XLerator 2.5Kw'), soap dispensers (e.g., 'Chilli-B').

Standards and Compliance:

Materials must meet manufacturer specifications and PRASA Blue Print drawings.
Testing: Concrete test cubes (150mm) and reports must be submitted to the Engineer. Independent testing firms require Engineer approval.
Certifications: Door closers must be EN 1154 compliant and CERTI FIRE approved (e.g., Certificate No. CF 119).
ISO 9001 certification required for certain manufacturers (e.g., door closer suppliers).
SANS 226:2004 Type 1 (BS 5412) compliance for sink mixers.

Scope of Work: Repairs, alterations, and additions at Muizenberg Station over 12 months from site handover. Key deliverables: Repair leaking roof; Re-instate teak clock tower; Treat arched sandstone; Brick dress red-brick façade; Alterations to existing building; Repair/replace damaged doors, windows, locks, tiles, and ceilings; Paintwork; Glazing; Plumbing works; Repair damaged platforms; Electrical work. Targeted areas: Ticket offices, waiting areas, ablution facilities, platform resurfacing, messroom facility. Objectives: Compliance with legislation/safety; Improve working conditions; Enhance safety/security; Improve commuter experience. Insurance: PRASA covers employer/principal insurances; contractor covers construction-related insurances per JBCC conditions.

Pricing: Submit Price Schedule/BOQ (Annexure A) and Price/Delivery Schedule (Section 4) in Envelope 2. Prices must be in ZAR, inclusive of all taxes, firm, and aligned with the provided schedule. Cost breakdown, price escalation basis/formula, and discounted prices (considered only in final evaluation) must be indicated. Deviation from the pricing schedule may disqualify the bid. Payment: PRASA pays within 30 days of receipt of correct tax invoice. Negotiation: If the highest-scoring bidder’s price is not market-related, PRASA may negotiate with the top 3 bidders in order of ranking. If no agreement is reached, the RFQ may be canceled. Financial Capacity: Submit 2 recent years’ audited financial statements (balance sheet, income statement, cash flow statement). Evaluated using Operating Cash Flow Ratio (Cash Flows from Operations/Current Liabilities).

Mandatory Compliance: Active CIDB grading 4GB or higher (JV: consolidated certificate). Tax: Valid Tax Clearance Certificate (must be valid on closing date) or SARS PIN. CSD: Registration on National Treasury’s Central Supplier Database (CSD) required; CSD number must be provided. COIDA: Letter of Good Standing. B-BBEE: Submit B-BBEE certificate/affidavit (minimum level not specified but scoring favors higher ownership tiers). Company Registration: Certificate of Incorporation. Additional: Proof of bank account; Certified ID copies of owners; Proof of offices/workshop in Western Cape (e.g., utility bills, bank statements). Joint Ventures: JV/Consortium agreement or written confirmation of intent to form one, signed by all parties. Foreign Suppliers: Must disclose residency, branch, permanent establishment, income source, and tax liability in RSA. If no local presence, TCS PIN not required but CSD registration is mandatory unless exempt. Restrictions: No bids from state employees, companies with state-employed directors, or close corporations with state-employed members. PEP/PIP: Disclosure of Politically Exposed Persons or Prominent Influential Persons required. False declarations may lead to disqualification, contract termination, or legal action.

Closing date: 19 June 2026 at 12:00. Compulsory briefing session: 10 June 2026 at 10:00am, Muizenberg Station (1 hour).

Bid submission address: PRASA Tender Drop Off Office, 3 Old Marine Drive, Cape Town. Enquiries: Qaqamba Kona, Telephone: 021 832 1040, Email: [email protected]. Complaints: [email protected].

Handover

Bid response documents shall be addressed as follows:

Bid response documents may be deposited in the bid box situated at (street

Address):

PRASA tender drop off office

3 old marine drive

Cape town

Bidding procedure enquiries may be directed to

CONTACT PERSON Qaqamba Kona

Telephone number 021 832 1040

E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier compliance tax central

Status compliance or supplier maaa.........

SYSTEM PIN: DATABASE No: ........

Yes No

2.1 Are you the

2.2 Are you a foreign

ACCREDITED Yes No BASED SUPPLIER FOR THE [IF YES,

Representative in

Goods /services /works answer the

South africa for

[If yes enclose offered? Questionnair

The goods /services

Proof] e below ]

/Works offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register

For a tax compliance status system pin code from the south african revenue

Service (SARS) and if not register as per 2.3 Below.

Part b: terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late

Bids will not be accepted for consideration.

1.2. All bids must be submitted on the official forms provided– (not to be re-

Typed) or in the manner

1.3. Prescribed in the bid document.

1.4. This bid is subject to the preferential procurement policy framework act,

2000 and the preferential procurement regulations, 2022, the general

Conditions of contract (gcc) and, if applicable, any other special conditions

Of contract.

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number

(Pin) issued by SARS to enable PRASA to verify the taxpayer’s profile and tax

Status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing

Through the SARS website www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved, each

Party must submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central

Supplier database (csd), a csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state,

Companies with directors who are persons in the service of the state, or

Close corporations with members persons in the service of the state.

Nb: failure to provide / or comply with any of the above particulars may render

The bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

Nb:

Quotation(s) must be addressed to PRASA before the closing date and time shown above.
PRASA General Conditions of Purchase shall apply.

Section 2

Notice to bidders

1. Responses to RFQ

Responses to this RFQ [Quotations] must not include documents or reference relating

to any other quotation or proposal. Any additional conditions must be embodied in an

accompanying letter. Proposals must reach PRASA before the closing hour on the date

shown on SBD1 above and must be enclosed in a sealed envelope.

2 communication

Bidder/s are warned that a response will be liable for disqualification should any attempt

be made either directly or indirectly to canvass any SCM Officer(s) or PRASA employee

in respect of this RFQ between the closing date and the date of the award of the

business.

3 bidders complaints process

3.1 Bidders are advised utilize this email address ([email protected]) for lodging of

complaints to PRASA in relation to this bid process. The following minimum information

about the bidder must be included in the complaint:

3.1.1 Bid/Tender Description;

3.1.2 Bid/Tender Reference Number;

3.1.3 Closing date of Bid/Tender;

3.1.4 Supplier Name;

3.1.5 Supplier Contact details; and

3.1.6 The detailed compliant.

4 legal compliance

The successful Bidder shall be in full and complete compliance with any and all

applicable national and local laws and regulations.

5 changes to quotations

Changes by the Bidder to its submission will not be considered after the closing date and

time.

PRASA intends to enhance the passenger experience, improving safety standards, and

revitalizing the overall aesthetics, ultimately fostering sustainable and efficient

transportation systems.

2. Background information

Status quo

The Repairs, Alterations and Additions at Muizenberg Heritage Station stems from a

concerted effort to enhance the commuter experience and promote sustainable urban

development. The station has been pivotal in facilitating daily travel for residents and workers

alike. The Repairs, Alteration and Additions aim to modernize the infrastructure, improve

accessibility, and create a more aesthetically pleasing and functional transit hub. By investing

in these upgrades, authorities aspire to encourage greater use of public transportation, reduce

traffic congestion, and contribute to the overall revitalization of the surrounding areas. Through

this initiative, they hope to align the station with the evolving needs of the community while

fostering a greener and more efficient urban transportation system.

Problem Statement

Muizenberg Station currently faces a pressing issue of dilapidated, vandalized, and aging

facilities. Over the years, neglect and wear and tear have taken their toll on these vital transit

hubs, leading to crumbling infrastructure, broken amenities, and an overall unappealing

environment. Vandalism has further exacerbated the situation, leaving behind graffiti-covered

walls and damaged equipment. These conditions not only undermine the safety and comfort

of commuters but also detract from the overall appeal of these areas. The urgent need for

repairs and renewal is evident, as it will not only restore these stations to their former glory

but also ensure a more welcoming and functional transportation system for the community.

3. Objectives of the proposed project

3.1 Desired outcome for carrying out the proposed project

o Compliance with legislation and safety requirements

o Create and improve working conditions.

o Improve safety and Security aspects.

o Improve the commuter's experience

3.2. Project benefits to PRASA

In carrying out the proposed repairs, Prasa would ensure that Customers, and employees

experience is enhanced, and employees feel safe and secure whilst also the image of Prasa

facility is approved.

a. Scope of Desired Solution

The scope of work for this project shall entail the following activities:

Repair leaking roof
Re-instate Distinctive teak clock tower
Treat Arched sandstone
Brick dress Red-brick façade
Alterations to the existing building
Repair and replace damaged doors and windows.
Repair and replace damaged locks.
Repair and replace missing/ damaged tiles.
Repairs and replace damaged Ceiling.
Paintwork to existing.
Glazing
Plumbing works
Repair damaged platforms
Electrical work

4.1 Required proffesional services

N/a

4.2 Insurance requirements for the project

PRASA, as the Employer/Principle, will take out the required insurances.

The contractor will cover the related construction related insurances, as required by the JBCC

conditions of contract.

4.3 Targeted area by this project

The targeted area for this project is Muizenberg Station. Ticket offices, waiting areas, ablution

facilities, Platform resurfacing, Messroom facility etc.

Stage 1A – Mandatory Requirements

If you do not submit the following mandatory documents/requirements, your bid will be

automatically disqualified.

Only bidders who comply with stage 1A will be evaluated further.

No. Description of requirement

a) Price Schedule/Bill of Quantities (BOQ) Annexure A and Price and Delivery

Schedule (Section 4) must be submitted as volume 2 in Envelope 2.

To facilitate like-for like comparison bidders must submit pricing strictly in

accordance with this price schedule and not utilize a different format.

Deviation from this pricing schedule will result in a bid being declared non-

responsive

b) The proof of Active CIDB grading level 4 GB or higher. Joint Venture Bidders

must submit joint/consolidated grading certificate.

Stage 1B – Other Mandatory Requirements

If you do not meet the following Other-mandatory documents/requirements, at pre-award

stage, PRASA may request the bidder to submit the information within three (3)working days.

Should this information not be provided, your bid proposal will be disqualified.

Only bidders who comply with stage 1B at pre-award stage will be evaluated further.

No. Description of requirement

a) Letter of Good Standing (COIDA)

b) Valid Tax Clearance certificate (must be valid on closing date of submission of

the RFQ) or Supply of valid SARS Pin

CSD supplier registration number or CSD Report c)

d) Completion of ALL RFQ documentation (includes ALL declarations)

e) Bidders to Fill and Sign the closing/submission register at PRASA Tender drop

office,3 Old Marine Drive on submission of the RFQ documents

f) Proof of Bank Account (i.e. letter issued by the bank)

g) Company Registration Documents, (Certificate of Incorporation)

h) Briefing Session Certificate Section 8 and Bidders must also reflect on the

Compulsory Briefing Session Attendance Register.

i) Joint Venture/Consortium agreement/Trust Deed/Confirmation in writing of

intention to enter into a JV or consortium agreement should they be awarded

business by PRASA through this RFQ process (if applicable) SIGNED BY ALL

Parties

j) Certified copy of ID Documents of the Owners

k) Provide proof of offices and or Builders yard / workshop in this region.

Telephone Bill / Municipal Bill / Bank Account, each or all Noting the Address of

the Offices / Workshops in the Specific Region. The Bid evaluation team may

choose to visit the contractor’s premises to ascertain that the bidder is indeed

have offices within the Western Cape Region.

Stage 1c - documents required for scoring

Documents required for Scoring - The following Non-Mandatory Documents used for

purposes of scoring a bid. If not submitted by the closing date and time of this bidwill not

result in a Respondent’s disqualification. However, Bidders will receive a score of zero for

the applicable evaluation criterion: -

Certified copy of ID Documents of the Owners

Audited Annual Financial/ B-BBEE certificate/ affidavit

CIPC Documents / B-BBEE Certificate/Affidavit

Certified copy of ID Documents of the Owners and Doctor`s note confirming the

disability

Stage 2: technical / functionality requirements

Qualifying bidders shall then be evaluated on functionality after meeting all compliance

requirements outlined above. The minimum threshold for technical/functionality

requirements is 70% as per the standard Evaluation Criteria presented in Table below.

Bidders who score below this minimum requirement shall not be considered for further

evaluation.

Item Criteria Weight

1 30 Organisational Experience (Projects)

2 Experience and Qualification of Key Staff 25

3 Technical approach and Methodology 20

4 Financial Capability 25

Total 100

Table 1: STAGE 2: TECHNICAL / FUNCTIONALITY REQUIREMENTS

Criteria weight scores

ORGANISATIONAL 0.Projects not of similar scope and scale or

EXPERIENCE No Submission.

(Projects):

Organizational Experience of the 1.Proof of Projects totalling to a combined

Contractor on similar type of work value of below R1,000,000.00 of similar

and sizes of projects previously type of scope.

executed. 30

Proof of Projects executed prior

2. Proof of Projects totalling to a combined

CIDB regulation.

value of between R1,000,000.01 -

Full points are allocated for R2,000,000.00 of similar type of scope.

Organisational Experience of

projects of similar type (Historic

Building Conservation or restoration

building work or Related heritage 3. Proof of Projects totalling to a combined

environment with General Building value of between R2,000,000.01 -

work included) executed and R3,000,000.00 projects of similar type of

completed by tenderer in scope.

consideration in the last 6 years 4. Proof of Projects totalling to a combined

(2020-2026). value of between R3,000,000.01 –

R4,000,000.00 of similar type of scope.

Both below items 1 and 2 must be

provided for all projects presented

5. Proof of Projects totalling above the

under the scoring.

value of R4,000,000.01 of similar type of

1. Appointment letter from client, on

scope

client letterhead or signed contract

from client.

2. Practical Completion certificates

or Letter of reference from the client,

on client letterhead, signed or

stamped

either one of the above must include

the value of the project as well the

start and finish dates.

Experience and Qualification of Key Score(s) will be based on qualifications,

Staff (assigned site personnel) in years of experience on building/

relation to the scope of work. construction projects, of the proposed

Submit proof of a minimum 5 years’ assigned site personnel as per details

experience and qualifications for: provided:

1. Experience in Technical

Conservation/ Conservation of 0.No qualifications or no submission.

built Environment and 1. Certificate (N5 and below) in Heritage

Qualifications of Heritage Resource Management Studies and/or

Resource Management Studies experience below 5 years.

25 2.Certificate (N6) in in Heritage Resource

(Submit CV and certified

Management Studies with minimum 5

qualifications not older than 6

years’ experience within the industry.

months).

3.National Diploma in in Heritage

Resource Management Studies with

minimum 5 years’ experience within the

industry.

4.B-Tech/B-Eng in in Heritage Resource

Management Studies with minimum 5

years’ experience within the industry.

5. Master of Philosophy in Heritage

Resource Management Studies with

minimum 5 years ‘experience within the

industry.

0. No submissions

Technical Approach and

1. Methodology aligned to scope of worksMethodology

(how will the project be implemented only.

Technical Approach and Project

methodology for the subject project

are addressing specific details of the 2. Methodology aligned to scope of works

project but not limited to the (how will the project be implemented with

following: any other two (2) requirements fully

addressed.

1.Methodology aligned to scope of

works (how will the project be 3 Methodology aligned to scope of works

implemented) (how will the project be implemented with

2. Risk assessment 20 any other three (3) requirements fully

addressed.

3. Mitigation factors on the risk

4. Methodology aligned to scope of works4. Risk Matrix

(how will the project be implemented with

5. Resources assigned to the

any other four (4) requirements fully

project.

addressed.

6. Quality management plan

5 Methodology aligned to scope of works

(how will the project be implemented with

any other five (5) requirements fully

addressed.

Financial Capacity: Operating 0: No Submissions of financial Statement

cash flow

Provide two (2) recent year’s 1. Submission of incomplete or irrelevant of

Audited annual financial statements financial Statement

prepared by the registered

professional which reflect the

2. Operating Cash Flows Ratio X < 0

company's financial capability.

Required components of financial 25

3. Operating Cash Flows Ratio 0 < X <

statement: Statement of financial

0.5

position) Balance sheet (statement

of cash flow), income statement

4. Operating Cash Flows Ratio 0.5 < X <

(Profit and Loss)

Formula: Operating Cash Flows

Ratio = Cash Flows from 5. Operating Cash Flows Ratio X > 1

Operations/Current Liabilities

Stage 3: pricing and specific goals

The following formula shall be used to allocate scores to the interested bidders.

The maximum points for this tender are as follows:

Points

Price 80

Specific goals 20

Total points for price and specific goals 100

Formulae for procurement of goods and services

Points awarded for price

The 80/20 preference point systems

A maximum of 80 points is allocated for price on the following basis:

PS = 80 (1 − Pt−Pmin )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

Points awarded for specific goals

In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is

unclear whether the 80/20 preference point system applies, an organ of state must, in the tender documents,

stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 preference point

system will apply and that the highest acceptable tender will be used to determine the

applicable preference point system: or

(b) any other invitation for tender, that either the 80/20 preference point system will apply and

that the lowest acceptable tender will be used to determine the applicable preference point

system,

then the organ of state must indicate the points allocated for specific goals for both and 80/20

preference point system.

Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: 80/20 preference point system is applicable, corresponding points must also

be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

Specific goals for the tender and points claimed are indicated per the table below.

Number of points Number of points

The specific goals allocated points in claimed (80/20 allocated terms of this tender system)

(80/20 system)

(To be completed by

(To be completed by the tenderer)

the organ of state)

51% Black Women Owned 2

51% Black Youth owned. 4

EME 51% Black Owned 5

51 % Black Owned 7

Owned by Black People 2

with Disability (PWD)

Total 20

Section 4

Pricing and delivery schedule

Bidders are required to complete the attached Pricing Schedule / BOQ (Annexure A) on envelop 2.

1 Prices must be quoted in South African Rand, inclusive of all applicable taxes.

2 Price offer is firm and clearly indicate the basis thereof.

3 Pricing Bill of Quantity is completed in line with schedule if applicable (delete if not applicable).

4 Cost breakdown must be indicated.

5 Price escalation basis and formula must be indicated.

6 To facilitate like-for like comparison bidders must submit pricing strictly in accordance with this

price schedule and not utilise a different format. Deviation from this pricing schedule could

result in a bid being declared non-responsive.

7 Please note that should you have offered a discounted price(s), PRASA will only consider

such price discount(s) in the final evaluation stage on an unconditional basis.

8 Bidders are to note that if price offered by the highest scoring bidder is not market related,

PRASA may not award the contract to the Bidder. PRASA may:

9 Negotiate a market-related price with the Bidder scoring the highest points;

10 If that Bidder does not agree to a market-related price, negotiate a market-related price with the Bidder

scoring the second highest points;

11 If the Bidder scoring the second highest points does not agree to a market-related price,

negotiate a market-related price with the Bidder scoring the third highest points;

12 If a market-related price is not agreed with the Bidder scoring the third highest points, PRASA

must cancel the RFQ.

I / We (Insert

Name of Bidding Entity) of

code

(Full address) conducting business under the style or title of

__________________________________represented by:________________________ in my

capacity as:__________________________being duly authorised, hereby offer to undertake and

complete the above-mentioned work/services at the prices quoted in the bills of quantities / schedule of

quantities or, where these do not form part of the contract, at a lumpsum, of

R _____________________________________________________________________amount in

numbers);_________________________________________________________________________

__________________________________________________________(amount in words) Incl. VAT.

DELIVERY PERIOD: Suppliers are requested to offer their earliest delivery period possible.

Delivery will be effected within ................ working days from date of order. (To be completed

by Service provider)

Section 5

PRASA general conditions of purchase

General

PRASA and the Supplier enter into an order/contract on these conditions to supply the items

(goods/services/works) as described in the order/contract.

Conditions

These conditions form the basis of the contract between PRASA and the Supplier.

Notwithstanding anything to the contrary in any document issued or sent by the Supplier, these

conditions apply except as expressly agreed in writing by PRASA.

No servant or agent of PRASA has authority to vary these conditions orally. These general

conditions of purchase are subject to such further special conditions as may be prescribed in

writing by PRASA in the order/contract.

Price and payment

The price or rates for the items stated in the order/contract may include an amount for price

adjustment, which is calculated in accordance with the formula stated in the order/contract.

The Supplier may be paid in one currency other than South African Rand. Only one exchange

rate is used to convert from this currency to South African Rand. Payment to the Supplier in

this currency other than South African Rand, does not exceed the amounts stated in the

order/contract. PRASA pays for the item within 30 days of receipt of the Suppliers correct tax

invoice.

Delivery and documents

The Supplier’s obligation is to deliver the items on or before the date stated in the

order/contract. Late deliveries or late completion of the items may be subject to a penalty if

this is imposed in the order/contract. No payment is made if the Supplier does not provide the

item as stated in order/contract.

Where items are to be delivered the Supplier:

Clearly marks the outside of each consignment or package with the Supplier’s name and full

details of the destination in accordance with the order and includes a packing note stating the

contents thereof; On dispatch of each consignment, sends to PRASA at the address for

delivery of the items, an advice note specifying the means of transport, weight, number of

volume as appropriate and the point and date of dispatch; Sends to PRASA a detailed priced

invoice as soon as is reasonably practical after dispatch of the items, and states on all

communications in respect of the order the order number and code number (if any).

Containers / packing material

Unless otherwise stated in the order/contract, no payment is made for containers or packing

materials or return to the Supplier.

Title and risk

Without prejudice to rights of rejection under these conditions, title to and risk in the items

passes to PRASA when accepted by PRASA.

Rejection

If the Supplier fails to comply with his obligations under the order/contract, PRASA may reject

any part of the items by giving written notice to the Supplier specifying the reason for rejection

and whether and within what period replacement of items or re-work are required.

In the case of items delivered, PRASA may return the rejected items to the Supplier at the

Supplier’s risk and expense. Any money paid to the Supplier in respect of the items not

replaced within the time required, together with the costs of returning rejected items to the

Supplier and obtaining replacement items from a third party, are paid by the Supplier to

PRASA.

In the case of service, the Supplier corrects non-conformances as indicated by PRASA.

Pt−P min

Ps = 80 (1 − )

P min

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income

Generating procurement

3.2.1. Points awarded for price

A maximum of 80 points is allocated for price on the following basis:

Pt−P max

Ps = 80 (1 + )

P max

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement

Regulations, preference points must be awarded for specific goals stated in the tender.

For the purposes of this tender the tenderer will be allocated points based on the goals

stated in table 1 below as may be supported by proof/ documentation stated in the

conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which

states that, if it is unclear whether the 80/20 or 90/10 preference point system applies,

an organ of state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or

90/10 preference point system will apply and that the highest acceptable tender

will be used to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point

system will apply and that the lowest acceptable tender will be used to determine

the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the

90/10 and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table

below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is

applicable, corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each

preference point system.)

Number of points Number of points

claimed (80/20 allocatedThe specific goals allocated points in system)

terms of this tender (80/20 system) (To be completed by

(To be completed by the tenderer)

the organ of state)

51% Black Women Owned 2

51% Black Youth owned. 4

EME 51% Black Owned 5

51 % Black Owned 7

Owned by Black People with Disability 2

Total 20

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

Section 8

Certificate of attendance of compulsory RFQ briefing

Request number:

WCR/02/2026

Request for

Request for quotation (RFQ) for the appointment of a 4gb or

Quotation:

Higher building contractor for the repairs, alterations and

Additions at muizenberg station for a period of 12 months

From date of site handover

Attendance

This is to certify that has / have today attended the

site inspection / RFQ briefing session to which this enquiry relates.

THUS DONE and SIGNED at on

this

day of

for / on behalf of PRASA Designation

Acknowledgement

This is to certify that the Bidder attended the above mentioned briefing session/ site inspection

and has / have acquainted himself / themselves with the Contract, Project Specification / Special

Conditions, Specifications and / or Bills of Quantities / Schedule of Quantities / Schedule of

Prices, together with the drawings enumerated therein, as laid down by the PRASA for the

carrying out of the proposed WORKS to which the enquiry relates

THUS DONE and SIGNED at on

this day of

Duly authorised signatory(ies) witnesses

1. 1.

2. 2.

3. 3.

Section 9

Without prejudice to any other rights of PRASA under these conditions, the Supplier warrants

that the items are in accordance with PRASA’s requirements, and fit for the purpose for which

they are intended, and will remain free from defects for a period of one year (unless another

period is stated in the Order) from acceptance of the items by PRASA.

The Supplier indemnifies PRASA against all actions, suits, claims, demands, costs, charges

and expenses arising in connection therewith arising from the negligence, infringement of

intellectual or legal rights or breach of statutory duty of the Supplier, his subcontractors, agents

or servants, or from the Supplier’s defective design, materials or workmanship.

The Supplier indemnifies PRASA against claims, proceedings, compensation and costs

payable arising out of infringement by the Supplier of the rights of others, except an

infringement which arose out of the use by the Supplier of things provided by PRASA.

Assignment and sub-contracting

The successful Bidder awarded the contract may only enter into a subcontracting

arrangement with PRASA’s prior approval. The contract will be concluded between the

successful Bidder and PRASA, therefore, the successful Bidder and not the sub-contractor

will be held liable for performance in terms of its contractual obligations.

Governing law

The order/contract is governed by the law of the Republic of South Africa and the parties

hereby submit to the non-exclusive jurisdiction of the South African courts.

Section 6 sbd4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to

bid. In line with the principles of transparency, accountability, impartiality, and ethics

as enshrined in the Constitution of the Republic of South Africa and further expressed

in various pieces of legislation, it is required for the bidder to make this declaration in

respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of

Restricted Suppliers, that person will automatically be disqualified from the bid

process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or

any person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable,

state employee numbers of sole proprietor/ directors / trustees / shareholders /

members/ partners or any person having a controlling interest in the enterprise, in table

below.

Full Name Identity Number Name of State

institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person

who is employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners

or any person having a controlling interest in the enterprise have any interest in any

other related enterprise whether or not they are bidding for this contract? YES/NO

1 the power, by one person or a group of persons holding the majority of the equity of an

enterprise, alternatively, the person/s having the deciding vote or power to influence or to

direct the course and decisions of the enterprise.

2.3.1 If so, furnish particulars:

........................................................................................

3 Bidder’s declaration regarding PEPs/PIPs

PRASA requires bidders to disclose if they have Politically Exposed Persons (“PEP”)2 or

Prominent Influential Persons (“PIP”)3 and related individuals in their organisation and/or

beneficial owners / shareholders who are PEP/PIP.

PRASA reserves the right not to enter into a business relationship with such person,

official or entity, provided there are objective factors that justify the conclusion of such

business relationship, and the decision is based on achieving the best interest of PRASA.4

3.1 Is the bidder a PEP/PIP? YES/NO

3.2 Does the bidder have an existing relationship with a PEP/PIP? YES/NO

3.3 Where a relationship with a PEP/PIP exists, the bidder is required to furnish particulars of

the nature of the exposure, term of the office and description of activities relating to

exposure, in table below.

Name of PEP/PIP & Term of the office Description of activities relating to

Nature of the Exposure/Influence

Exposure/Influence

2 Both foreign and domestic politically exposed person as specified in Schedule 3A and

3B of the Financial Intelligence Centre Act No. as amended. (refer to Annexure

2 of the PRASA Code of Conduct for dealing with Politically Exposed Persons, Prominent

Influential Persons and Related Parties).

3 As reflected in Schedule 3C of the Financial Intelligence Centre Act No. (refer

to Annexure 2.1.2 of the PRASA Code of Conduct for dealing with Politically Exposed

Persons, Prominent Influential Persons and Related Parties).

4 Clause 4.5 of the PRASA Code of Conduct for dealing with Politically Exposed Persons,

Prominent Influential Persons and Related Parties.

3.4 Declaration:

I/We the undersigned

(Name) hereby certify that the PEP/PIP information furnished in this bid document is true and

correct. We further certify that we understand that where it is found that we have made a false

declaration or statement in this bid, PRASA may disqualify our bid or terminate a contract we

may have with PRASA where we are successful in this tender.

______________________________ ______________________________

Signature Date

______________________________ ______________________________

Position Name of bidder

and expenses arising in connection therewith arising from the negligence, infringement of

intellectual or legal rights or breach of statutory duty of the Supplier, his subcontractors, agents

or servants, or from the Supplier’s defective design, materials or workmanship.

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

Section 8

Repair leaking roof
Re-instate Distinctive teak clock tower
Treat Arched sandstone
Brick dress Red-brick façade
Alterations to the existing building
Repair and replace damaged doors and windows.
Repair and replace damaged locks.
Repair and replace missing/ damaged tiles.
Repairs and replace damaged Ceiling.
Paintwork to existing.
Glazing
Plumbing works
Repair damaged platforms
Electrical work

4.1 Required proffesional services

N/a

4.2 Insurance requirements for the project

Telephone number 021 832 1040

E-MAIL ADDRESS [email protected]

site inspection / RFQ briefing session to which this enquiry relates.

reasonable period after being requested to do so, PRASA reserves the right to award

the business to the next highest ranked bidder provided that he/she/it is still prepared to

provide the required goods at the quoted price.

review and acceptance or rejection by PRASA’s Legal Counsel, prior to consideration

for an award of business.

10 national treasury’s central supplier database

Bidders are required to self-register on National Treasury’s Central Supplier Database

(CSD) which has been established to centrally administer supplier information for all

organs of state and facilitate the verification of certain key supplier information. PRASA

is required to ensure that price quotations are invited and accepted from prospective

bidders listed on the CSD. Business may not be awarded to a bidder who has failed to

works (how will the project be 3 Methodology aligned to scope of works

implemented) (how will the project be implemented with

2. Risk assessment 20 any other three (3) requirements fully

addressed.

prepared by the registered

professional which reflect the

2. Operating Cash Flows Ratio X < 0

company's financial capability.

Required components of financial 25

3. Operating Cash Flows Ratio 0 < X <

statement: Statement of financial

0.5

position) Balance sheet (statement

of cash flow), income statement

4. Operating Cash Flows Ratio 0.5 < X <

(Profit and Loss)

Formula: Operating Cash Flows

Ratio = Cash Flows from 5. Operating Cash Flows Ratio X > 1

(Name) hereby certify that the PEP/PIP information furnished in this bid document is true and

correct. We further certify that we understand that where it is found that we have made a false

declaration or statement in this bid, PRASA may disqualify our bid or terminate a contract we

may have with PRASA where we are successful in this tender.

______________________________ ______________________________

of section 59 of the Competition Act No and or may be reported to the National

Prosecuting Authority (NPA) for criminal investigation and or may be restricted from

conducting business with the public sector for a period not exceeding ten (10) years in

terms of the Prevention and Combating of Corrupt Activities Act No or any other

applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2, 3 and 4

facilities. Over the years, neglect and wear and tear have taken their toll on these vital transit

hubs, leading to crumbling infrastructure, broken amenities, and an overall unappealing

environment. Vandalism has further exacerbated the situation, leaving behind graffiti-covered

walls and damaged equipment. These conditions not only undermine the safety and comfort

of commuters but also detract from the overall appeal of these areas. The urgent need for

repairs and renewal is evident, as it will not only restore these stations to their former glory

but also ensure a more welcoming and functional transportation system for the community.

3.1 Desired outcome for carrying out the proposed project

o Compliance with legislation and safety requirements

o Create and improve working conditions.

o Improve safety and Security aspects.

o Improve the commuter's experience

3.2. Project benefits to PRASA

1 30 Organisational Experience (Projects)

2 Experience and Qualification of Key Staff 25

3 Technical approach and Methodology 20

4 Financial Capability 25

Total 100

Table 1: STAGE 2: TECHNICAL / FUNCTIONALITY REQUIREMENTS

methodology for the subject project

are addressing specific details of the 2. Methodology aligned to scope of works

project but not limited to the (how will the project be implemented with

following: any other two (2) requirements fully

addressed.

assessment