Maintenance and upgrade of mbizana municipal offices (phase 1) – jbcc contract

Project: Maintenance of Mbizana Municipal Offices (Phase 1). Scope: Execution of works as per the Bills of Provisional Quantities, governed by the JBCC Principal Building Agreement Edition 6.2 (May 2018) and JBCC General Preliminaries Edition 6.2 (May 2018), with additional project-specific preliminaries (Part C). The quantities are provisional and subject to remeasurement. Contractor must adhere to all clauses and modifications outlined in the document.

Closing date: 2 May 2018. Note: Verify this date against the official tender record, as the document may contain outdated or conflicting information.

Submit all returnable documents as specified in the tender. Ensure all priced items in the bills of quantities are completed; unpriced items will be deemed covered elsewhere and no claims for omissions will be entertained. Tenderers must notify the principal agent of any missing, duplicated, or indistinct pages in the tender documents. No alterations, erasures, or additions to the document are permitted. Claims for errors in pricing due to brevity of descriptions will not be considered, as items are fully described when read with the relevant clauses.

General: Tenderers must be registered and compliant with South African legal and regulatory requirements. Joint ventures or consortia must notify the employer of their leader and obtain prior written consent for any changes in composition. Contractors must demonstrate financial and technical capacity. Compliance with B-BBEE requirements is mandatory where applicable. Specific: Proven experience in municipal or public building maintenance projects is required. Must demonstrate a track record of health, safety, and environmental compliance. Ability to manage subcontractors and coordinate with direct contractors (e.g., tenant installations) is essential. Must provide required insurances (e.g., Employers Liability, All Risks Cover). Familiarity with JBCC contracts and electronic document management is necessary.

Scope: Maintenance of Mbizana Municipal Offices (Phase 1) as per the Bills of Provisional Quantities. Contract framework: JBCC Principal Building Agreement Edition 6.2 (May 2018) and JBCC General Preliminaries Edition 6.2 (May 2018), with additional project-specific preliminaries (Part C). Key deliverables: Compliance with all clauses in Parts A, B, and C of the preliminaries. Contractor must provide and maintain site offices (air-conditioned), equipment (e.g., scanner, A3 lever arch files with full drawing sets), notice boards, and PPE for visitors. Must designate a full-time MEPDF coordinator and a competent person for subcontractor schedules and submittals. Shop drawings must be submitted for approval, with a two-week check period, and no work may proceed without stamped approval. Contractor must manage access, maintain site cleanliness, and control pollution (noise, dust, etc.). Must comply with OHS Act (85/1993), Construction Regulations (2014), Environmental Impact Assessment Regulations (1182 and 1183, 1997), and Noise Control Regulations (1999).

Contractor must demonstrate experience and qualifications to manage the project, including: Appointing a full-time MEPDF (Mechanical, Electrical, Plumbing, Fire) coordinator for the duration of MEPDF subcontractor works. Designating a competent person to administer subcontractor delivery schedules, long-lead items, shop drawing schedules, and material/technical submittals. Submitting CVs of the proposed management team (e.g., contracts manager, site agent, foreman, MEPDF coordinator) to the principal agent for approval prior to site commencement. No changes to the team are permitted without the principal agent’s prior written approval. Contractor remains responsible for the production and quality of work, even when subcontractors are appointed following engagement with Business Forums.

Pricing: All items in the Bills of Provisional Quantities must be priced. Unpriced items will be deemed covered elsewhere, and no claims for omissions will be entertained. Fixed-price option: Contractor may offer a fixed-price alternative (excluding budgetary allowances and provisional sums), where all cost variations (labour, materials, taxes excluding VAT, currency fluctuations, transport, plant, overheads, preliminaries, etc.) after submission are the contractor’s responsibility. Rates must remain fixed for the contract duration and any extended period. Provisional sums and budgetary allowances may be omitted or reduced at the principal agent’s discretion, with no claims for loss of profit or discounts. Quantities are provisional and subject to remeasurement. Contractor must allow for plotting and printing of construction information for itself and subcontractors. Contract drawings will be issued electronically, and the contractor is deemed to have received them on the dispatch date. For imported materials/labour, contractor must provide: Description, country of origin, foreign currency amount, exchange rate, and CIF value in Rands. Import documentation must be submitted upon tender acceptance.

Pricing: Submit rates for all items in the Bills of Provisional Quantities. Unpriced items will be deemed covered elsewhere, and no claims for omissions will be entertained. Option to offer a fixed-price alternative (excluding budgetary allowances and provisional sums), where all cost variations (labour, materials, taxes excluding VAT, currency fluctuations, etc.) after submission are the contractor’s responsibility. Payment terms: Interim payment certificates must separate materials and goods into work groups as defined in the CPAP (if applicable). Employer reserves the right to pay direct for permanent connections to authority services, in which case the contractor forfeits the 10% mark-up. Contractor must pay subcontractors within 7 calendar days of employer payment and provide proof to the principal agent within 5 working days. Insurance requirements: Compensation for Occupational Injuries and Diseases Act 1993, Employers Liability (minimum R10 million), All Risks Cover for construction plant/equipment, Motor Vehicle Liability, and Third-Party Motor Risks. Complete Annexure K (Declaration of Insurance) when required.

Legal: Joint ventures must notify the employer of their leader and obtain prior written consent for composition changes. All parties in a joint venture are jointly and severally liable. Design responsibility: Contractor must indemnify the employer for faults in design, detailing, or calculations (Annexure H). Subcontractors must similarly indemnify the employer and contractor (Annexure I). If the contractor fails to secure design warranties from subcontractors, design responsibility devolves to the contractor. Health and Safety: Compliance with OHS Act (85/1993), Construction Regulations (2014), and employer directives. Contractor must appoint a Community Liaison Officer (CLO) and submit the appointment letter to the Principal Agent before engaging with Business Forums. Environmental: Compliance with Environmental Impact Assessment Regulations (1182 and 1183, 1997) and Noise Control Regulations (1999). Land Survey Act: Contractor is responsible for the safety of survey beacons, benchmarks, and boundary pegs, and all costs for their replacement. Quality and Documentation: As-built drawings, guarantees, and maintenance manuals must be submitted for final completion certification. Contractor must maintain a photo diary and manage information schedules.

Compliance: Contractor must comply with the Occupational Health & Safety Act (85/1993), Occupational Health & Safety Amendment Act (181/1993), and July 2014 Construction Regulations. Employer will appoint an independent safety officer to agree on the construction phase health and safety plan/specification (Annexure M), which will be copied to all subcontractors. Contractor acknowledges full responsibility for health and safety matters under Section 37/20 of the OHS Act. Requirements: Contractor must ensure all employees, subcontractors, machinery, and equipment comply with OHS Act and other relevant legislation, codes of practice, and employer directives. Site access: Contractor must provide PPE (hard hats, reflective vests) for client visitors. Pollution control: Contractor must control all forms of pollution (noise, dust, artificial light, etc.) and keep adjacent roads clean. Shop drawings: Must be submitted for approval, with a two-week check period. No work may proceed without stamped approval. Non-compliance with drawings or instructions voids claims for delays or extensions.

Compliance: Contractor must comply with Environmental Impact Assessment Regulations (1182 and 1183, 1997) and Noise Control Regulations (1999). Pollution control: Contractor is responsible for controlling pollution (noise, artificial light, windblown sand, dust, deposits, mud, etc.) during construction. Road maintenance: All roads bordering the site and used by the contractor must be kept clean and free of dirt or debris. Employer may pay direct for permanent connections to authority services, in which case the contractor forfeits the 10% mark-up.

Contract framework: JBCC Principal Building Agreement Edition 6.2 (May 2018) with amendments. Key terms: Contractor has no right to object to the employer’s appointment of another principal agent. Design responsibility: Contractor must indemnify the employer for faults in design, detailing, or calculations (Annexure H). Subcontractors must similarly indemnify the employer and contractor (Annexure I). If the contractor fails to secure design warranties from subcontractors, design responsibility devolves to the contractor. Insurance: Contractor must effect Compensation for Occupational Injuries and Diseases Act 1993, Employers Liability (minimum R10 million), All Risks Cover for construction plant/equipment, Motor Vehicle Liability, and Third-Party Motor Risks. Completion: Contractor must complete the list for completion and final completion within 90 calendar days of practical completion. Penalties of R5,000 (ex VAT) per calendar day apply for delays. Final completion certificate will not be issued until as-built drawings, guarantees, and maintenance manuals are lodged and approved. Programme: Contractor must submit a working programme for the first month on award, followed by a detailed programme for the balance of the works, using critical path method. Terminal Float must be clearly indicated and managed jointly with the principal agent. Extensions of time: Only considered for delays on the critical path. No extensions for adverse weather unless it affects critical activities. No extensions for municipal or energy supply interruptions. Acceleration: Principal agent may instruct acceleration to meet the completion date, with costs adjudicated per Clause 26.9.4. Payment: Subcontractors must be paid within 7 calendar days of employer payment, with proof submitted within 5 working days. Employer may pay direct for authority service connections, forfeiting contractor’s 10% mark-up. Contract instructions must be scanned and emailed to the principal agent, architect, and quantity surveyor within 24 hours of receipt.