Multi-discipline panel of consultants (civil, environmental & OHS) for winnie madikizela-mandela local municipality – 3-Year mtef contract

Winnie Madikizela Mandela Local Municipality (WMMLM) seeks proposals from professional service providers in the built environment to form a multi-discipline panel of consultants for 3 years (2026/27 to 2028/29). The panel will include 5 Civil Engineering firms, 3 Environmental firms, and 3 OHS Practitioners. The goal is to improve municipal planning, cost estimation, and project feasibility studies for the MTEF period. WMMLM has 61,383 households (Stats SA), predominantly rural (98%). Projects will be allocated in clusters to appointed providers. Main offices are in Bizana.

Closing date: 06 July 2026 at 12h00. Bids are valid for 90 days after closing. Advert date: 05 June 2026.

Technical enquiries: Mr. V. Nontanda, phone: 066 260 9162, email: [email protected]. Supply Chain Management enquiries: Mr. Z. Khala, phone: (079) 886 0942, email: [email protected]. Submission email: [email protected]. Municipal address: P.O. Box 12, Bizana, 4800.

Submit bids via email to [email protected] by 06 July 2026 at 12h00. Late, hand-delivered, incomplete, or facsimile bids will not be accepted. Bids must be submitted on original municipal bid documents (MBD 1, 4, 6.1, 8, 9) and clearly marked with the project name and reference number (WMM LM 00099 MDP). Digital submission links must remain accessible and not expire; failure to comply will invalidate the bid. No unauthorized alterations to BOQ/Quotation are permitted. Bids are valid for 90 days after closing. Required documents: completed MBD forms, SARS Valid PIN Printout, CSD Registration proof, Entity Registration Documents, Certified ID copies of directors (not older than 3 months), Billing Clearance Certificate, and signed letter confirming no outstanding municipal accounts over 30 days. For joint ventures, submit a signed agreement and Tax Compliance Documents for all partners. Financial statements for the past three years are mandatory. WMMLM reserves the right to accept part of or the full bid, or reject all bids. The lowest or only bid will not necessarily be accepted. Value for money is the key determinant. All information is treated as strictly confidential. Bidders must grant consent for WMMLM to investigate any source regarding the bid.

be clearly marked the Name of the project and Reference number indicated above. Failure to do so your tender may not be considered. Any unauthorized alterations in BOQ/Quotation to the tender document shall render the submission invalid.

Bids must score a minimum of 70% on functionality evaluation to proceed. Evaluation uses the 80/20 or 90/10 preferential points system: 80 or 90 points for price, 20 or 10 points for specific goals (B-BBEE, disability, military veterans, etc.) as per MBD 6.1. Functionality assessment includes verification of document authenticity. Evaluation considers price, suitability, quality, life cycle costs, maintenance, delivery period, and broader environmental/social/economic benefits. Professional registration is mandatory: sole practitioners must be professionally registered (e.g., ECSA, SACNASP); partnerships/companies must have ≥50% professionally registered directors/members; sub-consultants must provide proof of registration. Legal compliance: no state employees or their close relatives may bid (MBD 4 declaration required); no tender defaulters or corruption convictions in the past 5 years (MBD 8); no collusive bidding (MBD 9 certificate required). Financial compliance: valid tax compliance (SARS PIN or CSD registration), no overdue municipal accounts (>30 days), and submission of 3 years of audited financial statements.

Scope: Appointment of a multi-discipline panel of consultants (5 Civil Engineering firms, 3 Environmental firms, 3 OHS Practitioners) for 3 years (2026/27 to 2028/29) to assist with engineering designs, construction supervision, monitoring, planning, contract management, and EIA applications. Contracts: Engineering professionals use Design and Construct (NEC 3) with fees per ECSA Gazette (04 Dec 2015, No. 39480). Environmental professionals use Term Service Contracts (NEC 3 Professional Contract) with fees per SACNASP guidelines. Projects must follow Labour Intensive Construction Methods. General Conditions of Contract (GCC 2015, SAICE) apply. Services include 6 stages: Inception, Concept & Viability, Design Development, Documentation, Contract Administration & Inspection, Close-Out. Deliverables per stage are mandatory (e.g., reports, drawings, cost estimates, EIA/EIM reports). Additional services: survey/setting out, testing/investigation, OHS compliance. Reimbursable services: EIA/EIM (requires independent qualified provider), travel (lump-sum basis). Project setup requires community participation, steering committee establishment, and implementation timeframes. Environmental works require NEMA compliance and authorization from DEDEA/DME. Eligible bidders: Civil Engineers, Environmentalists, and OHS Practitioners. Sole practitioners must have a professionally registered principal. Partnerships/companies must have at least 50% of partners/directors professionally registered or employ a registered sub-consultant (proof required). Key personnel must have valid professional registrations (ECSA, SACPCMP, SACNASP, PMI).

Eligible bidders: Civil Engineers, Environmentalists, and OHS Practitioners. Sole practitioners must have a professionally registered principal. Partnerships/companies must have at least 50% of partners/directors professionally registered or employ a registered sub-consultant (proof required). Key personnel must have valid professional registrations (ECSA, SACPCMP, SACNASP, PMI). Required documents: Proof of qualifications, professional registration certificates, CVs of key personnel, and a record of relevant projects completed in the last 5 years (with client references). Joint ventures must submit a signed agreement and Tax Compliance Documents for all partners. Proof of valid Professional Indemnity Insurance and COIDA compliance is mandatory.

Services must comply with ECSA Guidelines (Gazette No. 39480, 04 Dec 2015) and GCC 2015 (SAICE). Deliverables are mandatory per project stage (Inception to Close-Out) and include reports, drawings, cost estimates, and certifications. No payment will be made without acceptable deliverables. Quality standards align with CIDB Guidelines for Professional Services, including reporting and certifications. All documents must be completed in detail and signed in black ink by an authorized representative.

Pricing must be quoted in South African Rand, inclusive of VAT, and aligned with ECSA, SACPCMP, SACNASP, or PMI fee scales. Reimbursable costs (e.g., travel, EIA/EIM) are covered on a lump-sum or progress basis per Clause 4.5(2) of ECSA Guidelines. Payment terms include valuations, payment certificates, practical completion certificates, and final accounts. Financial control reports, progressive/draft final accounts, and as-built drawings are required. No payment will be made without acceptable deliverables and reports.

Pricing must be in South African Rand, inclusive of VAT, and aligned with ECSA, SACPCMP, SACNASP, or PMI fee scales. Payment terms include valuations, payment certificates, practical completion certificates, and final accounts. Reimbursable costs (e.g., travel, EIA/EIM) are covered on a lump-sum or progress basis per Clause 4.5(2) of ECSA Guidelines. Financial control reports, progressive/draft final accounts, and as-built drawings are required. No payment will be made without acceptable deliverables and reports. Financial statements for the past three years must be submitted.

Mandatory documents: CSD Registration, SARS Valid PIN Printout (or TCS Certificate), Entity Registration Documents, Certified ID copies of directors (not older than 3 months), Billing Clearance Certificate, MBD forms (1, 4, 6.1, 8, 9), Proof of Professional Indemnity Insurance, COIDA compliance, and Professional Registration (ECSA, SACPCMP, SACNASP, or PMI). For sole practitioners: professionally registered principal. For partnerships/companies: at least 50% of partners/directors must be professionally registered or employ a registered sub-consultant (proof required). Joint ventures must submit a signed agreement and Tax Compliance Documents for all partners. Foreign suppliers must complete the Pre-Award Questionnaire (Part B:3). B-BBEE compliance is required for preference points. Documentary proof for disability status is required to claim targeted goals. Bidders must declare any conflicts of interest or past SCM violations (MBD 8 and MBD 9 forms).

Occupational Health and Safety (OHS) compliance is required per the OHS Act (1993) and Clause 3.3.3 of ECSA Guidelines. Services include OHS supervision up to project completion. Additional OHS services: site audits (minimum twice weekly), monthly audit reports with recommendations, and adherence to COIDA. OHS Practitioners must be professionally registered. Community participation and safety plans are integral to project setup.

Environmental Impact Assessment (EIA) and Environmental Impact Management (EIM) are mandatory per NEMA Act and amendments. PSPs must appoint an independent, qualified, and registered provider for EIA/EIM tasks. Authorization from DEDEA and DME is required. Deliverables: Stage 1 (Inception Report, Consent/Approvals Schedule), Stage 2 (Preliminary/Final Application Forms, Approval Follow-Up), Stage 3 (Site Audits, Monthly Reports), Stage 4 (Close-Out Report). Environmental professionals use Term Service Contracts (NEC 3) with fees per SACNASP guidelines. Reports must be submitted to PMU Manager and Senior Manager Engineering Services.

Contract duration: 3 years (MTEF 2026/27 to 2028/29). Contracts may extend until project completion if the 3-year period lapses mid-implementation. Successful bidders must sign a written contract form (MBD7). General Conditions of Contract (GCC 2015, SAICE) apply. Engineering contracts follow Design and Construct (NEC 3); Environmental contracts follow Term Service Contracts (NEC 3 Professional Contract). WMMLM reserves the right to accept any bid in whole or part, or reject all bids. The municipality is not bound to accept the lowest bid. Supply Chain Management Policy and Preferential Procurement Regulations (2017) govern the process. Disputes are resolved per WMMLM’s approved SCM Policy.

WMMLM reserves the right to accept part of or the full bid, or reject all bids. The lowest or only bid will not necessarily be accepted. Value for money is the key determinant. Bidders must ensure all submission links are accessible and do not expire; failure to comply will invalidate the bid. No unauthorized alterations to BOQ/Quotation are permitted. Bids must be submitted on original municipal documents. WMMLM’s SCM Policy applies to all disputes. All information is treated as strictly confidential. Bidders must grant consent for WMMLM to investigate any source regarding the bid.

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

For technical enquiries, please contact Mr. V. Nontanda on 066 260 9162, email: [email protected] during working hours. For Supply Chain Management related enquiries, please contact Mr. Z. Khala on (079) 886 0942, email: [email protected] during working hours