Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Issuing Organization
Wholesale and Retail Sector Education and Training AuthorityLocation
Gauteng
Closing Date
09 Jul 2026
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
1303 Heuwel Avenue, Cnr Lenchen - Centurion - City of Tshwane - 0157
Organization Type
GOVERNMENT
Published
05 Jun 2026
OCDS Reference
ocds-9t57fa-158133
The wholesale and retail sector education and training authority (w&rseta) invites bids for a five-year contract to provide offsite storage solutions services. This tender is open to compliant suppliers who meet tax, b-bbee, and central supplier database (csd) registration requirements.
Description
Source: Bid document Offsite Storage.docxAppointment of a service provider to provide W&RSETA with Storage Solutions Services for a period of five (5) years. Bidders must fully comply with all conditions, specifications, and legal requirements outlined in the bid document. Failure to adhere to any mandatory requirements (e.g., submission format, tax compliance, B-BBEE status) may result in disqualification.
None
Categories
Request for Bid(Open-Tender)
1303 Heuwel Avenue, Cnr Lenchen - Centurion - City of Tshwane - 0157
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Bid document Offsite Storage.docx
The Wholesale and Retail Sector Education and Training Authority (W&RSETA) invites bids for the appointment of a service provider to supply storage solutions services for a period of five years. The tender is governed by South African procurement regulations, including the Preferential Procurement Policy Framework Act (PPPFA) and the Preferential Procurement Regulations (2022). The bid closes on 09 July 2026 at 11:00 AM UTC, and bids must be submitted in hardcopy to the specified address in Centurion, Gauteng. The contract is subject to the 80/20 preference point system, with 80 points allocated for price and 20 points for specific goals such as HDI (Historically Disadvantaged Individuals) ownership and local economic promotion.
Date & Time
Thursday, 09 July 2026 - 11:00
Venue
null
05 Jun
2026
Tender Published
Tender was published
09 Jul
2026
Closing Date
Tender closing date
Median Estimate
R 690 000
Range
Based on Industry avg. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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Explore Our BlogImportant Dates
Source: Bid document Offsite Storage.docx (unknown)Closing date and time: 09 July 2026 at 11:00 AM. Bid validity period: 120 days from submission date. No compulsory briefing session.
Contact Information
Source: Bid document Offsite Storage.docx (unknown)Bidding procedure enquiries: Supply Chain Management, telephone: 012 622 9500, email: [email protected]. Technical enquiries: Supply Chain Management, telephone: 012 622 9560, email: [email protected]. Submission address: Bid box at 1303 Riverside Office Park, Cnr Lenchen and Heuwel Avenue, Hennoops House, Centurion.
Submission Guidelines
Source: Bid document Offsite Storage.docx (unknown)Submit bids in hardcopy only: one (1) original Compliance and Technical Proposal (and Price Proposal where applicable for Local Content). Bids must be delivered by 09 July 2026 at 11:00 AM to the bid box at: 1303 Riverside Office Park, Cnr Lenchen and Heuwel Avenue, Hennoops House, Centurion. Late bids will not be accepted. Use only the official forms provided (do not re-type). Do not submit bids in pencil or erasable ink. Any alterations to bid documents must be signed in full by the bidder’s authorised signatory and accompanied by a letter on official letterhead. Failure to comply may disqualify the bid. Bids must remain valid for 120 days from submission date. Alternative bids may be submitted only if the main bid strictly complies with all requirements and includes a comparison schedule. Submissions must include proof of authority (e.g., company resolution) for the signatory.
Evaluation Criteria
Source: Bid document Offsite Storage.docx (unknown)Evaluation uses the 80/20 preference point system: 80 points for price, 20 points for specific goals. Price scoring formula: Ps = 80
Technical Specifications
Source: Bid document Offsite Storage.docx (unknown)Scope: Provide Storage Solutions Services to W&RSETA for five (5) years. Bidders must comply with all technical, general, and special conditions in the bid document. Key requirements: Submit proof of authority for the signatory (e.g., company resolution). Sub-contracting is permitted up to 25% of contract value; a signed sub-contracting agreement detailing roles and responsibilities must be submitted. Joint ventures/consortia must submit a JV/Consortium Agreement indicating the lead partner and percentage contributions. A joint B-BBEE certificate or affidavit is required; if not submitted, evaluation will default to the lead partner’s B-BBEE status. SAQA accreditation is required for foreign qualifications. All qualifications must be certified. Due diligence may include interviews, presentations, or proof of functionality sessions for shortlisted bidders.
Financial Requirements
Source: Bid document Offsite Storage.docx (unknown)Price schedule must be in South African Rand, inclusive of VAT and disbursements where applicable. Penalties apply for late completion if the delay is attributable to the service provider. Performance security (e.g., bank guarantee, irrevocable letter of credit, or cashier’s/certified cheque) may be required within 30 days of contract award. Payment terms: invoices must be accompanied by a delivery note; payments will be made within 30 days of submission. Prices quoted in the bid must not vary unless authorized by the contract or bid validity extension. Arithmetical errors will be corrected per GCC rules; bidders must accept corrections or risk rejection. Contract prices are fixed unless adjustments are authorized in Special Conditions of Contract (SCC).
Compliance Requirements
Source: Bid document Offsite Storage.docx (unknown)Bidders must be registered on the Central Supplier Database (CSD) and submit proof of registration (CSD number or MAAA number). Tax compliance: submit a Tax Compliance Status (TCS) PIN or CSD summary report. Foreign bidders without South African tax history must submit a Confirmation of Tax Obligation letter from SARS. Mandatory SBD forms: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), and SBD 3.1/6.2 (where applicable). Non-submission of required forms or proof may disqualify the bid. Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Prohibition: No awards to persons in the service of the state, or entities with directors/members in the service of the state. B-BBEE compliance: submit valid B-BBEE certificate or sworn affidavit (with supporting documents such as CIPC registration, certified ID copies, shareholder certificates, or disability certificates). Joint ventures must submit a joint B-BBEE certificate or affidavit; otherwise, evaluation defaults to the lead partner’s status.
Description
Source: TERMS OF REFERENCE - OFFSITE STORAGE.pdfW&RSETA seeks a nationally based service provider for offsite storage of official records for 48 months (not exceeding 30 September 2030). The provider must ensure secure, efficient, and compliant storage, retrieval, and disposal of physical records across all nine provinces, safeguarding integrity, confidentiality, and availability. Services must align with National Archives Act, PoPIA, PAIA, PFMA, and ISO 15489 standards.
Important Dates
Source: TERMS OF REFERENCE - OFFSITE STORAGE.pdf (unknown)Closing date: 09 July 2026 at 11:00. Contract period: 48 months, not exceeding 30 September 2030.
Submission Guidelines
Source: TERMS OF REFERENCE - OFFSITE STORAGE.pdf (unknown)Submit proposals with all costing inclusive of VAT. Use the pricing table in Annexure A for detailed cost breakdowns. Ensure all required forms are completed and signed: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), and SBD 6.1 (Preference Claim Certificate). Include proof of Central Supplier Database (CSD) registration and SARS PIN for tax verification. Failure to submit complete documentation may result in disqualification.
Evaluation Criteria
Source: TERMS OF REFERENCE - OFFSITE STORAGE.pdf (unknown)Evaluation follows the 80/20 principle. Phase 1: Compliance Evaluation. Stage 1 (Administrative Requirements): Fully completed SBD 1, signed SBD 4, SBD 6.1 with original/certified B-BBEE Status Proof, CSD registration, and SARS PIN. Stage 2 (Mandatory Requirements): National/Provincial Archives Inspection Letter (valid within 3 years) for each storage site; Technical specification document proving OCR document imaging capability. Phase 2: Technical Evaluation (Annexure B). Criteria include: Demonstrated national footprint with active storage sites in at least 8 provinces; Live inventory system accessible to W&RSETA; Reference letters from at least 3 public/private entities for offsite storage services. Bids failing Phase 1 are disqualified.
Technical Specifications
Source: TERMS OF REFERENCE - OFFSITE STORAGE.pdf (unknown)Scope: Offsite physical records management for 10 W&RSETA regional offices and head office. Service Provider must have a national footprint covering all nine provinces. Services include: Secure transportation with tracked, tamper-proof vehicles, chain-of-custody controls, and confidentiality agreements for staff; Scheduled and ad hoc collections (including same-day urgent pickups); Climate-controlled, access-controlled storage with 24/7 CCTV, waterless fire suppression, pest control, and electronic access; Real-time cloud-based inventory management system compliant with ISO/SANS 15489, NARSSA, PAIA, PoPIA, and cybersecurity standards; Retrieval: Urgent requests fulfilled same day if requested by 12:00, else by 12:00 next business day; Standard requests fulfilled within 24 hours; High-volume digitization with OCR, file indexing, and archival formats (PDF/A, TIFF); Retention scheduling and secure destruction (crosscut shredding, incineration) with written authorization and disposal logs retained for 10 years; Training and ongoing support. All services must align with National Archives Act, PoPIA, PAIA, PFMA, and ISO 15489 standards.
Methodology
Source: TERMS OF REFERENCE - OFFSITE STORAGE.pdf (unknown)Secure Transportation: Use tracked, tamper-proof vehicles with chain-of-custody controls; Staff handling records must sign confidentiality agreements; Provide scheduled and ad hoc collections (including same-day urgent pickups); Report incidents (delays, tampering, loss) within 2 hours. Storage: Climate-regulated environments with waterless fire suppression, pest control, and 24/7 CCTV; Electronic access control limited to authorized personnel; Annual security and infrastructure audits required. Inventory System: Cloud-based, real-time tracking with searchable metadata; Compliant with ISO/SANS 15489, NARSSA, PAIA, PoPIA, and cybersecurity standards. Retrieval: Urgent requests fulfilled same day if requested by 12:00, else by 12:00 next business day; Standard requests fulfilled within 24 hours; Secure packaging and verified delivery/receipt processes. Digitization: High-volume, OCR-capable, with file indexing and output in PDF/A or TIFF; Secure handling and return of originals. Destruction: Certified methods (crosscut shredding, incineration) with written authorization; Disposal logs retained for 10 years, including items destroyed, method, date, and authorized approver. Training: Onboarding, system manuals, and ongoing technical support as requested.
Quality Management
Source: TERMS OF REFERENCE - OFFSITE STORAGE.pdfProvider must submit Archives Inspection Letters (valid within 3 years) for each storage site. Technical specifications must confirm OCR document imaging capability. Annual security and infrastructure audits required to ensure compliance and fitness for purpose. System must comply with ISO/SANS 15489, NARSSA, PAIA, PoPIA, and cybersecurity standards.
Pricing Schedule
Source: TERMS OF REFERENCE - OFFSITE STORAGE.pdfSubmit all-inclusive pricing (VAT included) in Annexure A. Breakdown must cover: Collection, transportation, storage (climate-controlled, access-controlled), retrieval, digitization (OCR, indexing, archival formats), and destruction. Pricing applies to all 10 W&RSETA offices and head office. Escalation rates may apply for years 2026-2030.
Financial Requirements
Source: TERMS OF REFERENCE - OFFSITE STORAGE.pdf (unknown)Proposals must include all-inclusive pricing (VAT included). Submit cost breakdowns in Annexure A, covering: Collection, transportation, storage (climate-controlled, access-controlled), retrieval, digitization (OCR, indexing, archival formats), and destruction. Pricing applies to all 10 W&RSETA offices and head office. Escalation rates may apply for subsequent years (2026-2030).
Compliance Requirements
Source: TERMS OF REFERENCE - OFFSITE STORAGE.pdf (unknown)Administrative: Fully completed SBD 1 (Invitation to Bid), signed SBD 4 (Declaration of Interest), SBD 6.1 (Preference Claim Certificate) with original/certified B-BBEE certificate; Proof of Central Supplier Database (CSD) registration; SARS PIN for tax status verification. Mandatory: National/Provincial Archives Inspection Letter (valid within 3 years) for each storage site; Technical specification document proving OCR capability. Compliance: National Archives Act, PoPIA, PAIA, PFMA, ISO 15489, SANS 10400, Occupational Health and Safety Act, Fire Protection Compliance, Municipal By-Laws, security measures (24/7 CCTV, biometric access control, alarms, secure perimeter fencing), and environmental controls (temperature/humidity regulation). W&RSETA reserves the right to conduct on-site inspections and request compliance proof at any time.
Health & Safety
Source: TERMS OF REFERENCE - OFFSITE STORAGE.pdfFacility must comply with Occupational Health and Safety Act: Safe, hazard-free environment with demarcated access routes, emergency exits, and fire evacuation protocols. Fire Protection Compliance: Certified fire detection/suppression systems and adherence to local fire regulations. Security: 24/7 CCTV, biometric access control, alarms, secure perimeter fencing. Environmental controls: Temperature and humidity regulation for long-term record preservation.
Contractual Terms
Source: TERMS OF REFERENCE - OFFSITE STORAGE.pdfContract duration: 48 months, not exceeding 30 September 2030. Service Level Agreement (SLA) required, covering: Measurable targets (retrieval times, system uptime, destruction cycles); Penalties for non-performance (financial penalties, service credits, termination); Escalation protocols for repeated breaches. Quarterly SLA compliance reviews and performance reports required. W&RSETA reserves the right to terminate for non-compliance and conduct on-site inspections.
Requirements
Source: TERMS OF REFERENCE - OFFSITE STORAGE.pdf (unknown)Administrative: Fully completed SBD 1 (Invitation to Bid), signed SBD 4 (Declaration of Interest), SBD 6.1 (with B-BBEE certificate), CSD registration, SARS PIN. Mandatory: Archives Inspection Letter (≤3 years old) for each storage site; Technical specification document proving OCR capability. Compliance: National Archives Act, PoPIA, PAIA, PFMA, ISO 15489, SANS 10400, Occupational Health and Safety Act, Fire Protection Compliance, Municipal By-Laws, security measures, and environmental controls.
Section
Source: TERMS OF REFERENCE - OFFSITE STORAGE.pdfEvaluation uses the 80/20 principle. Phase 1: Compliance Evaluation (Administrative and Mandatory Requirements). Phase 2: Technical Evaluation (criteria in Annexure B). Administrative Requirements: SBD 1 (fully completed), SBD 4 (signed), SBD 6.1 (with B-BBEE certificate), CSD registration, SARS PIN. Mandatory Requirements: Archives Inspection Letter (valid within 3 years) for each storage site; OCR capability proof. Technical criteria include national footprint, live inventory system, and compliance with standards.
Tenders in this industry often require registration with these bodies.
Recommended Certifications
Having these can improve your winning chances: RTMS (Road Transport Management System), ISO 28000 (Supply Chain Security), HACCP Certification (Food Transport)
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the work category, industry, or regulated service area.
Act 85 of 1993
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve transport, fleet, logistics, public transport, vehicles, or road operations.
Act 5 of 2009
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
TERMS OF REFERENCE - OFFSITE STORAGE.pdf
The Wholesale and Retail Sector Education and Training Authority (W&RSETA) seeks to appoint a nationally based offsite storage service provider for the secure, compliant, and efficient management of its physical records across 10 regional offices and the head office for 48 months (not exceeding 30 September 2030). The service includes secure transportation, climate-controlled storage, real-time inventory management, retrieval, digitization, retention scheduling, and destruction of records, all aligned with South African laws (e.g., PoPIA, PAIA, National Archives Act) and ISO 15489 standards.
To download these documents and access AI-powered analysis, visit the main tender page.
Contact Person
Lefa Shabangu
Phone
012-622-9500
[email protected]
Website
www.wrseta.org.za/
Address
Hennops House, 1303 Heuwel Rd &, Lenchen Ave S, Centurion Central, Centurion, 0167, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
05 Jun 2026
AI status
Enhanced
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Relevant to public transport, fleet, logistics and subsidised transport service contracts.
Relevant because this tender appears to involve transport, fleet, logistics, public transport, vehicles, or road operations.
Act 93 of 1996
Relevant to roadworthiness, vehicle compliance and operator requirements in transport contracts.
Relevant because this tender appears to involve transport, fleet, logistics, public transport, vehicles, or road operations.
Data conflicts
None detected
Hennops House, 1303 Heuwel Rd &, Lenchen Ave S, Centurion Central, Centurion, 0167, South Africa
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